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t 461 I

From

To

t7'lNo. /t340/cP

- GOVERNMENT OF BIHAR

PLANNING AND DEVELOPMENT DEPARTMENT

(OIRECTORATE OF PANCHAYATI BA.J)

Shri P K. J. Menon, Chiet Secretary to Government.

All Principal Secretaries/All Secretaries/All Heads of DeparffientyAll DivisionalCommissioners/All District OfficervAll Regional Dev. Officers.

Dated rhe 8th May, 1970

Subiect -Duties and functions ot the Deputy Development @mmissbn€r-cum-Chiet Executive Otticer in connection withtheZila parishads constitutedunder Bihar Panchayat Samities and Zila parishads Ac-t. 1961.

Sir,

I am directed to say that with the relerence to the policy decision ot the SiateGovernment to entrust all the schemes and activities concerning the development andwelfare at district and its lower tevels to lhe zila parishads and panchayat samities il hasbecome necessary to redetermine the duties and functions oI the districl officers andnewly created posts of Deputy Development Commissioner-cum-Chief Executive Otficerin lhe senior scale of l. A. S., so that work concerning developrnent and weltare be attendedto without any hindrance and programmes relating to the same be e)(ecuted promptly andproperly. For lhis purpose it has been decided thal the posts ot the Deputy DevelopmentCommissioner-cum-Chiet Executive Officer will be at par with and equivalent to the oostoJ Districl Officer and after carefully examining allthe points and superseding allth6 previousorders on the subject, lhe State Government have now decided that in allthose districtswhere Bihar Panchayat Samities and Zila parishads Act, 1961 is in force or rnay be entorcedin future all the duties of the District Officsr in respect of planning, Developmenl andWelfare be entrusted to the Deputy Development Commissioner-cum-Chiet Executive

t 462 I

Otficer. lt is quite possible lhat a lew subiecls coming under lhe purview ol the District

Officer and the Deputy Developmeni Commissioner'cum-Chief Executive otficer be such

thaf they may concern bolh the otlicers ln such circumstances lor the smooth lunclioning

of the administrative machinery it will be very proper if lhe problems related lo bolh ol

them be decided by mutual consultation ln case o{ difference oI opinion the work shall be

executed according to the decision of the Divisional commissioner' lt is hoped that the

Divisional Commissioner would hardly have to interfere in such matters'

2. In the districts notilied under the Panchayal Samities and Zila Parishads Act'

1961 rhe District officer himself willnot exercise the powers conlerred lor the co-ordination

and execution ol works relating to planning' development and wellare The Deputy

DeveloDmefi Commissioner-cum'Chiel Executive Otficer shallremain incharge of Planning'

Development and Welfare quite independent oI the District Oificer'

3. The Depufy Development Commissioner-cum-Chief Execulive Olticer shall

exercise similar control over the neads at the district tevel as was up till now exercised so

by the Oistricl Otficer.

4. The District Development Otficer (who is proposed to be subsequently

redesignated as Assistant Development Commissioner-cum-Oepuly Chief Executive

Otticei; witt work undel the adminislrative control and supervision ol the Deputy

Develooment Commissioner-cum-Chiet Exea'tive Officer' In the district where more than

one Assistant Development Commissioner-cum'Deputy Chief Executive Oflicer are posted

they shall also work similarly under his control and supervision'

5. In the district where more than one otticer in the rank ol Additional Collector are

posted under the Zila Parishad lor the works relating to planning' development and welfare'

lhe Oepuly Developmenl Commissionet-cum Chiel Execulive Ollicer willallocate the work

among them.

6.The Oeputy Development Commissioner-cum Chief Exacutive Oflicer willexercise

conlrol and supervision over the Block DevelopnEnt Oflicers/Project Executive Oflicers'

now instead of the subdivisional officer, the District Development otlicel/Assistant

Devetopment Commissioner-cum Deputy Chiet Executive Officer will sxercise immediate

hiararchical supervision and controlover the Block Developmenl Officers and the Oistrict

Developmeni Officer/Assistant Developme Commissioner-cum Deputy Chie{ Executive

Otficer will countersign lheir (Projeci Executive Otficers/Block Developmenl otticers) tour

diaries and T. A. Bills.

I 453 I

7. The Deputy Devetopmenl Commissioner_cum_Chie, b€cutive Officer willexerciseconlrol over the tour of lhe Departmental Heads atiached to the development, ptanningand w'rfare at the district rever and wi grant tham casuar reave. For other kinds or leavehe will torward the applications to the departmental ofticers @ncerned. On leave beinggran'"d' the heads at district rever can proceed on reave onry atter obtaining p.rmissionfrom him. Wherever the jurisdiction of a head at the district level comprises more than onedistrict the head at the district reverwi[ be required to lake casuar reave from the DivisionalCommissioner but such leave shall be granted in consultation with the Deputy De\r'elopmentCommissioner-cum-Chief Executive Off icer.

8.The Deputy Deveropment commissioner-cum-chief Executive officer may initiatea proposal tor disclplinary action against heads at the district level and for their transferand will forward it to the departmental head.

9.The Deputy Devetopment Commissioner-cum_Chief Executive Officer may orderfortransfer within the district of oflicers and stafr subordinate to the departmentarheads atthe disfict level, bul before passing such orders he willconsult the concerned departrnentalhead at the district tevet.

10. The Deputy Deveropment commissioner-cum-chiet Executive onicer can askfor report, return or any other information regarding lhe programme ot ptanning,development and welfare trom the heads at the district level and he wilt have p.ivilegg ioInspect any wgrk and to obtain papers and records ot the same. He may require,romdepartmentar heads at the district rever report tor crarification in connection with any pranor programme.

'r 1 . The Deputy Deveropment commissioner-cum chiet Executi\€ otticer wifl writeannual confidential repon regarding the work and conducl ot the depanmentat heads atthe district level and will forward it to the head o, the departmenl concerneo.

12. The copies ot aI important correspondences made between the heads of thedepartments at the district tevel and their high officials will be lorwarded to DeputyDevelopment Commissioner-cum-Chiel Executive Otticer. Similarly copies oI importantconespon@nce behveen Deputy Developrnent commissioner-curFchief E)(ecut[re ot icerand heads at district rever wirt be sent to their immediate superior ofticer, DivisionatCommissioner and Regional Developrnent Commissioner. tt the jurisdiction ot deDart_mentar head at district level comprises rnore than one district these powors wil be exercisedby the Dsputy Devsloprnent Commissioner_cum-Chiet Executive Officer of the areaconcerned.

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'l3.The Deputy Developrnent Commissioner'cum'Chief Executive officer will wf ite

annual contidential rematks regarding the $,ork and conduct of the Assistant Development

Commissioner-cum-D€puty Chiet Exocutive Officar/Districl Development Officer' Project

Ereculive of|icer, B|ock oeve|opmer otficer and other oflic€rs ol p|anning, development

and weltare Programme.

14. The Oeputy Developmerit Commissioner-cum-Chiel Executive Otficer will

e)@rcise disciplinaryand administrative controlover the Government employees engageo

in planning, development and wellars work and allthe powers conferred on District Officer

will wst in him.

15.The Dsputy Developmenl Commissioner'curn'Chiet Executive Officer will keep

himsell in close touch in order to edsure progress Ot different planning, development and

wellare schemes, review quarterly the work progress and expendiiure and submit

consolidated report to the Community Developmentand Panchayat Departmenyoivisional

Commissioner/Regional Development Commissioners'

'16.The Deputy De\reloprnent Commissioner'cum-Chiel Executive Otficer will instead

ol the collector sanction the tour of the members ot Panchayat samitis and their standing

@mmittees to attend seminar outside the dislrict'

17.The Deputy Development Commissioner-cum-Chief Executive Ofticer will instead

of the Collector be the Controlling Otlicer of Pramukh, Up'Pramukh and the members ol

the Zila Parishad (exc€pt the Chairman and Deputy Chairman)'

18. The Depuly DeveloPment Commissioner-cum'Chief Executive Officer will

apptove the transler o{ non-gazetted employees ol Panchayat Samiti wilhin the district'

19. The Deputy De\€lopment Commissioner'cum-Chief Executive Otfic€r will

countersign the lour diaries and ravelting allowance bills of the District D€\€lopn€nt Officer/

Assistanl Development Commissionet-cum'Deputy Chisl Executive Oflicer and will also

grant them carsual lea\E.

20.Underrulesl3landl32ottheBiharPancha)'atSamitiesandZilaParishads(Budget & Account) Rulss, 1964 the Deputy Development Commissioner-cum-Chief

Executive Officer will accord adminisltative sanc{ion ior works ol Rs 25'000 to Fls- 60'000

in consultation with Executive Enginear, Rural Engineering Organizalion

2l. The Divisional Commissione? will have lhe pow€r to grant casual leave to the

Deputy Development Commissioner'cumExecutive Otticers and to countersign their tour

diaries and T. A. Bills.

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22. Divisional Commissioner will write annual contidential remarks regarding thework and conduol ot the Deputy Developrnent Comrnissionerrurn-Chief Execulive Officers.

23. The Slate Government attaches greatest importance to the complgte successot the planning, development and welfare programmes and is anxious to see that all theofficer attached to them work together under the leadership of the Deputy DevelopmeniCommissioner-cum-Chief Executive Officbr and continue to give him all possible co-operation and assistance.

24. In nutshell the objective is thal the Deputy Development Commissioner-cum-Chief Executive Otticer will replace the Collector in the field ol planning, development andwelfare work, so that a suitable background may be prepared for niaking over charge ofplanning, development and welfare activities to the elected Zila parishads and panchavat

Samitis.

25. All the Principal Secretari€s and Heads o{ the Departments arejrequired totake immediately necessary steps to make necessary amendment in law, rule etc., inaccordance with the Government decision contained in the above paragraphs as thisorder will come into force immediately.

Yours faithfutty,

P- K. J. Menon,

Chiet Secretary to Government ol Bihar

Memo no. 4340/GP Dated rhe 8th May, 1973.

Copy torwarded to the Chairman, Zila Parishad, Bhagalpur/Dhanbad/the Deputy

Development Commissioner.cum-Chiel Executive Officer, Bhagatpur/Dhanbad/a District

Development Officers/all Subdivisional Olticeryall Proiect Executive Ofticers/BlockDevelopment Otficers lor inlormation and necessary action.

P K. J. Menon

Chief Secretary to Government ol Bihar

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