香港中文名稱規範數據庫Hong Kong Chinese Authority (Name) Database

(HKCAN)

Latest Development

HKCAN Workgroup

Hong Kong Innopac Users Group Meeting (November 2000)

Background (1)

Joint Symposium on Library & Information Services (6/98)

Chinese Resource Sharing Working Group (6/98)

Hong Kong Chinese Authority (Name) (HKCAN) Workgroup (1/99)

Background (2) Members include:

* The Chinese University of Hong Kong Library * University of Hong Kong Libraries * Hong Kong Baptist University Library * Hong Kong Institute of Education Library * Hong Kong Polytechnic University Library

* City University of Hong Kong (Observer) * Lingnan University Library (Convenor)

Voluntary Participation

HKCAN’s Goal

* To share Chinese authority work of Chinese names

* To establish a Union Database of Chinese names

* To use a SINGLE record to link up an author’s multilingual works.

1. Design of Authority Model

2. Merging of Authority Data

3. Software Development

4. System Maintenance

HKCAN Database Setup:

* HK is a bilingual society

* Many authors publish in both English & Chinese

* Many publications are issued in bilingual format

1. Design of Authority Model

Equal Weight on both English & Chinese names

Example 1: Publication with title page and text in both Chinese & English

Example 2: Authors/editors publish in both English & Chinese concurrently

1. CNMARC

2. CMARC

3. MARC 21

Various MARC Formats for Authority Control:

Authority Record Formats in HK (1)

* HK academic libraries follow MARC21, but with

different authoritative forms for a name

* Problem of inconsistent bibliographic information

is highlighted when searching under a networked

environment

Tag/Library

CityU HKU PolyU CUHK HKBU/LU/HKIEd

Wade-Giles

CJK Pinyin Wade-Giles

CJK1XX

CJK Pinyin CJK

4XX Pinyin Wade-Giles

Pinyin CJK

5XX Wade-Giles

CJK CJK

7XX Wade-Giles

880 CJK

Authority Record Formats in HK (2)

CNMARC Record(China MARC Authority Format)

200 0$a 丁芒 ,$f(1925.9)

200 0$7ba$aDing mang

400 0$5f$ba01$a 陳炎400 0$6a01$7ba$aChen yan

400 0$6a02$a 軼明400 0$6a02$7ba$aYi ming

801 $a 中國文學家辭典現代三分冊

CMARC Record(Chinese MARC Format for Authority Records (Taiwan))

200 0$b 曉風200 0$7ba$aXiao feng305 0$a 作者之作品亦採其本名 ,

請參見 $b 張曉風400 1$a 張風500 1$a 張 $b 曉風801 $a 中國文學家辭典現代三分冊

Summary of MARC 21 Tag Name

008 Fixed-Length Data Elements Not Repeatable

1XX Headings Not Repeatable

4XX See From Tracing Repeatable

5XX See Also From Tracing Repeatable

670 Source Data Found Repeatable

7XX Heading Liking Entries Repeatable

880 Alternate GraphicRepresentation

Not Repeatable

HKCAN’s Earlier Proposal-- Repeating Tag 1XX (19X)

•Similar to CMARC & CNMARC

•Concept proposed in MARBI Discussion Paper 100 & 109

•2nd 1XX -- replaced by Tag 19X

MARC 21’s Tag 7XX (Heading linking entries)

Providing linking for equivalent headings in the same/different database(s) or authority thesaurus(es)

•Repeatable - capable of handling headings in multiple forms or scripts

•Recommended by Library of Congress

•Proposed in MARBI DP100

Example of Tag 7XX

MARC21’s Tag 880 (Alternate graphic representation)

•Non-romanized data parallel to the roman-character heading in the same record

•Using Tag 066 to specify the type of character set presents in the record

Example of Tag 880

066 $c$1100 1 $6880-01$aLau, Joseph S. M.,$d 1934-400 0 $6880-02$aTs'an-erh,$d 1934-400 0 $6880-03$aErh-ts'an,$d 1934-400 1 $aLiu, Shao-ming,$d 1934-670 $6880-04$aTs'ao Yu lun, 1970880 1 $6100-01/$1$a 劉紹銘 ,$d 1934-880 0 $6400-02/$1$a殘二 ,$d 1934-880 0 $6400-03/$1$a二殘 ,$d 1934-880 $6670-04/$1$a曹禺論 , 1970

Tag 880 - NOT Considered by HKCAN

• 1XX in romanized form - NOT suitable for native speakers in HK

• Labour-intensive & time-consuming

2. Authority Data Merging (1)

More than 100,000 Chinese authority records have been created

by 7 HK academic libraries

Average annual intake = 23,000 records

LU will be responsible for merging all the authority data &

duplication removal

2. Authority Data Merging (2)

Cooperation on an international scale

Cooperation with the National Central Library in Taipei - to exchange for authority data

Acquiring authority data created by National Library of China

3. Software DevelopmentDeveloped by Transmission Information System Co., Ltd. (Taiwan)

Searching Capabilities (1) To key in search terms

劉志

Searching Capabilities (2) To display search results

Downloading Capabilities (1)To click icon for record downloading

Record downloading

Downloading Capabilities (2)To choose format for record downloading

Select internal code Select internal code before downloadingbefore downloading

Chinese heading can Chinese heading can be downloaded be downloaded as 1XX & 7XXas 1XX & 7XX

Select record format before downloading

Uploading Capabilities (1) - Record uploading in batch

Uploading Capabilities (2) Record uploading

001 83973493005 19980603153858.0008 820817n| acannaab| |a aaa |||010 $an 82111422040 $aDLC$cDLC100 10 $a唐翼明 .100 10 $aTang, Yi-ming.400 10 $aT軒 ng, I-ming.670 $aDa lu xin shi qi wen xue (大陸新時期文學 ), 1995 :$bt.p. (Tang Yi-ming)910 $abchs

001 0066542005 19980603153858.0008 820817n| zcannaab| |a aaa |||010 $an 82111422035 $a83973493040 $aDLC$cDLC100 10 $a唐翼明400 10 $aT軒 ng, I-ming.670 $aDa lu xin shi qi wen xue (大陸新時期文學 ), 1995 :$bt.p. (Tang Yi-ming)700 10 $aTang, Yi-ming.

To screen out local tagsTo screen out local tags

Automatic insertion of Automatic insertion of

system control no.system control no.

Non-CJK 1XX relocated to Non-CJK 1XX relocated to Tag 700Tag 700

Old system no. relocated to Tag 035Old system no. relocated to Tag 035

Member’sRecord

HKCAN’sRecord

Authorized Access to HKCAN To set up of Ip addresses

Other Functions & Capabilities

• Data maintenance & update

• Report of duplicate headings

• Online input of new records

• Duplication / Statistical report on new records

• Record uploading in batch

4. Database Maintenance & Record Contribution

• New Records -- to be contributed by Member libraries on a regular basis

• Database Maintenance -- to be taken up by The Chinese University of

Hong Kong Library

Further Development of HKCAN

1. Online linkage to individual libraries’ catalogues

Bibliographicrecord

100 1 $a 李瑞騰245 10 $a 文學的出路 /$c 李瑞騰著260 $a 台北 :$b 九歌出版社,$c1994

Future Development of HKCAN (1)2. Machine-Produced Authority Records

Authorityrecord

100 1 $a 李瑞騰670 $a 文學的出路, 1994 $bt.p. (李瑞騰著)

3. To use 856 to provide hyper-link for access to websites of contemporary authors

Future Development of HKCAN (2)

Multi-lingual, multi-script & multi-purpose

Operate under Web-based environment

Conclusion

•HKCAN stands as an imperative task for all libraries in HK

•Our success hinges on the support, cooperative effort & effective communications among all library communities.

Thank You!