--------1-------- 04/ICAR-IIFSR/2016-17

--------2-------- 04/ICAR-IIFSR/2016-17

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0121&2888811

--------3-------- 04/ICAR-IIFSR/2016-17

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--------5-------- 04/ICAR-IIFSR/2016-17

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17- njs] iw.kZ lkt leku lfgr LFkkiu] HkkM+k] mrjkbZ&p<+kbZ] yxkbZ] Food Court

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--------7-------- 04/ICAR-IIFSR/2016-17

Hkkjrh; d`f"k iz.kkyh vuqla/kku laLFkku

eksnhiqje esjB& 250 110 ¼m0iz0½

laLFkku }kjk vk;ksftr fd;s tkuss okys d̀f’k dqEHk esa i”kq izn”kZuh Vs.Vst o blds

izklafxd lHkh izdkj ds dk;ksZ lfgr O;oLFkk ds lEcU/k esa

FINANCIAL BID 23-

Sr. No.

Particulars Quantity required

Rate per day per item

including all taxes

Total for 3 days

1 Tents for animals size 15 ft X 15 ft with one electric bulb, one cot and two wooden pegs (Khunta) in each tent.

50

2 High flood lights for animal area with 4 lights (1000 watt.) in each pole

5 Pole

3 Welcome gate in animal area side (size 15 ft X15 ft with floral and cloth decorated )

1

4 Chair for farmers 100

5 Generator set 60 KVA with diesel 1

6 Videography and photography stage – 25 ft. height

1

7 Competition rings size 60 ft X 60 ft with an outer gallery 10 ft. with bally and ropes. The radius of inner circle will be 60 ft. plus 10 ft. gallery with light + electricity arrangement and mike system for making announcement. (as per diagram)

2

Others if any

Total of 1 day

Total of 3 days

uksV&

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2- izLrkfor la[;k 25 % rd ?kV c<+ ldrh gSA iwjh x.kuk Li"V djsaaA nj izfrfnu izfr ux@izfr

;wfuV Li"V fy[ksaaA dqy ;ksx ds vfrfjDr ,d eq'r ij ;k dqy ;ksx ij NwV bR;kfn u fy[ksaA

3- esys ds nkSjku fdlh Hkh oLrq dk dksbZ Hkh uqdlku gksrk gS rks mldh lEiw.kZ ftEesnkjh Bsdsnkj dh

gksxh ftldh {kfriwfrZ Bsdsnkj dks djuh gksxhA

4. ऩशओुं के ललए ऩानी एंव सपाई कर्शचारियों की व्यवस्था भी उऩिोक्त दिों र्ें सम्र्ललत होंगी । Sample of competition ring

Signature………………………………

Name of Firm………………………….

Address in Full ………………………..

…………………………………….........

Tel.No………………..(O)………………..Mob.……………..

60ft

ftftft6

060ft

6fffff

tft. 10ft

--------8-------- 04/ICAR-IIFSR/2016-17

DECLARATION

From:-

M/s ………………………………..

……………………………………..

……………………………………..

To,

The Director,

ICAR-IIFSR, Modipuram,

Meerut –250 110 (U.P.)

Dear Sir,

I/We have read and understood the contents of the Tender and agree to abide by the

terms and conditions of this Tender.

I/We further undertake that none of the Proprietor/Partners/Directors of the firm was

or is Proprietor of Partner of Director of any firm with whom the Government have

banned/suspended business dealings. I/We further undertake to report to the Director, ICAR-

IIFSR, Modipuram, Meerut immediately after we are informed but in any case not later than

5 days, if any firm in which Proprietor/Partners/Directors are Proprietor or Partner of

Director of such a firm which is banned/suspended in future during the currency of the

Contract with you.

Yours faithfully,

(Signature of the Tenderer)

Name:

Designation with seal of the firm

Date:………………….

--------9-------- 04/ICAR-IIFSR/2016-17

GENERAL INSTRUCTIONS

1. The Rate Contracts concluded as a result of this Tender Inquiry shall be governed by the

”Terms & Conditions” and other relevant instructions as contained in this Tender

Document.

2. The prices/rates quoted should be indicated in words as well as in figures and in INR

only.

3. Tenderers are requested to quote their prices on a firm & fixed basis only for the entire

period of the Rate Contract. Tenders of the firms received with prices quoted on variable

basis shall be rejected straightaway.

4. Quotations qualified by such vague and indefinite expressions such as “subject to

priorConfirmation”, “subject to immediate acceptance” etc.will be treated as vague

offers and rejected accordingly.

5. Tenderers are requested to enclose a copy of their valid certificate of PAN No. with their

tender.

6. Tenders received without EMD amount by way of DD or Pay Order/Banker's

Cheque in the name of ICAR-IIFSR, Modipuram, Meerut will not be considered at all.

7. Ensure that all documents duly completed and signed are returned with their offer, failing

which, the tender is liable to be treated as incomplete and ignored.

8. Tenderers may note that if the date of tender opening given in this Tender

Document is declared a closed holiday by the Government, the tender shall be opened on

the next working day at the same timing. In such an event the closing hours for receipt of

tenders in ICAR-IIFSR, Modipuram, Meerut will stand automatically extended up to

15.00 hours of the next working day.

9. Late/delayed tenders received in Institute due to any reason whatsoever will not be

accepted under any circumstances.

10. Tendering firms are at liberty to be present or authorise a representative to be present at

the opening of the tender at the time and date as specified in the Schedule. The name and

address of the representative authorised to attend the opening of the tender on behalf of a

tendering firm should be indicated in the tender. The representative so deputed should

also bring with him a letter of authority from the firm for having been authorised to be

present at the time of opening of tender. The name and address of permanent

representative of the firm, if any, should also be indicated in the tender. Representatives

of firms who have not submitted the tender or representatives not possessing authority

letter from the tenderer or outsiders shall not be allowed to attend the tender opening.

11. Rates should be quoted on a firm & fixed price basis bu including all expences incidental

to the work. Request for enhancement of contracted rates shall not be considered under

any circumstances. Rates should be quoted for the goods of specific brand where the

brand name is specified and the rates should not be above MRP. It may be noted that no

compromise on quality would be made and no firm will be permitted to change the

specifications mentioned in the tender notice and if any firm submits the quotations with

changed specification, their quotations will be rejected.

12. This tender is non-transferable.

13. Terms & Conditions as set out in this Tender Document shall have to be complied with

by the tendering firm. Offers not complying with such terms & conditions shall be

ignored / rejected at the discretion of this Institute.

14. Only Tenders received in the format prescribed in this tender document shall be

considered. Tenders not received in the prescribed format shall be ignored and no

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correspondence in this regard will be entertained. Telegraphic/Telex/Fax/E-

mail/Letterhead / Quotations will not be accepted and ignored straightaway.

15. Tenders received after closing date and time prescribed in this tenders enquiry shall NOT

be accepted under any circumstances.

16. This Institute reserves the right to reject any tender/all tenders in full or part thereof

without assigning any reasons.

17. Not with standing the above, the Institute reserves the right to Seek previous work orders,

references etc. and to accept or reject any quotations and to cancel he process and reject

all tenders at any time prior to award of contract.

18. The tenderer(s) whose rate is accepted will be notified for the award of contract by the

Institute prior to expiration of the tender validity period. The terms and conditions

stipulated in the tender document shall be fully applicable to the resultant contract and

taken as an integral part of the contract concluded on the basis of this Tender Enquiry.

19. While submitting the tender for this work, the tenderers will be deemed to have

read,understood and accepted all the items and conditions stated in the tender

document. Any doubts or clarifications with regard to the interpretation of the Terms &

Conditions stipulated in this Tender Enquiry, may be got clarified from ICAR-IIFSR,

Modipuram, Meerut at least 03 days before tender closing date. Requests for postponing

the tender opening date for the same shall not be accepted.

20. EMD will be returned to the unsuccessful bidders immediately after award of the Rate

Contract to successful bidders.

21. If the successful Bidder fails to fulfill his obligations under this Tender i.e., Non-

adherence to terms and conditions contained in this Tender, the Institute after due notice

to the Supplier may blacklist the firm. In such events, the Contract will stand terminated

and the EMD/Performance Securities of such Firm shall be forfeited.

22. In the event of any disputes arising out of the execution of Rate Contracts/Supply Orders,

the matter will be referred to Director, IIFSR, Modipuram.

23. For judicial adjudication, the disputes, if any, arising out of the Contract/Service Orders

against the Rate Contract will be subject to the jurisdiction of the Courts in Meerut only.

24. Intending Tenderers will have to furnish a copy of their PAN No., commercial

Registration Number(proof to be attached).

25. Authorized Signatory/ Signing of Tender: Individual signing the tender or other

documents connected with contract must specify the capacity in which the tender

documents are signed as:

a) a sole proprietor of the concern or constituted attorney of such sole proprietor;

b) a partner of the firm, if it be a partnership firm, in which case he must have authority

to execute contracts on behalf of the firm and to refer to arbitration disputes

concerning the business of the partnership either by virtue of the partnership

agreement or by a power of attorney duly executed by the partners of the firm.

c) Director or a principal officer duly authorized by the board of Directors of the

Company, if it is a company.

NOTES: a) In case of partnership firms, a copy of the partnership agreement, or general power of

attorney duly attested by a Notary Public, should be furnished on stamped paper duly sworn or affirmed by all the partners admitting execution of the partnership agreement or the general power of attorney. The attested copy of the certificate of registration of firm should also be enclosed along with the tender.

--------11-------- 04/ICAR-IIFSR/2016-17

b) In case of partnership firms, where no authority to refer disputes concerning the

business of partnership firm has been conferred on any partner, the tender and all

other related documents must be signed by all partners of the firm.

c) A person signing the tender form or any documents forming part of the tender on

behalf of another person should have an authority to bind such other person and if, on

enquiry it appears that the persons so signing had no authority to do so, ICAR-IIFSR,

Modipuram, Meerut may, without prejudice, cancel the contract and hold the

signatory liable for all costs, consequences and damages under the civil and criminal

remedies available. 26. The tenderer should sign at each page of the tender and all its annexures. No page

should be removed /detached from the tender document.

27. Terms of Delivery: Door delivery at Central Store, ICAR-IIFSR, Modipuram, Meerut. 28. Delivery period: As per instruction by the Competent Authority/placement of confirmed

supply order on the firm or as stipulated in the Supply Order. 29. Payment terms: 100% payment shall be released on satisfactory receipt of the

goods/articles ordered. Advance payment will not be made under any circumstances.

30. Dispatch instructions: Stores are required to be delivered at the place of Mela/intructed

by CA on free delivery to the consignee premises. Purchaser will not pay separately for

transit insurance and the supplier will be responsible till the entire stores contracted for,

arrive in good condition at the destination.

31. Duties & Taxes

a) Sales Tax: Tenderers should indicate whether the prices quoted are exclusive or

inclusive of Sales tax. They should indicate the rate (s) of VAT/ Local Sales Tax (as

may be applicable) and Central Sales Tax with & without Form-“C”. In case, they are

exempted from payment of sales tax, a copy of the Exemption Certificate issued by

the appropriate authority may be furnished.

b) Octroi Duty and Local Taxes: Normally the stores supplied to Government

Departments against Government Contracts are exempted the from levy of town

duty, Octroi Duty, Terminal Tax and other levies of local bodies against production

of Exemption Certificate from authorized officers. As the tenderers are requested to

quote their prices on F.O.R. destination, door delivery basis, Octroi Exemption

Certificate will not be issued by this Institute and any separate charges for Octroi &

local taxes will be borne by the supplier himself only.

32. The decision of the Institute shall be final as to the quality of the stores and shall be

binding upon the tenderers and in case of any of the articles supplied not being found as

per specification shall be liable to be rejected or replaced and any expenses or losses

caused to the suppliers shall be borne by the supplier. It will be the responsibility of the

supplier to ensure that articles supplied are of the best quality and free from all defects.

The items/articles supplied will not be more than months (Three months) old. The

acceptance of articles will be given only when the articles are found up to the

specifications given in the tender enquiry and free from all defects. The rejected items

must be removed by the tenderers from the consignee premises within 03 days from the

date of the information about their rejection. The in-charge stores concerned will take

reasonable view of such materials but in no case shall be responsible for any loss,

shortage, damage that may occur to it while it is in the premises of the consignee.

Item-wise price should be quoted. In case of bundled price, the offer shall be

summarily rejected.

Signatures of the bidders

--------12-------- 04/ICAR-IIFSR/2016-17

ICAR-Indian Institute of Farming Systems Research

Modipuram, Meerut – 250 110 (U.P)

Mandate form for e-Payment

1 Name of The firm,

Company/Institute/Person

2 Address

3 City & Pin code

4 E-mail ID

5 Contact No.

6 PAN No.

7 Name of Bank

8 Branch Address

9 Branch City & Pin code

10 IFS Code (11 Digit)

11 Account No.

DECLARATION

I hereby declare that the particulars given above are correct and complete. If any

transaction delayed and not effected for reasons of incomplete or incorrect information I shall

not hold Director, ICAR-IIFSR, Modipuram, Meerut responsible. I also undertake to advise

any change in the particulars of my account to facilitate updating of records for purpose of

credit of amount through NEFT/RTGS Transfer.

Place: ………………..

Date: …………………

Signature of the Firm/Company/Institute/Person