1. factors to succeed in a presentation 1.1 what is an effective presentation? 1.2 major factors for...
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1. Factors to Succeed in a Presentation
1.1 What is an Effective Presentation?
1.2 Major Factors for an Effective Presentation
1.3 Designing and Developing Contents
1.4 Review Points for Presentation
1.5 Review Points for Presentation Delivery
1.6 Six Common Pitfalls in Presentation
1.7 Summary of Chapter 1
1.1 What is an Effective Presentation?
Goals of a presentation
Definition of an “Effective” presentation
A presentation strategically strengthened to
persuade audience
Audience understands the main message/idea
Audience takes further actions due to the proposal
1.2 Major Factors for an Effective Presentation
1.2.1 Audience-oriented Approach
1.2.2 Principle of Persuasion
1.2.3 Delivery of the Presentation
1.2.1 Audience-oriented Approach
A concept of reviewing the presenter and the content
Understand the audience
Tell audience the benefits of presentation
1.2.2 Principle of Persuasion
Methods of persuading
1. By using facts
2. By basic social, biological needs and wants
3. By the presenter’s credibility
1.2.3 Delivery of the Presentation
VerbalVerbal
Vocal Vocal
VisualVisual
Delivery Techniques
- Stand straight and open
- Move with purpose
-Controlled and Natural-Sign posting
-Pace, volume, tone-NO “Ahs, Ums”
Gestures
Voice
Posture
Eye Contact
-Talk to both
Individuals and
to everyone
1.3 Designing and Developing Contents
Steps for preparing an “effective” presentation
1.3.1 Define Objective
1.3.2 Analyze Audience
1.3.3 Organize Body of a Presentation
1.3.4 Design Visual Aids
1.3.5 Prepare Opening of a Presentation
1.3.6 Prepare Closing of a Presentation
1.3.1 Define Objective
Objective will be the goal where audience will goObjective will be the goal where audience will go
Benefits of clear objective enable to:
Develop presentation efficiently
Presenting presentation clearly
DestinationOrigin
1.3.2 Analyze Audience
Understanding the audience is useful for developing appropriate presentation
Type of questions for audience analysis:
Who are the audience?
What does the audience know?
What are their interests, attitudes, beliefs?
What’s in it for me?What’s in it for me?
1.3.3 Organize Body of a Presentation
Introduction Introduction
Body partBody part
Conclusion Conclusion
-Body I Main point 1Body I Main point 1 a. Reason or support for 1 a. Reason or support for 1 b. Reason or support for 1b. Reason or support for 1
- Body II Main point 2- Body II Main point 2 a. Reason or support for 2 a. Reason or support for 2 b. Reason or support for 2 b. Reason or support for 2
Message Structure
Style of the body
Supports
Design Content of the Body
1. Brainstorm Ideas
3. Design the Body Structure
2. Categorize Ideas into Group
Design Body Structure
A framework for designing and checking the logical structure
Layer 1Main Message/Purpose
Layer 2Main points/Sub message
Layer 3Supports(facts, idea, etc)
Logic Check
Body 1 Body 2 Body 3
Main message and Purpose
Supports Supports Supports
Add Supports to the Main Point
Supports
Message
Message
FactsQuotesExamplesTestimonyStoriesAnalogies
Good supports make the points persuasive
Develop Style of the Body
• Module
• Chronological
• Question & Answer
• Issue & Solution
• Ideal vs. Reality
Decide Type of Message Structure
Direct : Most popular method used in presentationEffective for busy audience.
Indirect :- Bring the audience into the argument. Effective for biased, hostile audience.
1. Message, recommendation (or conclusion)
2. Reason or support A
3. Reason or support B
4. Reason or support C
1. Reason or support A
2. Reason or support B
3. Reason or support C
4. Message, recommendation (or conclusion)
1.3.4 Design Visual Aids
The advantages of using visual aids:
1. Help audience to understand
2. Simplify complex ideas
3. Remain in memory longer
Oral
presentationPresentation with
Visual Aids
VoiceOHP, whiteboard,
PC, etcVoice +
Points for Visual Aids
1 concept, 1 slide
Keep it short and simple
DO NOT use too much colors
Use same format, fonts, etc.
Make it visible
Graphics and pictures tell more than words
Example of Visual Aids
0
20
40
60
2002 2003 2004
Tokyo area
<Bar chart> Increase of Sales
<Organization Chart>
Food 20%Medical 5%
Auto 70% Energy 20%
<Table chart> Example of data table
Personnel
A
B
C
Age
34
37
40
Dept
Sales
Finance
HRD
Tokyo Headquarters
Human Resource
Sales Department
Development
<Pie Chart>Breakdown of Sales
• The advantage of the new system compared to the others
– ABC offer customer a free memory upgrade
– The system futures high flexibility of employing open platform
– The system consists of numerous interfaces for expansion
– ABC offer longer warrantee period to the customer (3years)
– System consists of Large storage
The future of the new XYZ system offers various The future of the new XYZ system offers various benefitsbenefits
Bad Example of Itemization
Sample slide
Good Example of itemization
Future of the XYZ system
Basic future:
Plus
Sample slide
- High flexibility- Expandability - Large storage
-Free memory upgrade service-Longer warrantee service
Choosing XYZ system is the best choice
1.3.5 Prepare Opening of a Presentation
Audience will judge by what you say in the beginning.
Importance of an introduction
The objective of an introduction
a)Establish relationship between the audienceb)Gather attention as much as possiblec)Clarify the content
Opening Strategy
Get attention
State your purpose
Establish Credibility
Answer “What’s in it for me?”
Provide a preview
- Try memorize all the introduction -
1.3.6 Prepare Closing of a Presentation
Conclusion is the last chance to make an positive impression
Importance of a conclusion
The objective of a conclusion
a)Make the presentation memorableb)Make remember audience the main pointc)Clarify the next action
Closing Strategy
Provide closure
Summarize the presentation
Make a memorable final impression
Make the next step clear
End with positive words
- Try to memorize all the conclusion -
1.4 Review Points for a Presentation
Evaluate the presentation material from the
- objective of the presentation
- audience oriented point of view
Use powerful and active words
Rehearsals -Practice, practice, practice-
1.5 Review Points for Presentation Delivery
Delivery (Posture, Gesture, eye contact, voice)
Talk to the audience, not to screen
Do not read visual aids
Show enthusiasm and confidence
1.6 Six Common Pitfalls in Presentation
1. Unclear Objective and content
2. Fail to meet audience needs
3. Poor organization or logic
4. Excessive volume of information
5. Long presentation
6. Not enough supporting information
?
1.7 Summary of Chapter 1
You have learned:
• The factors that makes an effective
presentation
• The effective methods and strategies of
designing a presentation
• The role of Visual Aids