143sap fico beginners

8/18/2019 143Sap Fico Beginners

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SAP-FI/CO

SAP: Systems, application and products in data processing

FI: Financials: co: controlling

Version: 4. !! "!nterprise edition#

$o. o% co. &or'ing &it( 4.)*4.)c

SAP Started in + ead uarters in 0ermany

!1P: !nterprise 1esource Planning

!1P integrated all t(e %unction

It %acilitate %ree %lo& o% data among t(e %unctions/departments

!1P Pac'ages:

SAP, Oracle, %inancials, peoples so%t, 2AA$, 3. . !d&ards

+ 5 SAP 1/+ 5 1eal time data processing

+ 67 5 SAP 1/ 5 Included $o. o% countries and $o. o% currencies

+ 78s 5 SAP 1/9 5 1/9 Stands %or

ata structure:+. Application ser er

. ata *ase ser er 9. Presentation

+ 5 ;y SAP.com 5 <e* *ased774 5 $et &ea er - Integrates in%ormation, people and processes.

Organi=ation Function

Purc(ase Product Sales Finance

+



<(at is t(e> SAP FI ;odule- Introduction

?(e SAP FI ;odule (as t(e capa*ility o% meeting all t(e accounting and %inancial needso% an organi=ation. It is &it(in t(is module t(at Financial ;anagers as &ell as ot(er;anagers &it(in your *usiness can re ie& t(e %inancial position o% t(e company in realtime as compared to legacy systems &(ic( o%ten times re uire o ernig(t updates *e%ore%inancial statements can *e generated and run %or management re ie&.

?(e real-time %unctionality o% t(e SAP modules allo&s %or *etter decision ma'ing andstrategic planning. ?(e FI "Financial Accounting# ;odule integrates &it( ot(er SAP

;odules suc( as ;; ";aterials ;anagement#, PP "Production Planning#, S "Sales andistri*ution#, P; "Plant ;aintenance#,and PS "Pro@ect Systems#.

?(e FI ;odule also integrates &it( 1" uman 1esources# &(ic( includes P;"Personnel;anagement#, ?ime ;anagement, ?ra el ;anagement, Payroll. ocument transactionsoccurring &it(in t(e speci%ic modules generate account postings ia accountdetermination ta*les.

?(e FI"Financial Accounting#;odule components.

?(e FI ;odule comprises se eral su*-modules as %ollo&s:

o Accounts 1ecei a*leso Accounts Paya*leo Asset Accountingo 2an' Accountingo Consolidationo Funds ;anagemento 0eneral edgero Special Purpose edgero ?ra el ;anagement

Accounts 1ecei a*les records all account postings generated as a result o% Customersales acti ity.

?(ese postings are automatically updated in t(e 0eneral edger . It is &it(in t(eAccounts 1ecei a*les ;odule t(at you can monitor aging o% t(e recei a*les and generatecustomer analysis. ?(e Accounts 1ecei a*le ;odule also integrates &it( t(e 0eneralledger, Sales and istri*ution, and Cas( ;anagement ;odules.



Accounts Paya*le records account postings generated as a result o% Vendor purc(asingacti ity. Automatic postings are generated in t(e 0eneral edger as &ell. Payment programs &it(in SAP ena*les t(e payment o% paya*le documents *y c(ec', ! I, ortrans%ers.

Asset Accounting is utili=ed %or managing your company8s FiBed Assets. SAP allo&s yto categori=e assets and to set alues %or depreciation calculations in eac( asset class.

2an' Accounting allo&s %or management o% *an' transactions in t(e system includingcas( management.

Consolidation ena*les t(e com*ining o% %inancial statements %or multiple entities &it(ian organi=ation. ?(ese statements pro ide an o er ie& o% t(e %inancial position o% t(ecompany as a &(ole.

Funds ;anagement allo&s management to set *udgets %or re enues and eBpenses &it(in

your company as &ell as trac' t(ese to t(e area o% responsi*ility.0eneral edger is %ully integrated &it( t(e ot(er SAP ;odules. It is &it(in t(e 0eneral

edger t(at all accounting postings are recorded. ?(ese postings are displayed in real-time pro iding up-to-date isi*ility o% t(e %inancial accounts.

Special Purpose edger is used to de%ine ledgers %or reporting purposes. ata can *egat(ered %rom internal and eBternal applications.

?ra el ;anagement pro ides management o% all tra el acti ities including *oo'ing tripsand (andling o% eBpenses associated &it( tra el.

Primary con%iguration considerations:

Client, company and company code

Once a *usiness (as decided to use t(e SAP FI"Financial Accounting# ;odule, t(ere arese eral Con%igurations prere uisite steps t(at must *e completed. etermining t(eorgani=ational structure is one o% t(e %irst steps in setting up t(e *usiness %unctions inSAP as &ell as your reporting re uirements.

?(e Organi=ational structure is created *y de%ining t(e organi=ational units consisting o%

t(e %ollo&ing:o Cliento Companyo Company Codeo 2usiness Area

9



A Client is t(e (ig(est unit &it(in an SAP system and contains ;aster records and?a*les. ata entered at t(is le el are alid %or all company code data and organi=ationalstructures allo&ing %or data consistency. ser access and aut(ori=ations are assigned toeac( client created. sers must speci%y &(ic( client t(ey are &or'ing in at t(e point o%logon to t(e SAP system.

A Company is t(e unit to &(ic( your %inancial statements are created and can (a e one tomany company codes assigned to it. A company is e ui alent to your legal *usinessorgani=ation. Consolidated %inancial statements are *ased on t(e company8s %inancialstatements. Companies are de%ined in con%iguration and assigned to company codes. !acompany code must use t(e same COA" C(art o% Accounts# and Fiscal Dear. Also notet(at local currency %or t(e company can *e di%%erent.

Company Codes are t(e smallest unit &it(in your organi=ational structure and is used %ointernal and eBternal reporting purposes. Company Codes are not optional &it(in SAPand are re uired to *e de%ined. Financial transactions are ie&ed at t(e company code

le el. Company Codes can *e created %or any *usiness organi=ation &(et(er national orinternational. It is recommended t(at once a Company Code (as *een de%ined inCon%iguration &it( all t(e re uired settings t(en ot(er company codes later createds(ould *e copied %rom t(e eBisting company code. Dou can t(en ma'e c(anges asneeded. ?(is reduces repetiti e input o% in%ormation t(at does not c(ange %rom compancode to company code as &ell as eliminate t(e possi*ility o% missed data input.

<(en de%ining company codes, t(e %ollo&ing 'ey areas must *e updated:

o Company Code Eey- identi%ies t(e company code and consists o% %ouralp(a-numeric c(aracters. ;aster data and *usiness transactions are

created *y t(is 'ey.o Company Code $ame- identi%ies t(e name o% t(e *usiness organi=ation&it(in your organi=ational structure.

o Address- identi%ies t(e street address, city, state, =ip code %or t(e companycode created. ?(is in%ormation is also used on correspondence and reports.

o Country- identi%ies t(e country to &(ic( your *usiness is *ased. Countrycodes &it(in SAP are *ased on ISO Standards.

o Country currency- identi%ies t(e local currency %or t(e company code t(atyou (a e de%ined.

o anguage- identi%ies t(e language to *e used %or you company code and isalso used %or teBt in your documents. SAP unli'e ot(er applications, o%%e

o er t(irty languages including !$" !nglis(# , !S "Spanis(#, F1 "Frenc(#,! "0erman#, ! "0ree'#, I?"Italian#, A1" Ara*ic#, "C(inese# , SV"S&edis(# , and 3A "3apanese# to name a %e&.

<(at is t(e> SAP FI ;odule - ;ore Con%iguration -

;ore FI con%iguration considerations:

4



2usiness Area, COA, 0 , Fiscal year and Currencies

2usiness Area is optional and is e ui alent to a speci%ic area o% responsi*ility &it(in yocompany or *usiness segment. 2A "2usiness Area# also allo&s %or internal and eBternareporting.

Anot(er con%iguration re uirement %or set-up in SAP are t(e 2asic settings consisting ot(e %ollo&ing:

o C(art o% Accounts"COA#o Fiscal Dear Variants.o Currencies

?(e COA"C(art o% Accounts# lists all 0eneral edger accounts t(at are used *y t(eorgani=ation. It is assigned in con%iguration to eac( company code and allo&s %or daily0eneral edger postings.

?(e 0eneral edger accounts are made up o% suc( data as account num*er, companycode, a description o% t(e account, classi%ication o% &(et(er t(e account is a P G Statement Account or a 2alance S(eet Account.

• Control data o% t(e 0 Account is &(ere currency is speci%ied, ?aB category"posting &it(out taB allo&ed# , mar'ing t(e account as a reconciliation account" e.g. Customer, Asset, Vendors, Accounts 1ecei a*le# or not.

• ;ar'ing t(e 0/ Account as a Hreconciliation account allo&s %or postings to anAsset Account "%or eBample# as &ell as automatic update to t(e 0/ Account.

• Con%iguration pre ents direct postings to reconciliation accounts t(ere*y

assisting in maintaining integrity o% t(e data.• ?(is allo&s reconciliation *et&een t(e su*-ledger and general ledger to al&ays *e guaranteed.

• <it(in t(e 0eneral edger control data, you can also designate &(et(er line itemdisplay is possi*le in t(e account. ?(e system t(en stores an entry per line in anindeB ta*le &(ic( lin's *ac' to t(e account. " isplay o% line item details are t(ena aila*le %or reporting purposes, etc.#

• Open Item Indicators can *e set on t(e 0/ Account allo&ing %or *ettermanagement o% open items. !Bamples include: 2an' Clearing Accounts, 01/I1Clearing Accounts, Payroll, etc.

Fiscal Dear con%iguration is a must and can *e de%ined to meet your company8s reporti periods &(et(er Fiscal "any period com*ination t(at is not calendar# or Calendar" 3an-ec#.

• Posting Periods are de%ined and assigned to t(e Fiscal Dear.• <it(in t(e periods you speci%y start dates and %inis(ed dates.• SAP allo&s %or + posting periods along &it( specially de%ined periods t(at can

*e used %or year-end %inancial closing.

J



Currencies are anot(er *asic con%iguration setting re uirement &(ic( de%inesyour company8s legal means o% payment *y country.

• It is recommended t(at all Currency set-ups in SAP %ollo& t(e ISO Standards.• ?(e ISO Standards ensure 0lo*al con%ormity across *usinesses &orld&ide

utili=ing SAP.

<(at is t(e> SAP FI ;odule - Integration Points -

<(at are some o% t(e integration points o% t(e FI module>

SAP is mar'eted as a %ully integrated system, t(ere%ore 'no&ing some o% t(e integration points ena*le t(e sers to *etter understand t(e ;odules.

K Organi=ation units are not only de%ined in FI"Financial Accounting# *ut also ot(er SAP ;odules. ?(e S " Sales G istri*ution# ;odule re uires t(e set-up o%Sales Organi=ations, istri*ution C(annels and i isions L Purc(asing re uires purc(asing organi=ations, plants, and storage locationsL and CO "Controlling#re uires a Controlling area to *e de%ined.

K ?o trans%er data *et&een FI"Financial Accounting# and CO "controlling# as&ell as ot(er modules, a Company Code must *e assigned to eac( o% t(e;odules.

K 2usiness Areas must *e entered &(en generating *usiness transactions i% you&ould li'e isi*ility o% t(ose transactions impacting a certain 2A"2usiness Area#.Dou can also update your ;aster 1ecords to include 2A"2usiness Area# %or

eBample Cost Center.K ocument postings are automatically posted in t(e year and periods t(at youcreated in t(e Fiscal Dear ariant set-ups *ased on t(e mont(, start and end datesto &(ic( postings are allo&ed &it(in a gi en period as de%ined.

K ?(ere are se eral integration points in SAP, t(e a*o e lists a %e&.

Areas to *e co ered under FI/CO

FI:

+. 0eneral ledger accounting. Accounts paya*le

9. Account recei a*le4. Asset accounting

)



CO:

+. Cost element accounting. Cost centre accounting

9. Internal orders4. Pro%it centre accountingJ. Product costing). Pro%ita*ility analysis.

Integration o%

+. ;aterial ;anagement ;odule to Financial. Sales G distri*ution module to %inancial module integrate

9. Production planning module to controlling module integration4. ata ta'e o er

J. Closing Procedure1eports:

In all t(e module systems gi es around 777 reports

Dou can attac( t(e reports to %a orites

Some important reports you can attac( t(e reports on des' top.

Cross company code transactions:

India ersion: ?. . S, !Bcise and sales taB.

Companies Act: Sc(edule VI: 2alance s(eet and pro%it G loss A/C

2asic Settings:



Fiscal Dear: Indian companies April to ;arc( M 4 special periods

. S 3anuary to ecem*er

!Bample: Account year April 77J to ;arc( 77) "+ M 4#

J/74/7) 5 Pro%ita*ility *y Account dept 5 +9

+7/7J/7) 5 Pro%ita*ility *y ;anagement 5 +4

7J/7)/7) 5 Pro%ita*ility %inali=ed *y Auditors 5 +J

Create a pro@ect

Customi=ation &it( di%%erent scenarios

?esting

S;2 "Small and medium *usiness companies#

o& to Open SAP

Open: ou*le clic' on SAP ogon Icon

?(en dou*le clic' on SAP class

First screenL

First %ield: Client: clients

+. e elopment Client

0roup

Company + Company Compan

yd nit ;um*ai nit 2angalore unit

Production deptA Ser . deptProd dept 2

6



. Production Client

In t(e Implementation SAP

+. Consultants

. Company Sta%% "Core ?eam ;em*ers#?(e consultants t(ey do t(e customi=ation in de elopment client.

?(e company sta%% &ill do t(e testing.

?(e customi=ation &ill *e trans%erred to client t(roug( transport re uests.

In t(e production client you enter your day to day transaction.

Some companies t(ey &ill gi e 9 clients

+. e elopment client. ?esting client

9. Production client

Client: 677/777/6+7 5 Dou can copy and gi e any num*er.

ser: Cost o% Pac'age &ill depend on t(e $o. o% users icenses.

+77 sers icense - used *y +777 !mployeesIt %iBes t(e responsi*ility on employee.

ser I : SAP user: Dou can use small or capital letters "It8s not case sensiti e#

Pass&ord: ?(e lengt( o% pass&ord 5 ;in9 5 ;aB6.

"It can *e $umeric, Alp(a $umeric, Alp(a*ets, and special c(aracters.

Pass&ord is not case sensiti e $ot possi*le to c(ange pass&ord more t(an once in a day.

atest J pass&ords can not *e used

Pass&ord can not *e restored.

N ;oney is t(e pass&ord.

anguage: Along &it( t(e pac'ages you can get 4+ languages.

I% t(e language not gi en or !$ 5 e%ault !nglis(



I% you gi e ! 5 all %ields on screens in 0erman.

Once you complete press !nter.

One user can &or' in $um*er o% sessions at a time "&indo&#;aBimum is siB ")#

+st 1o& is called ;enu 2ar

nd 1o& 5 standard tool *ar.

9rd 1o& is called ?itle *ar.

4t( 1o& is called Application tool *ar

J- SAP ;enu

ast 1o& is called Status *ar

"?ic'# is called !nter.

2eside ?ic' t(ere is 2oB called command %ield.

?o open a ne& session %rom to ;enu *ar select systems Create session.

?o mo e %rom one session to anot(er sessionse Alt M ?a*

?o close t(e session t(e pat( is %rom ;enu 2ar Systems !nd session

o& to use ?ransaction codes "?C#

Standard codes one common in all o er t(e &orld

Posting o% document" &ays#

0o t(roug( t(e pat(se transaction code in

Command %ield and pressenter

+7



?o go *ac' to SAP easy access screen

se /$ in command %ield and press enter

!Bample:For posting o% ?ransaction:

F-7 Account display "FS+7$#

/$ is command %ield and press enter !asy Access

se FS+7$ in command %ield 5 you can directly enter into Accounts display

/$ FS+7$ 5 c(ange session &it( ne& transaction code./o FS+7$ 5 create session &it( ne& transaction code.

o& to close t(e system:

NFrom t(e ;enu *ar select system og o%%.

Select yes *utton to og o%%

o& to unloc' screens:

N?ools Administration ;onitor oc' !ntries "?ransaction code is /$S;+ #

Select list *uttonFrom t(e ;enu *ar select oc' entry delete all.Press yes *utton to delete all loc' entries.

o& to acti ate ?ransaction codes

Pat(: From t(e ;enu select eBtras setting isplay ?ec(nical $ame "c(ec'# 2oB!nter

Set start ?ransaction Dou can ma'e screen as de%ault screeno& to set start transaction:

From t(e ;enu select eBtras set start transaction0i e t(e transaction code %-7 8 "start ?ransaction#Press enter

++



Creation o% pro@ect

0roup Companies nits

In SAP 5 0roup is called as company

Company is called as company code.

nit is called as 2usiness areas.

.?(e consultant does customi=ation at company code le el

?(e company or group is only %or in%ormation.

e%ine Company:

Pat(L SP1O !nterprises Structure e%inition FinancialAccounts e%ine Company. "?.CO !-/$OQ+J#

?(e company or 0roups is only %or In%ormation?(is is called customi=ation area "or# con%iguration area "or# Implementation area.

+st *utton is called I;0 documentation " escription pat( a*out Company#nd *utton is called I;0 acti ity.

I% you &ant to customi=ation select I;0 Acti ity.

ou*le clic' on I;0 Acti ity 2utton

Select $e& !ntries 2utton.

0roup--R Ara ind group

Ara ind ;ills td "A; companies td# "#

Ara ind Steels td"AS # Ara ind C(emicals

"AC #

yd ;um*ai 2angaloreyd ;um*ai 2angaloreyd ;um*ai 2angalore

+



!nter company name AV0 "optional#

Company name is Ara ind group

$ame o% t(e Company i% groups (as any second $ame

Street Ameerpet

Postal Code J77 777

City ydera*ad

Country one *utton is called drop do&n *utton or pull do&n *utton

For country select drop do&n *utton 9) Countries

Select I$ %or India.

anguage 'ey: select drop do&n *utton 4+ languages

Select !$ %or !nglis(

Currency: select t(e drop do&n *utton 5 +69 Currencies.

Select I$1 5 Indian 1upee.

Select Sa e *utton or "ctrl M s#

2e%ore sa ing, t(e screen gi es you latest transport re uest

Select create re uest *utton "F6#

S(ort description - FI 2asic settings %or Ara ind ;ills td

Press enter Press !nter once again to sa ing t(e re uest.

Dou can see t(e system data sa ed.

It can sa ed in client 677 A; Company

e%ine Company code:

?ools Customi=ing I;0 !dit Pro@ect SAP re%erence I;0 *utton"SP1O# !nterprises structure de%inition Financial Accounting !dit,copy, delete, c(ec' company code. "?.CO !-/$OQ7 #

+9



ou*le clic' on I;0 Acti ity *utton.

ou*le clic' on !dit company code data

Select ne& entries *utton.

Company code A; ";aB 4 c(aracters#

Company $ame Ara ind ;ills td

City yd

Country I$

Currency I$1

anguage !$

Once you can complete t(e data, select sa e *utton or "ctrl M s#.

It gi es a *ig screen

?itle: Company

$ame: Ara ind ;ills td.

Address: Street Ameerpet

Postal code J77 777

City yd

Country I$

Once you complete press !nter

Dou can enter it gi es you latest re uest

?o c(oose your re uest select drop do&n *utton *eside

1e uests num*er it gi es t(e entire re uest.

Select your re uest num*er press !nter to sa e in t(e re uest.

It sa ed in t&o places

+4



+. Client 677

. 1e uest

Assign company code to company: "?.CO !-/$OQ+)#

Pat( is SP1O !nterprise structure Assignment Financial AccountingAssign company code to company.

ou*le clic' on I;0 Acti ity *utton.

S(ortcut:

Select position *utton 0i e you company code A; press !nter.

For company code "A; # Assign Company "AV0# select sa e *utton or "ctrl M s#

Press !nter to sa e your re uest.

e%ine 2usiness Areas: "?.CO !-/$OQ79#

2usiness Areas assignment to company code is not re uired.

?(e same 2usiness area can *e used *y any company code.

Pat(: SP1O !nterprises structure de%inition %inancial accounting de%ine *usiness area

ou*le clic' on I;0 Acti ity *utton


Code ;ay *e numerical or C(aracters 5 ;aB 4

Code: A; ydera*ad *usiness Area.

A;2 2angalore 2usiness Area

A;; ;um*ai 2usiness AreaSelect sa e *utton or "ctrl M s#

Select drop 2oB.

Press enter to sa e in your re uest.

+J



C(art o% Accounts:

+. Common set o% Accounts accounting coding s(ould *e same, and t(en only you cancompare and consolidate *et&een company code or *usiness areas.

. Separate set o% Accounts:

9. 0roup c(art o% Accounts:

In t(is case you (a e to gi e $o "Company code $um*er M 0roup code $um*er#

NCompanies t(ey %ollo& common set o% AccountsC(art o% Accounts name

escription

;aintenance languageengt( o% t(e Account $um*er ;aB +7 digits2ut companies are normally using ) digits.

Pat( o% c(art o% Accounts

SP1O Financial Accounting 0eneral edger Accounting

0/ Accounts ;aster 1ecords Preparation !dit c(art o% Accounts list

ou*le clic' on I;0 Acti ity *utton "?.Code O2+9#

From t(e ;enu select system status s(ort cut

Select $e& !ntries *utton

C(art o% Accounts ---R A; ";aB 4 c(aracters#

escription C(art o% Accounts %or Ara ind 0roup

;aintenance anguage --R Select !nglis(

engt( o% 0/ Account no: enter )Controlling integration Select ;anual creation o% cost element

0roup c(art o% Accounts 2lan'

nder status 2loc'ed eselect 2loc'ed C(ec' 2oB

+)



se o% 2loc' is to a oid duplicate Accounts creation.

Once you complete you can select sa e *utton

Press !nter to sa e in your re uest.

Assign Company Code to c(art o% Accounts:

Pat(: SP1O Financial Accounting 0eneral edger Account0/ Accounts;aster 1ecords Preparations Assign company code to c(art o% Accounts. "?. codeO2) #

Select Position 2utton

0i e t(e Company code A; press !nter.

For t(e company code A; assign c(art o% accounts A;

Select sa e *utton or "ctrl M s# *utton

Press !nter to sa e your re uest.

Account 0roups:

+. ia*ilities - +.series. Assets - .series

9. Income- 9.series4. !Bpenditure- 4.series

Pat(: SP1O SAP 1e% I;0 Financial Accounting 0eneral edger Accounting 0/ Accounts ;aster 1ecords Preparations e%ine Account 0roup

"?ransaction code O2 4#

Select $e& !ntries *utton.C(art o% Accounts:

0i e t(e c(art o% Accounts --R A;

C(art o%

accounts

Account group $ame From Account ?o Account

A; SCP S(are Capital +77777 +777A; 1SP 1eser es G

Surplus+77+77 +77+

A; AC $ Accumulateddepreciation

+77 77 +77

A; SC $ Secured oans +77977 +779A; $S nsecured oans +77477 +774

+



A; C P1 Current lia*ilitiesGpro isions

+77J77 +77J

A; FAS? FiBed assets 77777 777A; CAS? Current Assets,

oans and

ad ance

77+77 77+

A; SA ! Sales 977777 9777A; O? 1 Ot(er Income 977+77 977+A; I$C1 Increase/ ecrease

in stoc's977 77 977

A; 1;C$ 1a& ;aterialconsumption

477777 4777

A; P1S$ Personnel Cost"Sta%% cost#

477+77 477+

A; ;F10 ;anu%acturing 477 77 477A; A ;$ Administration 477977 4779A; I$?1 Interest 477477 4774A; !P1 epreciation 477J77 477J

Once you complete select sa e *utton or "ctrl Ms# sa e in your re uest.

1etained !arnings Account:

Dear !nding

PG Account 2alance Surplus in PG A/Cs trans%er to 1eser es G Surplus.

2alance s(eet Account *alance carry %or&ards to neBt year Opening 2alance %orneBt year.

Assign one Account %or retained earnings +77+77.

Pat(: SP1O Financial Accounting 0eneral edger Accounting 0/ Accounts;aster 1ecords Preparations e%ine 1etained !arnings Accounts. "?. Code O2J9

0i e your c(art o% Accounts A;

Press !nter.

PG Statements Accounts ?ype Account

Q +77+77

Select sa e *utton or "ctrl M s#

+6



It gi es t(e ;essage, Account +77+77 not created in c(art o% Accounts A;

Ignore t(e message press !nter. Press !nter once again to sa e in your re uest.

Fiscal Dear

Indian Company 5 Apr to ;arc( M 4 Special Periods 5V9

.S.Company - 3an to ec M 4 Special Periods -E4

o& to con ert Calendar your Periods to Accounting your periods

Pat(: SP1O . Financial Accounting Financial Accounting 0lo*al settings %iscalyear ;aintain %iscal year ariant ";aintain s(ortened %iscal year# "?. Code O2 #

Select position *utton

0i e %iscal year ariant 5V9

!nter

Select %iscal year ariant 5 V9

ou*le clic' on period8s %older

Select *ac' arro& "or# F9

Select ne& entries *uttonFiscal ariant 0i e A9 - ;aB c(aracters

escription April 5 ;arc( M 4 special periods

eselect- year dependant c(ec' 2oB

eselect calendar year c(ec' 2oB

$o. o% posting periods +

$o. o% special periods 4

Once you complete select sa e *utton "or# "ctrl Ms#

Sa e in your re uest

Select %iscal year ariant: A9

+



ou*le clic' on period8s %older


Con ersion ta*le:;ont( ays Period Dear s(i%t

3anuary "+# 9+ +7 -+Fe*ruary " # ++ -+;arc( "9# 9+ + -+April "4# 97 + 7;ay "J# 9+ 73une ")# 97 9 73uly " # 9+ 4 7August "6# 9+ J 7

Septem*er" # 97 ) 7Octo*er "+7# 9+ 7 $o em*er "++# 97 6 7

ecem*er "+ # 9+ 7Once you complete select sa e *utton or "ctrl M s#

Assign company code to a %iscal year ariant

SP1O Financial Accounting 0lo*al Settings Fiscal Dear Assign CompanyCode to a %iscal year ariant "?.Code is O29 #

Select position 2utton

Ignore t(e ;essage press !nter

0i e your Company Code A;

Press !nter

For company code A; , Assign Fiscal Dear ariant V9 "or# A9Select sa e *utton "or# "ctrl M s#

Ignore t(e <arning ;essage Press !nter

Press !nter to sa e in your re uest.

ocument ?ypes and $o. 1anges

Stores "%actory# Sales " epot# Accounts"Cityo%%ice#

1! 1V SA ocument type

7



79 7 7+ $um*er 1ange7777+ ?o 977777 +7777+ ?o 77777 + ?o +77777 $um*er 1ange

Inter als

Pat(: SP1O Financial Accounting Financial Accounting 0lo*al Settingsocument ocument eader e%ine document types. "?. Code O2A #.

Select position 2utton

0i e t(e document type SA.

Press !nter.

Select ?ype: SA

Select details *utton $ote do&n to $o. 1ange 7+Select $o. 1ange In%ormation *utton.0i e your company code A;

Screen S(o&s:

Inter als It s(o& &(at no. &e are gi eStatus C(ange status (o& many documents &e (a e posted.Inter als C(ange inter als to gi e document $um*er.Select c(ange Inter als *utton.Select Inter als *utton.0i e t(e $um*er 1ange 5 7+.Dear 5 77)From $um*er+ to $um*er +77777Current $um*er 5 7

eselect !Bternal c(ec' *oB.Press !nter Select sa e *utton.

$um*er range inter als can not *e trans%erred to production client.

Ignore t(e message. Press !nter.SAP also gi es ouc(er num*ers in t&o &ays. !Bample:

Scenario: - I

+



7+ 77) + 5 +777777+ 77 + 5 +777777+ 776 + - +77777

Same session %or eac( year.

Scenario: -II

7+ "Any year# "<e do not 'no& (o& manydocument &e (a e posted ineac( year#

$ote: Companies normally %ollo&s Scenario I.

Field status ariant G %ield status groups

At t(e time o% entry t(e system gi es 7 %ields.!Bamples: uantity, teBt, *usiness area, alue date.

"Around +47 %ields to use, all t(e %ields are " 7 de*its M 7 credits#.Dou can ma'e any %ield as

+. Surplus %ield 5 Field &ill not *e isi*le.. 1e uired %ield 5 ?o enter t(e alues.

9. Optional %ield 5 C(oice to enter or not enter.

!ntry lay out *ased on %ield8s selection in t(e %ield status group &(ic( is assigned to 0/Account.

Field Status group one Created under %ield status ariants and %ield status ariantassigned to company code:

!Bample: Cas( A/C r ?o S(are Capital A/C

! uity s(are capital

"0eneral#

?eBt G 2usiness area 1e uired %ields

Cas( Account ?eBt G 2usiness area 1e uired %ields2an' Account ?eBt G 2usiness area G

Value date1e uired %ields

Pat(: SP1O Financial Accounting Financial Accounting 0lo*al settingsdocument ine Item Controls ;aintain %ield status ariants.



Select %ield status +777

Select copy as *utton

C(ange t(e %ield status ariant A;

Field status name:

Field status ariant %or A;

Press !nter

Select copy all *utton.

$o. o% dependent entries copied 4J.

!nter.Select sa e *utton "or# "ctrl M s#.Sa e in your re uestSelect %ield status ariant A;

ou*le clic' %ield status group %older Select 077+ 5 0eneral and dou*le clic' on 0eneral data.

?eBt ma'e it re uired entry %ield.

Select neBt group *utton.

Select neBt page or page do&n *utton.

Select re uired entry %or *usiness area.

Select sa e *utton "or# "ctrl M s#.

Select 77J 2an' Accounts and dou*le clic'.

ou*le clic' on general data.

?eBt %ield ma'e it re uired entry %ield.

Select ne& group *utton.

Select neBt page "or# page do&n *utton.

2usiness area ma'e it re uired entry %ield.

Select neBt group *utton times.

9



Value date ma'e it re uired entry %ield.

Press sa e *utton

Assign company code to %ield status ariant:Pat(: SP1O Financial Accounting Financial Accounting 0lo*al settingsdocument ine item controls Assign company code to %ield status ariants.

Select position *utton.

0i e your company code A; .

!nter.

For company code A; , Assign %ield status ariant A;Sa e, sa e in your re uest.

Posting periods:

a. e%ine posting period ariant. *. Assign posting periods to company code.c. e%ine open and close periods %or ariant.

April, 77) to ;arc( 77 Fiscal year 77)I% company is completed uarterly results

3uly 77) to ;arc( 77"4, 77)# to "+ , 77)#

e%ine posting period ariant:

Pat(: SP1O %inancial accounting %inancial accounting 0lo*al settings document posting periods de%ine ariants open posting periods.


0i e t(e ariant A; .

0i e t(e name posting period ariant %or A; .


4




Assign ariants to company code:

Pat(: SP1O Financial Accounting Financial Accounting 0lo*al settingsdocument posting periods Assign ariants to Company code.

Select position *utton.

0i e your company code A; .

Press !nter.

For Company code A; 5 Assign ariant A; .

Sa e, sa e in your re uest.

e%ine open and close posting periods:

Pat(: SP1O Financial Accounting Financial Accounting 0lo*al settingsdocument Posting periods Open and close posting periods.

Select $e& !ntries *utton.

Select ariant A; .

A 5 %or Account ?ype.

Select M ariant %or all accounts type

From Account 5 2lan'

?o Account 5 2lan'.

From period + is T 4 "3uly#Dear is 77J.

?o period is T + ";arc(#

Dear is 77).

J



I% Audit is not o er ";arc( 77) to ;arc( to 77)# "+9, 77J# "+9, 77J#

From period +9 "special Period# 5 Dear 77J

?o Period +9 "Special Period# 5Dear 77JAut(ori=ation 0roup:

Aut(ori=ation &ill gi e to some persons li'e ;anager "Accounts# 5I ,y. ;anagers "Accounts# 5 I at user le el.

Once you complete select sa e *utton "or# "ctrl M s#.

Press enter to sa e in your re uest.

Pat( %or posting periods at user le el:

Pat(: Accounting Financial Accounting 0eneral edger !n ironment currentsetting Open and close posting periods "?. Code is S UA 1 U 6 779)4 #.

o& to gi e t(e transaction code &(en you get SP1O

Pat(: SP1O %rom t(e ;enu select additional in%ormation, once again additional%unction display 'ey I;0 acti ity.

$ote do&n t(e last 4 "O22O# "O2J # "O22P#.O2J "is open and closing periods#.

Open Item ;anagementsed %or endors/customers/2alance s(eet Accounts &(ere clearing is re uired

Out standing eBpenses A/C

2an' cas( +J,777

Salaries +,77,777<ages +,77,7771ent +J,777

Tolerance groups for G/L Accounts(2 types)

G/L Accounts(Tolerance Group)

Employee(Tolerance Group)

)



<e can see t(e items in t(ree &ays:

+. Open Item: <e can see only outstanding 5 Paya*le Item.

. Cleared: <e can see only cleared Item 5 Paid Item.9. All: <e can see all items included Paid/Paya*le Items. ?olerance 0roup:

Amount PercentageA +777 72 7 JC

I% you commission is paya*le +777 7 only paid +77777 t(e remaining *alance" 7/-# may *e trans%erred to payment di%%erence Account "or# paya*le "Partial paym

isad antages:

a. It gi en at account le el and not at transaction le el *. $o %leBi*ility.

Pat(: SP1O Financial Accounting 0eneral edger Accounting 2usinesstransactions Open item clearing clearing di%%erences de%ine ?olerance group %or0/ Accounts.


Company code: A;

?olerance group: 2lan'.

$ame o% tolerance group: ?olerance group %or A; .

e*it amount 5 7

Credit amount 5 7

Percentage o% de*it 5 7

Percentage o% credit 5 7

eselect alue date "V # c(ec' *oB

Select sa e *utton "or# "ctrl M s#




Value date "e%%ecti e date#

I% I recei ed term loan %rom I. .2.I on +J/7 /7)

I% I deposited in 2an' on + /7 /7)

ocument date: + /7 /7)

Posted date: + /7 /7)

NValue date: +J/7 /7)"e%%ecti e date#

?olerance group %or employees

ere &e gi e user &ise upper limits %or posting

Amount per document

Amount per open item Account item

Open item: Vendors/customers.Cas( discount

Payments di%%erence &e can accept.

NPat(: SP1O Financial Accounting 0eneral edger Accounting *usinesstransactions Open item clearing clearing di%%erences

Select ne& entries *utton

0roup 2lan' Company Code A;

Amount document 5

Amount %or open item account item 5

6



Cas( discount per line item: +7Permitted payment di%%erences: 2lan'

Select sa e *utton or sa e *utton

Press enter to sa e your re uest.

Sales ?aB

Calculation procedure

2asic BBB M !Bcise BBB

BBB

Sales ?aB on "2asic M !Bcise#

It is temporary assignment 0/ Accounts

In ?aB s "Sales ?aB SA#

I$ ?aB Ind "Sales ?aB India#



W ?aB SI$ is assigned to company code A;

Pat(: SP1O Financial Accounting Financial Accounting 0lo*al Setting ?aB on

sales or purc(ases 2asic settings Assign country to calculation procedure.Select position *utton

0i e t(e country I$ %or India

!nter

For country I$ Assign ?aB S "Sales ?aB SA#

Sa e. Press enter to sa e in your re uest.

0lo*al Parameters

+. !nter 0lo*al ParametersL

Pat(: SP1O Financial Accounting Financial Accounting 0lo*al settingsCompany code !nter 0lo*al parameters.


0i e your company code A;

Press !nter

Select company code A;

Select details *utton

Select 2usiness area %inancial statements c(ec' *oB

Select propose %iscal year c(ec' *oB

Select e%ine de%ault alue date c(ec' *oBSelect negati e posting allo&ed c(ec' *oB <(en you re erse a document it reduces %rom t(e same side.

!B: - Cas( A/C r J77777?o ! uity s(are capital J77777

97



And anot(er posting %or 977777

Periods e*it Credit 2alance %or t(e mont(

*alance

Cumulati e

+

94 "3uly# 67777

7677777 677777

J)

6

+7++++9+4+J+)

I% t(e nd !ntry 977777 is &rongly entered in e uity s(are capital 5 Actual entry in pre%erence s(are capital.

1e ersal A/C

+. ! uity s(are capital A/C r 977777 ?o Cas( A/C 977777

. Cas( A/C r 977777 ?o pre%erence S(are capital 977777 "Or# 1ecti%ication !ntry

! uity s(are capital A/C 977777 ?o Pre%erence s(are capital A/C 977777

?(en t(e ! uity S(are Capital Summary is

9+



Periods

e*it Credit 2alance %or t(e ;ont( Cumulati e *alance

+

94"3uly# 97777

7J77777 J77777 J77777

J)

6

+7++++9+4+J+)

Select additional details *utton4 A 5 PA$ "Permanent Account $o#4 2 5 ? S $o "?aB deduction o% source#PA$ G ? S $um*er gi en at company code le el? S $o. AP 4J) 6 7)PA$ $o. AP 6 7777 ASelect *ac' arro& and sa eSa e in your re uest

0eneral ledger master creation "0/ ;asters#

0/ ;asters created at

Field Dear:

C(art o% Accounts Area Company Code Area Centrally

9



0/ Account $o. Account group

PG A/C "or# 2/S A/C

S(ort ?eBt

ong ?eBt

Account Currency

?olerance group Open item management

ine item display

S(ort Eey

Field status group

It (a ing *ot( c(arts o%Account %ields M companycode Area %ields.

?o c(ec' Account groups %or gi ing Account no.s

Pat(: SP1O Financial Accounting 0eneral edger Accounting 0/ Accounts;aster 1ecords Preparations e%ine account group "?.Code O2 4#


0i e your c(art o% accounts A;

!nter

1eser es G Surplus - +77+77 to +77+

! uity s(are capitals - +77777 to +777

Current Assets - 77+77 to 77+

Creation o% 0/ ;aster "user le els#

Pat(: Accounting Financial Accounting 0eneral edger ;aster recordsIndi idual processing Centrally "?. Code FS77#

0i e t(e 0/ Account $o: +77+77

99



Company code A;

From t(e ;enu select 0/ Account create

Select t(e Account group: 1eser es G Surplus

Select 2alance S(eet A/C 1adio *utton

S(ort ?eBt 5 Surplus in P/ Account

0/ Account og ?eBt 5 Surplus in Pro%it and oss A/C

Select Control data ?a*

Select only *alances in currency c(ec' *oB

?olerance group 2lan' Select ine Item display c(ec' *oB

$ote: All Accounts gi e line item display c(ec' *oB.

Sort 'ey Select 77+ posting date

Select create/*an'/interest ta*

Field status group Select 77+ 0eneral


. One more 0/ Account 5 FS77

0i e t(e 0/ Account no: +77777

Company code A;

Select &it( ?emplate *utton

94



0i e 0/ Account $o. +77+77

Company code A;

Press !nter Select t(e Account 0roup: S(are Capital

C(ange t(e S(ort teBt to e uity s(are capital

C(ange t(e 0/ Account long teBt e uity s(are capitalOt(er %ields are common


0i e t(e 0/ Account $o. 77+77

Company code A;

Select &it( ?emplate *utton "&-?emplate#

0i e t(e 0/ Account no. +77+77 "1eser es G Surplus#

Company code A;

Press !nter

C(ange t(e Account group to Current Assets G oans and Ad ances

C(ange s(ort teBt to cas( account

C(ange 0/ Account log teBt to cas( account

Select create/*an'/Interest ta*C(ange t(e %ield status group 077J "2an' Accounts#Select rele ant to cas( %lo& c(ec' *oBSelect sa e *utton "or# "ctrl M s#.?o gi e t(e list o% Accounts created

Select drop *utton *eside 0/ Account $o. "Or# "?. code O2 4#

?(e screen is called as ;atc( code.

0i e t(e company code A;

9J



!nter

It gi es t(e &(at Accounts t(at are created.

Posting o% ?ransactionsPat(: Accounting Financial Accounting 0eneral edger ocument entry0eneral posting "F-7 #

ocument date: Party *ill date F4 5 Calendar. F - Selection o% date.

Posting date : Ser er date, edger updating *ased on posting date period comesautomatically.

1e% 5 Party 2ill $oocument $o:

?ype: SA

Company code: A;

Currency 5 I$1

?o di%%erentiate *et&een de*it and credit

Dou are using posting 'ey

Posting 'ey "PS? Eey#

47 5 0/ Account de*it

J7 5 0/ Account credit

Select posting 'ey: 47

?(e neBt %ield is account:Select A/C $o: 77+77

Press !nter

0i e t(e amount +77777

9)



?(e %ields are come on t(e *asis o% selection o% Field Status 0roup

2usiness Area: A; " ydera*ad 2usiness area#

?eBt enter: ! uity s(are capital receipt

Select posting 'ey: Select J7

For Account: Select t(e drop do&n *utton

0i e t(e company code A;

And press !nter

Select Account $o: +77777 "! uity S(are Capital#

Press !nter Dou can ma'e !nter amount manually i.e. +77777 "or#

!nter N "N ma'es de*it and credit e ual#

2usiness area: A;

?eBt: !nter "M# "plus#: Copying t(e latest line item narration "or# ma'e manually

Press !nter

From t(e menu select document simulate

In once document you can post up to line item in a document

e*it &ill *e &it( out sign

Credit &ill *e &it( ;inus "-# sign

Once you complete select sa e *utton or "ctrl M s#

It gi es t(e message document +8 &as posted in company code A; .o& to ie& t(e latest document

From t(e menu select document display

Select display document (eader *utton "FJ#.

C(ange document

9



Pat(: Accounting Financial Accounting 0eneral edger ocument C(ange"?ransaction code F27 #

Press !nter

ou*le clic' on +st line item

!nter

<e can c(ange only alue date, assignment and teBt

o& to ie& t(e documents:

Pat(: Accounting Financial accounting 0eneral edger ocument isplay"?ransaction code "F279#

Select document list *utton

0i e your company code: A;

0i e t(e document type: SA

?o gi e t(e posting date: From and to "Speci%ic date#

?o ie& t(e document posted *y a particular user

From t(e menu select edit dynamic selections "s(i%t M F4#0i e t(e user name: SAP user

Select eBecute *utton "F6#

ou*le clic' on document $o.+

It s(o&s t(e document

isplay edger

Pat(: Accounting Financial Accounting 0eneral edger Account isplay2alance "?ransaction code FS+7$#

?o gi e multiple Accounts 5 Select rig(t arro& *eside 0/ Account

96



?o ie& continuous num*er select ranges ta* &it( green pound sym*ol

?o eBclude any account select singly alues ta* &it( 1ed8

Pound sym*ol

0reen 5 Inclusion1ed 5 !Bclusion

Once you complete select copy *utton

?o gi e singly Account Select drop don *utton *eside 0/ Account

0i e your company code A;

Press !nter

Select your account num*er +77777 5 ! uity s(are capital0i e your company code A;

Fiscal year 77)

2usiness Area, select A;

Select eBecute *utton "F6#

ou*le clic' on Cumulati e *alance amount

ou*le clic' on document $o. +

Select call up document o er ie& *utton

Select *ac' arro&

o& to create o&n line layout:

Select c(ange layout *utton

Select t(e %ields &(ic( one not re uired under column content

ocument no, Amount, ?eBt not select

9



Select rig(t arro& "or# ide selected %ield8s *utton

For t(e (idden %ields column select posting date,

Select le%t arro& "or# s(o& selected %ield8s *utton.C(ange t(e column positions:

ocument $7. S(ould *e one "+#

Posting date s(ould *e t&o " #

?eBt s(ould *e t(ree "9#

Amount in local currency "4#

?eBt column lengt( c(ange to 9J

For amount in local currency 5 Select total c(ec' *oB

Select copy *utton.

o& to sa e t(e layout

ay notes

+. ser speci%ic . Common to All.

ser speci%ic: It can *e sa ed &it( any num*er or name.

Common to all: It s(ould *e sa ed &it(/any num*er or nameSelect sa e lay out *utton "ctrl M F+ #

ay out: /A;escription: Standard layout %or A;


o& to c(oose your layout

From t(e ;enu select select lay out *utton

Select /A;

o& to ma'e de%ault layout

47



Pat(: Accounting Financial Accounting 0eneral edger !n ironment ser parameters !diting options "?. Code F277#

Select ine Items ?a*.

For de%ault select on screen under 0/ Account layout

Select /A;

Select sa e *utton

0o and see t(e 0/ Account Pat( FS+7$

Select 0/ Account $o. 77+77 "cas( account#

Company code A;Fiscal year 77)

2usiness area - A;

Select eBecute *utton "or# F6

ou*le clic' on cumulati e *alanceAccrual/de%erred documenta. Creation o% 9 0/ Accounts

i# Salaries A/C 5 Personnel cost ii# 1ent A/C 5 Administration

iii# Outstanding eBpenses 5 Current lia*ilities G pro isions

*# e%ine re ersal reason and re ersal reason s(ould allo& us to re erse on any day.c# Creation o% accrual/de%erred document

One pro ision is today date and one %or mont( ending date.4/7 /7) - 1ent

9+/7 /7) - Salaries

d. 1e ersal o% accrual/ e%erred documents

Creation 9 0/ Accounts:

In t(is case %irst to c(ec' Accounts groups %or gi ing Account group

0i e t(e ?ransaction Code O2 4

4+




0i e t(e c(art o% Accounts A; !nter.

$ote do&n personnel cost range 477477 to 477+ $ote do&n t(e range %or administration 477977 to 4779

$ote do&n t(e range %or current ia*ilities G pro isions +77J77 to +77J

Creation o% 0/ ;asters "FS77#

0i e 0/ Account $o. 477+77

Company code: A;

Select &it( template *utton

0i e 0/ Account $o: +77777 "! uity s(are capital#

Company code: A;

Press !nter.

C(ange t(e account group to personnel cost

Select PG Statement Account 1adio 2uttonC(ange s(ort teBt to salaries account.

C(ange 0/ Account ong ?eBt to Salaries Account

Ot(er %ields are common.


. 0/ Account $o: 477977 Company code: A;


0i e 0/ Account $o: 477+77 "salaries A/C#

4



!nter.

C(ange t(e Account group to administration.

C(ange t(e s(ort teBt: C(ange to 1ent Account0/ Account long teBt: C(ange to 1ent Account

Sa e.

9. 0/ Account $o. +77J77

Company code: A; .

Select &it( template *utton.

0i e 0/ Account $o: +77777 "! uity s(are capital#

Company code A; !nter.

C(ange t(e A/C group to current lia*ilities G pro isions

C(ange s(ort teBt G long teBt to outstanding eBpenses.

Select control data ta*.

Select open item management c(ec' *oB.Sa e.

1e ersal !ntries

e%ine: 1e ersal reason and re ersal reason s(ould allo& is to re erse on any day.

Pat(: SP1O Financial Accounting 0eneral ledger accounting 2usiness?ransactions Ad@ustment posting/1e ersal e%ine reasons %or re ersal"?. code: F2S+#

49




1eason is 4+ "?eBt %ield#.

0i e t(e teBt accrual/de%erral document.0i e t(e document date: 6.7 .7)

?ype: SA

Company Code: A; .

1e ersal reason: 4+.

1e ersal date: 7+.76. 77).

Posting Eey: 47

A/C $o: 477977 "1ent Account#.

!nter.

0i e t(e amount 1s. +7777/-

2usiness area 5 A;

?eBt: 1ent pro ision %or 3uly.

Posting Eey: J7

Account $o: +77J77 "Outstanding eBpenses#

!nter.Amount: N8.2usiness Area: A; .?eBt: M8

ocument Simulate and sa e.

Salary Pro ision

Same Pat(: F2S+.

0i e t(e document date and posting date: 9+.7 .7).

?ype: SA.

44



Company code: A; .

1e ersal reason: 4+.

Posting Eey: 47A/C $o: 477+77 "Salaries Account#, !nter.

Ignore t(e &arning message, Press !nter.

0i e t(e amount 1s. 77777.

2usiness Area: A; .

?eBt: Salary pro ision %or 3uly.

Posting Eey: J7

A/C $o. +77J77 "Out standing eBpenses#.

!nter.

Amount: N8

2usiness Area: A; .

?eBt: M8


1e ersal Accrual/1e%erral document

Pat(: Accounting Financial Accounting 0eneral edger Periodic processClosing Valuate 1e ersal accrual re%erral ocument.

?ransaction Code: F 6+

4J



0i e t(e company code: A; .

0i e t(e re ersal posting date: 7+.76. 77).

Select teBt ne& c(ec' *oB.

Select eBecute documents *utton.

Select re erse documents *utton.

Open item management

Vendor Accounts

Customers Accounts

2alance s(eets Accounts &(ere clearing re uired.Pro ision 5 payment 5 outstanding eBpenses

1eco ery 5 payment 5 PF, ? S

In 0/ ;asters &e (a e to select open items management c(ec' II "1e%er?olerance 0roup#

9 Scenarios:

Full clearing 5 Partial clearing 5 1esidual clearing

Pro ision Payment - Partial clearing 5 1esidual clearing

+. Full Clearing Scenario:

1. 1ent Pro ision: ser transaction code: F-7

0i e t(e document date: 6.7 .7)

?ype SA: Company code: A; : Posting 'ey: 47

4)



Account $o: 477977 "1ent Account#

!nter.

Amount is JJJJ2usiness area: A;

1ent pro ision %or 3uly.

Posting Eey: J7

A/C $o: +77J77 "Outstanding eBpenses#

!nter.

Amount: N8

2usiness Area: A; .

?eBt: M8


. o& to ie& open item repaid A/C

Pat(: Accounting Financial Accounting 0eneral edger Account display/c(ec'line items "?. Code: F2 9$#

0i e t(e 0/ Account $o. +77J77 "outstanding eBpenses#.

Company code: A; .

Select open items radio *utton.

Select eBecute *utton.

9. Outgoing payment &it( clearing:

Pat(: Accounting Financial Accounting 0eneral edger ocument entry outgoing Payment "?. Code: F -7 #

0i e document date: 6.7 . 77).

4



?ype: SA.

Company code: A; .

Clearing ?eBt: Out going payment

Account under *an' data: 77+77 Cas( A/C.

2usiness Area: A; .

Amount: JJJJ.

?eBt: Out going payment.

Account under open item selection: +77J77 "Outstanding eBpenses#.

Account ?ype: S8 comes *y de%ault.S8 stands %or 0/ Accounting.

Select process open items *utton.

ou*le clic' on JJJJ paya*le.

ocuments simulate and sa e.

4. 0o and see t(e 0/ Account "F2 9$#

0i e 0/ Account $o: +77J77.

Company code: A; .

Select cleared items radio *utton.

!Becute.Select *ac' arro&.Select open items radios *utton.!Becute.Partial clearing 5 $et paya*le

?o c(ec' &(at steps you (a e done in your re erse.

Pat(: SP1O Financial Accounting 0lo*al Settings Company code !nter 0lo*alParameters.

Select your company code: A; .

46



Select details *utton.

From t(e menu select utilities.

C(ange re erses "customi=ation#

Select t(e %older %or your re erse no.Select su* %older customi=ing ta*le.

Partial clearing ;et(od:

Vendors/Customers -

+. 1ent pro ision F-7 #:

ocument date: 9+-7 - 77).

?ype: SA.

Company code: A; .

1e%erence 2ill $o. + 94.

Posting Eey: 47

Account $o: 477977 "1ent Account#.!nter.Amount: J7777.2usiness Area: A; .?eBt: 1ent pro ision %or 3ulyPosting Eey: J7Account $o. +77J77 "Outstanding eBpenses#!nter Amount: N82usiness Area: A;?eBt: M8

ocument Simulate G Sa e.

Out going payment using partial clearing met(od

?ransaction code: F -7

ocument date: 9+-7 -7)

?ype: SA

4



Company code: A;

1e%erence: + 94

Clearing ?eBt: Out going paymentAccount: 77+77 "Cas(/2an' Accounts#

2usiness Area: A;

Amount: +J,777

?eBt: Out going payment

Account: nder open item selection

+77J77 "Outstanding !Bpenses#

Account type: S comes *y de%ault

Select process open items *utton

Eeep t(e cursor t(e amount %ields o% t(e line items against &(ic( &e &ant ad@ust

Select Partial payment ta*

It creates payment amount column

ou*le clic' on $et amount J7777

ou*le clic' on payment amount J7777

ocument simulate

It gi es t(e message correct t(e mar'ed line item

ou*le clic' on *lue %ont line item

?eBt !nter M8

Sa e "or# "ctrl Ms#

0o and see t(e 0/ Accounts "F2 9$#

0i e t(e 0/ Account $o: +77J77

J7



Company Code: A;

Select open items radio *utton

!BecuteSelect c(ange layout *utton

From t(e (idden %ields column select re%erence %ield

Select H?eBt %ield under column content

Select le%t arro& "or# s(o& selected %ields8 *utton

Select copy *utton

Eeep t(e cursor on re%erence %ieldSelect su* total *utton;a'ing t(e *alance payment and clearing t(e account

"?ransaction code F-7 #

ocument date: 9+-7 -7)

Company code: A;1e%erence: + 94Clearing teBt: Out going paymentAccount $o: nder 2an' data: 77+772usiness Area: A;Amount: 9J777?eBt: Out going paymentAccount: nder open item selection 5 +77J77 "Outstanding eBpenses#Account type: S8 comes *y de%aultSelect process open items *utton

ou*le clic' on paya*le Amount J7777ou*le clic' on part paid amount: +J777ocuments simulate and sa e

0o and see t(e 0/ Account: "F2 9$#

0i e 0/ Account $o: +77J77

Company Code: A;

Select clear items radio *utton

J+



!Becute

1esidual Payment "1esidual clearing#+. 1ent Pro ision "F-7 #

ocument date: 9+-7 - 77)

?ype: SA

Company code: A;

Posting Eey: 47

Account $o: 477977 "1ent account#

!nter Amount: )7777

2usiness Area: A;

?eBt: 1ent pro ision %or 3uly

Posting Eey: J7

Account $o: +77J77 "Outstanding eBpenses#

!nter

Amount: N8

2usiness Area: A;

?eBt: M8

ocument Simulate G sa e

Outgoing payment using residual clearing met(od

ser ?ransaction code F-7 "Paya*le amount#

ocument date: 9+-7 - 77)

?ype: SA

J



Company code: A;

Clearing teBt: Out going payment

Account under *an' date: 77+77 "Cas( Account#2usiness Area: A;

Amount: 7777


Account: nder open item selection: +77J77

Account type: S8 de%ault


Eeep t(e cursor on t(e amount %ield o% t(e line item on

<(ic( &e &ant to ad@ust

Select residual items ta*

It creates residual items column

ou*le clic' on $et amount )7777

ou*le clic' on residual items

ocument simulate

It gi es t(e message correct t(e mar'ed line item

ou*le clic' on *lue %ont line item

?eBt enter M8Sa e "or# "ctrl M s#0o and see t(e 0/ Accounts "F2 9$#

0i e t(e 0/ Account $o: +77J77 "Out standing !Bpenses#

Company code: A;


J9



!Becute

Foreign currency postings:

C(ec' eBc(ange rate typesL2an' *uying 5 !Bport 5 0 ?ype

2an' Setting 5 Imports/!Bpenditure 5 2 ?ype

A erage 1ate: sed *y ;;/S People 5 ; ?ype

Pat(: SP1O 0eneral settings Currencies C(ec' eBc(ange rate types.

Select types


!nter 28

!nter

e%ine transaction ratios %or currency transaction

Pat(: SP1O 0eneral settings Currencies e%ine translation radio %or currencytranslation.

?(is de%ines t(e con ersion %actory *et&een t&o currencies.

S I$1 + +

3apanese year I$1 +77 +

!urope I$1 + +

Once &e %ollo& one con ersion %actory, %ollo& continuously t(e same %or all year.

?(is is at client le el

ou*le clic' on I;0 Acti ity *utton

J4



Valid date: J-7 - 77)

From Currency: S

?o select: I$1 irect uotation: 44/-

!nter

!Bc(ange rate type: Select 2

Valid date: J-7 - 77)

From currency: S

?o currency: I$1

irect uotation: 4)/-

!Bc(ange rate type: ;

Valid %rom: J-7 - 77)From currency: S

?o currency: I$1

irect uotation: 4J/-

Sa eSa e in your re uestDou can enter eac( type %or eac( day only

Pat( %or %oreB rates at user le el

Accounting Financial Accounting 0eneral edger !n ironmentCurrent settings ! ents translation rates "SU2C!U)6777+ 4#

<(en t(e rate is not gi en:

Postings

<(en t(e rate is not gi en <(en t(e rate is gi en

J)



It ta'es t(e rates %rom %oreB ta*le

It ta'es t(e latest date rate

?o enter de%ault eBc(ange rate?ype *ased on document type

0/ Posting 5 SA * "2an' selling#

Purc(ase in oice posting 0 "2an' *uying#"I% &e don8t speci%y it ta'es ;8 type *y de%ault. ; A erage rate8

?o enter de%ault eBc(ange rate type 28 "2an' selling# %or document type 5 SA" se t(e transaction code "O2A #.


0i e t(e document type SA8

!nter

Select document type SA8.


nder de%ault alues eBc(ange rate type %or %oreign currency documents!nter 2



Foreign Currency Posting "F-7 #ocument date 7 -76- 77)

?ype: SA

Company code: A;

J



Currency: S

Posting 'ey: 47

0i e account $o. 477+77 "Salaries account#

!nter

0i e t(e amount +777X

2usiness area: A;

?eBt: Salary payment

!nter

Posting 'ey: J7Account $o. 77+77 "Cas( account#

!nter

Amount: N8

2usiness area: A;

?eBt: M8

ocument Simulate

?o ie& in I$1 Select display currency *utton.


<(en t(e rate is gi en at t(e time o% postingse t(e transaction code "F-7 #

0i e t(e document date: 7 -76- 77)

?ype: SA

J6



Company code: A;

Currency: S

0i e t(e rate: 46/-

Posting 'ey: 47

Account: 477+77 "Salaries Account#

!nter

It gi es message

!Bc(ange rate: 46X de iate t(e increase 4.96

Ignore message and !nter 0i e t(e amount: +777X

2usiness area: A;

?eBt: Salary payment

Press: !nter

Posting 'ey: J7

0i e t(e account no: 77+77 "Cas( account#

!nter

Amount: N.

2usiness area: A;

?eBt: Mocuments Simulate G sa e.

1e ersalsW W W W WIndi idual 1e ersal o% ;ass Cleared Accrual/de%erral

ocument re erse 1e ersal items re ersal1e ersal document re ersal

Indi idual document re ersal

J



?(is is used to re ersal one document at a time

?o gi e re ersal reason

I% &e don8t speci%y re ersal date, it ta'es original document posting date

?(at period s(ould *e open.

Pat(: Accounting Financial Accounting 0eneral edger ocument 1e erse Indi idual re ersal "F276#

0i e t(e document $o: +

Company code: A;

Fiscal year: 77)

1e ersal reason:

Select 7+ "re ersal in current period#

Posting date: 2lan'

Select display *e%ore re ersal *utton

Select *ac' arro&

Select sa e *uttonFrom t(e menu select document display8

Select display document (eader *utton

ou*le clic' on + "1e erse document %or#

Select display document (eader *utton

SA 5 Original document list

A2 5 re ersal document listetails *utton

$o range 5 7+

F279 5 ocument display

)7



Company code: A;

ocument type: SA 5 Original document A2 5 1e ersal document "System de%ined#

1e ersal o% re erse document

se t(e transaction code "F-7 #

From t(e menu select document Post &it( re%erence

0i e t(e document $o. +J

Company code: A;

Fiscal year: 77)Select generate re erse posting c(ec' *oB

Select display line items c(ec' *oB

!nter

!nter once again

C(ange ?eBt: 1e ersal %or document $o. +J

!nter

?eBt: M8

!nter: Sa e "or# "ctrl M s#.

!nter

From t(e menu select document displaySelect display document (eader *utton

;ass 1e ersal

?o re erse more t(an one document at a time, &e use mass re ersalL it can *econtinuous or random.

Pat(: Accounting Financial Accounting 0eneral edger ocument 1e erse ;ass re ersal "F-67#

)+



0i e t(e company code: A;

?o re erse random $um*ers Select multiple selection

2eside document num*er

0i e t(e document $o. G 4

Select copy *utton

0i e t(e reason %or re ersal 7+8

Select teBt run c(ec' *oB

Select eBecute *utton

Instead o% and 4, 0i e document $o: +9 G +)I% documents are O.E

Select re erse document *utton

Clear item re ersal

se t(e transaction code: "F2 9$#

0i e t(e 0/ Account $o: +77J77 "Outstanding eBpenses#

Company code: A;

Select cleared items *utton

!Becute

Full cleared items

Out standing eBpenses

Cas(/2an' JJJJ ocument $7 5 1ent A/C JJJJ " # ")#

)



I% c(e ue dis(onored it must *e re ersal

ere i.e. Full cleared items t(is is not possi*le to re ersal

2ut you can ma'e it as open items t(en re erse

Pat(: For re ersal o% cleared items

Accounting %inancial accounting 0eneral edger ocument 1esetcleared items "?ransaction code F21A#

0i e t(e clearing document $o.

Company code: A;

Fiscal Dear: 77)


Select resetting G 1eser es

0i e t(e re ersal reason 5 7+ "1e ersal in current period#

!nter

It gi es t(e message clearing reset.

!nter 0o and see t(e 0/ Account F2 9$

0i e t(e 0/ Account $o: +77J77

Company code: A;


!Becute

)9



e%ine interest calculation ?ype:

Pat(: SP1O Financial Accounting 0eneral ledger accounting 2usinesstransactions 2an' Account in test calculation Interest calculation 0lo*al settingse%ine interest calculation types


Interest Indicator "Ind Id#: ;+

$ame: +7 ;ont(ly

Interest calculation ?ype: Select S8 2alance interest calculation

Sa e


Prepare Account *alance interest calculation:

Same pat( "$eBt step#

?ransaction code "O2AA#

Select ne& entries *uttonInterest calculation Indicator 5 ;+

Interest calculation %re uency: Select 7+ 5 + ;ont(.

Calendar type

Interest calculations

2alance Interest calculations Item interest calculations

e%ined S8 type

se %ro 0/ Accounts

P8 ?ype

se %or endors/customers.

)4



ere

Interest indicator -

In India G S %ollo&s t(e same rate o% interest rates

ence gi e ; 8 %or "de*it G credit items#


1e% Interest rate ;

ong ?eBt: +7 ;ont(ly

S(ort ?eBt: +7 ;ont(ly

ate %rom: 7+-74- 77)

Currency: I$1



e%ine time 5 dependent terms:

Same pat(


Interest calculation indicator ;+

Currency 'ey: I$1

!%%ecti e %rom: 7+-74- 77)

;+

Credit Items e*it items

1e% int rate "; #+7

1e% int rate ";9#6

))



Se uential $um*er: +

?erms: Select credit testing column *alance interest calculation

1e% interest rate: ;

Sa e "or# "ctrl M s#


Select neBt entry *utton

Interest calculators Indicator: ;+

Currency Eey: I$1

!%%ecti e %rom 7+.74. 77)Se uential $o.

?erm: Select de*it interest column *alance interest calculation

1e%. Interest rate: ;

Sa e

!nter interest alues:

Same pat(: ?ransaction code "7269#


0i e t(e re%erence interest rate ;

!%%ecti e %rom 7+-74- 77)

Interest rate: +7

Sa e


)



Creation o% 0/ AccountsL

+st Accounts: S2I 1upee term loan under secured loans.

nd Account: Interest Account under interest group

?o c(ec' account groups %or gi ing account num*er "?ransaction code O2 4#


0i e t(e c(art o% account: A;

!nter

$ote do&n t(e range %or secured loans: +77977 to +779

$ote do&n t(e range o% interest: 477477 to 4774

Creation o% 0/ ;asters:

?ransaction code FS77

0i e t(e 0/ Account $o. +77977

Company code: A;

Select &it( ?emplate *utton

0i e t(e 0/ Account $o. +77777 "! uity s(are capital#

Company code: A;

!nter

C(ange account group: Secured oans

C(ange s(ort teBt and 0/ Account log teBt: S2I 1upee term loan

Select create/*an'/interest

Field status 0roup: Select 77J

Interest Indicator: Select ;+

Sa e.

)6



nd Account:

0/ Account $o: 477477

Company code: A;


0i e t(e 0/ Account $o: 477977

Company code: A;

!nter

Select type/description ta*

Account group: Select interestC(ange s(ort teBt G ong teBt: Interest Account

Select sa e *utton "or# "ctrl Ms#

Assignment o% Accounts %or automatic posting

Pat(: SP1O Financial Accounting 0eneral edger Accounting 2usinesstransactions 2an' Account interest calculation Interest posting Prepare 0/Account *alance Interest calculation "?ransaction code "O2V #

Select sym*ols *utton

!Bample:

+77977 - S2I ?erm oan+7797+ - ICICI ?erm oan+7797 - I 2I ?erm oan

I% &e (a e more t(an one term loan t(en gi e +7 pluses "M M M M M M M M M M#

Select Accounts *utton0i e your c(art o% Accounts A;

!nter

0i e t(e account sym*ol 5 777

)



Currency 5 I$1

0i e t(e 0/ Account: 477477

0i e t(e Account sym*ol 5 777

Currency 5 I$1

0/ Accounts, ;ar' &it( +7 times plus M M M M M M M M M M



ser le els: ?o open posting period April:

se t(e ?ransaction code O2JSelect position *utton

0i e t(e posting period ariant A;

!nter

From Period 5 +

Sa e


?erm oan receipt "F 5 7 #

0i e t(e document data and posting date: + -74- 77)

?ype 5 SA

Company code: A;

Currency: I$1

Posting Eey: 47

0i e t(e 0/ Account $o. 77+77

!nter

7



0i e t(e amount: +77777

2usiness area: A;

Value date: +7-74- 77)

?eBt: S2I 1upee term loan receipt

Posting Eey: J7

Account $o: +77977 "S2I 1upee ?erm oan#

!nter

Amount: N

2usiness area: A;Value date: +7-74- 77)

?eBt: M8

ocuments simulate and sa e

?erm oan repayment:

0i e t(e document data and posting date: 7)-7 -7)

?ype: SA

Company Code: A;

Posting Eey: 47

Account $o: +77977 "S2I 1upee term loan#

!nter

Ignore t(e messages, press enter


2usiness area: A;

Value date: +7-7 - 77)

+



?eBt: S2I ?erm loan repayment

0i e t(e posting 'ey: J7

Account $o: 77+77 "Cas( Account#

!nter

Amount: N

2usiness Area: A;

Value date: +7-7 - 77)

?eBt:8M8

ocuments simulate and sa eInterest Calculations:

Pat(: Accounting Financial accounting 0eneral ledger periodic processingInterest calculation 2alances "F.J #

0i e t(e 0/ Account: +77977 "S2I ?erm oans#

0i e t(e Company code: A;

Calculation period: 7+.74. 77) to 9+.79. 77!Becute

?o ie& line item &ise interest:

Select *ac' arro&

Select additional *alance line c(ec' *oB!Becute

In case o% %loating rate o% interestSelect *ac' arro&: ?o gi e e%%ect %or %loating rate o% interest open one more sessionSP1O

Financial Accounting 0eneral edger Accounting 2usiness transactions2an' Account interest calculation Interest calculation

!nter Interest alues



?ransaction Code: O269


0i e t(e re%erence interest rate: ;

!%%ecti e %rom 7+.7). 77)

Interest 1ate: +

Sa e


Come to t(e %irst session

!BecuteSelect *ac' arro&

For interest posting

0i e t(e calculation period 7+.74. 77) to 97.74. 77)

!Becute

Select *ac' arro&

Select post interest settlements c(ec' *oB

Select update master record c(ec' *oB

2atc( input session

0i e t(e session name: A;

Posting to *usiness area: A;

Posting date o% session: 97.74. 77)

ocument date o% session: 97.74. 77)

Posting segment teBt: Interest %or April 77)


9



!Bample: I% &e ta'e %oreign currency term loan. !Bc(ange rate Amount paya*le

On 7 .76. 77) 5 +77777X 4J 4J77777On 9+.79. 77 - J7 J777777

---------------!Bcess paya*le J77777 ---------------

As per account standard

?(e ariation is c(arge to PG Accounts.

In case o% purc(ased imported assets

Add to asset alue and calculate depreciation o er *alance li%e o% asset.

Customi=ation o% Foreign currency

Creation o% 9 0/ Account

+. S2I Foreign currency term loan 5 under secured loans group. !Bc(ange gain under ot(er income/ eBc(ange loss under administration

?o c(ec' account groups %or gi ing account $um*er "O2 4#


0i e t(e c(art o% accounts: A;

!nter

$ote do&n t(e range %or ot(er Income group 977+77 to 977+ .

Creation o% 0/ ;asters "FS77#

0i e t(e 0/ Account $o: +7797+.

Company code: A;


0i e t(e 0/ Account $o: +77977

Company code: A;!nter.

J



C(ange t(e long teBt, s(ort teBt to: "S2I FC term loan#

Select control data ?a*

0i e t(e account currency: SA

eselect only *alances in local currency c(ec' *oBSelect create *an'/interest ta*1emo e interest indicator 1emo e t(e dates alsoSa e.

nd 0/ Account: 977+77:

Company code: A;


0i e t(e 0/ Account $o: 477977 "1ent#

Company code: A;

!nter


C(ange t(e account group to ot(er income

C(ange s(ort teBt and long teBt to eBc(ange gain

Ot(er %ields are common


0/ Account $o: 47797+

Company code: A;


0i e t(e 0/ Account: 477977 "1ent account#

!nter

C(ange t(e s(ort teBt and long teBt: !Bc(ange loss

Ot(er %ields are common 5 Sa e.

)



e%ine aluation met(ods:

Pat(: SP1O Financial Accounting 0eneral edger Accounting 2usinesstransactions Closing Valuating Foreign Currency Valuation e%ineValuation ;et(ods. "?ransaction Code O2J #.


Valuation ;et(ods: A; +

escription: FC Valuation 2an' Selling %or A;

ocument ?ype: SA

e*it *alance eBc(ange rate type "2# "2an' Selling#

Credit *alance eBc(ange rate type 5 2 "2an' Selling#Select determine rate type %rom account *alance



Prepare automatic postings %or Foreign Currency aluation

?ransaction code O2A+

ou*le clic' on eBc(ange rate de%ining using eBc(ange rate 'ey

0i e your c(art o% accounts: A;

!nter

!Bc(ange rate di%%erence 'ey: S

!Bpenses account: 47797+

!/1 "!Bc(ange rate# gain account: 977+77Sa e




Assign eBc(ange rate di%%erence 'ey in loan account: "?ransaction code is FS77#

0i e t(e 0/ Account $o: +77977 "S2I F/C ?erm loans#Company code: A;From t(e menu select 0/ Account c(arge

Select control data ta*!Bc(ange rate di%%erence 'eySelect SSa e.

Foreign currency term loan receipt "F 5 7 #

0i e t(e document data and posting date: ++/76/7)

?ype: SA

Company Code: A;Currency: S : 1ate: 4J/-

Posting Eey: 470i e t(e account $o: 77+77 "Cas( Account#

!nter


2usiness Area: A;

?eBt: S2I F/C ?erm loan recei ed

!nter

Posting Eey: J7

Account $o: +7797+ "S2I FC ?erm loan#

!nter

Amount N

2usiness Area: A;

?eBt: M8

ocuments simulate and sa e

6



?o enter 9+st ;arc(, 77 eBc(ange rates in %oreB ta*le

Pat(: Accounting Financial Accounting 0eneral edger !n ironmentCurrent settings !nter transaction rates "S U 2C! U )6777+ 4#


!Bc(ange rate type: 08

Valid %rom 9+-79- 77

From Currency: S

?o Currency: I$1

irect uotation: 4!Bc(ange rate type: 2 "2an' selling#

Valid %rom: 9+-79- 77

From: S

?o Currency: I$1

irect uotation: J7

Sa e.

F/C re aluation:

Pat(: Accounting Financial Accounting 0eneral edger Periodic ProcessingClosing Valuate Foreign Currency Valuation "F.7J#

!nter

Company Code: A;

! aluation period: 9+st

;arc( 77Valuation ;et(od: A; +Valuation in currency type: Select +7 "Company code currency#Select 0/ *alances ta*Select aluate 0/ Accounts c(ec' *oB0i e t(e 0/ Account $o: +7797+!Becute



Select posting *utton

Select *ac' arro& t&o timesS(o&ing mont(ly &ise re aluation: 1ate o% eBc(ange

!Bample: I% &e ta'e +77777 5 S On ++/76/7) - 4J 9+/76/7) - 4) 97/7 /7) - 46

Steps to *e %ollo&ed %or mont( end aluation

0i e e aluation 'ey date: 9+-76- 77)

Select create positions c(ec' *oB

0i e t(e re ersal posting date: 7+-7 - 77)

Select re erse postings c(ec' *oB


Steps to *e %ollo&ed %or your end aluation

! aluation 'ey date: 9+-79- 77

Select *alance s(eet preparation aluation c(ec' *oB

Select create postings c(ec' *oB

1e erse o% posting date: 2lan'

eselect re erse posting c(ec' *oB

!Becute

0o and see t(e document F279

!nter

ou*le clic' on %irst line Item.

67



?o ie& pat( &(en transaction code is gi en at user le el

In t(e command %ield enter searc( USAP ;enu

!nter

Searc( teBt entry: ?ransaction Code "F-7 #

!nter o& to ie& pat( in customi=ation:

SP1O

Select %ind *utton

0i e t(e searc( term %iscal year

!nter

Select %iscal year under %inancial accounting 0lo*al settings Area

!nter

Accounts paya*le "A/P#

It is a su*sidiary ledger

?(is used &(en material management module is not use

?(is is used %or material purc(ases G salaries

6+



<(en ;; ;odule is used se %or ser ices &(ere ? S is to *e deducted

<(en &e purc(ase 1a& ;aterial

In entory 1a& ;aterial r "0eneral edger#?o Party A/C "Su*sidiary edger# 5 Sundry Creditors1a& material "0 A/C#

Y 1econciliation "Or#

Control A/C

2asic settings %or Accounts paya*le

+. Creation o% endor Accounts 0roups:

a. FI "Financial Vendor# "ser ice parties# *. ;; ";aterial management endor# ";aterial Parties#

For a*o e *ot( cases &e (a e to speci%y reconciliation account %ield re uiremen

. Creation o% $o. ranger %or endor8s Account9. Assign num*er range group o% endor Account group4. e%ine tolerance group %or endors.J. Creation o% 0/ ;asters

a. In entory ra& material Current Assets loans G Ad ances

*. Sundry Creditors ra& materials Current lia*ilities G Pro ision). Creation o% Vendor masters

. ocument type and $7. 1anges E1 5 Vendor In oiceE 5 Vendor PaymentEA 5 Vendor document %or trans%er/re ersal

6. Posting Eeys 9+ Vendor Credit J Vendor de*it

+. Creation o% endor accounts groupsSP1O Financial Accounting Accounts recei a*le G Accounts paya*leVendor accounts ;aster data Preparation %or creating endor master data

de%ine account groups &it( screen layout "Vendors#.


6



Account group 5 A; +

$ame: FI Vendors %or A;

ou*le clic' on company code data

ou*le clic' on account management

1econciliation account select re uired entry %ield

Cas( management ma'es it suppress %ield.


Select create re uest *utton

0i e t(e s(ort description: Account paya*le "AP# Customi=ation o% A;!nter

Press enter once again to sa e in your re uest


0i e t(e account group 5 A;

$ame: ;; Vendors %or A;

ou*le clic' on company code data

ou*le clic' on Account ;anagement

1econciliation Account ma'e re uired entry %ield

Cas( management group ma'e it suppress

Sa e.

Create $o. ranges %or endor accounts:

Same pat( "?ransaction code QE$+#

Select c(ange inter als *utton

Select inter al *utton

69



0i e t(e no. range

From $o: 6 7777+ to $o: 6677777

!nter

Select inter al *utton once again

$o. o% range: 9

From $o: 667777+

?o $o: 6 77777

!nter and sa e

Assign $o. ranges to endor accounts groups:Same pat(


0i e t(e account group A; +

!nter

For A; + 5 Assign $o. range:

For A; 5 $o. range: 9



e%ine tolerance group o% endors:

Pat(: SP1O Financial Accounting Accounts recei a*le and Accounts paya*le2usiness transactions out going payments ;anual out going payments e%inetolerances "Vendors#


64




?olerance group: 2lan'

0i e t(e description ?olerance group %or A;

Sa e


Creation o% 0/ Accounts: "FS77#:

0i e t(e 0/ Account $o: 77+ 7

Company code: A;

Select &it( template *utton0/ Account $o: 77+77 "cas( account#

Company code: A;

!nter

C(ange s(ort teBt to in entory 1;

C(ange 0/ log teBt to in entory ra& material


C(ange %ield status group o% 077+

eselect rele ant cas( %lo& c(ec' *oB

Sa e.

. 0/ Account $o: +77J7+Company code: A;


0i e t(e 0/ Account $o: +77J77 "out standing eBpenses#

6J



?elep(one: JJ) ) 4)

Select neBt screen *utton "9 times#

1econciliation Account: Select t(e drop do&n t(e *uttonSelect +77J7+ 5 Sundry Creditors ra& material

Sort 'ey: 7+ "Vendor $o#

Select neBt screen *utton

Payment terms: Select 777+ "paya*le immediately due net#

?olerance group: 2lan'

C(ec' dou*le in oice c(ec' *oB


ocument types G $um*er ranges "72A #


0i e t(e document type E1 "Vendor In oice#

!nter

Select document type E1


$ote do&n t(e $o. 1ange: +

Select num*er range in%ormation *utton




$o. 1ange: + : year: 77)L From $o: +7777+ to 77777

!nter G sa e

6




0i e t(e (ouse *an' S2I

2an' Country: I$ "India#

2an' Eey: Any $o: "6 )#

0i e t(e telep(one $o

Contact person

Sa e


Select c(ange *utton:0i e t(e *an' name: State 2an' o% India

Street: 2an' Street

City: ydera*ad

2an' 2ranc(: ;ain *ranc(

!nter G sa e

ou*le clic' on 2an' Accounts %older Select ne& entries *utton0i e t(e Account I : S2I +

escription: State 2an' o% India Current A/C $o.+2an' account $o: 6 )J49 +7Currency: I$1 0/ Account $o: 77+7JSa e

Create c(ec' lots: "<e are gi ing c(ec' $o#

Pat(: Accounting Financial accounting Accounts Paya*le Periodic processing Payment "F++7#

From t(e menu select en ironmentC(ec' in%ormation $o. ranges

Final ?ransaction code: FC I

7



0i e t(e paying company code: A;

ouse *an': S2I

Account I : S2I +Select c(ange *utton

Select create *utton

0i e t(e lot $o.+

C(ec' $o: 7777+ to 77+77

Select non se uential c(ec' *oB

S(ort In%ormation 5 S2I

Purc(ase date: C(e ue *oo' Issued date: +4.76. 77)!nter G Sa e

Purc(ase in oice posting:

Pat(: Accounting Financial Accounting Accounts Paya*le document entryIn oice general "F-49#

0i e t(e document date: +4.76. 77)?ype: E1

Company code: A;

Posting 'ey: 9+

Account: Select 6 7777+ "3. E. Synt(etics td#

!nter

0i e t(e amount +7777

2usiness area: A;

?eBt: Purc(ase in oice postings

Posting 'ey: 47

+



Account $o: 77+ 7 "In entory ra& material#

!nter

Amount N2usiness Area: A;

?eBt: M8


o& to ie& party account:

Pat(: Accounting Financial Accounting Accounts paya*le Accountisplay/c(ange line items "F2 +$#

Vendor Account: Select 6 7777+

Company code: A;


!Becute

0o and see t(e 0/ Account "FS+7$#

0i e t(e 0/ Account no: +77J7+ "Sundry Creditors ra& material#

Company Code: A;

Fiscal Dear: 77)

!Becute

ou*le clic' on cumulati e *alance: +7777?o ie& party &iseSelect c(ange lay out *utton

From t(e (idden %ields column

Select assignment %ield



Select amount in local currency under column content

Select le%t arro& "or# s(o& select %ield8s *utton

Select copy *uttonSort 'ey updates assignment %ields automatically

Out going payment &it( clearing:

Pat(: Accounting Financial Accounting Account Paya*le ocument entryout going payment post "F-J9#

ocument date: +4.76. 77)

?ype: ECompany Code: A;


Account under *an' data: 77+7J

2usiness Area: A;

Amount: +7777


Account under open item selection: 6 7777+

Account ?ype: E8 comes *y de%ault "Vendor#


ou*le clic' on paya*le amount: +7777

ocument SimulateSa e "or# "ctrl M s#

0o and see t(e endor A/C "F2 +$#

0i e t(e endor Account $o: 6 7777+

9



Company Code: A;

Select cleared items radio *utton

Select eBecute

;anual c(ec' creation:

Pat(: Accounting Financial Accounting Account Paya*le !n ironmentC(ec' in%ormation Create ;anual c(ec's "FC J#


Account I : S2I +

C(ec' $o: 777+7Sa e

isplay c(ec' register:

Pat(: Accounting Financial Accounting Account Paya*le !n ironmentC(ec' in%ormation display C(ec' register "FC $#


!Becute

ou*le clic' on c(ec' $o: 777+7

Select accompanying documents *utton

C(ec' encas(ment date updation:

Pat(: Accounting Financial Accounting Account Paya*le !n ironmentC(ec' in%ormation c(ange Additional in%o/cas( "FC )#



4



Account I : S2I +

C(ec' $o: 777+7!nter

0i e t(e encas(ment date: 6.76. 77) Sa e

0o and see t(e c(ec' register: FC $0i e t(e posting company code: A;!Becute

n issued c(ec's cancellation

Pat(: Accounting Financial Accounting Account Paya*le !n ironment C(ec' in%ormation oid n used c(ec's "FC 9#

0i e t(e paying company code: A;0i e t(e (ouse *an' S2I

Account I : S2I +

C(ec' $o: 7777+

Void reason Code: Select 7) "destroy/unusa*le#

Select oid *utton

0o and see t(e c(ec' register: FC $0i e t(e posting company code: A;ouse *an': S2I

Account I : S2I+!Becute

Once t(e c(ec' lot is o er, 'eep t(e cursor on c(ec' num*er %rom to

Select in ascending order *utton.

o& to create oid reason code:

Pat(: SP1O Financial Accounting Accounts recei a*le and account paya*le *usiness transactions Out going payments Automatic out going paymentsPayment media C(ec' management e%ine oid reason codes "?ransaction code:FC V#


J



0i e t(e reason: )

Void reason code: Stop payment %or A;

Sa e


eletion o% c(ec' encas(ment date data:

Pat(: Accounting Financial Accounting Account Paya*le !n ironmentC(ec' in%ormation elete 1eset data. "?ransaction code: FC 0#

0i e t(e posting company code: A;


Account I : S2I +

0i e t(e C(ec' $o: 777+7

Select reset cas(ing data radio *utton

!Becute

Select t(e yes *utton %or t(e message reset data

0o and see t(e c(ec' register "FC $#0i e t(e paying company code: A;

ouse *an' S2I

Account I : S2I +

!Becute.

Issued c(ec' cancellation

!n cas( c(ec's can not *e cancelled

a. In oice posting F-49 *. Out going payment &it( cleared items F-J9c. ;anual c(ec' creation FC Jd. isplay c(ec' register

e. Issued c(ec' cancelled

)



Vendors A/C

2an' +7777 W Open Item +7777 --------- W ---------

+7777 W +7777

---------- ---------I% &e cancel t(e c(ec', open item +7777 is *ecomes open items/paya*le

e. Issued c(ec' cancellation

i. 1eset cleared items "?o ma'e it as open#ii. 1eser e transactioniii. Cancel c(ec'

Pat(: Accounting Financial Accounting Account Paya*le !n ironmentC(ec' in%ormation oid cancel payment. "?ransaction FC 6#


ouse *an' S2I

Account I : S2I +

C(ec' $o. Select 777+7

Void reason code: Select ) "Stop payment %or A; #

0i e t(e re ersal reason: 7+Select cancel payment *utton

0o and t(e party account "F2 +$#0i e t(e endor Account $o: 6 7777+Company Code: A;Select open items radio *utton!Becute

0o and see t(e c(ec' register: FC $


!Becute

Ad ance payments to endors

In SAP it is called as do&n payments to endors.



a. Creation o% 0/ Account ad ance to endors under current assets, loans,ad ances

b. in' *et&een Sundry Creditors and ad ance to endorsc. Ad ance payment posting - Ad ance 5 Ad ance to endor

- Purc(ased. Purc(ase in oice postingse. master o% ad ance %rom special 0/ ?o normal *y clearing special 0/ items%. Clearing o% normal items.

a. Creation o% 0/ ;aster "FS77#

0i e t(e 0/ Account $o: 77+J7

Company code: A;

Select &it( template *utton0i e t(e 0/ Account: +77J7+ "Sundry Creditors ra& material#

Company code: A;

!nter

C(ange t(e account group: Current assets, loans and ad ances

C(ange s(ort teBt G 0/ A/C ong teBt to ad ance to endors

Ot(er %ields are same


*. in' *et&een Sundry Creditors and ad ance to endors

Pat(: SP1O Financial Accounting Accounts recei a*le G Accounts paya*le2usiness transactions o&n payment made e%ine alternati e reconciliationAccount %or do&n payments "?ransaction code: O2D1#

ou*le clic' on do&n payment on current assets "or# A8

0i e t(e c(art o% Accounts, A;

6



!nter

0i e t(e reconciliation A/C: +77J7+

0i e t(e special A/C: 77+J7Sa e "or# "ctrl Ms#


a#. Ad ance payment posting:

Pat(: Accounting Financial Accounting Accounts Paya*le ocument entrydo&n payment do&n payment "?ransaction code: F-46#

0i e t(e document date: +6.76. 77)?ype: E

Vendor Account: 6 7777+

0i e t(e special 0/ Indicator: A8

0i e t(e *an' account: 77+7J

2usiness area: A;

Amount: 6666

?eBt: Ad ance payment posting

!nter

Amount:8N8

2usiness Area: A;

?eBt: M8ocument Simulate and sa e

0o and see t(e endor A/C 5 F2 +$

0i e t(e endor A/C $o: 6 7777+



Company code: A;


Select special 0/ transaction c(ec' *oB

!Becute

d. Purc(ase In oice Posting:"F-49#

0i e t(e document date: +6.76. 77)

?ype: E1

Company code: A;

Posting 'ey: 9+0i e t(e A/C $o: 6 7777+

!nter

0i e t(e amount: 6666

2usiness Area: A;

?eBt: purc(ase in oice posting

Posting Eey: 47

Account no: 77+ 7 "In entory ra& material#

!nter

Amount: N8

2usiness area: A;

?eBt: M8

ocument Simulate and sa e



+77



Company Code: A;


Select normal items c(ec' *oB

!Becute

Select *ac' arro&

Select special 0/ ?ransaction c(ec' *oB along &it( normal items.

!Becute

e# ?rans%er o% Ad ance %rom special 0/ ?o $ormal *y clearing special 0/ Items:

Pat(: Accounting Financial Accounting Accounts Paya*le ocument entrydo&n payment clearing "?ransaction code: F-J4#

0i e t(e document date: +6.76. 77)

?ype: EA

Company code: A;

Vendor A/C: 6 7777+

0i e t(e teBt: ad ances trans%er postingSelect process do&n payments *utton

0i e t(e trans%er posting 6666

Sa e


Company code: A;


Select special 0/ C(ec' *oB

!Becute

Select *ac' arro&

+7+





!Becute

%# Clearing o% $ormal Items

Pat(: Accounting Financial accounting Accounts Paya*le accounts clear"?ransaction code: F-44#

0i e t(e 0/ Account $o: 6 7777+

Company Code: A;

Select process open items radio *utton

ou*le clic' on credit 6666

ou*le clic' on de*it 6666

Sa e

0o and see t(e endor A/C: F2 +$

0i e t(e endor A/C: 6 7777+Company Code: A;



!Becute

nd Scenario - Ad ance more *ill less:

Ad ance - +777772ill - 7777

a. Ad ance payment posting "F-46# *. Purc(ase in oice posting "F-49#c. ?rans%er to ad ance amount o% 1s. 7777 %rom special 0/ to normal "F-J4#d. Clearing o% normal items "F-44#

+7



$et result: In *alance s(eet s(o&n as current assets 5 Ad ance to endors 67777

9rd Scenario - Ad ance less 5 2ill ;ore:

Ad ance - J7777

2ill - +J7777a. Ad ance payment posting "F-46# *. Purc(ase in oice posting "F-49#

c. ?rans%er o% Ad ance %rom 0/ to normal *y clearing special 0/ items "F-J4# d. <(ile ma'ing *alance payment o% 1s. +77777 ou*le clic' on paya*le amount +J7777 and amount paid J7777

And t(e 9rd line items &ill go cleared items "F-J9#

?erms o% Payment:

Pat(: SP1O Financial Accounting Accounts recei a*le and Accounts paya*le2usiness transactions Incoming in oices "Credit memos# ;aintain terms o% payment

Select ne& entries *utton0i e t(e payment terms: A;Select customer c(ec' *oBSelect endor c(ec' *oB

ocument date: Posting 2ill datePosting date:!ntry date

<it( in +7 days: 9 cas( discount<it( in 7 days: Cas( discount<it( in 97 days: dueSelect de%ault %or *ase line date: posting date+st term: 9 - +7 days

nd term: - 7 days9rd term: $o discount 5 97 daysPress !nterSa eSa e in your re uest

Cas( discount:

Creation o% 0/ Account: Called cas( discount recei ed under ot(er income group"?.code "FS77#

0i e t(e 0/ Account $o: 977+7+

Company Code: A;

+79




0i e t(e 0/ Account $o: 977+77 "!Bc(ange gain#

Company code: A;

!nter

C(ange t(e s(ort teBt and 0/ Account long teBt to: cas( discount recei ed



Assignment o% account %or automatic postings:

Pat(: SP1O Financial Accounting Accounts recei a*le and accounts paya*le2usiness transactions out going payments out going payment glo*al settingsde%ine accounts %or cas( discount ta'en. "?ransaction code is O2Q #

0i e your c(art o% accounts: A;

!nter

Select sa e *utton0i e t(e account $o: 977+7+



Purc(ase in oice posting: "F-49#

ocument date: 7+.76. 77) "Party *ill date#

Posting date: +).76. 77) "0oods recei ed date#

?ype: E1

Company code: A;

+74



Posting 'ey: 9+

0i e t(e account no: 6 7777+

!nter 0i e t(e amount: +77777

2usiness Area: A;

Payment terms: A; +

?eBt: Purc(ase in oice posting

!nter

Ignore t(e message, press enter

0i e t(e posting 'ey: 47

0i e t(e account $o: 77+ 7 "In entory ra& material#

!nter

Amount: N

2usiness Area: A;

?eBt: M8


0o and see t(e endor A/C: "F2 +$#

Vendor account: 6 7777+

Company code: A;


!Becute

Select c(ange lay out *utton

From t(e (idden %ields column select current cas( discount amount %ields

+7J



Select amount in document currency under column content.

Select le%t arro& *utton

Select copy *uttonOut going payment: "F-J9#

0i e t(e document date: +.76. 77)

?ype: E

Company Code: A;


Account num*er under *an' data: 77+7J

2usiness Area: A;

Amount: 777

?eBt: out going paymentAccount: under open item selection: 6 7777+

Account type: E comes *y de%ault


ou*le clic' on paya*le amount: +77777

ocument Simulate

ou*le clic' on *lue %ont line items?eBt: enter M8Sa e.

Automatic payment program:

Ad antage:

System &ill eri%y t(e due dates

System issue c(ec'

System &ill pass t(e entry and clear party account

+7)



It &ill prepare payment ad ice

It updates c(ec' register automatically

It &ill *e used *y cas( ric( companiesIt &ill *e run t(is &ee'ly/+7days/+Jdays/;ont(ly.

Dour c(ec' lot s(ould *e se uential

<e are not programmers &e used system de%ined c(ec' %ormat and paymentad ice %ormat.

0i e ran'ing *an' &ise &it( a aila*le *alance

2e%ore issue to gi es a proposalIt s(o&s %or &(ic( party %or &(ic( *ills %rom &(ic( *an' it is going to issue t(ec(ec's.

<e can edit t(e proposal!dit t(e proposal:

+. 2y *loc'ing some in oices %or payment. 2y c(anging *an'

+st step: Set up 5 payment met(ods per country %or payment transactions

Pat(: SP1O Financial Accounting Accounts recei a*le and accounts paya*le2usiness transactions out going payments Automatic out going paymentsPayment met(od/ *an' selection %or payment program set up payments met(od percountry %or payment transactions "?ransactions code: F2 P#


0i e t(e country: I$ "India#

Payment met(od: 3

escription: C(ec'

Select out going payments radio *utton

Select c(ec' radio *utton

ocument type %or payment: E

+7



Clearing document type: E

Payment medium program: ?(is is system de%ined program"1!FO SUC#

$ame o% t(e print data: IS?+SSa e


Set up Payment met(ods %or company code %or payment transactions:


0i e t(e posting company code: A;

Payment met(od: 3

;inimum amount: +77

;aBimum amount:

Select payment per due day c(ec' *oB

Select %orm data *utton

Form %or t(e payment trans%er medium: $ote do&n

F++7 5 Premium 5 C(ec'

ra&er o% t(e %orm: For Ara ind ;ills td.

Aut(ori=ed signatory

Sa eSa e in your re uest

Set up All Company codes %or payment transactions:

Same pat(:



Paying company code: A;

+76



Select separate payment per *usiness area c(ec' *oB

Special 0/ ?ransactions to pay under endors: !nter A "Ad ance#


Set up paying company code %or payment transactions:

Same pat(



Select %orms *utton

Form %or t(e payment ad ice "F++7U U AVIS#

Select sender details *utton

?eBt I. : Select S? "Standard teBt#

etter (eader: FU 777+ U eader

Footer teBt: F U 777+ U Footer

Sender: FU777+U Sender



Creation o% se uential c(ec' lots:"?ransaction code: "FC I#


ose 2an': S2I

Account I : S2I+

Select c(ange *utton

+7




0i e t(e lot $o:

0i e t(e c(ec' $o: J7777+ to J7+777eselect non se uential c(ec' *oB

!nter and sa e

2an' determination:

Pat(: Accounting Financial accounts accounts paya*le Periodic processingPayments "?ransaction code F++7#

From t(e menu select en ironment ;aintain con%igurationSelect *an' determination *utton



!nter

Select paying company code: A;

ou*le clic' on ran'ing order %older Select ne& entries *utton0i e t(e payment met(od: 3Currency: I$1 1an' order: +

ouse 2an': S2ISa e

Sa e in your re uestou*le clic' on *an' accounts %older:


ouse *an': S2I

Payment met(od: 3

Currency: I$1

++7



Account I : S2I+

2an' su* account: 77+7J "S2I Current account#

2usiness Area: A;Sa e

ou*le clic' on a aila*le amounts %older:



Account I : S2I+ays: enter

Currency: I$1

A aila*le %or out going payments: 777777Sa e

Assign payment met(od in endor master:

Pat(: Accounting Financial accounting Accounts paya*le ;aster records;aintain centrally C(ange "?ransaction code: QE7 #

0i e t(e endor $o: 6 7777+Company Code: A;Select payment transaction c(ec' *oB under company code data!nter 0i e t(e payment met(od: 3Sa e

Purc(ase in oice posting "F-49#

0i e t(e document date: 9.76. 77)

?ype: E1

Company code: A;

Posting Eey: 9+

+++



Account $o: 6 7777+

!nter

Amount: ))))2usiness Area: A;

Payment term: 777+

?eBt: Purc(ase in oice testing

Posting Eey: 47

Account $o: 77+ 7 "In entory ra& material#

!nter

Amount: N8

2usiness Area: A;


Automatic Payment Program run "F++7#

1un date: 9.76. 77)Identi%ication: A; +Select parameter ta*Dour posting date and documents entered up to date is come automatic0i e t(e company code: A;Payment met(ods: 3 $eBt posting date: 97.76. 77)Vendor A/C: 6 7777+ to 6677777Sa e

Select *ac' arro&Select sc(edule proposal *utton

Select start immediately c(ec' *oB

!nter

++



0o and press enter till you get t(e message payment proposal (as *een created

Select edit proposal *utton

!nter

ou*le clic' on amount %ield +))))

?o *loc' in oice %or payment dou*le clic' on in oice amount

Payment *loc' select A "2loc' %or payment#

!nter

?o c(ange t(e *an' dou*le clic' on in oice amount

Select real locate *utton0i e t(e payment met(od: 3

0i e t(e (ouse *an': S2I

Account I : S2I +

!nter and sa e

Select *ac' arro&: times

It gi es t(e message payment proposal (as *een edited

Select payment run *utton

!nter

0o and press enter till you get t(e message payment run (as *een carried out

For c(ec' Printing:

Select print out /data medium ta*

For t(e program: 1F FO S U C

0i e t(e ariant: A;

Select maintain ariants *utton

++9



Select continue *utton

0i e t(e program run date: 9.76. 77)

Identi%ication %eature: A; +Paying company code: A;

Payment ;et(od: 3

2usiness area: A;

ouse *an': S2I

Account I : S2I+

C(ec' lot $o: 777

Select print c(ec's c(ec' *oB

Printer $ame: P7+

Select print immediately c(ec' *oB

Select print payment ad ice notes c(ec' *oB

Printer: P7+

Select: Print immediately c(ec' *oB

Select print payment summary c(ec' *oB

Printer: P7+

Select: Print immediately c(ec' *oB

$um*er o% sample print outs 5 78

Select don8t oid any c(ec's c(ec' *oB

Select attri*utes *utton

0i e t(e description: S2I C(ec' print 9.76. 77)

Sa e

++4



Select *ac' arro&

Sa e

Once again select *ac' arro&Select print out *utton

For @o* $ame, in place o% uestion mar'

0i e t(e ariant: A;

!nter

!nter once again

?o ie& t(e c(ec' printing, %or t(e menu select system ser ices out putcontrol

!Becute

Select c(ec' spool no. C(ec' *oB

Select display contents *utton

0o and see t(e party A/C: "F2 +$#


Company Code: A;


!Becute

ou*le clic' on t(e line item (a ing document type E %or 1s. ))))

Select call up document o er ie& *uttonFrom t(e menu select en ironment c(ec' in%ormation

0o and see t(e c(ec' register: FC $

0i e t(e paying compared code: A;

++J



!Becute

Credit memo: ?(is is done &(en t(e material returned reduced pricea# Vendor raised credit note on A; " ocument ?ype: EA# *# A; raises de*it note on endor " ocument ?ype: E0#

For *ot( a*o e cases no. 1anges: +Pat(: Accounting Financial Accounting Accounts paya*le ocument entryCredit memo 5 general "F-4+#

ocument date: 9.76. 77)

?ype: E0

Company code: A;

Posting 'ey: +0i e t(e account $oL 6 7777+

!nter


2usiness area: A;

?eBt: Credit memo posting

Posting Eey: J7

Account $oL 77+ 7 "In entory ra& material#

!nter Amount: N82usiness area: A;?eBt: M8

ocument Simulate and sa eZ Accounts 1ecei a*le "A/1#

-?(is is also a su*sidiary ledger.

-?(is is used &(en sales G distri*ution module is not implemented

-?(is is used all types o% sales "Product sale, serial sale G assets sales and alltypes#

++)



<(en S. is implemented: <(en scrap sales, asset sales

<(en you ma'e a sale

"0 # It updates sundry de*tors Customers A/C r "Su*sidiary ledger "S. #?o Sales A/C "0eneral Account# "0. #

YIn SAP it is called reconciliation A/C

In normal Accounting it is called control account

2asic settings %or accounts recei a*le:

a.# Creation o% customer Accounts groups:

?&o types o% customs

FI 5 Customers 5 assets sales, scrap sale parties S 5 Customers 5 products sales

*. e%ine $o. ranges %or customers Accounts:

c. Assign $o. ranges to customer accounts groupsd. Creation o% 0/ Accounts:

i. Sundry e*tors nder Current assets, loans G ad ancesii. Sales Accounts 5 nder sales account

e. Creation o% customer master f. ocument types and $o. ranges

r 5 Customer In oices 5 Customer Payment

A 5 Customer document %or trans%ers/re ersals

g. Posting Eeys: 7+ 5 Customer de*it

+J 5 Customer Credita. Creation o% customer account groups:

Pat(: SP1O Financial Accounting Accounts recei a*le and Accounts paya*leCustomer Accounts ;aster data Preparation %or creating customer master data

e%ine accounts groups &it( screen lay out "Customers#

++



!nter

Select inter al *utton once again

0i e t(e $o. range: 99From $o: )97777+: ?o $um*er: )477777

c. Assign $o. ranges to customer Account groups

Same pat(


0i e t(e account group: A; +

!nter

For A; + 5 Assign $o. range: 9

For A; 5 Assign $o. range:99

Sa e


a. Creation o% 0/ Accounts: "FS77#

+. 0i e t(e 0/ Account $o: 77++7

Company Code: A;


0i e t(e 0/ Account $o: 77+J7

Company Code: A;

!nter

C(ange s(ort teBt G 0/ ong teBt to Sundry e*tors A/C

Select control data ta*

1econciliation A/C %or A/C type: Select customers

++



Sort Eey: Select 79+ Customers $o.

Select create/*an'/Interest ta*

Field status group: "07) #Sa e

. 0i e 0/ Account $o: 977777

Company Code: A;


0i e t(e 0/ Account $o: 977+77 "!Bc(ange gain#

Company Code: A;

!nter


Account group: Sales

C(ange s(ort teBt and 0/ Account long teBt to: sales account

Sa e

*. Creation o% customer master:

Pat(: Accounting Financial Accounting Accounts recei a*le ;aster recordsmaintain centrally Create "Q 7+#

Account group: Select FI Customers %or A;Company code: A;

!nter

+ 7



?itle: Select Company

$ame: 3. E. Synt(etics td

Address: Ameerpet: Postal Code: J77777: City: ydera*ad: Country: I$Select control data ta*

0i e t(e endor $o: 6 7777+

Select company code data *utton

1econciliation A/C selects 77++7 "Sundry e*tors#

0i e t(e sort 'ey: 79+ "Customer $um*er#

Select payment transactions

?erms o% payment 777+ "Payment immediately due neBt#

Sa e

ocument types and no. ranges: "O2A #

Select document type: 1 "Customer in oices#

Select details *utton $ote do&n t(e $o. range: +6

Select $o. range in%ormation *utton




$o. range: +6: year: 77): From $o: 47777+ to J77777

!nter and sa e

Select *ac' arro& 9 times

Select type: "Customer Payment#

+ +




$ote do&n t(e $o. range: +4

Select num*er range in%ormation *utton0i e t(e company code: A;

Select C(ange inter als *utton


$o. range: +4: year: 77): From $o: J7777+ to )77777

!nter and sa e


Select A: "Customer ocument#


$ote do&n t(e $o. range: +)

Select num*er range in%ormation *utton


Select C(ange inter als *utton


0i e t(e $o. range: +)

Dear: 77): From $o: )7777+: to 77777!nter and sa e

Posting o% sale in oice:

Pat(: Accounting Financial accounting Accounts recei a*le document entryin oice general "F- #

ocument date: J.76. 77)

?ype: 1 Company code: A;

+



Posting Eey: 7+0i e t(e account: ) 7777+!nter 0i e t(e amount: +777777

2usiness Area: A;?eBt: Sales posting

Posting Eey: J7

Account $um*er 977777 "Sales A/C#

!nter

Amount: N8

2usiness area: A;

?eBt: M8


o& to ie& customer account:

Pat(: Accounting Financial Accounting Accounts recei a*le Accounts display/c(ange line items "F2 J$#

0i e t(e customer account: ) 7777+

Company code: A;



!Becute

Select *ac' arro& to ie& endor and customers transactions toget(er:Select endor items c(ec' *oB along &it( normal items c(ec' *oB eBecute

Incoming payment and clearing endor G customer transactions toget(er:

ocument type: 8 s(ould allo& endor and customer transactions

+ 9



?ransaction code: O2A

Select document type:


Select endor c(ec' *oB

Sa e


Incoming payment:

Pat(: Accounting Financial Accounting Accounts recei a*le ocument entryIncoming payment "?ransaction code F- 6#

0i e t(e document date: .76. 77)

?ype: : Company code: A; : Clearing teBt: Incoming Payment

Account under *an' data: 77+7J "S2I Current Account#

2usiness Area: A;

Amount: +777

?eBt: Incoming paymentAccount under open item selection: ) 7777+

Account type: comes *y de%ault " %or Customers#

Select ot(er accounts c(ec' *oB


Select standard open items c(ec' *oB

Select A/C $o: 6 7777+

Account type: Select E

Company code: A;

Select standard item c(ec' *oB

+ 4




ou*le clic' on all t(e line items

ocument Simulate and sa e0o and see t(e customers A/C 5 "F2 J$#

0i e t(e customer A/C: ) 7777+

Company code: A;



Select endor items c(ec' *oB

!Becute

Ad ance receipts %rom customers:A# Creation o% 0/ Accounts, ad ance %rom customer under current lia*ilities and pro isions

2# in' *et&een Sundry e*tors and ad ance %rom customers.

Ad ance "A# 5 special 0/ Indicator:a# Sundry e*tors: 1econciliation Account *# Ad ance %rom customers "Alternati e reconciliation a/c# 5 Special 0/ A/cc# Ad ance receipt postingd# Sales postinge# ?rans%er o% ad ance %rom 0/ to normal *y clearing special 0/ Items%# Clearing o% normal items

Creation o% 0/ Account: "FS77#

Ad ance %rom customers: under current lia*ilities G pro isions

0i e t(e 0/ account no: +77J7

Company code: A;


+ J



Company Code: A;

Customer Account: ) 7777+

Special 0/ indicator A

2an' Account: 77+7J

2usiness area: A;

0i e t(e amount:

?eBt: Ad ance receipt posting

!nter

Amount: N82usiness area: A;

?eBt: M8


0o and see t(e customers A/C: "F2 J$#

0i e t(e customer account $o: ) 7777+

Company code: A;


Select special 0/ transactions c(ec' *oB

!Becute

Sales posting: "F- #

0i e t(e document date: 6.76. 77)

?ype: 1

Company code: A;

Posting 'ey: 7+

+



Account: ) 7777+

!nter

0i e t(e amount: 2usiness area: A;

?eBt: Sales posting

Posting Eey: J7

Account $o: 977777 "Sales account#

!nter

Amount: N8

2usiness area: A;

?eBt: M8


0o and see t(e customer A/C: "F2 J$#:

Customer A/C $o: ) 7777+Company code: A;Select open items radio *uttonSelect normal items c(ec' *oB!BecuteSelect *ac' arro&Select special 0/ transactions c(ec' *oB along &it( normal items!Becute

?rans%er to ad ance %rom special 0/ to normal *y clearing special 0/ items:

Accounting Financial Accounting Accounts recei a*le document entry do&n payment clearing "F-9 #


?ype: A

+ 6



Company code: A;


?eBt: Ad ance receipt clearing

Select process do&n payments *utton

0i e t(e trans%er posting

Sa e

0o and see t(e customer A/C:"F2 J$#

Customer A/C: ) 7777+

Company code: A;Select cleared items radio *utton

Select special 0/ transactions c(ec' *oB

!Becute

Select *ac' arro&



!Becute

Clearing o% normal items:

Pat(: Accounting Financial accounting Accounts recei a*le Account Clear"F-9 #

0i e t(e account $o: ) 7777+

Company code: A;Select process open items *utton

+



ou*le clic' on de*itou*le clic' on credit

Sa e "or# "ctrl Ms#

0o and see t(e customer A/C:"F2 J$#:

0i e t(e customer account no: ) 7777+

Company code: A;



!Becute

2ill discounting: types.+. Fund *ased limits:

Cas( credits ocal sales2an' o er dra%tPac'ing credits2ill discounting !Bport sales order

. $on %und *ased limits:

2an' guarantee "2/0#etter o% Credit " /C#

!Bample:

97 days creditA; iscount &it( S2I 3. E. Synt(etics ia*ility is unclear

"Contingent lia*ility#It s(ould s(o&n in sc(edule VI 5 *alance s(eet as notes to *e accounts

2ill discount entries normal pac'age G SAP:

$ormal A/C:a. Sales Customer A/C r

?o sales A/C

*. 2ill o% eBc(ange payment: $o !ntry

+97



c. 2ill discounting 2an' current A/C r Interest A/C r ?o 2an' *ill discountd# 1eport to ie& customer &ise, 2ill &ise due data &ise and *an' &ise out standing

a aila*le in SAPe# Contingent lia*ility

2an' *ill discount A/C r ?o Customer A/C

SAP: a# Customer A/C r Sundry e*tors A/C r

?o Sales A/C

*# Customer special 0/ "<# A/C r "2ill o% !Bc(ange#?o Customer &it( clearing A/C "Sundry e*tors#

2an' A/C r Interest A/C r

?o 2an' 2ill discount A/C

?(e a*o e entries toget(er2an' 2ill iscount r "&it( clearing#?o customer special "&# &it( clearing

"Sundry e*tors *ill o% eBc(ange#

Presentation to *alance s(eet "in SAP#

Sundry e*tors T Sundry e*torsSundry e*tors 2ill o% eBc(ange 5 e*it W $et =ero.2an' 2ill iscounting 5 Credit W

Customi=ation:

+. Creation o% 0/ Accounts:

a# Sundry e*tors 2ill o% eBc(ange 5 nder current assets loans and ad ances. *# S2I 2ill discounting: - nder secured oans

Pat(: use t(e transaction code: "FS77#

+9+



Accounts: ) 7777+

!nter

Amount: 2usiness area: A;

Payment ?erms: set $? 97 5 $et 97

?eBt: Sales posting

!nter

Ignore t(e &arning message, press enter

Posting 'ey: J7

Account $o: 977777 "Sales Account#

!nter

Amount: N8

2usiness area: A;

?eBt: M8


2ill eBc(ange payment:

Pat(: Accounting Financial Accounting account recei a*le document entry *ill o% eBc(ange Payment "F-9)#


?ype:

+94



Company code: A;

Posting 'ey: 7 "special 0/ e*it#


Special 0/ Indicator: <!nter

0i e t(e amount:

2usiness Area: A;

?eBt: *ill o% eBc(ange payment

ue on: .7 . 77)

Planned usage: Select, discounting

omicile: S2I

Central *an' location: ;ain *ranc(, ydera*ad

Select c(oose open items *utton


ou*le clic' on recei a*le amount:

Sa e

$ote do&n document no: J77779

2ill o% eBc(ange discounting:

Same pat(: "F-99#

0i e t(e document date: 97.76. 77)?ype: ACompany code: A;0i e t(e *an' account: 77+7J "S2I Current assets#2usiness area: A;

+9J



Amount: 777?eBt: S2I 2ill discountingPosting 'ey: 470i e t(e account $o: 477477 "Interest A/C#!nter

Amount: 2usiness area: A;?eBt: M8Press select *ill o% eBc(ange *utton0i e t(e document $o: J77779


1eport to ie& customers &ise, *ill &ise, due date &ise, and *an' &ise out standings:

Pat(: Accounting Financial accounting Accounts recei a*le Periodic processing 2ill o% !Bc(ange processing Eorea 2ill o% eBc(ange management

"S U A 1 U 6 7+ +9#0i e t(e c(art o% Accounts: A;

0/ Account $o: 77+++

Company Code: A;

Special 0/ Indicator: <

sage: Select " iscounting#

Select discounted/collected radio *utton

!Becute

Select current lay out *utton

Eeep t(e %ieldsue date, document $o, customer, recei ed %rom document date

omicile, amount in local currency

Select copy *utton, select sa e lay out *utton

Select lay out name: A;

escription: A; lay out

+9)



Select sa e

1e erse contingent lia*ility:

Pat(: Accounting Financial accounting Accounts recei a*le document entry2ill o% !Bc(ange re erse contingent lia*ility "F- 7#

ocument dateG posting: .7 . 77)

?ype: A

Company code: A;

Currency: I$1

0/ Account $o: 77+++ "Sundry e*tors *ill o% eBc(ange#sage: Select discounting

ue *y date: 97.7 . 77)

Customer: ) 7777+

Select edit line items *utton

Ignore &arning messages: Press enter

Select drop do&n *utton %or currency %ieldM is set item to acti eMM set items in *loc' to acti e- set items not inacti e-- set items in *loc's to inacti eSelect M set items to acti eSa eFrom t(e menu select document display.I% *ill is dis(onored:

I% *ill is dis(onored your contingent lia*ility *ecomes actual lia*ilityPass t(e all t(e entries pre ious and pass entries "F- #

7+ Customer A/C r J7 S2I Current A/C

unning:

+9



unning means reminder:

<(en t(e customer does not ma'e payment as per terms o% payment &e &ill issuedunning letters.

<e are using system de%ined %orms/letters

<e are use t(e term called dunning area

unning area can *e company &(ole/location/region

unning le els ?ype o% letters ;aBimum a aila*le 5 le els. <e are using 4le els.

unning inter als/%re uency eBample: e ery +7 days

0race period

unning c(arges amount/percentage/le el &ise

e%ine dunning area:

Pat(: SP1O Financial accounting Accounts recei a*le G Accounts paya*le2usiness transactions unning 2asic settings %or dunning e%ine dunning areas.


0i e t(e company code: A;Area: ;aB: c(aracters?eBt: unning area %or A;Select sa e *utton "or# "ctrl M s#

Ignore t(e message press enter.

Sa e in your re ueste%ine dunning procedure:

Pat(: SP1O Financial accounting Accounts recei a*le and accounts paya*le2usiness transactions unning unning procedure e%ine dunning procedures"?ransaction code: F2;P#

Select ne& procedure *utton

0i e t(e dunning procedure: A;

+96



$ame: unning procedure %or A;

0i e dunning inter al in days: +7 days

$o. o% dunning le els: 4

ine items grace periods: 9 days

Interest indicator: Select 7+

Select standard transaction dunning c(ec' *oB

$ote: In case o% endors it (as to ta'e special 0/ ?ransactions &(en &e &ant to issuereminder letters to endors.

Select special 0/ Indicator *utton

Ignore t(e &arning message

!nter

nder endors select A8 c(ec' *oB " eselect#

Select *ac' arro&

Select dunning teBt *utton


Select custom radio *utton

!nter

Select ne& company code *utton

0i e t(e company code: A;!nter

Select separate notice per dunning le el c(ec' *oB

Select *ac' arro& times

Select yes8 *utton %or t(e message to sa e t(e data


+9



Select dunning teBt *utton once again

Company code A; and customer also selected automatically

!nter

Open one more session &it( "F2;P#

ou*le clic' on procedure 77+

Select dunning teBt *utton

0i e t(e company code: 777+

Select customer radio *utton

!nter Come to t(e +st session "copy G paste#

+st column: unning e el+ 5 Form F+J7 5 $$ -7+ e el 5 F+J7 5 $$ 7+ e el9 5 F +J7 5 $$ 7 e el 4 5 F+J7 5 $$ -7

Select dunning le els *utton

Select al&ays dun c(ec' *oB %or all t(e 4 le elsSelect c(anges *uttonCurrency: I$1 !nter Select *ac' arro&Select sa e *utton "or# "ctrl M s#Ignore t(e &arning messages press enter

Press enter to sa e in your re uestAssign dunning procedure in customer master:

Pat(: Accounting Financial Accounting Accounts recei a*le ;aster records;aintain centrally c(ange "Q 7 #

0i e t(e customers $oL ) 7777+

Company code: A;

!nter

+47



Select company code data *utton

Select correspondence ta*

unning procedure: Select A;Sa e

Sales posting:"F- #

ocument and posting date: J.76. 77)?ype: 1 Company code: A;Currency: I$1 Posting 'ey: 7+

0i e t(e account $o: ) 7777+!nter Ignore t(e message press enter Amount: 66662usiness area: A;?eBt: Sales postingPosting 'ey: J7Account $o: 977777 "Sales A/C#!nter Amount: N82usiness area: A;?eBt: M8


unning: "F+J7#:

Accounting Financial accounting Accounts recei a*le Periodic processingdunning "F+J7#

0i e t(e run on date: 7+.7 . 77)

Identi%ication: A; +

Select parameter ta*

+4+



0i e t(e dunning date: 7+.7 . 77)

ocuments posted up to: 7+.7 . 77)

Company code: A;Customer: ) 7777+ to )977777

Sa e

Select *ac' arro&

Select sc(edule *utton

Select start immediately c(ec' *oB

Out put de ice: P7+

Select sc(edule *utton

0o on press enter till you get t(e message dunning selection is complete

Select dunning print out *utton

Out put de ice: P7+


Select print *utton

0o on press enter till you get t(e message dunning print out is complete

Select dunning (istory *utton

Account type: Select "Customers#

Company code: A; !Becute

Eeep t(e cursor any &(ere on t(e item 5 select display

unning notice *ull

Eeep t(e cursor on document $o

+4



Select print pre ie& *utton

0i e t(e out put de ice: P7+Select continue *utton

0o and see t(e customer master "Q 7 #0i e t(e customer $o: ) 7777+

Company code: A;

!nter.Sales ?aB:

Sales taB calculation:

2asic QQQ!Bcise duty QQQ

-------- QQQVA? on" *asic M eBcise duty#

--------?otal QQQ--------

!Bcise duty:

uty *ased on material?(is is s(o&n I c(apter I

Input taB:Price 5 +77 1s. 5 ty 5 + 'g

2asic 5 +77 5 in entory 1a& ;aterial4 VA? - 4 5 VA? recei a*le A/C------

Party A/C +74 VA? pool A/C Credit ------

Out put taB:

Sales

Purc ase(!n put ta")

Sales(#ut put ta")

+49



Step 9: condition type: ;<AS "Output taB# From: + to+

Account 'ey: ;<S "Output taB#

Sa eAssign country to calculation procedure

Same pat(



!nter

Assign t(e procedure: E ?aB8Sa e


Creation o% taB codes:

Pat(: SP1O Financial accounting Financial Accounting glo*al setting ?aB onsales/ purc(ases calculation de%ine taB codes on sales and purc(ases "?ransactioncode: F?QP#


!nter

0i e t(e taB code: VO

!nter

0i e t(e description: VO: 7 Input taBes

?aB type: select V T Input taB!nter

Input taB percent rate: 0i e 7 "=ero#

Eeep t(e cursor on out put taB percent rate: select deacti ate line

+4J




?aB code: V+

!nter

?aB code: V+ "4 Input taB#

?aB type: Select V "Input taB#

!nter

Input taB percent rate: 4

Eeep t(e cursor on output taB percent rate: select deacti ate line *utton

Sa e?aB code: A7 "A G ero#

!nter

escription: 7 output taB

?aB type: A "output taB#

!nter

Output taB percent rate: 7

Eeep t(e cursor on Input taB percent rate

Select deacti ate line *utton

Sa e

?aB code: A+

!nter

escription: + .J Output taB

?aB type: A "Output taB#

!nter

+4)



0i e t(e output taB: + .J

Eeep t(e cursor on input taB percent rate: select deacti ate line *utton.

Sa e

Assign taB codes %or non- taBa*le transactions:

Pat(: SP1O Financial Accounting Financial accounting glo*al settings ?aB onsales/purc(ases posting assign taB codes %or non taBa*le"?ransaction code: O2C #


0i e your company code: A;!nter

For company code: A; : Assign input taB code: VO Output taB code: AO


Creation o% 0/ Account 5 VA? Pool Account: "FS77#:

0i e t(e 0/ Account $o: 77+JJCompany code: A;


0i e t(e 0/ Account $o: 77+ 7

Company code: A;

!nter

C(ange s(ort teBt to VA? Pool A/C

0/ ?eBt long teBt 5 VA? Pool A/C

Select create/*an'/Interest ta*

Field status group: 074+ "?aB o%%ice clearing account#

+4



Sa e

e%ine ?aB account:

Pat(: SP1O Financial Accounting Financial Accounting glo*al settings ?aB onsales/purc(ases posting de%ine taB accounts "?ransaction code: O247#

ou*le clic' on transaction VS? "Input taB#

C(art o% accounts: A;

!nter


0i e t(e account $o: 77+JJ

Sa e: sa e in your re uest

Select *ac' arro&

ou*le clic' on transaction ;<S "Output taB#

Sa e0i e t(e account $o: 77+JJ


Assign taB codes in Sales ?aB: "FS77#

0i e t(e 0/ Account $o: 977777 "sales account#

Company code: A;From t(e menu select 0/ Account c(angeSelect control data ta*?aB category: select N "All taB types allo&ed#Select posting &it( out taB allo&ed c(ec' *oBSa eIgnore t(e messagePress enter

+46



In normal %inancial &or' in SAP is:

e%ine 5 ?aB procedure

- ?aB codes- 0/ Account- Assign 0/ Account

;;

Purc(ase order

;aterial 5

ty: +Price 5 +77

?aB code: V+

2asic 5 +77

?aB code:V+ 5 4 VS? " 77+JJ# "4 # -----Vendor credit +74

------

S

Sales order

;aterial

ty: +Price 5 77

?aB code: A+

2asic - 77

?aB code: A+ J ;<S " 77+JJ7 "+ .J # -------Customer de*it J

-------3ournal entry:

Customers A/C r J?o sales 77

VA? Pool A/C J

Posting o% sale in oice "F- #

ocument date: 74.7 . 77)

?ype: 1

Company code: A;

Posting 'ey: 7+

Account $o: ) 7777+

+4



!nter

0i e t(e amount: J

Select calculate taB c(ec' *oB2usiness area: A;

?eBt: Sales posting

Posting 'ey: J7

Account $o: 977777 "sales A/C#

!nter

Amount: N8

?aB code: A+

2usiness area: A;

?eBt: M8

ocument Simulate

ou*le clic' on VA? Pool A/C line item2usiness area: A;

?eBt: M8


<it( (olding taB "? S# W W

Classic !Btended

Classic: SAP Introduced in India + J

+ ), , 6, , 777 i% t(ere is any c(anges t(e company &ill pro ide program called patc(es or (ot pac's

!Btended: Instead o% patc(es/(ot Pac's Company pro ides original program &it(additional program "2ecause patc(es are more t(an original program#

+J7



? S is applica*le ot(er t(an salaries

Contacts - + 4CPro%essional c(arges 5 + 43

1ent 5 + 4I?CS 5 Scrap sales/&aste sales " to collect at source#

In India ? S is introduced in !C. 779In Interim *udget 5 introduced education cess-

Pre ious PresentContractors ) )1ent ) I )Pro%essional C(arges ) 3 )

Sec + 4c 5 ? S on contractors:a#1ecipient ?(e person &(o is recei ing money 5 It may *e company, partners(ip%irm or ot(ers

Company/%irm ot(ers

*#? S o% *asic o% *asicSurc(arge +7 o% 2asic ? S +7 o% *asic ? S, i% t(e alue

!Bceeds +7 la'(s in a year !ducational Cess

!ducational cess is calculated on "? S M Surc(arge#

c# C(oice to use one code or num*er o% codes 5 It is ad ised to go %or $o. o% codesd# ? S is to *e deducted at t(e time o% in oice posting or ad ance payment posting&(ic( e er is earlier.e# I% t(e alue is less t(an 7777/- in t(e &(ole year 5? S need to *e deducted.%# ?(e contractor can get eBemption certi%ication %rom dept %or nil rate/lo&er rates.g# !Bemption certi%icate gi en %or eac( year. (# ?o ma'e ? S payment &it( in days %rom t(e close o% t(e mont( I% days comes on (oliday, c(oice to pay one day *e%ore or a%ter

i# Incase o% year end credits 5 ? S to *e paid *e%ore 9+st

;ay @# Issue ? S certi%icate in %orm 5 +)A 5 you can issue mont(ly "or# consolidatecerti%icate.'# File annual return "$o& uarterly# in %orm 5 )l# I% t(e *id includes material and ser ice c(anges 5 educt ? S on ser ice c(arges.

Customi=ation in SAP:

+J+



C(ec' &it( (old taB countries:

Pat(: SP1O Financial Accounting Financial Accounting 0lo*al settings &it((old taB !Btended &it( (olding taB *asic settings c(ec' &it( (old taB countries

Select position *utton0i e t(e country 5 I$ "India#

!nter

e%ine o%%icial &it( (olding taB codes:

Same pat(

0i e t(e country 'ey: I$ "India#

!nter


O%%icial 'ey: + 4C

$ame: ? S on contractors

Sa e

e%ine *usiness places:

A;

D !1A2A 2A$0A O1! ; ;2AI

City o%%ice

Factory

+J




Select *ac' arro& and create (oliday

Select (oliday calendar radio *utton



0i e t(e calendar I 5 A+

escription: oliday calendar %or A; ydera*ad %actory

Select assign pu*lic (oliday *utton

From t(e list select repu*lic day c(ec' *oBSelect assign pu*lic (oliday *utton

Sa e



Select %actory calendar radio *utton



0i e t(e %actory calendar I : A

0i e t(e description: A; ydera*ad %actory calendar

0i e t(e (oliday calendar I : A+

Select ;onday to Saturday c(ec' *oB

Sa e


Assign %actory calendar to *usiness places:

+J4



Pat(: p to eBtended &it( (olding taB t(e pat( is same. 2asic settings India assign%actory calendars to *usiness places.


0i e t(e company code: A;2usiness place: A; F

Factory calendar: A

?aB due date rule: select day *e%ore

Sa e

Sa e in your re uest in accounts paya*le

e%ine &it( (old taB type %or in oice posting:

Pat(: p to eBtended &it( (old taB t(e pat( is same

Calculation &it( (old taB type de%ine &it( (old taB type %or in oice posting


!nter

Select ne& entries *utton0i e t(e &it( (old taB: E+

escription: Sec + 4C contractors in oice *asic

2asic amount: select gross amount radio *utton

Select &it( (old taB commercial round *utton

Select post &it( (old taB *utton

Select no accumulation radio *utton

eselect manual &it( (old taB c(ec' *oB

Sa e


+JJ



Select *ac' arro&

Select E+ "<(at you are created#

Select copy as *uttonC(ange &it( (old taB type to: E

escription: Sec + 4C 5 contractors in oice surc(arge

!nter

Sa e

Select *ac' arro&

Select E+ G E


C(ange &it( (old taB type: E9

escription: Sec + 4C 5 contractors in oice 5 *asic ed. Cess

Select in(erent *ase c(ec' *oB

!nter


escription: Sec + 4C contractors in oice 5 Surc(arge ed. CessSelect in(erent *ase c(ec' *oB!nter G sa e

e%ine &it( (old taB type %or payment posting:

Same pat(


!nter


<it( (old taB type: EA

+J)



escription: Sec + 4C contractor8s ad . 2asic

Select gross amount radio *utton

Select &it( (old taB amount c(ec' *oBSelect no accumulation radio *utton

eselect manual &it( (old taB c(ec' *oB

Select control in oice proportionate radio *utton

I% ad ance paid:

Aug: Vendor A/C r +77777

?o 2an' A/C 6777 ?o ? S A/C 777

Septem*er: Con ersion c(arges A/C r 977777 ?o Party A/C 4777 ?o ? S A/C )777

?rans%er to ad ance

? S 777 e*it

"?(e use o% centrally in oice posting is i% t(ere is any ? S on ad ance, t(at &ill *e proportionately deduct &(ile payment "? S# is made on in oice


Select *ac' arro&

Select &it( (old taB type: EA



escription: Sec + 4C. Contractors ad ance surc(arge

!nter and sa e

Select EA G E2

+J




C(ange t(e &it( (old taB type to EC

C(ange description to Sec + 4C 5 contractors ad ance *asic ed. Cess.Select in(erent *asic c(ec' *oB

!nter

C(ange &it( (old taB type: E

escription: sec + 4C Contractors ad . Surc(arge ed. Cess

Select in(erent *ase c(ec' *oB

!nter and sa e.

e%ine &it( (olding codes:

p to eBtended &it( (olding taB pat( is sameCalculation &it( (olding taB codes de%ine &it( (olding taB codes

0i e t(e country Eey: I$ "India#

!nter


<it( (old taB type: E+

<it( (old taB code: E+

O%%icial &it( (old taB code 'ey: select + 4C

escription: Sec + 4C contractors In oice *asic

Percentage su*@ect to taB under *ase amount: +77<it( (old taB:

Posting indicator: select +: standard posting: *an'/ endor Customer line item reduced

Sa e

+J6




Select *ac' arro&

Select E+



C(ange &it( (old taB code: E

escription: Sec + 4C 5 contractor in oice surc(arge

!Bample: 2asic rate: +77777 N /+77 T 777 Surc(arge: +7 on *asic rate "or#: 777N+7/+777T 77 "or#

7. on *asic amount T +77777N7. /+77T 77<it( (old taB rate: 7. 7

!nter and sa e

Select E+GE



<it( (old taB code: E9

escription: Sec + 4C contractors in oice *asic ed. Cess

Press enter


C(ange &it( (old taB code: E4

C(ange description: Sec + 4C contractors in oice surc(arge ed. Cess

<it( (old taB rate:

!nter and sa e

Select *ac' arro&

+J



Select E+, E , E9, GE4


C(ange &it( (old taB type: EA

C(ange &it( (old taB code: EA

C(ange description to: Contractors ad . *asic

!nter


C(ange &it( (old taB code: E2

escription: Sec + 4C Contractors ad . Surc(arge!nter

C(ange &it( (old taB type: EC

C(ange &it( (old taB code: EC

escription: Sec + 4C Contractors ad . 2asic. !d. Cess

!nter


C(ange &it( (old taB code: E

escription: Sec + 4C Contractors ad . Surc(arge ed. Cess!nter G sa ePortray dependencies *et&een &it( (olding taB types:

Pat(: p to eBtended &it( (olding taB pat( is same Calculation &it( (olding taB *ase amount portray dependencies *et&een

&it( (olding taB type0i e t(e country 'ey: I$ "India#!nter

E+ 4J EA 47. E 4) E2 J7

E9 4 EC J+

+)7



E4 46 E Jse o% t(e in(erent *ase: incase o% E9 GE 5 !ducation cess is calculation on E+ G EA

respecti e

Select &it( (old taB type: E9


ependent on type $o: 4J

Sa e


Select *ac' arro&

Select E4, EC GESelect details *utton

For E4 5 ependent on type $o: 4)

Select ne& entry *utton

For EC 5 dependent on type $o: 4


For E 5 ependent on type $o: J7

Sa e

Assign &it( (olding taB types to company codes:

Pat(: p to eBtended &it( (olding taB t(e pat( is same.Company code assign &it( (olding taB to company code

p to eBtended &it( (olding taB t(e pat( is same.

2asic setting c(ec' recipient types


!nter

+)+




0i e &it( (olding taB: E+: 1ecipient: Co: ?eBt: company

<it( (old taB 1ecipient type?eBtE - CO - CompanyE9 - CO - CompanyE4 - CO - CompanyEA - CO - CompanyE2 - CO - CompanyEC - CO - CompanyE - CO - Company


Sa e in your re uest;aintain taB due dates:

Pat(: p to eBtended &it( (olding taB t(e pat( is same2asic settings India ;aintain taB due dates



O%%icial &it( (olding taB 'ey: + 4C1ecipient: Co "Company#

$o. o% days until taB due date: And press F+ "For documentation#Sa eAssign &it( (olding taB types to company codes:

Pat(: p to eBtended &it( (olding taB t(e pat( is sameCompany code Assign &it( (olding taB types to company codes



<it( (olding taB type: E+

1ecipient type: select Co

+)



Select &it( (old taB agent c(ec' *oB

<it( (old taB o*ligated %rom 7+.74. 77)

O*ligated to &it( (olding taB unit: 9+.79. 77Sa e


Select *ac' arro&

Select: E+

Select: copy as *utton

C(ange &it( (olding taB type: E

!nter and sa e

Select E+ G E


<it( (olding taB type: E9

!nter


!nter and sa e

Select *ac' arro&

Select E+, E , E9 GE4


C(ange &it( (olding taB type to EA

!nter

Once again c(ange &it( (olding taB type to: E2

!nter

+)9



C(ange &it( (olding taB type: EC

!nter

C(ange &it( (olding taB type: E!nter and sa e

Acti ate eBtended &it( (olding taB:

Pat(: Same pat(



!nter

Select eBtended &it( (olding taB c(ec' *oB %or company code: A;


Ignore t(e message: Press enter


Creation o% 0/ Account ? S G Contractors and con ersion c(anges

Account: "FS77#

0i e t(e 0/ Account $o: +77J7J

Company code: A;


0i e t(e 0/ Account: +77J77 "Outstanding eBpenses#

Company code: A;

!nter

C(ange s(ort teBt G 0/ Account long teBt: ? S G Contractors

ot(er %ields are same

+)4




0i e t(e 0/ Account: 477 77

Company code: A;Select &it( template *utton

0i e t(e 0/ Account $o: 477+77 "Salaries A/C#

Company code: A;

!nter

C(ange t(e accounting groups to manu%acturing

C(ange s(ort teBt G 0/ A/C long teBt to con ersion c(arges



Assignment accounts %or automatic postings:

p to eBtended &it( (olding taB t(e pat( is samePostings Accounts %or &it( (olding taB e%ine accounts %or &it( (olding taB to *e

paid o er 0i e t(e c(art o% accounts: A;!nter Select &it( (old taB code c(ec' *oB<it( (old taB type c(ec' *oBSa e0i e t(e &it( (olding taB type &it( (olding taB code Account

E+ E+ +77J7JE E +77J7JE9 E9 +77J7J

E4 E4 +77J7JEA EA +77J7JE2 E2 +77J7JEC EC +77J7JE E +77J7J


;aintain company code settings %or eBcise:

+)J



Pat(: SP1O ogistics general ?aB on goods mo ements India 2asic settings ;aintain company code settings



Sa e


;aintain surc(arge calculation met(ods:

Pat(: p to eBtended &it( (olding taB t(e pat( is sameCalculation India surc(arges ;aintain surc(arge calculation met(ods


Company code: A;

!nter

Select surc(arges c(ec' *oB %or A;

Sa e

Sa e in your re uest;aintain surc(arge ?aB codes: "separate taB codes# : same pat(:

Select ne& entries *utton0i e t(e country: I$<it( (olding taB type: E

Country <it( (olding taB type <it( (olding taB code I$ E E I$ E2 E2

Sa e G sa e in your re uest

;aintain surc(arge rates: "Surc(arges com*ined &it( *asic &it( (olding taB codes#

Same pat(

+))




Company &it( (olding taB type &it( (olding taB code recipient Surc(argeA; E+ E+ CO +7

A; EA EA CO +7


1emittance C(allan: ?o get ? S Paya*le line items co separately and ot(ers separately:

Con ersion c(anges A/C r ?o party A/C?o ? S A/C

? S on contractors: r Cr

+- +777 - Company 5 777 - Ot(ers

9 5 9777 - Company4 5 4777 - CompanyJ 5 J777 - Ot(ers

? S on Company: is 6777

For companies "+ 4C#

? S on contractors r ?o 2an'

Speci%y document type %or remittance c(allan

p to eBtended &it( (olding taB t(e pat( is samePostings India 1emittance c(allan ocument types Speci%y document type"Accounts paya*le#

Select ne& entries *utton0i e t(e company code: A;1emittance c(allan document type: SASa eSa e in your re uest

;aintain num*er groups:

+)



Same pat(


0i e t(e company code: A;2usiness place: A; F

O%%icial &it( (olding taB 'ey: + 4C

$um*er group: 774Sa e

Assign no ranges to num*er groups:

Same pat(Select ne& entries *utton $um*er group: 774Internal $o. range: 74Sa e

;aintain $o. ranges:

Same pat(Select maintain 0roups *uttonSelect group &it( out taB (a ing 774

From t(e menu select inter al maintain0i e t(e company code: A;!nter Select inter al *uttonDear: 77): From num*er:+: to num*er: +77777 !nter and sa e;aintain num*er groups to ? S Certi%icates:

p to eBtended &it( (olding taB pat( is samePostings India &it( (olding taB certi%icates %or endors G customers maintainnum*er groups and SAP Script %orms



2usiness place: A; F

O%%icial &it( (olding taB 'ey: + 4C

+)6



0i e t(e %orm: 3U +I!<? U C!1?

$o. group: 779


Assign num*er ranges to num*er groups:

Same pat(


0i e t(e num*er group: 779

Internal $o. range: 79


;aintain num*er ranger:

Same pat(Select maintain groups8 *uttonSelect group &it(out taB (a ing 779 c(ec' *oBFrom t(e menu select inter al maintain

0i e t(e company code: A;!nter Select inter al *uttonDear: 77): From $o: +7777+ to $o: 77777!nter and sa e

Assign taB codes in endor master:

Pat(: Accounting Financial accounting accounts paya*le master recordsmaintain centrally c(ange "QE7 #

Vendor $o: 6 7777+Company code: A;

Select &it( (olding taB c(ec' *oB

!nter

+)



<it( (olding taB type: E+

<it( (olding taB code: E+

Select lia*le c(ec' *oB

1ecipient type: Co

<it( (olding taB type: E

<it( (olding taB code: E


1ecipient type: Co

<it( (olding taB type: E9<it( (olding taB code: E9


1ecipient type: Co


<it( (olding taB code: E4


1ecipient type: Co

<it( (old taB type <it( (olding taB code ia*le 1eceipts typeEA EA - CoE2 E2 - CoEC EC - CoE E - Co

Press neBt page *utton ignore &arning message

Press enter

Select CI$ details *utton

Ignore t(e &arning messages, press enter

+ 7



Select &it( (olding taB ta*

PA$: AP 6 )J49C

Select *ac' arro& and sa eser le el:

Con ersion c(arges posting "F-49#

ocument date: ++.7 . 77)

?ype: E1

Company code: A;

Posting 'ey: 9+

Account $o: 6 7777+!nter



2usiness area: A;

?eBt: con ersion c(arges posting

Posting 'ey: 47Account $o: 477 77 "Con ersion c(arges A/C#!nter

+ 9I% t(e alues is less?(an 7777 in t(e<(ole year

I% t(e *ill consists o% ;aterial 7777/-Con ersion c(arges97777/-

I% t(e *ill is only %orcon ersion c(arges

1emo e:E+,E ,E9,E4,EA,EA,E2,EC,E

For E+,E ,E9,E4 5 <it( (olding taB *aseenter 97777

1emo e EA,E2,EC,E

9rd 1emo e t(e codes EA, E2, EC G E

+ +



!nter

0i e t(e amount: N8

2usiness area: A;?eBt: M8

ocument Simulate

ou*le clic' on 9rd line item

?eBt: enter M8

Select neBt item *utton

?eBt once again M8

Select neBt item

?eBt: M8

Select neBt item *utton

?eBt: M8

Sa eFrom t(e menu select: ocument display

ou*le clic' on 9rd line item: ? S on contractorsIt s(o& t(e alue date: 7 .+7. 77)Creation o% remittance C(allan:

Pat(: Accounting Financial accounting Accounts paya*le &it( (olding taBIndia eBtended &it( (olding taB remittance o% &it( (olding taB create remittancec(allan

Company code: A;

Fiscal year: 77)


Posting date: 7+.7 . 77) to 97.7 . 77)

+



Sec + 4C

1ecipient types: Co

ocument date: 7 .+7. 77)Posting date: 7 .+7. 77)

2an' account: 77+7J "S2I Current account#

2usiness area: A;

!Becute

0i e t(e teBt: ? S Payment %or Septem*er


!nter

ou*le clic' on all t(e items

Select document o er ie& *utton

ou*le clic' on S2I Current A/C +/-

Amount: N8

Sa e

Select clearing document *utton

!nter *an' c(allan: %orm +)A

Same pat(:


Fiscal year: 77)

C(allan clearing num*er: select

Internal c(allan $o G c(allan date &ill come automatically

2an' c(allan $o: J) 6 "any no#

+ 9



2an' c(allan date: 7 .+7. 77)

2an' 'ey: S2I

!BecutePrint ? S Certi%icates:

p to eBtended &it( (olding taB: t(e pat( is same " ser le el#

<it( (olding taB certi%ied

Print


Fiscal year: 77)


Section: + 4C

Posting date: 7+.74. 77) to 9+.79. 77

2an' c(allan date: 7+.7J. 77) to 97.74. 77

Certi%icate date: 97.74. 77

Signatory: QD

esignation: ;anager - Accounts

Place o% printing: ydera*ad

!Becute

Output de ice: P7+

Select print *utton

?o ie& t(e print out %rom t(e menu select system ser ices output control

!Becute

Select spool no. c(ec' *oB

+ 4



Select display contents *utton

Printing o% annual return:

p to eBtended &it( (olding taB t(e pat( is same " ser le el#1eporting annual returns

0i e t(e income taB section: + 4C

Company code: A;

Fiscal period: 7+.74. 77) to 9+.79. 77

!Btended &it( (olding taB section + 4C

2usiness place: A; F?aB deduction account num*er: AP 6 6 )C

Signatory: QD

esignation o% signatory: ;anager-Accounts

ate o% signing: 97.74. 77

Place: ydera*ad

!Becute

Ignore t(e error message0i e t(e taB deduction account $o once again!Becute

Ad ance payment posting

Ad ance payment: "F-46#


?ype: E

Company code: A;

0i e t(e endor A/C: 6 7777+

Special 0/ Indicator: A

+ J



2an' A/C: 77+7J

2usiness area: A;

Amount: 77777?eBt: Ad ance payment posting

!nter

Amount: N8


2usiness area: A; : ue on date: ++.7 . 77)

?eBt: M8

ocument simulate

!nter

ou*le clic' on *lue %ont line items

Sa e

In oice posting: F-490i e t(e document date: ++.7 . 77)

?ype: E1

Company code: A;Posting 'ey: 9+Account: 6 7777+Amount: J77777+2usiness place: A; F

2usiness area: A; : 2illing date: ++.7 . 77)?eBt: con ersion c(arges postingPosting 'ey: 47Account no: 477 77 "con ersion c(arges#!nter 1emo e EA, E2, ECG E!nter Amount: N8

+ )




ocument simulateou*le clic' on *lue %ont line items

?eBt: enter M8

Sa e?rans%er o% ad ance %rom special 0/ to normal *y clearing special 0/ items:"F-J4#:


?ype: EA

Company code: A;

Vendor A/C: 6 7777+In : +7777 "comes de%ault#

?eBt: ad ance payment clearing

Select process do&n payments *utton

0i e t(e trans%er posting: 77777


From t(e menu select document display

Asset accounting

?(is is also a su*sidiary ledger

C(art o% depreciation. All t(e setting are done (ere

Copy 0ermany c(art o% duplication "Client 677# "or#Copy 0ermany "or# India "&(en client 777#

epreciation areas:

2oo' depreciation?aB depreciation

+



Costing depreciation0roup depreciation

epreciation met(ods:

Straig(t line depreciation "S ;#<ritten do&n alue depreciation "< V#

epreciation 'ey: 1ate M ;et(od !B: J S ; "O1# J < V

Posting:

7 5 Asset de*itJ 5 Asset credit

?ransaction type:

+77 eBternal ac uisitions++7 In (ouse production

+7 1etirement &it( re enue

ata %lo& in asset accounting:

+ 6



;ain asset &ill (a e su* $o: 7 "=ero#

+ - ";ain asset#+ 5 ++ 5 +. All t(e times

Account asset rules: +. Su* asset master is to created &it( re%erence to main asset master

. ;ain asset master is to *e created &it( re%erence to asset class9. In asset class it is speci%ied account determination4. For account determination &e assign 0/ Accounts *ased on nature o% transaction.

!Bample: Purc(ase o% master:

+



;otor A/C "Su*sidiary ledger# r ?o 2an' A/c

Customi=ation:

Copy re%erence c(art o% epreciation/ epreciation Areas:

Pat(: SP1O Financial accounting asset accounting organi=ational structurescopy re%erence c(art o% depreciation/depreciation areas

ou*le clic' on copy re%erence c(art o% depreciation

"?ransaction code: FC76#

From t(e menu select organi=ational o*@ect copy

Organi=ational o*@ect

From c(art o% depreciation: select O ! ";aBimum aluation: 0ermany

?o c(art o% depreciation: A;

!nter

!nter once again

Select create re uest *utton0i e t(e s(ort depreciation asset customi=ation %or A;

Sa e

Press enter to sa e in your re uest

It gi es t(e message t(at: c(art o% depreciation to A;

!nter

Select *ac' arro&

ou*le clic' on speci%y description o% c(art o% depreciation


0i e your c(art o% depreciation: A;

+67



!nter

C(ange t(e description to c(art o% depreciation %or A;

Sa ePress enter to sa e in your re uest

Select *ac' arro&

ou*le clic' on copy/delete depreciation areas


!nter

Select depreciation areas: 79, +7, +J, 7, 9+, 9 , 4+, and J+.

From t(e menu select edit delete


Ignore all t(e &arning messages and go on

Press enter till you get t(e message data &as sa ed

Assign c(art o% depreciation to company code: "?ransaction code: OAO2#

Same pat(:


0i e t(e company code: A;Press enter

For company code: A; 5Assign c(art o% depreciation A;

And sa e

+6+



A; ) Capital &or' in progress "<IP#

!nter and sa eSa e in your re uest

e%ine num*er range inter al:

Same pat( "?ransaction code: AS76#0i e t(e company code: A;Select c(ange inter als *uttonSelect inter al *utton0i e t(e $o. range: 7+From $o: to to $o: + to +77777!nter Select inter al *utton

$o. range: 7Inter al:From no ?o num*er

From $o: +7777+ ?o 77777

Select inter al *utton 79 7777+ ?o 977777 !nter Select inter al *utton 74 97777+ ?o 477777 !nter Select inter al *utton 7J 47777+ ?o J77777 !nter Select inter al *utton 7) J7777+ ?o )77777 !nter

And sa e

e%ine asset classes:

Same pat( "?ransaction code: OAOA#


Asset class: A; +777 "Free (old land#S(ort teBt: %ree (old land

Account determinati e select +7777 lands

Screen layout rules: Select A; +

+69



$o. 1ange: 7+

Select include asset under in entory data c(ec' *oB

Purpose o% include asset under in entory data:

For eri%ication o% assets t(is is usual

Select $o. AVC "Asset under construction# or summary management o% AVC nderstatus o% AVC




Asset class: A; ++77 "Factory *uilding#

S(ort teBt: %actory *uildings

Account determination: A; ++777 "2uildings#

Screen lay out rule: A;

$o. range: 7

Select include asset under in entory data c(ec' *oB

Select $o AVC "O1# Summary management o% AVC

Sa eSelect neBt entry *utton

Asset class: A; 777 " epartment A#

S(ort teBt: department A

Account determination: A; 7777 "Plant G mac(inery#

Screen lay out rule: A; 9 "Plant G mac(inery#

$o. range: 79

Select: Include asset under in entory data c(ec' *oB

+64



Select no AVC "Or# Summary management o% AVC radio *utton

Sa e


Asset class: A; 9777 "Furniture G FiBtures#

S(ort teBt: Furniture G FiBtures

Account determination: A; 97777 "Furniture G FiBtures#

Screen layout rule: A; 4

$o. range: 74

Select: Include asset under in entory data c(ec' *oBSelect no AVC "Or# Summary management o% AVC radio *utton

Sa e


Asset class: A; 9+77 " e(icles - ot(ers#

S(ort teBt: e(icles - ot(ers

Account determination: A; 9+777

Screen layout rule: A; J "Ve(icles#

$o. range: 7J

Select: Include asset under in entory data c(ec' *oB

Select no AVC "Or# Summary management o% AVC radio *utton

Sa e


Asset class: A; 4777 "capital &or' in progress - general#

Account determination: A; 47777

+6J



epreciation rate 5 7

ay out 777 - epreciation on Asset su* no. le el;ac(ine $o Su* $o

774 i% asset installed - ;ac(ine $o. - + 7

77J Addition - ;otor - + +77) Additions - ;otor - +

epreciation is calculation on su* no. only.

Select *ac' arro&

?(e same procedure to *e %ollo&ed %or asset classA; ++77A; 777A; 9777

A; 9+77A; 4777

Creation o% +J 0/ Accounts:

FiBed Assets 0roup:

+. and. 2uilding

9. Plant G ;ac(inery4. Furniture G FiBturesJ. Ve(icles). Capital &or' in progress

"Account $7. 1ange, 77777 5 777 , Sort 'ey 5 7+6 "Asset no#, %ield status group:07) , 1econciliation type: %or A/C type: Asset

+6



epreciation:

. Accumulated depreciation 5 2uilding6. Accumulated depreciation 5 Plant G ;ac(inery

. Accumulated depreciation 5 Furniture G FiBtures

+7. Accumulated depreciation 5 Ve(icles" nder accumulated depreciation group range: +77 77 to +77 , sort 'ey 5 7+6 "Asset $o %ield status group 5 0O) reconciliation A/C %or account type: Asset#

Sales:

++. Asset Sale - Field Status 0roup 5 07J+ . Pro%it on Asset Sale 5 Field Status 0roup 5 077+

nder ot(er Income: $o. 1ange 977+77 to 977+ : Sort Eey -7+6

+9. oss on sale+4. oss due to scrapping

nder Administration: 1ange: 477977 to 4779 : Sort Eey: 7+6Field Status group 5 077+

+J. epreciation - nder epreciation 5 1ange 477J77 to 477JSort 'ey:7+6L %ield status group 5 077+.

Creation o% 0/ ;asters: "FS77#

0i e t(e 0/ account no: 77777

Company code: A;


0i e t(e 0/ Account $o: 77++7 "Sundry de*tors# 5 used *ecause it is a reconciliationAccount

Company code: A;

!nter

+66



C(anged t(e accounts group: FiBed assets

S(ort teBt: and

Select control data ta*1econciliation A/C type %or A/C type: Select Assts

Sort 'ey: select 7+6 "Asset $o#


Field status group: 07)Sa e

0i e t(e 0/ Account $o: 7777JCompany code: A;



Company code: A;

!nter

Select type/description ta*C(ange s(ort teBt G long teBt "2uildings#Sa e0i e t(e 0/ Account $o: 777+7

Company code: A;



!nter

S(ort teBt and 0/ Account long teBt: Plant G ;ac(inerySa e

0i e t(e 0/ Account $o: 777+J

+6



Company code: A;



!nter

S(ort teBt and 0/ Account long teBt: Furniture G FiBturesSa e 0i e t(e 0/ Account $o: 777 7

Company code: A;



!nter

C(ange S(ort teBt and 0/ Account long teBt: Ve(iclesSa e

0i e t(e 0/ Account $o: 777 JCompany code: A;Select &it( template *utton0i e t(e 0/ Account $o: 77777!nter C(ange S(ort teBt and 0/ Account long teBt: Capital &or' in progressSa e0i e t(e 0/ Account $o: +77 77

Company code: A;


0i e t(e 0/ Account $7: 77777

!nter

C(ange t(e account group: Accumulated depreciation

C(ange s(ort teBt G ong teBt: Accumulated depreciation 5 *uildings

Sa e

+ 7



0i e t(e 0/ Account $o: +77 7J

Company code: A;

Select &it( template *utton0i e t(e 0/ Account $7: +77 77

!nter

C(ange s(ort teBt G ong teBt: Accumulated depreciation 5 Plant G ;ac(inery

Sa e

0i e t(e 0/ Account $o: +77 +7


0i e t(e 0/ Account $7: +77 77

!nter

C(ange s(ort teBt G 0/ Account ong teBt to: Accumulated depreciation 5 Furniture GFiBtures

Sa e

0i e t(e 0/ Account $o: +77 +J

Company code: A;


0i e t(e 0/ Account $7: +77 77

!nter

C(ange s(ort teBt G 0/ Account ong teBt to: Accumulated depreciation 5 Ve(icles

Sa e

+ +



0i e t(e 0/ Account $7: 977+7

Company code: A;


0i e t(e 0/ Account $7: 977+77 "!Bc(ange gains#

!nter

C(ange s(ort teBt G 0/ Account long teBt: Asset sale


0i e sort 'ey: 7+6 "Asset num*er#

Select create/*an'/interest ta*Field status group: select 07J

Sa e

0i e t(e 0/ Account $7: 977+79

Company code: A;


0i e t(e 0/ Account $7: 977+77

!nter


C(ange s(ort teBt G 0/ Account long teBt to: Pro%it on Asset sale


0i e sort 'ey: 7+6 "Asset num*er#

Sa e

0i e t(e 0/ Account $7: 47797

Company code: A;

+




0i e t(e 0/ Account $7: 977+77

!nter Select type/description ta*

C(ange s(ort teBt G 0/ Account long teBt to: oss on Asset sale


0i e sort 'ey: 7+6Sa e

0i e t(e 0/ Account $7: 477979Company code: A;


0i e t(e 0/ Account $7: 47797

!nter

C(ange s(ort teBt G long teBt to: oss due to scrappingSa e

0i e t(e 0/ Account $7: 477J77

Company code: A;


0i e t(e 0/ Account $7: 47797

!nter

C(ange t(e account group: epreciation

C(ange s(ort teBt G 0/ Account long teBt to: epreciation


+ 9



Sa e

Assignment o% accounts %or automatic postings:

Pat(: SP1O Financial accounting asset accounting integration &it( t(e generalledger assigns 0/ Accounts "?ransaction code: A7 7#


!nter

Select c(art o% accounts: A;

ou*le clic' on account determination %older

Select account determination: A; +7777 " and#

ou*le clic' on *alance s(eet accounts %older

Ac uisition column

Ac uisition and production cost: 77777"A/C $o#

oss made on asset retirement &it( out re enue: 477979 "A/C $o#

Clearing account re enue %rom asset sale: 977+7 "Asset sale A/C#0ain %rom asset sale 5 977+79 "Pro%it on sale A/C#

oss %rom Asset sale 5 47797 " oss on sale o% asset#

Select and sa e

It gi es t(e &arning message, ignore t(e message

Press enter

Sa e in your re uestou*le clic' on A/C determination %older

Select: A; ++777"2uildings#

ou*le clic' on *alance s(eets A/Cs %older

+ 4



Ac uisition column: Ac uision and production cost: 7777J

oss made on asset retirement &it( out re enue: 477977

Clearing account re enue %rom asset sale: 977+7

0ain %rom asset sale: 977+79

oss %rom asset sale: 47797

Sa e, ignore t(e message!nter

ou*le clic' on depreciation %older

Acc. ep. Account %or ordinary depreciation: +77 77

!Bpense account %or ordinary depreciation: 477J77 Select sa e *utton "or# "ctrl M s#Sa e in your re uest

ou*le clic' on Account determination %older:

Select: A; 7777 "Plant G ;ac(inery#

ou*le clic' on *alance s(eet A/Cs %older

Ac uisition column: ac uisition and production cost: 777+7




oss on asset sale: 47797

Sa e, ignore t(e message, and enter, sa e in your re uest


Acc. ep. Account %or ordinary depreciation: +77 7J

!Bpense account %or ordinary depreciation: 477J77

+ J



Sa e, sa e in your re uest


Select A; : 97777"Furniture G FiBtures#

ou*le clic' on *alance s(eet %older

Ac uisition: ac uisition any production cost: 777+J




oss %rom asset sale: 47797Select sa e *utton "ctrl M s# T ignore t(e message

Press enter


Accumulated depreciation A/C %or ordinary dep: +77 +7!Bpenses account %or ordinary depreciation: 477J77

Sa e "or# "ctrl M s#Ignore t(e message, press enter


Select A; 9+777"Ve(icles#

ou*le clic' on *alance s(eet A/C %older

Ac uisition: Ac uisition production cost: 777 7




oss %rom asset sale: 47797

+ )




$ote do&n t(e $o. range: 74

Select $o. range in%ormation *utton0i e t(e company code: A;



$o. range: 74

Dear: 77)

From no: 7777+ to 677777

Select eBternal c(ec' *oB

!nter and sa e

Ad antage o% selection o% eBternal c(ec' *oB:

In e ery mont( it automatically calculates t(e depreciation.

!Bample: +# epreciation A/C r ?o Accumulated epreciation - *uilding

# epreciation A/C r ?o Accumulated depreciation - plant G mac(inery

9# epreciation A/C r ?o Accumulated depreciation 5 Furniture G FiBtures

4# epreciation A/C r ?o Accumulated depreciation 5 Ve(icles

"It automatically calculated depreciation at a time and gi e t(e no ranges automatically#

Speci%y inter als and posting rules:

Same pat( "?ransaction code: OAD1#

+ 6



Select company code: A;ou*le clic' on posting rules %older

Select 7+ "2oo' depreciation#Select details *uttonSelect mont(ly postings radio *utton

Sa eSpeci%y rounding o% net *oo' alue and /or depreciation:

SP1O Financial accounting Asset accounting Valuation amountspeci%ications "Company code/depreciations area# speci%y rounding o% net *oo' alueand /or depreciation "?ransaction code: OADO#

Select company code: A;

ou*le clic' on rounding speci%ication %older

Select 7+ "2oo' depreciation#


Select automatically calculated depreciation c(ec' *oB

Select round to nearest &(ole radio *utton

Sa e


e%ine screen lay out %or asset master data:

Pat(: SP1O Financial accounting asset accounting ;aster data screen lay out de%ine screen lay out %or asset master data

ou*le clic' on de%ine screen lay out %or asset master data

Select A; + " and#

ou*le clic' on logical %ield groups

Select "Posting in%ormation#

ou*le clic' on %ield group rules

Capitali=ation date: ;a'e it re uired entry %ield

+



Select main no. c(ec' *oB

Select su* no. c(ec' *oB

Select copy c(ec' *oBSelect sa e *utton "or# "ctrl M s#

Select *ac' arro&

Select: 9 "time dependent data#

ou*le clic' on %ields group rules %older

2usiness area: ;a'e it re uired entry %ield

Select main $o. C(ec' *oB

Select su* no. c(ec' *oB

Select copy: c(ec' *oB

Sa e


?(e same procedure is to *e %ollo&ed lay out A; , ayout A; 9, ayout A; 4,A; J, G A; )

e%ine screen lay out %or asset depreciation areas:

Same pat(: "?ransaction code: A7 +#

Select screen layout 777 "dep. on asset su* no. lay out#

ou*le clic' on %ield rules %older

epreciation 'eys: ma'e it re uired entry %ield

Select main $o: c(ec' *oB

Select su* $o: c(ec' *oB: select copy c(ec' *oB


77



epreciation 'eys: 1ate M ;et(od

a. e%ine *ase met(ods *. e%ine declining *alance met(odsc. e%ine multi le el met(ods

d. e%ine period control met(odse. ;aintain depreciation 'ey: assigned "Assigned to asset master#

$ote: a,*,c,d assigned to main depreciation 'ey

a. e%ine *ase met(ods:

Pat(: SP1O Financial Accounting Asset accounting epreciation Valuationmet(ods epreciation 'ey Calculation met(ods e%ine *ase met(ods.

$ote do&n: 2ase met(od: 77+4 "ordinary: eBplicit it percentage "a%ter end o% li%e##

*. e%ine declining *alance met(ods:

Same pat(


!nter

$ote do&n: 77+ "7.77Q/7.777 /7.777

I% t(e 77

ecimal %actor ;aBimum: 7I% t(e depreciation is J : alue o% t(e asset is +77777/-+st 4 years: J M J M J M J T 7

epreciation is T +77777 N J/+77 N 6/+77

e%ine multi le el met(ods:Same pat(: "?ransaction code: AFA;S#


;ulti le el met(od: A+

7+



escription: J S ; "Straig(t line met(od#

Validity start: Select %rom ordinary depreciation start date

Sa e


ou*le clic' on le els *utton


Ac uisition year:

Dears:

Periods: +2ase alue: select 7+ "Ac uision alue#

Percentage: J

Sa e

Ac uision year: "Any year ac uision#Dear: ";aBimum $o. o% years#Period: + "+ mont(s#2ase alue: ac uision alue M purc(ase costPercentage: 1ate o% depreciation

1eduction: !B: 2oo' alue: +77777 1ate o% depreciation 5 J

1esidual alues 5 J o% *oo' alue

2oo' alue T +77777 J 1esidual alue T J777 "Scrap alue# -----------

J777------------

J depreciation on J777/- only



0i e t(e multi le el met(od: A

7



escription: J < V

Validity start: select %rom ordinary depreciation start data

Sa eou*le clic' on le els %older


Ac uision year:

Dears:

Periods: +

2ase alue: select 4 "net *oo' alue#

Percentage: J


;aintain period control met(ods:

Same pat(: "?ransaction code: AFA;P#


Period control met(od: 77)

escription o% t(e met(od: 7+/7)/7)/7)

Ac uision year: select 7+ "Prorate at period start date#

Added year: select 7) "At t(e start o% t(e year#

1etirement year: select 7) at t(e start o% t(e year

79



?rans%er: select 7) "at t(e start o% t(e year#



;aintain depreciation 'ey:

Same pat(: "?ransaction code: AFA;A#


0i e t(e depreciation 'ey: A; "J straig(t line depreciation met(od#

Select period controls according to %iscal year c(ec' *oB

Select depreciation to t(e day c(ec' *oBSelect sa e *utton "or# "ctrl M s#


Press enter to sa e in your re uest

ou*le clic' on assignment o% calculation met(ods %older:


epreciation type: select ordinary depreciation

P(ase: select %rom t(e start o% depreciation

2ase met(od: select 77+4

ec. *alance met(od: select 77+


;ultile el met(od: A+

74



Class: select straig(t line depreciation

Sa e


Select depreciation 'ey: A; +

Select acti ate *utton



ep. Eey: A; "J &ritten do&n alue met(od#

Select period control according to year c(ec' *oBSelect depreciation to t(e c(ec' *oB

Sa e

Ignore t(e message press enter

ou*le clic' on assignment o% calculation met(ods %older Select ne& entries *utton

ep. type: select order depreciation

P(ase: select %rom t(e start o% depreciation

2ase met(od: select 77+4

e%ine *alance met(od: select 77+


;ultile el met(od: select A

Class: declining *alance depreciation

Sa e


Select depreciation 'ey: A;

7J



Select acti ate *utton

Select page up

Select depreciation 'ey: 777: select acti ate *uttonAnd sa e

ser le el:

Creation o% main asset master:

Pat(: Accounting Financial accounting %iBed assets asset create asset"AS7+#

0i e asset class: A; 777 " epartment A#Company code: A;!nter 0i e t(e description: ;ac(ine $o: +Capitali=ation date: capitali=ed on +J-74- 77)Select time dependent ta*0i e t(e *usiness area: A;Select depreciation area ta*

ep. Eey: select A; +0i e t(e use%ul li%e: +J years: periods: 4 mont(s "only %or in%ormation#Ordinary depreciation started 5 +J.74. 77)


Creation o% su* asset master:

Pat(: Accounting %inancial accounting FiBed assets Assets Create Su*num*er Asset "AS++#

0i e t(e asset no: 7777+

Company code: A;

!nter

C(ange t(e description to motor Capitali=ed on J/7 /7)Select item dependent ta*Select description areas ta*Only %or testing: epreciation 'ey: A;

7)



Ordinary depreciation start date: J.7 . 77)Select sa e *utton "or# "ctrl M s#

;ain asset purc(ase posting:

Pat(: Accounting Financial accounting %iBed assets posting ac uisitioneBternal ac uisition &it( endor "F- 7#

0i e t(e document date: posting date: +J.74.7)?ype: E1 Company code: A;Posting 'ey: 9+Account: 6 7777+!nter Ignore t(e &arning message, press enter 0i e t(e amount: J77777

2usiness area: A;?eBt: main asset purc(ase postingPosting 'ey: 7 "de*it asset#Account: 7777+ 5 7?ransaction type: select, +77 "!Bternal asset ac uision#!nter 1emo e ? S codes!nter

Amount: N8


Su* asset purc(ase posting "F- 7#

ocument date: J.7 . 77)

?ype: E1

Company code: A;

Posting 'ey: 9+0i e t(e account $7: 6 7777+

!nter


7



2usiness area: A;

?eBt: su* asset purc(ase posting

Posting 'ey: 7

Account $o: 7777+ 5 +?ransaction type: +77!nter 1emo e ? S taB codes!nter Amount: N8?eBt: M8

ocument Simulate and sa e1eport to ie& year &ise, su* asset &ise alues:

Pat(: Accounting Financial Accounting FiBed assets Asset Asset eBplores"A<7+$#

0i e t(e asset $o. 7777+ 5 su* $o: 7!nter Select display depreciation calculati e *uttonSelect *ac' arro&Select comparisons ta*0i e t(e %iscal year: 77!nter

Select display depreciation calculation *utton

1eport to ie& %or all assets %or a particular period

Pat(: Accounting %inancial Accounting %iBed assets In%ormation systemreports on asset accounting asset *alances *alance lists asset *alances *y *usiness area "S U A1 U 6 7++ )J#

Press all selections *utton

0i e t(e company code: A;0i e t(e report date: 97.7 . 77)

!Becute

ou*le clic' on department A

76



?o run immediately

Select immediate *utton

Select sa e *uttonIt gi es t(e message *ac' ground @o* &as sc(eduled %or programs 1APOS? 77

?o c(ec' &(et(er t(e @o* is complete "or# not

System ser ices @o*s @o* o er ie&


?o ie& t(e document use t(e transaction code: F279

Select document list *utton


ocument type: AF

!Becute

ou*le clic' on document no.

se t(e transaction code: AFA2

1epeat: ?o run depreciation once again %or a mont( 5 depreciation &ill *e posted %or t(easset &(ere depreciation is not poster in t(e %irst run

1estart: &(en t(e ser er is do&n

nplanned posting run: posting not as per plan ";ont(ly posting#

Asset sale:

?o c(ec' %ield status group: "07J #

se t(e transaction code: 72C4

Select t(e %ield status ariant: A;

+7



ou*le clic' %ield status group %older

Select %ield status group: 07J

And dou*le clic' ou*le clic' on asset accounting;a'e asset retirement %ield 5 re uired entry %ieldSa e


Asset sale:

Accounting Financial accounting %iBed assets posting retirementretirement &it( re enue &it( customer "F- #

ocument date: 7+.7J. 77)

Posting date: 7+.7J. 77)

?ype: r

Company code: A;

Posting 'ey: 7+

Customer $o: ) 7777+!nter

0i e amount: J7+777/- 2usiness area: A;

?eBt: Asset sale

Posting 'ey: J7

Account $o: 977+7 "Asset sale#

!nter

Amount: N8

2usiness area: A;

++



?eBt: M8

ocument simulate

Select asset retirement c(ec' *oB!nter

0i e asset $o: 7777+

Su* $o: 7

?ransaction type: +7 comes *y de%ault "retirement &it( re enue#

Asset alue date: 7+.7J. 77)

Select complete retirement c(ec' *oB


System passes t(e entry Asset Sale " 7777+ -7#

7+ Customer A/c J7+7777 Acc dep on pGmac(inery +7 )

47 Asset Sale J7+777J7 Asset sale J7+777

J Plant G ;ac(inery J77777J7 pro%it on asset sale 7 )

Select Sa e 2utton

Asset ?rans%er:

Asset 5 7777+ 5 7

Purc(ase J77777Acc. epreciation on 97.74. 77) +7 ) ----------- $et *oo' alue on 97.74.7) 4 6 74Asset sale J7+777 ----------Pro%it on asset sale 7 ) ------------

+



Ac uisition alue - J77777Accumulated epr - +7 )

------------ $et 2oo' alue on 97.74.7) 4 6 74

------------?rans%er to asset %orm yd 2usiness area to 2angalore 2usiness area

7777+ 5 7 Asset trans%er to 2angalore *usiness area ?rans%er 0ross 2loc' Gaccumulated depreciation

Pat(: Accounting Financial Accounting FiBed Assets Posting ?rans%er?rans%er &it( in company code "A2 ;$#


0i e t(e asset $o: 7777+

Su* $o: 7

0i e t(e document date: 7+.7+. 77)

Posting date: 7+.7J. 77)

?eBt: Asset trans%er

Select ne& asset radio *utton

escription: ;ac(ine $o: J7

Asset class: A; 777

a# create a ne& assetmaster in 2angalore

*usiness area "AS7+#

G *# ?rans%er alues

"Or# Create and trans%er in one

step

+9



Select master data *utton

0i e t(e *usiness area: A; "2angalore *usiness area#

Select additional data ta*0i e t(e capitali=ed on 7+.7J. 77)

Select depreciation area ta*

0i e t(e use%ul li%e: +J Dears: period: 9 ;ont(s

Ordinary depreciation start date: 7+.7J. 77)

Select *ac' arro&

!nter

Sa e

?o ie& t(e document "F279#

0i e t(e document $o: 6 " 6 is document no. t(at is out come o% pre ious step#

Company code: A;

Fiscal year: 77)

!nter

Asset scrapping:

I% ;otor: 7777+ 5 + 5 Scrap ; 97/7 / 77)

?o c(ec' su* asset alue as on 97/7 / 77)

se t(e transaction code"S U A 1 U 6 7+ + )J#

Press all selections *utton


2usiness area: A;

+4



1eport date: 97.7 . 77)

!Becute

ou*le clic' on department A

Pat( %or asset scrapping:

Accounting Financial accounting FiBed assets Posting 1etirement Assetretirement *y scrapping "A2AV$#

0i e t(e asset $o: 7777+ 5 su* $o: +0i e t(e document date: 7+.+7. 77)Posting date: 7+.+7. 77)Asset alue date: 7+.+7. 77)?eBt: Asset Scrapping

Sa e0o and see t(e document 5"F279#

0i e t(e document $o: Company code: A;Fiscal year: 77)!nter

Capital &or' in progress line item settlement:

Capital &or' in progress:;ac(ineryoading G nloading

Freig(tCommission

ata ta'e o er

Prepare Q S File:

0 ;asters 5 FS77Vendor ;asters 5 QE7+

Customer masters 5 Q 7+Asset masters 5 AS7+;aterial ;asters 5 ;;7+

"Q S %ile is con erted on to teBt %ile. It uploads to SAP in toY Y

S;< 2 C" egacy system migration &or' 2ranc(# "2atc( data Communication#

+J



" one *y Functional Consultant# " one *y A2A Pars#

Account $o

CompanyCode

A/C0roup

P G 2S S(ort?eBt

ongteBt

+77777 A; S(areCapital

- Q ! .S(are

Capital

! .S(are

Capital+77777 A; S(are

Capital - Q Pre%.

S(arecapital

Pre%.S(arecapital

i%%erence *et&een normal A/C ata ta'e o er and SAP data ta'e o er:

a. In SAP 5 Su*sidiary edger concept All accounts are in 0. 5 $ormal

*. In entory Accounting 5 SAPPurc(ase Accounting 5 $ormal

c. Consumption entries &ill *e posted in SAP

2alancing %igure consumption 5 $ormal Accountingi.e. Opening stoc' QQQ Add: Purc(ase QQQ

oss: Consumption QQQ --------

Closed stoc' QQQ --------

d. SAP Accounting 5 Closing stoc' &ill *e s(o&n material,uality, rate and alue. <e can not get material &ise,uality, rate and alue %or closing stoc' 5 $ormal alue

e. For Assets 5 &e get assets register s(o&ing uality,capitali=ation date, location 5 Asset register in SAPOut side system 5 $ormal

%. !ac( su* asset &ise 5 &e get gross *loc' and accumulateddepreciation in SAP.?otal plant G mac(inery 5 0ross *loc' and accumulated

epreciation 5 $ormal Accounting

g. For endor and customers open item &ise 5 in SAP $ot possi*le to see paya*le items separately in normalaccounting

Steps to %ollo&

+)



a# ?o close t(e Accounts in normal accounting up to a period, ta'e *alances inSAP instead o% ta'ing transactional data.

*# Create J ummy Accounts i# 0/ Clearing Account

ii# Vendor clearing Account iii# Customers clearing Account i # Asset clearing Account # Stoc' ta'ing Account

"It can *e under any Account group 5 &e create under lia*ilities#c# Once &e upload all *alances t(e a*o e J accounts s(ould *e =ero 5 I% any

alues are t(ere in t(e account 5 t(e data ta'e o er is &rong.d# <e s(all not enter day to day data in production client *e%ore ta'ing t(e

*alances.

S(are Capital J77777

Party Q "Creditor# +77777Acc: depreciation ;ac(ine $o: +J "P G ;# 77777Sales 477777FiBed Assets: Plant G mac(inery ;ac $7:+J) 977777Party A/C " e*tors# 77777Cas( Account J7777In entory "%inis(ed goods# +777771a& material Consumption 9J7777 ?O?A + 77777 + 77777

a# 0/ Clearing A/C r + 77777?o ! uity s(are capital J77777?o Vendor Clearing +77777?o Asset clearing 77777?o Sales 477777

*# Asset clearing A/C r 977777 Customer clearing A/C r 77777

Cas( A/C r J7777 Stoc' ta'ing A/C r +77777 1a& material consumption A/C r 9J7777

?o 0/ Clearing A/C + 77777

0/ Clearing *alance T 7

c# Vendor clearing A/C r +77777

+



?o party B 5 + 7777 ?o party B 5 7777 ?o party B 5 9 97777

" ere t(e endor A/C is not cleared i.e. e*it G Credits are not e ual. ence &e

&ill c(ec' only endor A/C rat(er t(an all A/C Accounts# and you can pass t(erecti%ication entries. i.e.

Vendor clearing A/C r +77777 ?o party B 5 + 7777 ?o party B 5 7777 ?o party B 5 9 +7777

d# Party A/C 5 A 5 2ill $o: + 67777 Party A/C 5 A 5 2ill $o: +67777 ?o Customer clearing A/C 77777

$o& customer A/C *ecomes 7 "=ero#

For Assets:

e# i# ?o ma'e %iBed assets 5 Plant G ;ac(inery 0/ Account and accumulateddepreciation 5 Plant G ;ac(inery 0/ Accounts as non reconciliation A/Cs and pass

47 Plant G ;ac(inery A/C r 977777J7 Accumulated depreciation PG; 77777J7 Asset clearing +77777

ii# 0o to AS 8 and ta'e o er eac( su* asset &ise gross *loc' and accumulateddepreciation 5 It &ill not update 0/ , since &e remo ed assets reconciliation type in 0/;asters.

iii# ?o ma'e %iBed assets plant G mac(inery 0/ Account and accumulated depreciation plant G mac(inery 0/ A/C as reconciliation A/C in customi=ation.

Asset creation and ta'e o er alues "AS #

AS + "Creation o% master#Y Y Y Y

"AS7+# "AS +# "2oB# " S;<#

AS 5 C(ange assets and ta'e o er alues

Creation o% asset master "AS7+#

+6



0i e t(e asset class A; 777

Company code: A;

Select master data *utton

escription: ;ac(ine $o: +J

0i e t(e capitali=ed on: +J.7J. 774

Select time 5 ependent ta*

2usiness area: A;

Select depreciation areas ta*

0i e t(e depreciation 'ey: A; +se%ul li%e: +7 years 4 mont(s

Ordinary depreciation start date: 7+.74. 77)

Sa e

Pat( %or AS 8 to ta'eo er alues

SP1O Financial accounting asset accounting asset data trans%er manual online trans%er create/c(ange/display legacy asset "?ransaction code: AS #

ou*le clic' on c(ange legacy asset

Asset $o: 77779

Su* $o: 7

Company code: A;

Select ta'e o er alues *utton

Ignore t(e &arning messages 5 !nter

+



0i e cumulati e depreciation alue 5 977777

Accumulated ordinary depreciation 5 77777

!nter Select sa e *utton "or# "ctrl M s#

Pat( to ma'e %iBed assets plant G mac(inery 0/ Account and Accumulated depreciation plant G mac(inery A/C as reconciliation Account.

Pat(: SP1O Financial Accounting Asset accounting Preparing %or productionstart up Production start up 1eset reconciliation account

Select company code: A;

ou*le clic' on c(ange control o% reconciliation Account %older

From t(e menu select edit selections select all

Select set reconciliation account indicator %or all account


For ;aterials:

a# Preparing a statement s(o&ing ;aterial $o. ty, rate G total G amount

;aterial $o uality 1ate Amount

+ J7 77 +7777

J7 +77 J7779 )J77 +7 )J777

-----------?otal +77777

-----------

7



Select: select customers c(ec' *oB

Select: select endors c(ec' *oB

eselect test run c(ec' *oB

Select detail log c(ec' *oB

!Becute

Ignore t(e &arning message !nter

It s(o& eac( endor G customer *alance carry %or&ard to neBt year

It is one time eBercise in eac( year

Asset Account:Dou (a e to open only years accounts at a time

?o c(ec' &(ic( year close %or Asset Accounting

Pat(: Accounting Financial accounting FiBed assets Periodic processing Dearend closing ndo !ntire company code "?. Code OAA #



?o close year 77)

Pat(: Accounting Financial accounting FiBed assets Periodic processing yearend closing !Becute "?. Code A3A2#


Fiscal year to *e closed: 77)eselect test run c(ec' *oB

From t(e menu select eBecute in *ac'ground

!nter



Select immediate *utton

Select sa e *utton

It gi es t(e message *ac'ground @o* &as sc(edule %or program 1A3A<!778

?o c(ec' &(et(er t(e @o* is completer or not

From t(e menu select system ser ices @o*s @o* o er ie&

!Becute

Select t(e @o* 1A3A<!77

Select spool *utton

Select spool no. c(ec' *oBSelect display contents *utton

?o carry %or&ard 0/ *alances

Pat(: Accounting Financial accounting 0eneral ledger periodic processingClosing carry %or&ard *alances carry %or&ard "F-+)#

edger: select 7

Company code: A;Carry %or&ard to %iscal year: 77

eselect test run c(ec' *oB

Select output list o% results c(ec' *oB

Select *alances in retain earnings Accounts c(ec' *oB

!Becute

Select retained earning account *utton

Select *ac' arro&

Select *alance s(eet Accounts *utton

Copy no. range inter als %or neBt year

4



Pat(: SP1O Financial Accounting Financial Accounting 0lo*al settingocument ocument num*er ranges Copy to %iscal year

Ignore t(e message press enter "?ransaction code: O2 #


?o %iscal year under source %iscal year details: 77)

?o %iscal year under target %iscal year details: 77

!Becute

Ignore t(e message select yes8 *utton

Open posting periodsSP1O Financial accounting Financial accounting glo*al settings document posting periods open and close posting periods


0i e t(e posting period ariant: A;

!nter

For %iscal year ariant: A;From period +: +

Dear: 77

From period : +

Dear: 77)

?o period: +

Dear: 77)

Sa e


o& to open special periods

J



Same pat(: 72J

For %iscal year ariant: A;

From period is +9Dear: 77)

?o period is +9

Dear: 77)

Sa e

Posting to special periods"F-7 #

0i e t(e document date G posting date: ).79. 77

?ype: SA

Company code: A;

Posting 'ey: 47

Account $o: 477+77 "Salaries account#

!nter

Ignore t(e &arning message enter

C(ange t(e period to: +9

!nter

Ignore t(e &arning message, enter

0i e t(e amount: J77777

2usiness area: A;

?eBt: salary pro ision

Posting 'ey: J7

Account $o: +77J77 "out standing eBpenses#

)



!nter

Amount: N8



0o and see t(e 0/ Account: "FS+7$#

0i e t(e 0/ Account $o: 477+77

Company code: A;

Fiscal year: 77)

!Becute

1eports

o& to create a %older

Eeep t(e cursor on %a orites

From t(e menu select %a orites restart %older 0i e t(e %older name: FI 1eports

!nter

o& to assign reports to %older



Eeep t(e cursor on FI 1esults %older

From t(e menu select %a orites insert transaction

0i e t(e transaction SUA 1U6 7++ )J "Asset *alances results#

!nter

ou*le clic' on asset *alances report

o& to attac( report on des' top

0o to t(e report

Select generate a s(ort cut on des' top *utton

Select description: select sap class!nter

Select O.E8 *utton

og o%% t(e system

ou*le clic' on SAP Asset *alances icon

0i e t(e pass: enter

C(art o% Accounts

Pat(: Accounting Financial Accounting 0eneral ledger In%ormation system0eneral ledger reports ;aster data C(art o% Accounts C(art o% Accounts "?.Code SUA 1U6 7+ 9 )# 0i e t(e C(art o% Accounts: A;

!BecuteJ# ?rial 2alance:

Pat(: p to 0eneral ledger reports t(e pat( is sameAccounts 2alances Eorea "Country# ?rial 2alance "Sout( Eorea#

?. Code: SUA 1U6 7+ 9+7

6




!Becute

Ignore t(e &arning message 5 Press enter Select current layout *utton

Eeep t(e %ields 5 0/ Account $o 0/ Account og teBt Closing 2alance

!nter

?o do&n load to eBcel

From t(e ;enu select list !Bports Spread s(eet!nter, select ta*le radio *utton

!nter, enter once again

)# edger:

Pat(: Accounting Financial Accounting 0eneral edger Periodic ProcessingClosing ocument 2alance audit trial All Accounts 0eneral edger %rom t(edocument %ile "?. Code SUA 1U6 +77 7J#


!Becute

Select t(e current layout *utton

Eeep t(e %ields document num*ers posting date

Ot(er %ields you can (ide

From t(e (idden %ields column selecte*it amount is local currency

Credit amount is local currency

Select cumulati e *alance %ield

Select teBt %ields



Select le%t arro&

C(ange t(e column positions

ocument num*er s(ould *e +Posting date s(ould *e

?est s(ould *e 9

e*it amount in C s(ould *e 4

Credit amount in C s(ould *e J

Cumulati e *alance )

Select total c(ec' *oB %or de*it amount in C, Credit amount in C

Select copy *utton

ou*le clic' on document num*er

From t(e menu select settings ayout Sa e

"?o sa e t(e layout#

# Vendor list:

Pat(: Accounting Financial Accounting Accounts Paya*le In%ormation system 1eports %or Accounts paya*le accounting ;aster data Vendors list

"?. Code SUA 1U6 7+ 76)#


Select address and telecom master c(ec' *oB!Becute

6# Vendor &ise Purc(ases

p to reports %or Accounts paya*le Accounting t(e pat( is same Vendor *alances Vendor *usiness

97



"?. Code SUA 1U6 7+ 7 9#

0i e t(e company code: A;!Becute

# Outstanding list o% Vendors:p to reports %or Assets Paya*le Accounting. ?(e pat( is same

Vendors items use o% endor open items %or printing

"?. Code SUA 1U6 7+ 769#


!Becute

+7# Age &ise Analysis

p to reports %or Accounts Paya*le Accounting t(e pat( is sameVendors Items Vendor payment (istory "<it( 7+ sorted list#

"?. Code SUA 1U6 7+ 76J#


Summari=ation le el enter 78

Select days o er due sorted list c(ec' *oB!Becute

++# Ad ance Payment report

p to reports %or Accounts Paya*le Accounting t(e pat( is same

Vendor Items ist o% do&n payment open on 'ey date endor

"?. Code SUA 1U6 7+ +7J#


!Becute

+ # epreciation %ore case:

9+



Pat(: Accounting Financial Accounting FiBed Assets In%ormation system1eports on Assets Accounting epreciation %ore cast epreciation oncapitali=ation assets " epreciation Simulation#

"?. Code SUA 1U 6 7+ 9)#

0i e your company code: A;0i e t(e report date t(e last date up to &(ic( year &e &ant to see t(e report "9+.79. 77 #L

77), 77 , 776 "9+.79. 77)#

!Becute

+9# FiBed Assets sc(edule as per companies Act

Pat(: In%ormation systems Accounting Financial Accounting FiBed AssetsAssets istory s(eet "?. Code A17 #


1eport date: 9+.79. 77

Select group to only radio *utton

eselect use A V grid c(ec' *oB

!Becute

Select Assets *uttonou*le clic' on assets retirement

2alance s(eet G pro%it and loss A/C creation "Financial Statement ersion creation#"FSV#

Any *alance s(eet, you (a e 9 le els

+. Summary. Sc(edule

9. Accountsia*ilities:

S(are capital ! uity s(are capital 0/ Account $o: +77777 Pre%. s(are capital 0/ Account $o: +7777+ +7777

9



It is *utton to create minimum ersions

Client 777 sc(edule VI %ormat "2AI$#

Client 677 create ne& %ormat

Pat( %or %inancial statement ersion creation:

SP1O Financial Accounting general ledger accounting *usiness transactionsclosing documenting de%ine %inancial statement ersions


Financial statement ersion: A;

$ame: 2alance s(eet G pro%it G loss account

;aintain language: select !$

Select item 'eys automatic c(ec' *oB

0i e year c(art o% accounts: A;

Sa e


Select %inancial statement items *uttonEeep t(e cursor on A;

Select create items *utton

0i e t(e name: 2alance s(eet Pro%it G loss A/C $et pro%it/loss carried to *alance s(eet

!nter

ou*le clic' on no teBt eBists against asset

0i e t(e item Assets!nter

Eeep t(e cursor on assets

99



Press select *utton

Eeep t(e cursor on *alance s(eet, select reassign *utton

Select su*ordinate radio *utton

!nter ou*le clic' on $o teBt against lia*ilities

0i e t(e item lia*ilities

!nter

Eeep t(e cursor on lia*ilities

Press select *utton

Eeep t(e cursor on *alance s(eet

Select reassign *utton

Select su*ordinate radio *utton!nter

Eeep t(e cursor on pro%it G loss A/C


0i e t(e items: Income !Bpenditure!nter

Eeep t(e cursor on lia*ilities


0i e t(e items: S(are capital 1eser es G Surplus Secured oans nsecured oans

!nter

Eeep t(e Cursor on Assets


94



0i e t(e items: $et FiBed Assets $et Current Assets ;iscellaneous !Bpenditure

!nter

Eeep t(e cursor on Income


0i e t(e items: Sales Ot(er income Increase/decrease in stoc's

!nter

Eeep t(e cursor on eBpenditure


0i e t(e items: 1a& material consumption Personnel cost ;anu%acturing !Bpenses Administration

epreciation

Interest

!nter G sa e


ou*le clic' on $o test eBist against net result pro%it

0i e t(e items: $et pro%it trans%erred %rom P G A/C

!nter

Eeep t(e cursor on net pro%it trans%erred %rom P G A/C

Press select *utton

Eeep t(e cursor on 1eser es G Surplus



9J



!nter

ou*le clic' on $o teBt eBist against net result loss

0i e t(e item: $et loss trans%erred %rom P G A/C!nter

Eeep t(e cursor on net loss trans%er %rom P G A/C

Press select *utton

Eeep t(e cursor on miscellaneous eBpenditure



!nter

Assignment o% accounts

Eeep t(e cursor on s(are capital

Select assign accounts *utton

0i e %rom Account: +77777 to +777

Select de*it G credit c(ec' *oB

From Account: +77+7+ to +77 : select de*it G credit c(ec' *oB

"!Bcept +77+77#

!nter

Eeep t(e cursor on $et FiBed Assets:


0i e %rom Account: 77777 to


!nter

9)



Eeep t(e cursor on Sales:


0i e %rom Account: 977777 to 9Select de*it G credit c(ec' *oB

!nter

Eeep t(e cursor on 1a& material consumption


0i e %rom Account: 477777 to 4


!nter

Eeep t(e cursor on $et pro%it/ oss carried to *alance s(eet:


0i e t(e Account $o: +77+77


!nter

?o c(ec' all t(e accounts (a e *een assigned or not select c(ec' *utton

Select non assigned accounts c(ec' *oB

!nter !nter G Sa e

ou*le clic' on ia*ilities

Start o% 0roup: ia*ilities

!nd o% 0roup: ?otal ia*ilities

Select display total c(ec' *oB!nter

9



ou*le clic' on S(are capital

Start o% 0roup: Sources o% %und

!nd o% 0roup: S(are capitalSelect display total c(ec' *oB!nter

ou*le clic' on 1eser es G Surplus

!nd o% 0roup: 1eser es G Surplus


ou*le clic' on Assets

Start o% 0roup: Assets

!nd o% 0roup: ?otal Assets


ou*le clic' on $et FiBed AssetsStart o% 0roup: Application o% %unds!nd o% 0roup: $et %iBed AssetsSelect display total c(ec' *oB!nter

ou*le clic' on miscellaneous eBpenditure

!nd o% 0roup: miscellaneous eBpenditure


ou*le clic' on pro%it G loss A/C

Start o% group: Pro%it G oss A/C

Select display total c(ec' *oB

ou*le clic' on income

96



Start o% group: Income

!nd o% group: ?otal income

Select display total c(ec' *oBSa e

Open t(e 2alance S(eet "FS! # 5 <(at &e are created

0i e t(e %inancial Statement ersion: A;

!Becute

ou*le clic' on sales!nd o% group: Sales


!nter

ou*le clic' on eBpenditure

Start o% group: !Bpenditure

!nd o% group: ?otal eBpenditure

Select display ?otal c(ec' *oB

!nter

ou*le clic' on ra& material consumption

!nd o% group: 1a& ;aterial Consumption


!nter

ou*le clic' on net pro%it/loss carried *alance s(eet

!nd o% group: $et pro%it/loss carried to *alance s(eet

9




!nter

ou*le clic' on no teBt eBist against PG result

0i e t(e item: $et Pro%it/ oss carried to 2alance S(eet

!nd o% group: $et Pro%it/ oss carried to 2alance S(eet


!nter G Sa e


Open one more session to ie& t(e 2alance s(eetAccounting Financial Accounting 0eneral ledger In%ormation system0eneral edger reports 2alance s(eet/pro%it and loss statement/Cas( %lo& 0eneral

Actual/Actual comparisons 2alance/Pro%it and loss statement "SUA 1U6 7+ 64#


2usiness area: A;

Financial statement ersion: A;

1eporting year: 77)

1eporting periods: + to +)

Comparison year: 77J

Comparison periods: + to +)

Select classical list radio *utton

Select special e aluations ta*2alance s(eet type: select + "standard %inancial statement#

Select output control ta*

Company code: summari=ation: select + "2alance s(eet per company code#

47



2usiness area summari=ation: select + "2alance s(eet per 2usiness area#

Summary report: enter 9

Comparison type: select +

Scaling: select J/

a. Full 1upee &it( paisa: 7/ *. Only rupees 7/7c. 1upees. In a'(s "no t(ousands in decimal# 5 J/7d. 1upees in a'(s, t(ousands in decimals 5 J/e. 1upees in ;illions 5 $o decimals 5 )/7%. 1upees in Crores - no decimals 5 /7g. 1upees in Crores 5 a'(s in decimals 5 /

!Becute.

S;<0. ;aster 5 FS77Vendor ;asters 5 QE7+Customer ;asters 5 Q 7+Asset ;asters 5 AS7+;aterial ;asters 5 ;;7+

Open !Bcel

Fields 1e uired:

0. Account $oCompany codeAccount 0roup<(et(er PG Account<(et(er 2alance S(eet AccountS(ort teBt

ong teBt

4+



Account currencyOnly *alances in local currency

ine item displaySort 'eyField status group

For eac( %ield t(ere is a tec(nical nameFor eac( %ield note do&n tec(nical name, type G lengt(

+st S(eet

In SAP "FS77#

0i e t(e 0/ Account $o: +77777

Company code: A;

Eeep t(e cursor on 0/ Account $o, press F+

Select tec(nical in%ormation *utton

ou*le clic' on %ield name

Copy t(e tec(nical name in !Bcel: SAE$1

?ec(nical name ?ype engt(0/ Account $o SAE$1 C +7

Company code 2 E1S C 4

Select *ac' arro& in SAP

Eeep t(e cursor on Account group

Press F+

Select tec(nical in%ormation *utton


Copy tec(nical name: E?OES in !Bcel

?ype: C engt(: 4

4



Copy: QP ACCI ?ec(nical name o% PG A/C?ype: C engt(: +

Copy: Q2I E ?ec(nical name o% 2alance s(eet

?ype: C engt(: +

For 0/ Account s(ort teBt: copy ?Q? 7 - ;

?ype: C engt(: 7

Copy: ?Q?J7 5 ?Q 5 ong teBt tec(nical name

?ype: C engt(: J7

Select *ac' arro& in SAP.FS77Eeep t(e cursor on Account Currency

Press F+ Select tec(nical in%ormation *utton


Copy in !Bcel: <A!1S

?ype: C

engt(: J

Copy: QSA only *alances in local currency

?ype: C

engt(: +

For line item display: copy QE1!S

?ype: C engt(: +

For sort 'ey: copy: A<A

?ype: C engt(: 9

For %ield status group: FS?A0

49



?ype: C engt(: 4

Sa e !Bcel %ile

Create ne& !Bcel File

Eeep only one s(eet

In SAP go to O2 4 "Account 0roup#

Copy: SCP "S(are Capital %or +st Account#

Copy: CASI "Current Assets#

Copy: SA ! "Sales#

Copy: 1;C$ "1a& ;aterial Consumption#Select SA !, 1;C$ "0i e B# %or PG

SCP , CASI "0i e B# %or 2alance s(eet A/C

nd S(eet: see t(ere is no ot(er s(eet "only one s(eet#

Select t(e s(eet "in !Bcel#

Select rig(t mouse *utton

Select %ormat cells

Select teBt

Select O.E *utton

From t(e menu select %ile sa e asSa e t(e type: select teBt "?a* delimited#

0i e t(e %ile name: A; ?eBt

Sa e

44



Select yes *utton

Close eBcel

0/ A/c

$O

Co

code

A/C

0roup <(et(er <(et(er S(ort ?eBt ong ?eBt APGossA/c

2alanceS(eet C

+7777+ A; SCP BPre%. S(arecapital

Pre%. S(arecapital I$

77+7+ A; CAS? B I97777 A; SA ! Q I$47777+ A; 1;C$ Q I$1

Only2al

lineItem Sort

FieldStatus

in ocCur isplay 'ey 0roup B B + 077+B B + 077JB B + 077+B B + 077+

se t(e ?ransaction code: S;< in SAP

Pro@ect $ame: A;

Su* Pro@ect: A;

O*@ect: A;

Select credit entry *utton

Ignore t(e message press enter Once again create entry *utton

0i e t(e description 0/ up loading

!nter

4J



escription %or su* pro@ect also: 0/ up loading

O*@ect also: 0/ up loading

!nter

Select eBecute *utton "or# continue *utton

!Becute once again

Select display/c(ange *utton

Select *atc( input recording radio *utton

From t(e menu select go to 1ecording o er ie&

Select create recording *utton0i e t(e recording name: A; 0

escription: 0 ;aster

!nter

0i e t(e transaction code: FS77

!nter

0i e t(e 0/ Account $o: +7777J

Company code: A;

From t(e menu select 0/ Account create

0i e t(e account group: s(are capital

Select *alance s(eet account radio *utton

0i e s(ort teBt: 1ed. Pre%. S(are Capital0i e 0/ Account ong ?eBt: 1edeema*le Pre%. S(are capital


Select only *alances in local currency c(ec' *oB

4)



Select line items display c(ec' *oB

Sort 'ey: 77+


Field status group: 077+

Sa e

Eeep t(e cursor on FS77

Select de%ault all *utton

Sa e

Select *ac' arro& times0i e t(e recording: A; 0

!nter G Sa e

Select *ac' arro&

!Becute


Select create a structure *utton

Source structure: A; 0 Structure

escription: 0 Structure %or A;

!nter

Sa e

Select *ac' arro&

!Becute


Eeep t(e cursor on A; 0/ Structure

4



Select ta*le maintenance *utton

Copy t(e %ield names %rom eBcel to SAP

Copy Code: %rom eBcel to SAP

Copy t(e lengt( %rom !Bcel to SAP: sa e

Select *ac' arro& and sa e once again

Select *ac' arro&

!Becute


Sa eSelect *ac' arro&

!Becute


From t(e menu select entries Auto %ields mapping

Fu==y pro*a*ility percent: 0i e +77

!nter

0o on press accept proposal *utton till you get t(e message

Auto %ield mapping complete

!nter G sa e

Select *ac' arro&

S'ip maintain %iBed alues, transactions, user de%ine routinesSelect speci%y %iles radio *utton

!Becute


46



Eeep t(e cursor on legacy data

Select Add entry *utton

0i e t(e %ile name: A; ?eBt

$ame: 0 uploading

Select ta*ulator radio *utton

!nter G Sa e

Select *ac' arro&

!Becute

Select display/c(ange *uttonSa e

Select *ac' arro&

!Becute

!Becute once again


S'ip display imported data

Select con ert data radio *utton

!Becute

!Becute once again


S'ip display con erted data

Select create a *atc( input session

!Becute

!Becute once again

4



Ignore t(e message 5 !nter

!Becute

Select t(e session name: A;

Select Process *utton

Select display/errors only radio *utton

Select process *utton

Select eBit *atc( input *utton

se t(e transaction code: FS77

Cas( 3ournal "Petty Cas( 2oo'#

Creation 0/ ;aster 5 FS77

0i e t(e 0/ Account $o: 77+7

Company code: A;


0i e t(e 0/ Account $o: 77+77 "Cas( A/C#

Company code: A;

!nter

C(ange t(e s(ort teBt G long teBt to petty cas(

J7



Ot(er %ields are common


Select post automatically only c(ec' *oB

Sa e "or# ctrl Ms

e%ine $o. range inter als %or cas( @ournal document

SP1O Financial Accounting 2an' Accounting 2usiness transactions Cas(3ournal e%ine no. range inter al %or cas( @ournal documents




0i e t(e $o. range 5 7+

From $o: + to +77777

!nter G sa e

Set up cas( 3ournal

Same Pat(:Select ne& entries *utton


Cas( @ournal $o: 77+

0i e t(e 0/ Account $o: 77+7 "Petty cas( A/C#

Currency: I$1

ocument type %or 0/ Account: SA

ocument type %or endor payment: E

ocument type %rom endor receipt: E

ocument type %or customer payment 5

J+



Cas( @ournal name, petty cas( 5 city o%%ice


Create, c(ange, and delete 2usiness ?ransactions:Same Pat(



2usiness transactions type: Select 1 "1e enue#

0/ Account $o: 977777

Cas( 3ournal 2usiness transactions 5 1e enues

Select Account ;odi%ia*le c(ec' *oB

Company code: A;2usiness transactions: ! "!Bpenses#Account $o: 477+77 "Salaries#Cas( 3ournal, 2usiness transaction eBpensesSelect: Account modi%ia*le c(ec' *oB

Sa e, sa e in your re uest.Set up parameters %or Cas( 3ournal:

Same Pat(



Program: 1FCAS OO

Variant: !;O!$

Correspondence: SAP+6


Cas( Sales Posting:

J



Pat(: Accounting Financial Accounting 3ournal edger documents entrycas( 3ournal Posing "F2C3#

From t(e menu select: eBtras C(ange cas( @ournal

0i e t(e company code: A;Cas( 3ournal: 77+

!nter

0i e t(e display period: +J.+7. 77)

Select cas( receipts ta*

Select *usiness transactions: + "re enues#

Amount: 7777

0/ Account: 977777

?eBt: sales posting

0i e t(e *usiness area: A;

Select post *uttonSelect print: cas( @ournal *utton

Ignore t(e message, enter Account paya*le

Con%igure t(e ata ;edium !Bc(ange %or ma'ing payments

o& can I con%igure t(e ata ;edium !Bc(ange %or ma'ing payments>o& can I lin' it to "F++7# payment program G get t(e %ile ;?+77 to *e sent to t(e

*an'>

<(en con%iguring t(e payment met(ods %or t(e country "transaction O2VC #, c(ooset(e payment medium program as1FFO;+77 .

Fromse96, pls read t(e documentation %or t(e program, &(ic( &ill gi e you t(e ariousoptions G t(e re uired con%ig too.

Dou &ould also need to con%igure t(e instructions 'eys as re uired.

?o generate t(e ;! %ile, you (a e to run t(e automatic payment program &it( t(is payment met(od.

J9



A%ter t(e payments (a e *een success%ully posted, you can go to ;! administrationand &it( t(e (elp o% dme manager do&nload %iles on your PC.

SAP (as determined t(at t(e standard print programs %or automatic payments &ill nolonger *e supported, and &ill *e replaced *y trans%er structures created *y a tool calle

t(e ;! !ngine.?(is tool ena*les t(e *usiness to create ;! output %iles &it(out A2AP de elopment,and can *e attac(ed to a print program and %orm %or t(e creation o% Payment Ad ices.

Outside o% t(e ;! !ngine " ;!!#, t(e ma@ority o% t(e con%iguration ta'es place &it(int(e %ollo&ing I;0 menu pat(:I;0 Pat(: Financial Accounting --R Accounts 1ecei a*le and Accounts Paya*le --R2usiness ?ransactions --R Outgoing Payments --R Automatic Outgoing Payments --RPayment ;edia --R ;a'e Settings %or Payment ;edia Formats %rom Payment ;edium<or'*enc(

Con%igAssign Selection VariantsI;0 --R Financial Accounting --R Accounts 1ecei a*le and Accounts Paya*le --R2usiness ?ransactions --R Outgoing Payments --R Automatic Outgoing Payments --RPayment ;edia --R ;a'e Settings %or Payment ;edium Formats %rom Payment ;edium<or'*enc( --R Create / Assign Selection Variants or transaction

O2P;4.select your %ormat t(at you are using

C(ec' in F2 P con%ig t(at all is lin'ed[

Alt(oug( t(is is *itty *ut you need to &or' t(roug( it[

Start &it( F2 P, create all t(ere t(an go to ;!! eit(er to create your o&n %ormat oruse t(e standard ones.. t(an go to t(e menu pat( a*o e and &or' t(roug( %rom create toassign...

Set t(e *aseline dateTIn oice date

?(roug( payment terms, you can set t(e *aseline dateTIn oice date.

?(e payment term is entered in t(e Vendor ;aster 1ecord and it &ill *e de%aulted in;I1O .

I% payment term in Purc(ase Order is di%%erent %rom t(e Vendor ;aster ata, it &ill (a pre%erence o er t(e Vendor ;aster ata.

F2J7, F2)7, $o document num*er &as display

J4



On t(e %irst day o% *usiness a%ter t(e *asis people apply an upgrade to a 'ernel, o er &ee'end, &e lost isi*ility to t(e document num*ers in t(e status *ar a%ter &e postedtransactionsF2J7 andF2)7.

An OSS message &as created and t(e reply &as t(at it &as an issue &it( a 'ernel patc(

le el.?(ey re%er us to OSS note J+76+J, and 'ernel patc( le el ++ +.

;I1O $o FI document a%ter upgrading to 4.)B

<(en &e upgrade to 4.)B, users &as not &illing to access t(e FI document t(roug(In oice display :-

;I14 --R Follo& on documents

I agreed &it( t(em *ecause it is really trou*lesome to go t(roug( suc( a long steps inorder to %ind out t(e FI document num*er.

In 4.)B, SAP only display t(e In oice document num*er a%ter posting.

In order to display *ot( t(e In oice and FI document num*er at t(e same time, you (a eto apply OSS notes+) 9J and9+7 9+.

Dou need to c(anged t(e programs in order to get t(e message\In oice ocument no. G and FI ocument no. G created.\

?(e %ollo&ing messages &(ic( &ere modi%ied as per t(e OSS note to get t(e FIdocument num*er.

;essage no $e& teBt Old teBt 7)7 ocument no. G created. In oice ocument no. G and FI ocument no. G created

7 J ocument no. G Created "*loc'ed %or payment# In oice ocument no. G and Focument no. G created "*loc'ed %or payment#

6 ocument re ersed &it( no. G: Please manually clear FI documents "$o c(ange

done in t(e message teBt#. 2ut it &ill display FI document num*er a%ter c(anges.9 In oice document G (as *een posted "$o& t(is displays In oice document num*erA%ter c(anges, it &ill display FI document num*er#.

A%ter t(ese c(anges you &ill *e a*le to see t(e FI document num*er and In oicedocument num*er displayed in t(e message *ar a%ter eBecuting t(e;I1O ?ransaction.

JJ



Dou &ill need aut(ori=ations and access 'ey to do t(e modi%ication.

?o a oid trans%er posting o% t(e same endor in oice

Dou can c(ec' \Flag %or dou*le in oices or credit memos\ on Vendor master data.

In FE7 , Company code data --R Options Payment transactions.

?ic' C(ec' dou*le in oice.

i%%erent *et&een posting and payment

Posting occurs &it( many di%%erent types o% documents. It indicates t(at all sides o%FI entry are in *alance. Posting actually &rites t(e document to t(e 0/ .

Payment on t(e ot(er (and is t(e actual issuing o% a c(ec'. Payments can also *e

processed in accounts recei a*le.In t(at case, you are posting "updating your *oo's to re%lect# t(e receipt o% a c(ec' %romcustomer and t(e deposit o% said c(ec' in t(e *an'.

Accounts paya*le is processing t(e money your company o&es to a endor %or goods aser ices recei ed. Account Paya*le is a lia*ility on t(e *alance s(eet.

Accounts recei a*le is collecting t(e money t(at ot(er companies/customers o&e you. Itis an asset on t(e *alance s(eet.

SAP is integrated. In most instances, t(ere isn]t a \lin'.\ ?(e transaction directly updatest(e ta*les in ol ed. ?(ere is a semi-se erance *et&een FI/Payment to allo& c(ec's to *eissued e en i% t(ere]s a minor im*alance in t(e FI side o% t(e posting.

Asset depreciation and p(ysical in entory are some eBamples t(at don8t update FI"CO/F;# as soon as t(e document is sa ed.

;odules t(at appear in more t(an one place is caused *y SAP trying to *e %leBi*le in&(ere it places t(ings on its menu, so t(at di%%erent users/companies %ind it easy to loca gi en transaction &it(in t(e con%ines o% t(e module t(ey &or' in. ?(is (as *ecomemore pronounced since t(e c(ange to role *ased aut(ori=ation management. ?(at]s &(y

you can reac( create are uisition %rom 4 di%%erent pat(&ays, &(y Pro@ect Systems is in *ot( ogistics anand &(y ?ra el ;anagement is in *ot( 1 and FI.

In some organi=ations, tra el aut(ori=ation and trac'ing is an 1 %unction, in some it ian FI %unction.

J)



Vendors not used &it(in a speci%ied period

Su*@ect: endors not used &it(in a speci%ied period

A &(ile *ac' I %ound a report &(ic( listed endors not used &it(in a speci%ied period i.elist all endors &it( no mo ement o er t(e past ) mont(s. I can]t seem to locate t(isreport/programmed>

Su*@ect: 1!: endors not used &it(in a speci%ied period

?ry report SUA 1U6 7+7749 - Vendor 2usiness. <it(in t(e report, under t(eOutput Control section, select t(e indicator \Accounts &it( $o Purc(ases and run t(ereport %or t(e time period &(ic( you &is( to e aluate.t(is (elps

Setting p Automatic Payment Program

I am doing a pro@ect in my institute. <e are %acing a pro*lem in running a automat payment program. Suppose I (a e a *alance o% 1s +77777 in my *an' account and todaI am running an Automatic payment run. ?otal payments o% t(e run are 1s +J7777. So&(en I run Automatic payment run it is not gi ing any error message. <(at to do &it(t(is pro*lem.

In my point o% ie& &e (a e to create alidation. And lin' *et&een *an' account and payment met(od. I% t(e *alance is less t(an t(e automatic payment amount t(e run

s(ould *e stopped.

?(e Automatic Payment Program does not c(ec' t(e 2alance o% your 2an' Account. "0A/c. 2al.#

<(at it does c(ec' is t(e min G maB amounts t(at you (a e maintained in yourcustomi=ation.

In F2 P ?ransaction "type in easy access screen#, you (a e to maintain t(e con%ig %your automatic payment runs.

In 2an' determination "in F2 P#, you (a e to %ill in t(e a aila*le amounts %or eac2an'. ?(is is t(e maBimum amount up to &(ic( payments &ill *e generated *y t(e Auto.Pay. 1un.

So i% you &ant to ensure t(at on any single day t(e payment run does not pay more t(an *an' *alance, you (a e to update on a daily *asis a aila*le *alance to matc( &it( your *an' *alance.

J



In SP1O you can %ind t(e customi=ation %or A P 1un, *ut F2 P is t(e old transaction %t(e same t(ing. Plus it lets you do all t(e related customi=ation, in one place.

As %ar as I 'no&, t(ere is no direct &ay o% lin'ing your 0 account *alance to t(e A P1un

elin' C(e ue Payment %rom Payment ocument

I &ant to delin' c(e ue num*er 777+77 %rom payment doc 4J777 +.I &ant to re erse t(e payment doc 4J777 + and pass a ne& payment doc 4J777 anattac( " in'# t(e c(e ue num*er 777+77 to t(is ne& payment doc 4J777 .

$ote t(e %ollo&ing %unctionality:

C(e ue Voiding "same as c(e ue cancellation as &e call it#

FC 9 - For unused C(e ues i.e. c(e ues t(at are not yet assigned to Payment docs.FC - For issued c(e ues i.e. c(e ues assigned to payment docs.

?(e a*o e &ill only oid t(e c(e ue and t(e payment doc &ill stand as it is. A%teroiding t(e c(e ue t(e related payment doc can *e reassigned to a ne& c(e ue.

I% you re erse a Payment document itsel% "?.Code F276# t(en t(e system &ill as' %ooid reason i% a c(e ue is already assigned. ?(e oiding o% c(e ue &ill *e don

automatically i% you re erse t(e payment doc and enter a oid reason code. Dou cannre erse a payment doc t(at (as *een assigned a c(eu es unless you enter a oid reason

code.?(ere is no ot(er transaction a aila*le %or Payment Cancellation - FC 6

?(e c(e ue t(at (as *een oided is *loc'ed %or %urt(er use. I% you still &ant to use it yoneed to %irst delete t(e c(e ue in%ormation. ?.Code FC !.

Also c(e ue related t.codes in t(is aspect. 1elated ?.codes start &it( FC N and can *e%ound in t(e Area ;enu C(e ue In%ormation.

FI uestions a*out 01/I1

+. o& do &e post t(e FI transactions a%ter doing ;I0O. oes t(e ;igo generate FI postings or do &e manually do t(e posting. I% &e do it manually &(at is t(e ?.Code to dit.

. o& do &e post t(e FI transactions a%ter doing ;I1O>oes t(e ;iro generate FI postings or do &e manually do t(e posting.

J6



I% &e do it manually &(at is t(e ?.Code to do it.9. o& do &e re erse an In oice> <e go to miro and enter a credit memo. o& do&e post t(e re ersal entry.

In SAP, t(e moment you sa e t(e ;I0O transaction, it automatically generates FI

document. It &ill create %ollo&ing entry:-1a& ;aterial Stoc' A/c r

?o 01/I1 Clearing A/c

In ;I0O transaction itsel%, you can post !Bcise *y c(oosing Capture and Post !BciseIn oice. ?(e FI document &ill *e as %ollo&s:

10 9A 2asic !Bcise uty A/c r10 9A !ducation Cess A/c r

?o C!$VA? Clearing A/c

A%ter doing ;I0O, you eBecute ;I1O. In t(is transaction also, SAP &ill generate FIdocument automatically. ?(e entry &ill *e as %ollo&s:-01/I1 Clearing A/c rC!$VA? Clearing A/c rVA? Seto%% A/c r

?o AP-Vendor A/c

1e ersion o% entry o% material purc(ase can *e in entered on re@ection o% mat partially or &(olly. In t(is case, you &ill(a e to raise a de*it note on t(e endor. 2ut *e%ore raising de*it note, you (a e to %irensure t(at t(e In oice eri%ication o% t(e material "to *e re@ected# is complete at t(e t

o% purc(ase.Purc(ase documents cannot *e re ersed directly li'e pure %inancial document entry. ?ore erse t(e material document,%ollo&ing procedure s(ould *e %ollo&ed.

+# Create 1eturn eli ery ";I0O## 1e erse t(e !Bcise uty Posted "3+IS#

9# 1aise t(e de*it $ote. ";I1O#

pdate ?rading Partner Field %or Posted ocuments

In F2 J$/F2 +$, I (a e c(ec'ed t(e related documents and %ound t(at one o% t(e lineitems is (a ing ]?rading Partner] %ield as 2 A$E. So I need to enter t(e ?rading Partnerin t(e document (eader. ere I (a e noticed t(at t(e ?rading partner %ield is ISA2 !and (ence I am una*le to enter t(e alues and proceed %urt(er.

I t(in' i% I can %ill t(e trading partner %ield &it( t(e re uired alue t(e documents can cleared.

J



o& can I ma'e t(e ?rading Partner %ield acti e. In t(e document type setting EA "used(ere# t(e ]!nter ?rading Partner] %lag is O$. Also I (a e c(ec'ed t(e Field Status settings%or t(e Posting Eey also %or ?rading Partner.

Solution:

On t(e %irst (and it is not possi*le to update t(e trading partner %ield %or postedocuments, as per SAP Standard. ?(ere are t&o alternati es to t(is:

Alternati e +:

1!V!1S! A$ OC ;!$?S CA SI$0 ? ! P1O2 !; A$ 1!C1!A?!? !; AF1!AS

+. Find out i% t(ere are any clearing documents &it(in t(e main document in uestion&(ic( is not getting cleared due t(e trading partner %ield.

. 0oto F21A: 1eset and re erse t(e clearing documents i% any as %ound in step +.9. 0oto F-7 gi e t(e main document num*erL t(en goto \ ocumentR1e erse\ menu or press C?1 MS IF?MF+ to re erse t(e document.4. 0oto F-7 : 1ecreate t(e main document using \Post &it( re%erence\ %unction o%document (eader &(ic( gets automatically populated "&it( correct ?rading Partner %ield #as per setting de%ined in t(e customer/ endor master data once t(e document is sa ed.J. 0oto F-44/F-9 and t(en try clearing t(e endor/customer.). on8t %orget t(e post t(e clearing documents &(ic( &ere re ersed in Step .

Alternati e : ?(is s(all *e ta'en as t(e &orst case &(ic( s(all not *e recommended asnormal practice.

?o de elop an A2AP &(ic( s(all update t(e trading partner %ield V2 $ in ?a*le2S!0, 2SIE, 2SI and t(en try clearing t(e documents.

<(at is ?rading Partners>

In 2usiness ?erms ?rading partner is your *usiness partner &it(in 0roup &it( &(om youare doing *usiness. In order to identi%y Inter Company transactions trading partner %ielused. Dou need to de%ine all t(e 0roup Companies as company in SAP and all t(ede%ined Companies &ill *e a aila*le %or selection in trading partner %ield. ?rad partner can *e de%aulted in 0 , Customer or Vendor ;aster. I% you need you can

populate trading partner at ocument le el too *y doing settings in ocument ?ype;aster in ? Code O2A .

?rading partner is normally used to control "payment/transaction# endor/custome *usiness &it( t(e group. Somet(ing li'e group/inter group *usiness. Dou (a e to go tomaster record. For eg, in customer master, go to CO$?1O A?A ta* so see AccountControl, in &(ic( you (a e pro ide trading partner num*er/re%erence.

)7



.

Controlling

Simple O er ie& o% Product Costing

SAP Product Costing deals &it( Plan Costing M Actual Costing o% Finis( products oSer ices.

CO comprises Product Costing M cost accounting integrated &it( FI.

It uses Integrated Cost Accounting.

Product costing also (as p(ases depending on t(e ;%g Scenarios. I% you are a normam%g comp, ma'ing goods to stoc' G sale, you (a e to %irst do planning o% t(e costs products initially as a S? COS? o% a product. ?(is is used in many p(ases in SAP CO

accounting. In simple terms, you cost a product *y di%%erent met(ods depending odi%%erent IF! CDC ! p(ases o% product. ?(ese are e elopment o% ne& produ0ro&t( stage *y modi%ying it. ;ature stage "mass prod#. ecline 1etirement o% t(at product %rom ;%gM;'tng#

?(e &(ole CO process starts &it( t(ese P A$$! costs o% products G ends &it(totaling t(e S? Costs %or Actual Production.

?(is is a simple Std cost Accounting system, in &(ic( t(e end result is calculatingVariance *et Planned G Actual G analy=ing t(ose %or %urt(er correcti e actions.

Product costing is &ell integrated to FI, *ut only &(ere o er(ead cost accounting is used.Ot(er&ise normally it used only %or settlement. All t(ese actual costs o% Prod are %insettled/o%%set to FI or Pro%ita*ility segments.

SAP CO is a ery ast G complicated module o% all. It needs deep understanding o%su*@ect. ?(is gi es you an o er ie& glimpse o% SAP CO.

i%%erence *et&een Cost Centers and Internal Orders

<ould any one please tell me t(at+. <(at is t(e *asic di%%erence *et&een Cost Centers and Internal orders>

. I understand t(at t(eir %unctionality is same li'e assessments, distri*ution etc. t(en &(yt(ere are di ided into Cost Centers and Internal orders>9. o& t(e data %lo&s %rom Cost Centers and Internal Orders> i.e. is it %irst into Internorders t(en to Cost Centers or Vice ersa> or else t(e data is maintained independently>4. oes settlement means running t(e Assessment cycle and distri*uting t(e costs to

arious cost centers %rom an internal order>J. o& you determine t(e cost o% an Order or cost %or an order> I.e. (o& a Cost in Ordeis determined>

)+



A cost center as you &ill 'no& is %or %iBed reporting %or a long time span as part o%company structure "cost center usually T department or &or' center#.

An internal order is used to accumulate cost %or a speci%ic pro@ect or tas' %or a spetime period. An internal order is t(ere%ore used %or a s(ort period &it( a speci%

deadline.Dour internal order &ill usually settle to cost centers "and not isa ersa# according to t(settlement rule in t(e order setup.

An internal order can t(ere%ore *e used to group all t(e eBpenses incurred to plan an(old a con%erence o er a 9 mont( period. ?(e order can *e settled on a mont(ly *asis tocost centers.

<(en t(e con%erence is %inis(ed t(e order can *e settled %inally. ?(e cost o% t(econ%erence &ill t(en *e spread o er or more cost centers, *ut can *e ie&ed in total o

t(e internal order &(en needed.

It is important to understand t(e di%%erence *et&een a settlement and an assessment cycAn assessment cycle distri*utes costs %rom one cost center to arious ot(er cost centerDou cannot assess %rom a cost center to an internal order or isa ersa. Assessment cycare only *et&een cost centers.

Settlements are used %or orders. In t(e setup o% eac( order is a \settlement rule\. In t(isettlement rule you tell t(e system to &(ic( cost centers t(e cost in t(e order must *esettled.

?ypically, you &ill eBecute t(e %ollo&ing procedure at mont(-ends:+. Settle all orders - t(is &ill settle all costs on orders to cost centers.. 1un assessment cycles - $o& t(at you (a e al costs against cost centers %rom your

orders, you can start distri*uting costs *et&een cost centers &it( assessments.

Costs are posted to an order. <(en you process a purc(ase order you post to t(e internalorder and not to a cost center. ?(e same applies to @ournals in FI. Dou &ill post t(e costto t(e order and not to a cost center. Dou &ill t(en settle t(e order on mont(-ends to postto t(e rele ant cost centers. It is ery important to settle t(ese orders ot(er&ise FI and CO&ill not *alance on your system.

Internal orders can also *e used as \statistical\ orders. ?(is is also speci%ied in t(e setupo% t(e order. Dou do not (a e to settle statistical orders. <(en posting costs, you &ill post to t(e cost center and t(e order simultaneously. 2ot( (a e to *e speci%ied &(en posting @ournals or purc(ase orders against statistical orders.

Populating ?ransaction ?ype during Order Settlement

)



Dou (a e an internal order t(at you &ant to settle to a *alance s(eet account. ?(isaccounts %ield status ma'es t(e transaction type "2S!0-2!<A1# re uired. uringsettlement you recei e error message FJ 676 stating t(at t(is %ield is status initial *ut t(e%ield is re uired. ?(is %ield is not a aila*le to you in t(e settlement rule de%inition. I possi*le t(at t(is %ield is suppressed> Dou could not locate a means to display or re ui

it i% so. Dou attempted to resol e t(is using a su*stitution t(at &ould popluate t(etransaction type %ield. o&e er, during eBecution you did not (it t(e *rea'point you puinto t(e user eBit. o& to o ercome t(is issue>

Dou can c(ange t(e re uirement o% t(e %ield in t(e \Field Status\ o% t(e accoun"Financial Accounting --R 0eneral edger Accounting --R 2usiness ?ransaction --R 0/Account Posting --R Carry Out and C(ec' ocuments Settings --R ;aintain Field StatusVariants#

or

In transaction O24+ &(ere you de%ine posting 'eys and its \Field status\. 2ot( \FieldStatus\ are may*e di%%erent, *ut i% in one o% t(em t(e %ield is li'e \re uired entry\ (a e to c(ange it. 2ut i% you are posting a %iBed asset account, you &ill need t(is %icompleted *ecause it de%ines t(e mo ement you are ma'ing.

<(at is Production Order Settlement>

Settlement is not(ing *ut o%%setting t(e costs to t(e FI portion. CO o*@ects carry co&(ic( needs to *e re-assigned to t(e 0/ accounts &(ere it comes %rom.

CO ne er generates any dataL it only trac's t(e same onto some o*@ects &(ic( are

analy=ed %or de%inite purpose o% trac'ing t(e resources &(ic( are de*its in FI as costs0/ #.

In simple &ords, t(e %lo& is li'e %ollo&ing -

+. irect Costs are incurred "li'e material consumption# in %orm o% issues to prod orde?(ese are captured in 0/ . <(ene er you issue, consumption account is de*ited. 2ut arealso de*ited to prod order as

Consumption... rIn entory.......Cr

. Indirect costs are incurred in %orm o% de*its to Cost centers in 0/ s. ?(ese are actualto *e allocated G a*sor*ed in Products ia Prod Orders. So it is allocated to prod order

ia di%% media li'e costing s(eet or Indirect acti ity allocations.ere again Prod order is de*ited &it( some amount.

)9



<(en t(e costs are incurred t(ese s(ould *e trans%erred %urt(er &(en t(e order is closedor deli ered to stoc'. So &(ene er you deli er t(e order, t(e %ollo&ing entry isgenerated-

In entory.... r

Cost o% Prod /;%g Variance.....CrI% your Fin 0oods] predetermined cost are same as t(at o% actual costs incurred, t(ere &no price di%%erence account a%%ected. 2ut &(en your plan cost "target cost# G actualare di%%erent, t(e di%%erence is OFFS!? or S!??! ! to price di%% accounts as-

Cost o% Prod / ;%g Var.... rPrice di%% acc..........Cr

$ote t(at Price di%% account is not created as COS? ! !;!$?.

I% actual cost is less t(an target cost, entry &ould *e re erse.

o& does one eacti ate a Cost Center

o& does one deacti ate a Cost Center>

I can %ind a t.code to acti ate an Inacti e one *ut (o& do I deacti ate a CC. Or is it simple I cannot see it...

0o to ES7 - C(ange Cost Center. 0o to t(e Control ?a*. ?ic' on t(e c(ec'*oB %ordesired transaction acti ity you &ant to loc'. Any postings made against t(e cost centerunder loc'ed acti ity/ies &ill not *e allo&ed

?(an' you, I 'ne& I could *loc' t(e postings *ut I &ant to some(o& ma'e t(e CostCenter oo' Inacti e.

?o eBplain:

In transaction OE!O$ "C(ange Standard ierarc(y# I (a e 0reen ots %or Acti e CC]s.?(e legend "attac(ed# says a 1ed ot is %or Inacti e CC]s.

o& do you do t(at>

i ;arios, i% you &ant to c(ange t(e status to inacti e, t(e only option as %ar as my'no&ledge is concerned is to c(ange t(e alidity period. <(en you dou*le clic' t(e costcentre, details o% cost centre &ill *e displayed at t(e *ottom *y ? code OE!O$ and you

)4



&ill %ind t(e status o% cost centre t(ere, @ust rig(t o% t(at you &ill %ind *utton to c(t(e alidity period, c(ange t(e period to some %uture date t(en it turns to inacti e status.

I (ad c(anged t(e Validity Period *e%ore *ut I set it to start rig(t &(ere t(e pre ious time(ori=on ended so loo'ing in t(e %uture t(is &as al&ays acti e.

1e uires an Assignment to a CO O*@ect

?(e %irst time Account 6 7 7 &as only created in FI as a primary eBpense. A%ter t(is account &as created in CO too as a secondary eBpense and any posting &ill appear aerror: Account 6 7 7 re uires an assignment to a CO o*@ect

uestion: o& to correct t(is account *ac' to FI only and not to appear in co>

$ote:Account 6 7 7 re uires an assignment to a CO o*@ect ;essage no. EI 9J

iagnosis Dou (a e not de%ined a CO account assignment %or an account t(at is rele ato cost accounting. System 1esponse Account 6 7 7 is de%ined as a cost element. ?(means t(at you must al&ays speci%y a CO account assignment.

Procedure

!nter one o% t(e %ollo&ing CO account assignments

Order Cost center / cost center/ acti ity type

Sales order item "%or a pro@ect or cost rele ant#Pro@ect / <2S elementCost o*@ect "Process manu%acturing# $et&or'/ $et&or' acti ities2usiness processPro%ita*ility segment1eal estate o*@ect?(e posting ro& a%%ected is 777, account 6 7 7.

First, i% 0/ account &as created in FI, you can only create primary cost element in CO.

Secondary cost element can only *e created i% no account eBists in FI.

Second, i% you created t(e primary or secondary cost element in CO, you (a e to assigCO account assignment.

Dou can delete cost element in CO "EO74# i% dependent o*@ects %ound.

)J



?(ird, &(en you create cost element in CO, documents &ould *e also created in Costcenter accounting8 and Pro%it center accounting8 &(en posing in FI. I% no cost elemeBists in CO, no related documents &ould *e created in CCA and PCA.

i%%erence 2et&een Primary and Secondary Cost !lement

!Bplain t(e di%%erence *et&een primary and secondary cost element> <it( an eBample.

Primary cost elements are li'e material costs, personnel costs, energy costs... &(ere acorresponding 0 account eBists in FI to allo& costs to %lo&...

Secondary cost elements are li'e production costs, material o er(eads, productiono er(eadsL t(ey can *e created and administered in only CO. ?(ese are used in internalcost allocation, o er(ead calculation, settlement transactionsL it does not %lo& to FI...

0eneral - Cost !lement

2asically, cost element are carriers o% costs.

Primary Cost !lement

<(en cost element carriers cost *et&een FI and CO t(ey are called Primary, t(e lin' is

esta*lis(ed 0 A/c T Cost element"Primary#. A uestion may arise as to &(et(er all 0accounts are cost element, it again depends upon t(e *usiness re uirement, &(ere COPAis acti e t(en re enue account "0 # are also cost elements, &(ere COPA is not acti et(en re enue account "0 # s(ould not *e made as an cost element.

!Bample....Again cost o% goods sold particularly in VAQ "ma'e to stoc'# is not an cost element,&(ere t(e same CO0S in VAD "ma'e to order# is a cost element. Price i%%erenceaccount s(ould not *e made as cost element.

!ntry &(ile *oo'ing eBpenses

?ra el !Bpenses A/c - &it( Cost Centre r. 1s.DD"&ill *e a 0 A/c and cost element# - entries %lo&s to CO t(ru FI?o Cas( A/c Cr. 1s.DD

Secondary Cost !lement

<(en cost element carries cost &it( in CO, t(en t(ey are called secondary cost element.

))



!Bample.... - ?a'e Product Costing

on manu%acture o% t(e goods t(e cost o% t(e a*o e product "production order# is arri eaccumulating material cost M operational cost M o er(eads " #, additi e cost i% any.

?(e cost o% operation is accumulated in cost centre *e it production / production ser iceser ice cost centers, &(ile *oo'ing FI entries.

?(ose operational costs (a e to *e allocated to production order *ased on operationalacti ities carried on and its cost in ol ed in it. ?(ose operation acti ities in CO aretermed as acti ity types and (a e to lin' t(e same in EP ) &it( rates and cost centre "i.e.sender cost centre and recei er production order#.

In order to %ind t(e production order cost, t(e allocation o% cost %rom sender cost centr production order %or t(e operational acti ities carried on and its cost associated &it( i(a e to *e loaded, (ence in CO t(e cost centre allocate t(at portion o% operational cost to

production order, and t(is cost is carried *y a cost element "since t(ere are no FIin ol ement and entries are %lo&ing &it(in CO *y crediting sender cost centre ande*iting recei er production order a cost element (as to *e created.... say \OperationalCost - Acti ity\ t(e entry &ill *e

Operational Cost - Acti ity "Production Order# r 1s.QQ?o Operational Cost - Acti ity "Cost Centre# Cr 1s.QQ

t(e entries are &it( in CO. And t(e cost element created is secondary since it does not(a e a lin' &it( 0 Account in FI correspondingly.

In CO t(e production order and cost centre are co o*@ect including *ut not limited to.

1e uires an Assignment to a CO O*@ect

?(e %irst time Account 6 7 7 &as only created in FI as a primary eBpense. A%ter t(is account &as created in CO too as a secondary eBpense and any posting &ill appear aerror: Account 6 7 7 re uires an assignment to a CO o*@ect

uestion : o& to correct t(is account *ac' to FI only and not to appear in co>

$ote :Account 6 7 7 re uires an assignment to a CO o*@ect

;essage no. EI 9Jiagnosis

Dou (a e not de%ined a CO account assignment %or an account t(at is rele ant to costaccounting.

)



System 1esponseAccount 6 7 7 is de%ined as a cost element.?(is means t(at you must al&ays speci%y a CO account assignment.

Procedure

!nter one o% t(e %ollo&ing CO account assignmentsOrderCost center / cost center/ acti ity typeSales order item "%or a pro@ect or cost rele ant#Pro@ect / <2S elementCost o*@ect "Process manu%acturing# $et&or'/ $et&or' acti ities2usiness processPro%ita*ility segment1eal estate o*@ect

?(e posting ro& a%%ected is 777, account 6 7 7.

First, i% 0/ account &as created in FI, you can only create primary cost element in CO.

Secondary cost element can only *e created i% no account eBists in FI.

Second, i% you created t(e primary or secondary cost element in CO, you (a e to assigCO account assignment.

Dou can delete cost element in CO "EO74# i% dependent o*@ects %ound.

?(ird, &(en you create cost element in CO, documents &ould *e also created in Costcenter accounting8 and Pro%it center accounting8 &(en posing in FI. I% no cost elemeBists in CO, no related documents &ould *e created in CCA and PCA.

ata !ntry

!ntering In oice 1eceipts %or PO

?(e In oice Veri%ication component is part o% t(e ;aterials ;anagement ";;# system.It pro ides t(e lin' *et&een t(e ;; component and t(e Financial Accounting,

Controlling, and Asset Accounting components.In oice Veri%ication in ;aterials ;anagement ser es t(e %ollo&ing purposes:

- It completes t(e materials procurement process - &(ic( starts &it( t(e purc(asere uisition, continues &it( purc(asing and

goods receipt and ends &it( t(e in oice receipt- It allo&s in oices t(at do not originate in materials procurement "%or eBample, ser ice

)6



eBpenses, course costs, etc.# to *e processed- It allo&s credit memos to *e processed, eit(er as in oice cancellations or discounts

In oice Veri%ication does not (andle t(e payment or t(e analysis o% in oices. ?(e

in%ormation re uired %or t(ese processes is passed on to ot(er departments.In oice Veri%ication tas's include:

- !ntering in oices and credit memos t(at (a e *een recei ed- C(ec'ing t(e accuracy o% in oices &it( respect to contents, prices, and arit(metic- !Becuting t(e account postings resulting %rom an in oice- pdating certain data in t(e SAP system, %or eBample, open items and material prices- C(ec'ing in oices t(at &ere *loc'ed *ecause t(ey aried too greatly %rom t(e purc(aseorder

An eBample on (o& to enter an In oice 1eceipts :-?ransaction code;1 1 - ;; In oice Veri%ication and ;aterial Valuation

First Screen

ocument date: ate o% PO Company code :

ocument type: ?(ere are t&o standard document types in t(e standard system:1! - ?(e in oice is posted gross1$ - ?(e in oice is posted net

Posting date : ate o% open period Currency :

Purc(ase Order : PO $um*er

Second Screen

Posting

Amount : !nter t(e gross in oice amount ?aB code :

!nter and t(en clic'Simulate *uttonClic' Ad@ustment on/o%% *utton

Clic' !dit --R $e& item --R 0/ Account

a# !nter t(e0/ Account $um*er and clic' &(et(er e*it orCredit

)



*# !nter t(eAmount andCost Center

1epeat Step a# and *# i% you (a e additional 0/ Account $um*er

?(ere must *e no Variance and 2alance must al&ays *e !1O *e%ore you can sa e t(e

entries.?aBes

i%%erence *et&een <it((olding ?aBes and !Btended ?aBes

<(at is t(e di%%erence *et&een <it((olding ?aBes and !Btended <it((olding ?aBes>

Please read t(is %or t(e same. I (a e mentioned prominent di%%erence *et&een t(e t&o.

<it((olding ?aB Classic <it((olding ?aB "All release# !Btended <it((olding ?aB "%rom

release 4#i%%erence *et&een t(e t&o

S.$o Indi idual Function Classic !Btended+ <it((olding ?aB on Outgoing payment Des Des

? S on Incoming Des9 ? S at t(e time o% Des4 ? S on partial payment DesJ $o. o% &it((olding taB %rom eac( document maB + Se eral) ? S *asis - $et mount Des Des

-0ross amount Des Des-?aB amount BDes

1ounding 1ule Des6 Cas( discount consideration Des

Accumulation+7 ;inimum/;aBimum amt and eBemption Des++ Certi%ication cum*ering Des

+ Calculation Formula Des Des

<it((olding taB is calculated and posted to t(e appropriate &it((olding taB accounts atdi%%erent stages, depending on t(e legal re uirements in eac( country. As a rul&it((olding taB is posted at t(e same time t(at t(e payment is posted, in ot(er &ords t(e

7



outgoing payment "Accounts Paya*le# or incoming payment "Accounts 1ecei a*le#, reduced *y t(e &it((olding taB amount.

In certain countries, suc( as 2ra=il, t(e P(ilippines, and Spain, &it((olding taB can ormust *e posted &(en t(e in oice is posted. ?(is means t(at t(e amount recei a*le or

paya*le is reduced *y t(e &it((olding taB amount.!Btended &it((olding taB supports *ot( concepts.

?(e 'ey concept in eBtended &it((olding taB is t(e distinction *et&een &it((olding taBtype and &it((olding taB code. <(ile &it((olding taB types represent *asic calculationrules, speci%ic %eatures o% t(ese rules - in particular t(e percentage rate -are represented *y t(e &it((olding taB code. Dou can de%ine any num*er o% &it((oldintaB codes %or a gi en &it((olding taB type.

I% a particular transaction re uires more t(an one 'ind o% &it((olding taB, t(is is co erein t(e SAP System *y de%ining more t(an one &it((olding taB type.

<(en entering a line item, you can enter &it((olding taB data %or eac( o% t(ese&it((olding taB types.

o& to Con%igure <it((olding ?aB>

Steps %or eBtended &it((olding taB:

+. C(ec' &it((olding taB countries. e%ine !B. <it((olding taB types %or in oice postings9. e%ine !B. <it((olding taB codes4. Formula %or !B. <it((olding taB calculationJ. Assign !B. <it((olding taB types to Company code). Acti ate !B. <it((olding taB6. Create a 0/ a/C %or !B. <it((olding taB

. e%ine A/C %or !B. <it((olding taB " 2<<#+7. ;a'e c(anges in Vendor master "QE7 #++. ;aintain Company Code Settings:Pat(: I;0 --R ogistic --R 0eneral --R ?aBes on goods mo ement --R India --R ;aintain

company code settings+ . Acti ate country ersion %or speci%ic %iscal year positionPat(: I;0 --R FA --R --R FA0S --R ?aBes on sales purc(ases --R 2asic Setting --R India--R Acti ate country speci%ic %or %iscal year position

C(ange in ?aB

?(e transaction code to c(ange your taB rate isF?QP.

+



It is re%erence to your taB codes.

?aB rates are al&ays updated &it( re%erence to F1O; A?!.

Dou need not speci%ied t(e ?o ate as t(e current From date *ecomes t(e ?o ate %or t(e

earlier rate.

<(at is Central Value-added ?aB and (o& it is con%igured>

<(at is C!$VA? "Central Value-added ?aB# and (o& it is con%igured>

Anil

2e%ore I am going to eBplain &(at cen at is, you (a e to under stand t(e Indian taBCentral !Bcise uty "2! #. It is called as *asic eBcise duty. ! ery manu%acturer is

lia*le to pay t(e eBcise duty in arious 'inds namely 2asic !Bcise uty, Special !Bciseuty, Additional !Bcise uty etc.,

3ust t(in' o er a product &(ic( is reac(ed to a end user, (o& many manu%acturingacti ities are done. So to reduce t(e taB *urden o% t(e end user, t(e 0o t. o% Indintroduce t(e ;O VA? sc(eme &(ic( is no& called C!$VA? sc(eme.

2ased on t(is, i% any manu%acturer purc(ased a material, &(ic( is duty paid, and i% itused %or (is %urt(er manu%acturing acti ity, (e can a ail t(is as credit in (is *oo' *aseon t(e Central !Bcise In oice. At t(e time o% selling (is manu%actured goods, (e is lia*to pay t(e eBcise duty. e can ad@ust t(e credit &(ic( (e (as ta'en into (is *oo' and pay

t(e rest. For eBample:C!$VA? a ailed at t(e time purc(ased arious goods 1s. 7,777 "!Bcise duty alone#

C!$VA? paya*le %or (is product at t(e time sales 1s. J,777e &ill pay only 1s.J777 t(roug( cas( deposit in P A.

?(is customi=ing is in SAP CI$ ;odule. I% you are (a ing t(e CI$ C , go t(roug(.

0ood !Bplanation. In addition to t(is. ?(e C!$VA? means, ?aB on Value Addition ont(e goods manu%actured according to Central !Bcise G Customs Act e%inition. ere t(

alue addition means t(e Additional Ser ices/Acti ities etc. &(ic( con erts t(e Input into Output, and t(e output is ne&ly recogni=ed as per t(e act as !Bcisa*le goods. i'e t(ist(e discussion is goes on %or de%inition.

In 4. SAP ersion, t(ere is no CI$ ersion separately, it is a aila*le &it( Standard SAPit sel%.



Pro%it Accounting

CO-PA ?rans%er o% Incoming Sales Orders

In I;0, I assigned

+. Value %ields. uantity %ieldsand acti ated trans%er o% incoming sales orders %or \CO-PA trans%er o% Incoming SaOrders\. In CO-PA in%ormation system, I de%ined and eBecuted a report "record type Aactual data#. ?(e actual line item s(o&ed re enue amount 9),777. 2ut &(en I drilleddo&n to t(e alue %ields. ?(e system s(o&ed re enue T 7. o I miss somet(ing inCon%iguration>

P.S As &e are not implementing PP/PC, I do not maintain \ aluation using product cosestimates\ in CO-PA con%iguration.

Su*@ect: 1e: CO-PA ?rans%er o% Incoming Sales OrdersAs t(e data is appearing in t(e PA ta*les *ut not on yr report. One last t(ing t(at you canc(ec' is t(e &(et(er t(e report is loo'ing at current data or a ]summari=ation le el]. I% youare only loo'ing at t(e data %m summari=ation le els, t(en you &ill need to re%res( t(data in t(e summari=ation le els *y running transaction E! . Ot(er&ise any ne& deltaitems &ill not appear in yr report.

C(ec' t(is in 1eport c(ange / eBtras / per%ormance " 4.7a# or summari=ation in V9.

-

Su*@ect: 1e: CO-PA ?rans%er o% Incoming Sales OrdersIs your operating concern costing *ased or account *ased>I can]t t(in' o% anyt(ing else.

3ust to ma'e sure let8s go step *y step:+. t(ere are transactions in t(e system.

. ?(e report is created as %ollo&s:c(aracteristic T customerEey %igure T re enue, CO0S, order ty

aria*les T period %rom T BB.+ B

period to T BB.+ BPlan/act.ind. T 7ersion T not

applica*le %or actualrecord type T A

9. Value and uantity %ields &ere assigned in I;0 under AC? A POS?I$0 ---R SI$?!1FAC!.

9



I% all t(e a*o e is true and it still doesn]t &or', you s(ould 'ic' t(e computer in t(e *...I=i

Su*@ect: 1e: CO-PA ?rans%er o% Incoming Sales Orders

Dou mean, on your report , it also does not &or' &it( record type \A\> On my report, nomatter &it( record type \A\ or \F\, it does not &or'. For you in%ormation, I created ane& report on I !A "SAP demo system# &it( t(e same settings, it &or's &it( recordtype \A\ and \F\. So it mig(t not cause *y t(e record type.

Su*@ect: 1e: CO-PA ?rans%er o% Incoming Sales Orders

?(e pro*lem lies in t(e &ay you created t(e report. It is o* ious t(at t(e system &or's.Dou did pic' up t(e re enue.

id you create a *asic report or a %orm report> I% t(e pro*lem persists, send me a detaidescription o% eac( line and eac( column and I]ll try to %ind t(e solution.

!rror ;essage

FI ocument: ist o% pdate ?erminations

?o analy=e t(e FI update error posting, ma'e use o% report1FV2!177 , FI ocument: listo% update termination.

!Becute t(e report &it( transaction codeSA96 orS!96.

FiBed Asset

Posting to Cost Center and Internal Order

I% you (a e added t(e %ield Internal order in t(e Asset ;aster as a statistical order andyou &ant your depreciation posted not only to t(e cost center *ut also to t(is order.

In transactionOAD1 in t(e I;0 you de%ine (o& depreciation posts to t(e depreciation posting rules - t(ere is a CO assignment *oB &(ere you (a e to tic' *ot( cost centers and

internal orders.Process FiBed Asset epreciation

! ery asset transaction immediately causes a c(ange o% t(e %orecasted depreciationo&e er, it does not immediately cause an update o% t(e depreciation and alue

ad@ustment accounts %or t(e *alance s(eet and pro%it and loss statements. ?(e planndepreciation is posted to t(e general ledger &(en you run t(e periodic depreciation

4



posting run. ?(is posting run uses a *atc( input session to post t(e planned depreciation%or eac( posting le el %or eac( indi idual asset as a lump sum amount.

?(e calculation and sc(eduling o% depreciation, interest and re aluation are automaticallcontrolled *y 'eys in t(e system, or you can control t(em manually using a special

posting transaction. In *ot( cases, planned depreciation %rom Asset Accounting must * periodically posted to t(e corresponding asset and eBpense accounts o% t(e general ledgeDou carry out t(is posting using a *atc( input session. In addition to t(e ariousdepreciation types, interest and re aluation, t(is *atc( input session also posts t(eallocation and &riting o%% o% special reser es.

<(en t(e system posts depreciation, it creates collecti e documents. It does not createseparate documents %or eac( asset.

epreciation Posting 1un is done ia transaction code ]AFA2].

?(e program creates *atc( input sessions %or posting depreciation and interest to t(e 0/accounts in Financial Accounting and/or to Controlling.

Fields escription:-

Company code: Dour Company Code

Fiscal Dear : Dour %iscal year

Posting period: Dour depreciation period1eason %or posting run "c(oose one#

Planned posting run: Q "de%ault#

ist assets: "tic' i% you &ant to see t(e detail#

?est run^: "tic' i% you run in test mode else untic' %or production run#

;ain asset num*er: "you can speci%y certain asset num*er i% you clic' repeat run or tes

run# $ote:Clic' t(e eBecute *utton i% t(is is a test run.Clic' t(e menu *ar --R Program --R !Becute in *ac'ground i% t(is is a production run.

Dou s(ould get t(is message: Background job was scheduled for program RABUCH and print out the output!

J



1elease and Process t(e 2atc( Input Session in transaction code ]S;9J ].

Process Session 1A2 C 77Q - isplay errors onlyAdditional %unctions

Q - ynpro standard si=eClic' t(e Process *utton

I% t(ere is error, t(e system &ill pop up t(e error message.

Correct t(e error and recreate t(e session in transaction ]AF2 ].

Fields escription:-

Company code: !nter your company code

Fiscal year: !nter your %iscal year

Posting period: !nter your posting period

ist assets: "tic' i% you &ant to see t(e detail#

?est run: "tic' i% you run in test mode else untic' %or production run#

$ote:Clic' t(e eBecute *utton i% t(is is a test run.

Clic' t(e menu *ar --R Program --R !Becute in *ac'ground i% t(is is a production run.Dou s(ould get t(is message:

Background job was scheduled for program RABUCH and print out the output!

Dear-end Closing

?(e year-end closing ena*le t(e company to produced t(e %inal *alance s(eet and pro%and loss statement %or its annual report, &(ic( (as to *e created to meet t(e particularlegal o*ligations in eac( country.

Once t(e %iscal year is closed, you can no longer post or c(ange alues &it(in AsseAccounting "%or eBample, *y recalculating depreciation#. ?(e %iscal year t(at is closedal&ays t(e year %ollo&ing t(e last closed %iscal year. Dou cannot close t(e current %isyear.

A3A2 - Dear-!nd Closing Asset Accounting

)



Company code : Dour Company code

Asset classed asset u. const. : Optional

For %iscal year : ast closed %iscal year

nc(ec' ]?est run] i% t(is is a production run

At menu *ar, clic' Program --R !Becute in *ac'ground.

1e erse Dear-end closing

I% you closed a %iscal year too soon, and still need to ma'e corrections, you can reset tlast closed %iscal year in Customi=ing %or :-

Asset Accounting "Periodic processing --R Dear-end closing --R 1e erse#.sing t(is %unction, you can re-open t(e last closed %iscal year, eit(er %or select

depreciation areas in a company code, or %or all depreciation areas in a company codDou do t(is *y c(anging t(e %ield %or t(e last closed %iscal year.

2e care%ul i% you re-open a %iscal year only %or certain depreciation areas, and you nema'e ad@ustment postings only in t(ese areas. Dou cannot use t(e standard transactiontypes %or t(ese postings, since t(e standard transaction types post to all depreciationareas. Instead, you (a e to de%ine your o&n transaction types in Customi=ing %or AsAccounting "?ransactions#, limiting t(em to t(e re uired depreciation areas.

OAA - 1e erse year-end closing %or depreciation area

At t(e desired company code, c(ange t(e %iscal year in ]Closed %iscal year ] column.

Sa e entries and create a ne& re uest.

C(ange Asset %iscal year

A31< - Asset %iscal year c(ange

Company code: Dour Company code

$e& %iscal year: ast closed %iscal year

nc(ec' ]?est run] i% t(is is a production run

At menu *ar, clic' Program --R !Becute in *ac'ground.



Post Capitali=ation "asset (a en]t *een post in closed %iscal year#

I% you reali=ed t(at t(ere are some %iBed assets t(at (a en]t *een post in a closed %iyear,

o t(e %ollo&ing steps:-+. 1e erse %iscal year closed *y %ollo&ing t(e ]1e erse Dear-end Closing] procedure.

. Open t(e accounting %iscal year ia transaction ]O2J ].

9. Post t(e %iBed asset ac uisitions in t(e re-open %iscal year.

4. 1epeat depreciation run %or t(e last period o% t(at closed %iscal year.

J. 1epeat depreciation run %or t(e last period depreciation run o% t(e current %iscal yea

). Closed %iscal year *y %ollo&ing t(e ]Dear-end closing] procedure.

. Closed t(e accounting %iscal year ia transaction ]O2J ].

;ass c(ange %or assets

Su*@ect: ;ass c(ange %or assets

I am eBperiencing pro*lems in OA7 , Asset ;ass C(ange. I am using 4.)C.

<(at (appened &as t(at I created t(e Su*stitution, and t(en created t(eStep, and I t(en SAV! . I am not sure i% I need to create a 1 ! or not. I(a e already de%ined in a S?!P, "using Formula 2uilder# t(at most assets *elonging to a certain asset class, 7++ &it( a current Cost centre,

7+, are to *e assigned to anot(er Cost Centre 7 , &it(in t(e same Co.Code. I t(en sa ed t(e Su*stitution, alt(oug( I noticed t(at t(ere &as a \>\Icon neBt to t(e 1 !S %older. I am &ell a&are t(at %or ?ime ependent

ata, &e &ould need to speci%y a \Valid From\ date. "A A? , in ?a*le A$ # 2ut,do &e need to speci%y a \Valid ?o\ date as &ell>

;y data is li'e t(is.....

P1!1! ISI?!S: Asset Class T9 ] 7++]

S 2S?I? ?IO$: Valid From is su*stituted *y Constant ]+ .76. 77+]Cost Centre is su*stituted *y Constant ] 27 ]

I% I need to create a 1ule, <(at &ould I need to enter>

6



I t(en created a <or' ist, and assigned t(e Su*stitution to it. A%tert(is, I generated t(e <or' list in 2ac'ground using A19+.

! eryt(ing seems o', *ut &(en I c(ec' t(e Assets, I still see t(e oldCost Centre, $O? t(e $e& Cost Centre.

Su*@ect: 1!: ;ass c(ange %or assets

1ules are not re uired.Dou get a> 2ecause you pro*a*ly started to create one and did not%inis(.

For a Cost centre mass c(ange, i% you &ant to (a e it time dependent,you must speci%y ] alid %rom] and ] alid to] in t(e su*stitution rule.In con%ig you determine i% you &ant to use t(e time dependency or not"de%ault is: Des

Asset master data upload

Any one could (elp me, pls> I am ne& to Asset accounting &(ile I (a e a potential @o%or mass upload o% master data using transaction AS7 . Focus is to con ert t(e assuper num*er %rom an old re%erence to a ne& re%erence "to *e determined *y client#

some ot(er %ield modi%ications included in t(e re uest.I &ould *e using 2APIUFIQ! ASS!?UC A$0! %or instance. <(at ta*le/s I s(all loo'into to eBplore t(e system re uirements %or t(is>

?o ma'e a mass c(ange, you (a e t&o options:

+. I% t(e c(ange o% t(e %ield can *e put into an algorit(m "e.g., enter QD as a supnum*er %or all assets in class + 94#, you can use a mass c(ange rule. Dou %irst de%inmass c(ange rule in t(e same &ay as you &ould de%ine an asset su*stitution "IFsomet(ing, ? !$ somet(ing else#, t(en you go into t(e mass c(ange transaction, select

t(e rig(t assets, t(e proper c(ange rule ... and (it !Becute.. Very o%ten, it is easier to prepare t(e data in !Bcel and use transaction AS7 %or t

upload. ere, I can recommend transaction S;< - you simulate "and record# t(e AS7transaction on one %iBed asset master, t(en %ollo& all t(e steps proposed *y t(e syste"de%ine %iBed alues, aria*les, etc.# and %inally upload t(e !Bcel ".cs #. Systemautomatically generate a *atc( input %or all assets. It may ta'e some time %or you i% y



do it %or t(e %irst time, *ut it is t(e *est &ay i% you &ould ot(er&ise need to de%compleB algorit(ms.

So - use option + i% you (a e a simple algorit(m %or many assets, and option i% \ecase is di%%erent\ or i% you %eel more com%orta*le in !Bcel t(an A2AP. Option

simple, *ut o% course ta'es some time to generate t(e upload and t(en run t(e *atc(sessions "&(ile option + c(anges e eryt(ing instantly in a matter o% seconds#.

I8 e read you post re mass c(anges o% t(e %iBed assets and also interesting in ttransaction code %or t(e mass c(anges.

Also I did not understand %or S;< (o& to simulate "record# AS7 transaction, couldyou pls descri*e clearer (o& to do it> Or *etter send t(e CSV %ile as an eBample_

ere are t(e details:

I. ?o use mass c(ange:+. First, de%ine a mass c(ange rule in transaction OA7 "Accounting - Financiaaccounting - FiBed assets - !n ironment - ;ass c(ange rule#. For eac( company code,you can de%ine one rule "or a se uence o% t(em#. o&e er, all o% t(em &ill al&ayeBecuted at t(e same time. ?(ere%ore, i% you need to de%ine di%%erent rules %or diassets, you &ill (a e to do t(is repeatedly. ?ec(nically, t(is is done in t(e same &ay asAA su*stititution.

. Once t(e rule is de%ined, you need to select assets %or mass c(ange. 0o to transactioA17+ "Accounting - Financial accounting - FiBed assets - !n ironment - <or' list -

0enerate#. !nter selection criteria li'e on any standard AA report, and run !Becute. Icannot simulate t(is no& on my system "&e do not (a e AA#, *ut it s(ould as' &(at you&ant to do "mass c(ange, mass retirement, etc.# and as' %or a name o% t(e &or' list "&rianyt(ing - e.g., Super num*er c(ange#. ?(e system &ill s(o& you a list o% selected assetin a report %ormat. C(ec' it and ma'e sure t(at it is correct. Dou may add or remo esingle assets %rom t(is "no& cannot tell you (o&, *ut it is possi*le#. I% you are (appy &t(e list, sa e it.

9. ?(e last step is eBecution o% t(e c(ange. 0o to transaction A19+ "same pat( as a*o e#eBecute t(e report and i% you are (appy &it( t(e list "same as in step #, press Sa eSystem &ill s(o& you a log o% c(ange "&(at &ent t(roug(, &(ic( errors occurred#. Dou

are done.II. S;<

S;< is a transaction, &(ic( &ill let you mass upload almost any ot(er transaction"F27+, F 7+, AS +, etc.#. Dou do it in t(e %ollo&ing &ay:+. !nter into transaction S;< "no menu pat(#, possi*ly in a de elopment / test system

. First, de%ine a pro@ect, su*pro@ect and o*@ect "relati ely %ormal tas'#.

67



9. On t(e (ori=ontal menu, go to 0oto --R 1ecordings. Clic' on \Create recording\.4. !nter t(e name and description o% recording "%reely de%ina*le#.J. I cannot simulate t(is no& in my system, *ut SAP &ill as' you a*out transaction code"AS7 # and &ill ta'e you into t(e AS7 transaction. In t(is step, do t(e c(ange manually.;a'e sure you \touc(\ "c(ange / &rite somet(ing# in all %ields &(ic( you &ant to

update.). Once you are done, sa e t(e recording and return on t(e start page o% S;<. Clic'\!Becute\.

. Dou &ill see a list o% tas's. o t(em one *y one. ?(ey s(ould *e relati ely simple "andI cannot (elp you &it( t(em#. Important is step 9 "maintain source %ields# - (ere youde%ine t(e columns o% your eBcel "CSV# %ile in t(e particular order. In step J "%ieldmapping and con ersion rule#, you assign %ile columns to SAP %ields "note t(at you &isee only t(ose %ields &(ic( you \touc(ed\ during recording#. Dou need to go t(roug( allt(e steps. In t(e end, you get "and run# a *atc( session.6. I% you did t(is in a de elopment system, transport t(e S;< o*@ect "menu !Btras -!Bport pro@ect, !Btras - Import pro@ect#. Dou (a e to do it ia %ile, not ia standard

transports o% con%iguration "it is per(aps more simple#.I cannot simulate it no& "no AA module around#, so I (ope it &ill &or'. et me 'no& i%it does not. ;a'e sure you test it %irst in de elopment or uality system[ And let us 'no&your %eed*ac'[

+. ?(ere is \company\ %ield in t(e Company Code glo*al settings. ?(e 1/9 (elp says t(atit is *eing used %or consolidation. <e can use 0roup C(art o% account to do t(e same.<(at is t(e signi%icance o% t(is %ield>

A#. Company is an organi=ational unit &(ic( is generally used in t(e legal consolidation

to roll up %inancial statements o% se eral company codes. A company can include one omore company codes. I% &e are going %or Consolidation, &e need to enter t(e ) c(aractealp(anumeric company identi%ier t(at relates to t(is company code. Company Codes&it(in a Company must use t(e same c(art o% accounts and %iscal year. And %orconsolidation purpose &e use 0roup COA &(erein &e lin' t(e Operating COA t(ruentering t(e 0 account no. o% t(e 0roup COA in t(e 0 Account o% t(e OperatingCOA.

. <(en &e copy t(e COA, only one Fin Stat Version is *eing copied. A COA can (a emany Fin Stat Versions. <(y copying o% COA allo&s only one Fin St Ver>

A#. A %inancial statement ersion corresponds to t(e c(art o% accounts and &(ereinIndi idual "operational# accounts are assigned to t(e corresponding FS item on t(e lo&esle el o% t(is ersion. 2ut as %or t(e rollup o% Accounts is not possi*le in all t(e FSV&(ic( can *e copied, n rat(er can update manually n create multiple FSVs i% necessarydepending on t(e Financial Statements &(ic( are necessary %or t(e Organi=ation.

9. <(at are t(e in%ormation t(at are not copied to ne& company code &(en &e copycompany code>

6+



9A#. All t(e Organi=ational units "0lo*al ata# %or a company code &ill * copied to ne&company code upon using t(e copy %unction eBcept %or t(e transactional data.

4. <(et(er one group c(art o% account can *e assigned to Operational c(arts. For !g.I$?A and I$?2 is *eing used *y group o% company as OCA. <(et(er 0CA 01P can *e

assigned to I$?A and I$?2>4A#. Des, 0roup COA can *e assigned i.e., t(e 0 A/c.$o. is lin'ed to t(e 0 Accountso% t(e *ot( Operating COA . ?(at means 0roup COA consists o% uni ue set o% Account&(ic( can *e lin'ed to Op.COA 5+ and Op.COA 5 .

SAP FI/CO ?ips *y:

Ans: .$o.+. In t(e SAP system, consolidation %unctions in %inancial accounting are *ased on companies. A company can comprise one or more company codes. ForeBample: Company A (a e 4 company codes &(ic( is eBisting in di%%erent state and / o

country. <(en Company A &ants to consolidated t(e accounts, it &ill gi e t(e commonlist o% accounts &(ic( in turn called group c(art o% accounts. 0roup c(art o% account isused to de%ine/ list t(e 0 account uni%ormly %or all company codes.

Ans: .$o. . In SAP 1/9 system, &ill allo& only one %inancial statement ersion %orsingle COA &(ic( you need to assign t(e same &(ile copying t(e COA. ?.code O2D

Ans: .$o.9. <(en you &ant to create FDV, PPV, COA etc %or ne& company code&(ic( is as same as eBisting company code, t(en you can copy all t(e in%ormation %romt(e source company code to t(e target company else &(ate er is re uired as per t(e ne&company code re uirement you can only copy t(e same, rest you can create as per t(e

re uirement. %or eBample Fiscal year %or ne& company code may *e s(ortened %iscal&(ic( is di%%er %rom t(e eBisting company code. In t(is case, %iscal year %or ne& comcode you (a e to create and assign it to company code.

Ans: .$o.4. Operational c(art o% accounts is somet(ing di%%er %rom t(e 0roup c(art o%accounts *ut 0roup c(art o% account can *e assigned to Operating c(art o% account + and

t(roug( 0 account no.

Operating c(art o% accounts: ?(e operating c(art o% accounts contains t(e 0 accountst(at you use %or posting in your company code during daily acti ities. Financialaccounting and controlling *ot( use t(is c(art o% accounts. Dou (a e to assign anoperating c(art o% account to a company code.

0roup c(art o% accounts: ?(e group c(art o% accounts contains t(e 0 accounts t(at areused *y t(e entire corporate group. ?(is allo&s t(e company to pro ide reports %or t(eentire corporate group.

o& do I 'no& &(ic( target cost ersion &e are using>

6



?o %ind out &(ic( ersion is used %or your ?arget Cost, try t(is menu pat(

I;0 R Controlling --R Product Cost Controlling --R Cost O*@ect Controlling --R ProductCost *y Order --R Period-end Closing --R Variance Calculation --R e%ine ?arget CostVersions "tcode OEV)#.

o& do you c(ange t(e \Input taB code - Assets &it(out input taB\ alue %or a companyin Asset Accounting> ?ec(nically, (o& do you c(ange %ield ;<SE VA %ield in ta*le?7 9C> ?IA.

Dou can use transaction ]O2C ].

Via customi=ing: Asset accounting --R Integration &it( general ledger --R Assign inputtaB indicator %or non-taBa*le ac uisitions

1e uire 01 G IV report

Is t(ere any report on 01 pending %or IV>

Dou could try eBecuting program 1F<!1!77, &it(out postings.?(is is t(e same program &(ic( is used %or period end closing- regrouping o% 01/I1...*ut%or only a report do not create postings. "Or#

;ay *e transaction ;2JS can (elp you out.

1etained Pro%it Account

A%ter you run t(e 0 *alance carry %or&ard, you only manage to 'no& t(e *alance carry%or&ard %or t(e retained pro%it account *ut you don]t (o& muc( is actually post to t(e particular account. Dou (a e try almost all o% t(e standard report *ut still can]t %ind anyreport t(at can s(o& you t(e %igure.

?(e *alance carried %or&ard is only a ]calculated] %igure and not a ]posted] %igure. ?(e *rea'-up o% t(e retained earnings %igure is a aila*le &(en you run t(e *alance carried%or&ard report.

Dou can also deri e t(e *alance *y selecting only t(e PG Accounts %or t(e rele ant period. ?(e net *alance o% t(ese accounts s(ould e ual t(e retained earnings account.

AC payment con%iguration

2ased on 4.72. Is it possi*le to con%igure t(e system %or AC payments or do &e need tupgrade>

69



Dou can use 1FFO SU? to produce an AC %ile. Dou may (a e to use user eBits to&rite (eader and trailer records. Please read documentation on t(is program and it is sel%eBplanatory.

oc'ing o% Planning ata in Pro%it Center Accountingo& to loc' planning data in pro%it center accounting.

In 4.) * t(e transaction is SUA 1U6 7749 J - ;aintain Versions you can loc' ersions%or eac( %iscal year

C(anges in endor master

Is t(ere a report &(ic( s(o&s c(anges in endor master data>

$ot only %or one li'e ;E74 or QE74 *ut %or a range li'e all c(anges in endors per code."S(ould *e similar to customer master transaction OVJ+#

Dou can use report \1FEA2 77\.

In t(e accounts paya*le reporting menu t(is program can *e %ound ia:Accounts paya*le --R Ade uacy and documentation --R ;aster data --R isplay o%

endor c(anges

" epending on your SAP ersion o% course#

2an' Statement pload

o& to use t(e program 1F!2EA?Q> ?(is creates t&o %iles S?A?!.?Q? andI?!;.?Q?.

o& are t(ese %iles imported into SAP>

?ry using program 1F!2EA77 to upload t(e t&o %iles.

- one is t(e (eader %ile containing t(e ouse *an' G account in%ormation along &it( t(edate and t(e statement num*er- t(e ot(er is t(e item details

64



uestion GAns&ers %or SAP FI/CO Certi%ication Sample uestions

<(ic( o% t(e %ollo&ing statements are correct>

Ans&er:

A ;ore t(an one c(art o% accounts can *e created %or eac( client2 ?(e c(art o% accounts contains all t(e 0/ accounts, endor accounts and customeraccountsC ;ore t(an one company code can *e allocated to t(e same c(art o% accounts

?(e c(art o% accounts controls all t(e customi=ing settings in t(e 1/9 system! All accounts &it(in a c(art o% accounts must (a e t(e same taB code

uestion:<(at status reports does Cas( ;anagement and %orecasting include>

Ans&er:

A. Cas( management position2. i uidity %orecast C. Credit limit report

. 0/ account *alances !. 2ill (oldings

uestion:<(ic( o% t(e %ollo&ing are clearing procedures in accounts recei a*le>

Ans&er: A. Incoming payment

2. o&n payment re uestC. Credit memo . ?rans%er posting

uestion:<(en creating an O er(ead Cost Order, t(e %irst order in%ormation &(ic( must *eentered is:

Ans&er: A. Order status2. Order type C. Settlement type

. Currency!. Classi%ication code

6J



uestion:<(en creating an O er(ead Cost Order, t(e settlement rule must *e entered in t(e controldata.<(ic( settlement recei ers are a aila*le %or internal orders>

Ans&er: A. Cost center 2. Orders C. 0eneral ledger accounts

. Asset !. Vendor

uestion:In Controlling, a distinction is made *et&een master data, planning, actual data and t(ein%ormation system.<(ic( o% t(e %ollo&ing master data *elongs to Controlling>

Ans&er: A. 0/ account2. <or' centerC. Cost center

. Acti ity type !. Supplier

uestion:<it(ing O er(ead Cost Controlling acti ities are calculated. A Sender/1ecei errelations(ip eBists. o&e er, not all Sender/1ecei er com*inations are allo&ed.

<(ic( o% t(e %ollo&ing com*inations ma'e *usiness sense>Ans&er: A. Sender. Cost Center, Order, Pro@ect

1ecei er. Cost Center, Order, Pro@ect2. Sender. Order

1ecei er. Cost Center, Pro@ectC. Sender. Cost Center

1ecei er. Cost Center, Order, Pro@ect, Cost O*@ect

uestion:Period closing acti ities are also per%ormed in Controlling. ?(is is dependent on certain prere uisites. <(ic( o% t(e %ollo&ing are ;I$I; ; criteria *e%ore it ma'es sense tocarry out period closing>

Ans&er: A. ?(e posting period (as *een closed.

6)



2. ;aterials (a e *een &it(dra&n.C. Personnel costs (a e *een incurred.

. O er(ead (as *een incurred. !. An order &as closed.

FI/CO Inter ie& uestions <(at is APC>

APC stands %or Ac uisition and Production costs. Ac uisition means any asset &(ic( yomay ac uire/ purc(ase eBternally. It includes in oice price and ot(er related eBp.Associated &it( it li'e customs, octroi, %reig(t &(ic( you add and arri e at total cost o%ac uisition %or capitali=ation o% t(e asset. For eB Say a computer. ?(e total cost &(ic(you incur %or t(e ac uisition o% t(e computer including installation &ill *e your APC

Production cost means any asset &(ic( is created internally &it(in t(e organi=ation. ?(is

is normally created *y means o% A C and you go on adding cost to t(e A C as and &(enyou incur eBp. %or t(e same. For eB. say addition to t(e o%%ice *uilding. ?(ere%ore APincludes any eBternal ac uisition or internal construction o% eBp. &(ic( needs to *ecapitali=ed.

In OA 2 under 7+ deprn area Ac uisition G prod Cost tic' is acti ated.

?(is is umapat(y, I (a e inter ie& tomorro&, i% any*ody (a e ta'en inter ie& &it( anycompany, 'indly let me 'no& &(at t(e uestions t(ey &ill *e as'ing, (o& &ill *e t(einter ie&. o& t(e uestions &ill *e on con%iguration, implementation side and ot(er

uestions pl=.. S(are &it( me.

Pl. prepares yoursel% on t(e %ollo&ing *road lines:

Implementation eBp.:2rie% a*out t(e pro@ect you did: &.r.t. t(e main acti ity o% t(e client, o& many plantst(ey (ad, <(at modules &ere implemented, <(o &ere t(e implementers, <(at8s t(eimplementation team si=e, o& many &ere in your module team, <(at8s your role in t(e pro@ect &it( respect to t(e acti ities you partoo' in t(e pro@ect, ?(e !nterprise Structure&it( regard to t(e no. o% Company Codes, any 2usiness Areas or Pro%it Centers de%ineCost Centers de%ined, <(at8s t(e period o% t(e pro@ect, <(en did t(ey 0o- i e>, Anyissues you8d sol ed during Support8 p(ase>

uestions on conceptual understanding:a# SAP 1/9 de%inition and 9-?ier Arc(itecture *# 1eal time integration8 ad antage o% SAPc# ASAP met(odologyd# Solution ;anagere# Client / Company / Company Code / 2usiness Area%# 2usiness Area s Pro%it Center Approac(

6



g# o& e%%ecti e &ill *e t(e Financial Statements generated t(roug( 2usiness Area(# <it( olding ?aBes s !Btended < ?i# Field Status Concepts "0/ master %ields controlled t(roug( Account 0roup and

ocument entry t(roug( Field Status 0roup set in t(e 0/ master# @# Special 0/ transactions

'# Open item managementl# 1econciliation Accountsm# Su*sidiary edgersn# Sort 'eyo# $egati e Postings Allo&ed p# Special periods

# Only *alances in local currencyr# Important Posting 'eys %or 0/ , A/1, A/P, AA, Stoc' !ntriess# Assessment s istri*utiont# Org. Structure %or FIu# Org. Structure %or CO

# Product Costing: o& t(e alues %lo& in t(e systemCon%iguration:a# !Btended <it( olding ?aBes con%iguration steps 5 rig(t %rom creation o% < ?aB?ypes, Codes to Annual 1eturn *# FI-;; Integration "O2DC con%iguration &it( particular re%erence to O%%-Settingentries#c# FI-S integrationd# o&n Payments transactionse# Interest 5 2alances / Arrears%# Asset Accounting: Asset Class, ;ain Asset, Su*-Asset, 0roup Asset, ep. Areas,

ep. Eey, ?ransaction $o.s "+77- !Bternal ac uisition, +7 5 1etirement &it( 1e enue,etc.#, Imp. ?ransaction Codes.

0eneral uestions:a# !ducational 2ac'ground *# <(at in%luenced you to go in %or SAP career>c# Functional Careerd# Present earnings s !Bpected paye# Inclination to relocate

SAF FI ?ec(nical Inter ie& uestions

+. o& can *e or in &(at &ay *aseline date is important in AutomaticPayment Program run>

?(e 2aseline date is used to calculate t(e due date *y ta'ing into account t(e payment terms. On t(e APP, t(e *aseline date (elps to pic' t(e rele ant in oices%or payment. uring t(e APP run &(en in oices are pulled into t(e run, t(esystem c(ec's t(e $eBt Payment ate8 *e%ore pic'ing t(e in oices to *e paid.

66



. <(ile posting transaction, can &e gi e cost centre / production order at time.Des it is possi*le, *ut in suc( situation cost centre &ill *e real and production order isstatically.

I% you assign *ot( cost center and Prd Order t(en since Prod. Order are real co o*@ect,

Cost center entry &ould *e statistical.6. <(ic( ;aster data uploads &ill *e done>

?(e uestion is not ery clear. I% you are tal'ing a*out CO ;aster ata. ?(en Cost centerneed to *e uploaded. Dou can use ata ?rans%er <or'*enc( or &rite a*ap %or it.

. Can &e run Payment Program gi ing " FC endor details # City *an' in Paymentrun program>

Des can *e possi*le, t(is can resol ed t(roug( ran'ing order and *an' optimi=ation in

F2 P.Dou use %urt(er selection in proposal parameter, i% you &ould li'e to %ilter t(e open item *ased on t(e city

+7. <(at does document (eader control> Field status.

++. A%ter entering a document can you delete t(e entry> Can you c(ange t(e document><(ic( %ields8 can/not is c(anged>

ocument (eader cannot *e c(anged, a%ter posting t(e document you cannot c(ange.

Only i% you &ant to c(ange t(e document t(e rese ersal entry.+ . <(at is a special 0 transaction>

?(e transaction ot(er t(an A/P and A/1 is called t(e special g/l transaction %or eB: 2ills o%eBc(ange, Interest paya*le, ac uisition

+9. o& do you re erse cleared documents>

2y doing re ersal posting.

+4. <(at is *ase line date> <(y is t(at used> Can t(is *e c(anged>For payment terms it is used. 2ase line date is t(e due date.

+J. o& many statistical o*@ects can *e selected in &(en you post an FI document><(ere CCtr, PCtr, O; are acti e>

Only t&o

7



SAF FI ?ec(nical Inter ie& uestions +

+. ?ell me a*out FI Organi=ational structure>Ans: Client

WOperating Concern

WControlling area+ Controlling Area

WCo. Code + Co. Code W

2us area + 2us area 2us Area9 2us Area 4

. o& many $ormal and Special periods &ill *e t(ere in %iscal year, &(y do u usespecial periods>Ans: + $ormal posting period and 4 special periods are in t(e %iscal year &(ic( can *eused %or posting taB and audit ad@ustments to a closed %iscal year.

9. <(ere do you open and close periods>

Ans: PPV is used to open and close t(e periods *ased on a/c types considering 0Accounts. ?r. Code. O2J .

4. <(at do you enter in Company code 0lo*al settings>Ans: 4 digit alp(anumeric 'ey. $ame o% t(e companyCityCountryCurrency

anguageAddress

J.<(at is document type, and &(at does it control> !Bamples.Ans: ocument type is not(ing ouc(ers containing line items. Se eral *usinesstransactions can *e identi%ied &it(in a particular document type.It controls t(e document num*er ranges.It controls t(e eader part o% documentI? controls t(e line item le el o% t(e document

elps %iling o% p(ysical document

+



). <(at is posting 'ey and &(at does it control>Ans: ?(ese are special classi%ication 'eys. ?&o c(aracter numerical 'ey it controls t(eentry o% line items.Posting 'ey determines Account typeL e*it/credit posting, Field status o% transaction.

. <(at is %ield status group, &(at does it control>Ans: FS0 is mandatory %ield in 0 Creation. Dou use t(is %ield to de%ine &(ic( %ields displayed &(en you post *usiness transactions to a 0/ account.A %ield may (a e one o% t(e %ollo&ing statuses.- Suppressed- isplay , Optional- 1e uired

6. <(at is c(art o% account and (o& many c(arts o% accounts can *e assigned to acompany>Ans: C(art o% account is a list o% all 0/ accounts used *y one or se eral company code

For eac( 0/ account, t(e c(art o% accounts contains t(e account num*er, account name,and t(e in%ormation t(at controls (o& an account %unctions and (o& a 0/ account iscreated in a Company code.

Dou (a e to assign a c(art o% accounts to eac( company code. ?(is c(art o% accounts ist(e Operating c(art o% accounts and is used %or t(e daily postings in t(is company code.

Dou (a e t(e %ollo&ing options &(en using multiple company codes.Dou can use t(e same c(art o% accounts %or all company codes

I% t(e company codes all (a e t(e same re uirements %or t(e c(art o% accounts set up,assign all o% t(e indi idual company codes to t(e same c(art o% accounts. ?(is could *et(e case i% all company codes are in t(e same country.

In addition to t(e operating c(art o% accounts, you can use t&o additional c(arts o%accounts I% t(e indi idual company codes need di%%erent c(arts o% accounts, you canassign up to t&o c(arts o% accounts in addition to t(e operating c(art o% accounts. ?(iscould *e t(e case i% company codes lie in multiple countries.

?(e use o% di%%erent c(arts o% accounts (as no e%%ect on t(e *alance s(eet and pro%iloss statement. <(en creating t(e *alance s(eet or t(e pro%it and loss statement, you can

c(oose &(et(er to *alance t(e co[ many codes &(ic( use di%%erent c(arts o% accountstoget(er or separately.

. <(at does de%inition o% a c(art o% account contains>Ans: c(art o% account 'ey $ame;aintenance language

engt( o% t(e 0 Account $um*er



Controlling Integration0roup c(art o% accounts "Consolidation#2loc' Indicator

+7. Can one COA *e assigned to se eral companies>

Ans: yes. One COA can *e assigned to se eral companies.++# <(at is account group and &(at does it control>Ans: Account group determines &(ic( %ields you can con%igure on t(e 0/ master recordIt is necessary to (a e at least t&o one %or 2/S and anot(er one %or PG a/c.It controls t(e $um*er ranges o% 0 A/C.?(e status o% %ields o% t(e master record o% 0 *elongs to company code area.

+ # <(at is reconciliation accountL can you directly enter documents in t(at a/c>

Ans: <(en you p[ ost items to a su*sidiary ledger, t(e system automatically posts t(esame data to t(e general ledger. !ac( su*sidiary ledger (as one or more reconciliationaccounts in t(e general ledger.<e can8t use reconciliation account %or direct postings.

+9# o& do you control %ield status o% 0 master records and %rom &(ere do youcontrol[Ans: Field status ariant is maintained all FS0s.

+4# <(at are t(e segments o% 0 master record>Ans:- COA Segment

A/C group $ature o% accountS(ort teBt0 a/c long teBt?rading partner0roup Account $um*er- Company code segmentAccount currency?aB1econciliation a/c %or a/c typeOI;, I ,FS0.

+J# <(at does Field status group assigned to a 0 master record controls>Ans: It controls t(e account assignments t(at are made to t(e account. Speci%ically t(e%ield status group controls &(et(er postings to cost centers, internal orders, pro%ita*ilitysegments and so on are re uired, not allo&ed "suppressed#, or optional.

+)# <(at is Country and operational c(art o% account> <(y do you use group c(art o%account>

9



Ans: Operational c(art o% account 5 ay to day acti ities It is mandatory.Country COA 5 It8s used %or legal speci%ic re uirement o% eac( country. It8s additionand optional.0roup COA used %or consolidation o% Company codes. ?(is is %or group consolidation purpose.

+ # <(at are all t(e segments in a Customer/Vendor master record>Ans: Segments in Customer Segments in Vendor- 0eneral ata segment 0eneral data segment- Company code segment Company code segment- Sales area segment purc(asing organi=ation Segment

+6# <(at is open line item management> <(at do you mean *y clearing open line items>

Ans: Open item management is %urt(er reconciliation %unction. OI; allo&s you todisplay t(e open and cleared items and amounts in an account. OI; s(ould *e used i% an

o%%setting entry is made %or e ery line item posted in t(e account. ?(e a/c is reconciledand cleared against anot(er account. !B. Salary clearing account and 01/I1 Clearingaccount.

+ # <(at is residual payment and part payment>Ans: 1esidual payment it clears original in oice &it( incoming amount and create ne&line item %or remaining outstanding amount.Partial payment it lea es t(e original in oice amount and creates ne&line item %or incoming amount.

7# <(at is internal and eBternal num*er ranges>

Ans: Internal $um*er 1anges: oc. $o &ill *e pro ided *y t(e system automatically inserial order allotting t(e neBt a aila*le progressi e num*er. ?(e num*er must *e innumerical.!Bternal $um*er ranges: oc. $o &ill *e gi en manually *y t(e end user. System &illnot loc' no automatically in t(is case. ser can pic' t(e num*er randomly. $um*er may *e an alp(a numeric.

All SAP 0urus, pls correct me i% i am &rong.

SAP FI/CO Sample uestions and Ans&ers +

+. A*out e olution in t(e &orld o% *usiness, &e can a%%irmati e t(at "Please c(oose t(correct sentence#:

a# ` ?(e internet re olution could turn a aila*le to companies t(e use o% !1P%unctionality. *# ` ?(e neBt generation o% Hne& dimensional products appeared ta'ing %unctionalout o% t(e company, to *ring alue t(roug( eBtending t(e Internet 1e olution.c# ` ?(e internet (as dri en to a colla*orati e en ironment &(ere alue is created

4



t(roug( colla*oration &it(in *usiness communities.d# ` In t(e %irst t(e companies &ere loo'ing at Cost reduction and e%%iciency t(roug(integration o% *usiness communities.

. A*out t(e de%inition o% !1P and e-*usiness %unctionalities, &e can say t(at "$ote: &

can (a e more t(an one correct sentence. Please select t(e sentences you t(in' t(ey arecorrect#:

a# ` !1P o%%ers enterprise centric %unctionality "general ledger, payroll, order entryintegrate core, internal processes. *# ` !1P is my SAP Financials and my SAP 1.c# ` !1P is SAP 1/9, &(ile e-*usiness is mySAP.com.d# ` A*out 2usiness ;odel, !1P can *e considered as enterprise centric and e- *usiness, as eBtended and colla*orati e.e# ` A*out Arc(itecture, !1P can *e considered as an integrated system and e-*usinessas an integrated system and an open integration plat%orm.

%# ` A*out Processes, !1P can (a e t(em integrated, core &it(in enterprises andcolla*orati e, *eyond company *oundaries.

9. <(at is a SAP 2usiness O*@ect "Please c(oose t(e correct sentence#>

a# ` It is all t(e transaction data generated ia transactions. *# ` It is t(e instancied class o% t(e Class 2uilder.c# ` It is composed o% ta*les t(at are related in a *usiness conteBt, including t(e relateapplications programs and it is maintained in t(e Class 1epository.d# ` It is t(e representation o% a central *usiness o*@ect in t(e real &orld, suc( as anemployee, sales order, purc(ase re uisition, in oice and so on.

e# ` It is a se uence o% dialog steps t(at are consistent in a *usiness conteBt and t(at *elong toget(er logically.

4. A*out 2API "2usiness Application Programming Inter%ace#, &(at is true "$ote: &ecan (a e more t(an one correct sentence. Please select t(e sentences you t(in' t(ey arecorrect#>

a# ` It is a &ell-de%ined inter%ace pro iding access to processes and data o% *usineapplication systems. *# ` 2APIs o%%er a sta*le, standardi=ed inter%ace %or integrating t(ird-party applicaand components in t(e 2usiness Frame&or'.

c# ` A 2API is assigned to one and only one *usiness o*@ect.d# ` In t(e 1/9 !nterprise ersion "4. # &e can use 2API to create an internal orderinside a customi=ed A2AP program.e# ` A *usiness o*@ect in t(e 2usiness O*@ect 1epository "2O1# can (a e manymet(ods %rom &(ic( one or se eral are implemented as 2APIs.

J. <(at can &e say a*out A ! "Application in' !na*ling, $ote: &e can (a e more t(anone correct sentence. Please select t(e sentences you t(in' t(ey are correct#>

J



a# ` 2usiness processes cannot *e distri*uted using A !. *# ` ?(e A ! concept is related to an enterprise structure &it( areas t(at (a e centraltas's and areas &it( tas's t(at are decentrali=ed.c# ` ?(e applications are integrated ia a central data*ase.d# ` ?(e applications are integrated ia t(e message eBc(ange.

e# ` ?(e A ! concept supports t(e implementation and operation o% distri*uted SAPapplications.

). A company code is:

a# ` an independent accounting entity "t(e smallest organi=ation element %or &(ic( acomplete sel%-contained set o% accounts can *e dra&n up#. *# ` an organi=ational unit in an enterprise t(at represents a closed system used %or coaccounting purposes.c# ` an organi=ational unit t(at pro ides an additional e aluation le el %or t(e purposo% segment reporting, %or eBample.

d# ` a dependent accounting entity, according to Fiscal Dear.e# ` t(e (ig(est le el in t(e 1/9 system (ierarc(y.

. Consider t(e %ollo&ing sentences:

.+. ?(e ariant principle is a t(ree-step met(od used in 1/9 to assign special propertiesto one or more 1/9 o*@ects.

. . One o% t(e disad antages to use ariants is t(at it can]t deal &it( t(e maintenance o% properties, &(ic( are common among se eral *usiness o*@ects.

.9. For using t(e ariant principle, you must de%ine t(e ariant, populate it &it( aluesand assign it to t(e 1/9 o*@ects.

.4. ?(is principle is used %or Fiscal Dears, Posting Periods and so on.

<(ic( o% t(em is %alse>a# ` .+ and . . *# ` .+ and .9.c# ` .+.d# ` . .e# ` .9.

6. Consider t(e %ollo&ing sentences:6.+. A %iscal year (as to *e de%ined *y means o% separating *usiness transactions intodi%%erent periods.6. . Special periods are used %or postings, &(ic( are related to t(e process o% t(e year-enclosing. In total, +) special periods can *e used.6.9. ?(e Fiscal Dear ariant only de%ines t(e amount o% periods and t(eir start and %inis

)



dates.6.4. ?(e Fiscal Dear is de%ined as a ariant, &(ic( is assigned to t(e c(art o% accounts.

<(ic( o% t(em are true>

a# ` 6.+ and 6. . *# ` 6.+ and 6.9.c# ` 6. and 6.9.d# ` 6. and 6.4.e# ` 6.9 and 6.4.

. <(at is an independent %iscal year ariant "Please c(oose t(e correct sentence#>

a# ` It is a ariant &(ic( t(e postings periods are only e ual to t(e mont(s o% t(e year. *# ` It is a ariant &(ic( you can de%ine di%%erent num*er o% periods, according toyear.

c# ` It is a ariant &(ic( eac( o&n %iscal year uses t(e same num*er o% periods, and t postings periods al&ays start and end at t(e same day o% t(e year.d# ` It is a ariant &(ic( allo&s t(e use o% di%%erent num*er o% posting periods.e# ` It is a ariant not normally used *ecause o% its particularity.

+7. Consider t(e %ollo&ing statements a*out currencies concepts:

+7.+. ?(e currency code identi%ies eac( currency t(at &ill *e used into 1/9 system.+7. . Dou (a e to de%ine t(e entire &orld8s currency into 1/9 system+7.9. !Bc(ange rate types distinguis( t(e eBc(ange rates to *e considered %or arious purposes, suc( as aluation, translation, con ersion, planning, etc.

<(ic( o% t(em is true "$ote: &e can (a e more t(an one correct sentence. Please selectt(e sentences you t(in' t(ey are correct#>

a# ` +7.+. *# ` +7. .c# ` +7.9.d# ` none o% t(em.e# ` all o% t(em.

++. Consider t(e %ollo&ing sentences:

++.+. A *ase currency can *e assigned to an eBc(ange rate type.++. . ?o deal &it( eBc(ange rate spreads, t&o ery e%%icient com*inations o% t(eeBc(ange rate tools are using a *ase currency %or t(e a erage rate ";# and using t(eeBc(ange rate spreads to calculate t(e *uying and selling rates "2 and 0#.++.9. A *ase currency can *e used %or an a erage, a *uying or a selling rate.++.4. ?(e relations *et&een currencies (a e to *e maintained per eBc(ange rate type andcurrency pair in t(e translation %actors.



+J. <(at can &e de%ine into t(e c(art o% accounts customi=ing transaction "O2+9transaction, $ote: &e can (a e more t(an one correct sentence. Please select t(esentences you t(in' t(ey are correct#>

a# ` escription.

*# ` ;aintenance language.c# ` engt( o% t(e company code.d# ` engt( o% t(e 0/ account num*er.e# ` 2loc'ing / un*loc'ing c(art o% accounts.

+). Consider t(e %ollo&ing sentences a*out t(e c(art o% accounts segment:

+).+. It contains t(e Company Code, Account num*er and t(e %ield status group.+). . <(ene er you need to enter in%ormation %or a company code %or an accountnum*er, you (a e to type again t(e in%ormation related to c(art o% accounts segment.+).9. ?eBts can *e displayed using t(e program HAccount assignment

manual "1FSE? 77#.+).4. Eey &ords %acilitate t(e searc( %or account num*ers.

<(ic( o% t(ese com*inations are %alse "$ote: &e can (a e more t(an one correctsentence. Please select t(e sentences you t(in' t(ey are correct#>

a# ` +).+. *# ` +). .c# ` +).9.d# ` +).4.e# ` none o% t(em.

+ . ?rue or %alse>

+ .+. ! ery company code t(at needs to use an account %rom t(e assigned c(art o%accounts (as to create its o&n company code segment.a# ` ?rue *# ` False

+ . . For PM statement accounts, t(e *alance is carried %or&ard to t(e same account.a# ` ?rue *# ` False

+ .9. In t(e c(art o% accounts segment, it is necessary to indicate &(et(er t(e account &ill

*e a *alance s(eet or a pro%itMloss statement account.a# ` ?rue *# ` False

+ .4. $um*er inter als %or 0/ account master records can o erlap.a# ` ?rue *# ` False

+ .J. It is not possi*le to in%luence t(e appearance o% an account8s master data.a# ` ?rue *# ` False



+6. Consider t(e %ollo&ing sentences a*out %ield status:

+6.+. Fields &(ic( are UUUUUUUUUUUUU can *e UUUUUUUUUUUU.+6. . Fields &(ic( (a e an entry t(at UUUUUUUUUUUUUUUU can *e set to UUUUUUUUU only "e en in c(ange mode#.

<(ic( o% t(e options *elo& matc(es t(e *lan' spaces o% t(ose sentences>

a# ` used/suppressed %or +6.+L must *e c(anged/display %or +6. . *# ` not used/suppressed %or +6.+L must *e c(anged/display %or +6. .c# ` not used/optional %or +6.+L s(ould not *e c(anged/suppressed %or +6. .d# ` not used/suppressed %or +6.+L s(ould not *e c(anged /display %or +6. .e# ` used/optional %or +6.+L must *e c(anged/display %or +6. .

+ . Consider t(e %ollo&ing sentences a*out %ield status:

+ .+. Fields &(ic( UUUUUUUUUUUUU can *e made UUUUUUUUUUUU.+ . . Fields t(at can *e entered, *ut are not re uired, can *e set to UUUUUUUUU entry.

<(ic( o% t(e options *elo& matc(es t(e *lan' spaces o% t(ose sentences>

a# ` must not (a e an entry/optional %or + .+L suppressed %or + . . *# ` must (a e an entry/suppressed %or + .+L suppressed %or + . .c# ` must (a e an entry/optional %or + .+L optional %or + . .d# ` must (a e an entry/re uired %or + .+L optional %or + . .e# ` must not (a e an entry/re uired %or + .+L optional %or + . .

7. Consider t(e %ollo&ing sentences:7.+. 1econciliation accounts are general ledger accounts assigned to t(e *usiness partner

master records to record all transactions in t(e su*-ledger.7. . For accounts &it(out line item display, t(e most important data %rom t(e posted lin

items is stored in a special indeB ta*le.7.9. ?(e account currency must *e in t(e local currency.7.4. Items in accounts &it( open item management means t(e 0/ accounts s(ould (a e

a o%%setting posting %or a gi en *usiness transaction.

<(ic( o% t(ese are true "Please c(oose t(e correct sentence#>

a# ` 7.+ and 7.9. *# ` 7. and 7.4.c# ` 7.+ and 7. .d# ` 7. and 7.9.e# ` 7.+ and 7.4.

977



Ans&ers:+. C

. A, C, , !.9. 4. A, 2, C, , !.

J. 2, , !.). A

Item bH2b is t(e de%inition o% controlling area.Item bHCb is t(e de%inition o% *usiness area.Item bH b is not any de%inition.Item bH!b is t(e de%inition o% client.

. In %act, t(e main ad antage o% using ariants is t(at it is easier tomaintain properties, &(ic( are common among se eral *usiness o*@ects.

6. 2. C

+7. A, C.;ost o% t(e &orld8s currencies are already de%ined into 1/9 system.

++. 22e care%ul: A *ase currency can only *e used %or an a erage rate, not %or a selling or a *uying rate.

+ . A

+9. !+4. 2, C, , !.A c(art o% accounts is a ariant, &(ic( contains t(e structure and t(e *asic in%ormationa*out general ledger accounts.

+J. A, 2, , !.+). A, 2.+ . ?rue or %alse:

+ .+. ?rue.+ . . False. For PM statement accounts t(e *alance is carried %or&ard to a retained

earnings account and t(e PM statement account is set to =ero.+ .9. ?rue.+ .4. ?rue.+ .J. False. It is possi*le to in%luence t(e appearance o% an account8s master data usingt(e %ield status.

97+



9.9. Accounts &it( a %oreign currency as an account currency can *e posted to anycurrency.a# ` ?rue. *# ` False.

9.4. Dou can use a group c(art o% accounts %or internal purposes.

a# ` ?rue. *# ` False.9.J. ?(e usage o% a %inancial statement ersion %or t(e group c(art o% accounts is optio

a# ` ?rue. *# ` False.

4. <(at is t(e disad antage o% using t(e group c(art o% accounts "Please c(oose t(ecorrect sentence#>

a# ` 2ecause c(anges to eBisting 0/ Accounts are e%%ecti e as soon as t(ey (a e *esa ed and could (a e eBtensi e conse uences.

*# ` 2ecause accounts &it( t(e account currency as local currency can only *e postedto t(is local currency.c# ` 2ecause t(e company codes use di%%erent operational c(art o% accounts, you cacarry out cross-company code controlling.d# ` 2ecause t(e group c(art o% accounts must *e assigned to eac( operational c(art o%accounts.e# ` 2ecause you must enter t(e group account num*er in t(e c(art o% accountssegment o% t(e operational account.

J. Consider t(e %ollo&ing statements:

J.+. Dou cannot use t(e country c(art o% accounts i% you desire to use t(e cross-companycode controlling.J. . ?(e disad antage o% using country c(art o% accounts is t(e accounting cler's &(omay *e %amiliar &it( t(e country c(art o% accounts %irst (a e to get used to using t(eoperational c(art o% accounts.J.9. 1econciliation accounts are updated on a daily *asis.

<(ic( o% t(em are %alse "Please c(oose t(e correct sentence#>

a# ` J.+ and J. . *# ` J.+ and J.9.

c# ` J. and J.9.d# ` all o% t(em.e# ` none o% t(em.

). <(ic( are t(e segments o% t(e S ie& o% t(e customer account master data "$ote: &ecan (a e more t(an one correct sentence. Please select t(e sentences you t(in' t(ey arecorrect#>

979



a# ̀ Client. *# ` Company Code.c# ` Controlling Area.d# ` Sales Area.e# ` Purc(asing Organi=ation.

. <(ic( are t(e segments o% t(e ;; ie& o% t(e customer account master data "$ote:&e can (a e more t(an one correct sentence. Please select t(e sentences you t(in' t(eyare correct#>

a# ` Client. *# ` Company Code.c# ` Controlling Area.d# ` Sales Area.e# ` Purc(asing Organi=ation.

6. <(at is t(e segment t(at ma'es complete *ot( customer and endor accounts "Pleasec(oose t(e correct sentence#>

a# ` Client. *# ` Company Code.c# ` Controlling Area.d# ` Sales Area.e# ` Purc(asing Organi=ation.

. <(at c(aracteristics are con%igured as standard %or e ery customer/ endor account"$ote: &e can (a e more t(an one correct sentence. Please select t(e sentences you t(in'

t(ey are correct#>a# ` ine Item isplay. *# ` Company Code.c# ` Currency.d# ` Open Item ;anagement.e# ` Purc(asing Organi=ation.

+7. Consider t(e %ollo&ing statements:

+7.+. $um*er ranges %or customer/ endor accounts can o erlap.+7. . An one-time account is a special customer/ endor master record &(ic( a companyrarely do *usiness.+7.9. ?(e account group is used to control t(e %ields displayed in t(e master record.+7.4. I% you enter an alternati e payer, t(e amount to clear t(e open items due in t(eaccount is paid *y t(e alternati e payer.+7.J. One num*er range can only *e assigned to one account group.

974



<(ic( o% t(e a*o e statements are true "$ote: &e can (a e more t(an one correctsentence. Please select t(e sentences you t(in' t(ey are correct#>

a# ` +7.+. *# ` +7. .

c# ` +7.9.d# ` +7.4.e# ` +7.J.

++. ?rue or %alse>

++.+. For e ery *an' t(at is used in t(e system "%or eBample, as a (ouse *an' or as acustomer/ endor *an'# you (a e to create a *an' master record.a# ` ?rue. *# ` False.

++. . 2an's t(at are used *y your company are de%ined as (ouse *an's.a# ` ?rue. *# `

False.++.9. Dou cannot create *an' master data &(en entering *an' in%ormation in t(ecustomer or endor master record.a# ` ?rue. *# ` False.

++.4. 2an' Account and 0/ Account are t(e same master data o*@ect.a# ` ?rue. *# ` False.

++.J. Customers t(at use t(e loc'*oB %unction can create a *atc( input session t(atautomatically updates customer *an'ing in%ormation in t(e master record.

a# ` ?rue. *# ` False.+ . Consider t(e %ollo&ing statements:

+ .+. ?(e system can assign t(e document num*ers or t(e user can assignt(e num*er during document entry.+ .+. A *usiness transaction creates only one document.+ .9. ocument types are de%ined at company code le el.+ .4. $um*er ranges %or document num*ers and account types de%ined %or postings ade%ined *y t(e document types.+ .J. ocument types also de%ine &(et(er in oices are posted &it( t(e net procedure.

C(oose t(e correct option:

a# ` + .+, + .4 and + .J are correct. *# ` + . , + .4 and + .J are correct.c# ` + .9, + .4 and + .J are correct.d# ` + .+, + .9 and + .4 are correct.e# ` + .+, + . and + .J are correct.

97J



+9. <(at do t(e posting 'eys speci%y "$ote: &e can (a e more t(an one correct sentence.Please select t(e sentences you t(in' t(ey are correct#>

a# ` <(et(er t(e line item is connected to a payment transaction or not. *# ` <(et(er t(e posting is sales-rele ant and t(e sales %igure o% t(e account is to *e

updated *y t(e transaction, %or eBample, *y t(e posting o% a customer in oice.c# ` <(et(er t(e line items contain Hcredit or Hde*it alues.d# ` <(et(er t(e line items are alid %or a *usiness transaction.e# ` <(et(er t(e accounts are allo&ed %or posting.

+4. Consider t(e %ollo&ing statements:

+4.+. A company code must *e assigned to a posting period ariant to (a e t(e control % posting periods.+4. . M8 sym*ol represents all account types in t(e posting period customi=ing screen.+4.9. ?(e account inter al in t(e posting period customi=ing screen can *e *ot( 0/ and

su* ledger accounts.+4.4. ?(e maBimum amounts are de%ined per company code in Htolerance groups .+4.J. It is not possi*le to assign tolerance groups to user logon I 8s.

C(oose t(e correct option:

a# ` +4.+, +4.4 and +4.J are correct. *# ` +4. , +4.4 and +4.J are correct.c# ` +4.9, +4.4 and +4.J are correct.d# ` +4.+, +4. and +4.4 are correct.e# ` +4.+, +4. and +4.J are correct.

+J. <(at %ields o% a FI ocument eader section can *e c(anged a%ter a document (asalready *een posted "$ote: &e can (a e more t(an one correct sentence. Please select t(esentences you t(in' t(ey are correct#>

a# ` Fiscal Dear. *# ` 1e%erence $um*er.c# ` ?eBt %ields.d# ` eader teBt.e# ` Posting date.

+). A*out t(e c(ange control, &(at conditions *elo& are applica*le "$ote: &e can (a emore t(an one correct sentence. Please select t(e sentences you t(in' t(ey are correct#>

+).+. ?(e posting period is already closed.+). . ?(e line item is not yet cleared.+).9. ?(e document is a credit memo %or an in oice.+).4. ?(e document is not a credit memo %rom a do&n payment.+).J. ?(e line item is eit(er a de*it in a customer account or a credit in a endor account.

97)



a# ` +).+. *# ` +). .c# ` +).9.d# ` +).4.e# ` +).J.

+ . <(at are t(e prere uisites to ena*le negati e postings "$ote: &e can (a e more t(anone correct sentence. Please select t(e sentences you t(in' t(ey are correct#>

a# ` Dou (a e to de%ine re ersal reasons %or negati e re ersal. *# ` Dou (a e to ensure company code permits negati e postings.c# ` Dou (a e to de%ine t(e document type t(at eBplicitly allo&s negati e postings.d# ` Dou (a e to use cleared items.e# ` Dou (a e to reset cleared items.

+6. <(at is t(e purpose o% t(e terms o% payment "Please c(oose t(e correct sentence#>

a# ` Calculate a cas( discount and in oice due date. *# ` Calculate t(e taB amounts.c# ` !na*le t(e cross-company code transactions.d# ` e%ine t(e *aseline date.e# ` Calculate only t(e re uired conditions %or S in oices.

+ . Consider t(e %ollo&ing statements:

+ .+. ?erms o% payments are copied %rom in oice to credit memos &(en t(ey are lin'edto.

+ . . Inserting a bHVb in t(e in oice re%erence %ield during document entry means t(terms o% payment are acti ated in t(enon-in oice-related credit memos.+ .9. ?(e account type %ield in terms o% payment *asic data screen s(ould *e de%inedseparately, to pre ent any done c(ange in t(e term o% payment.+ .4. ?(e system cannot de%ine t(e splitment o% an installment paymentL at least youde%ine it in t(e terms o% payment.+ .J. ?(e day limits de%ine t(e dates o% t(e cas( discount periods.

<(ic( o% t(e statements a*o e is %alse "Please c(oose t(e correct sentence#>

a# ` + .+. *# ` + . .c# ` + .9.d# ` + .4.e# ` + .J.

7. ?rue or %alse>7.+. SAP supports taB on sales and purc(ases, S sales taB, additional taBes and

97



&it((olding taB as taB systems %or di%%erent countries.a# ` ?rue. *# ` False.

7. . Only national le el o% taBation is allo&ed in t(e 1/9 system.a# ` ?rue. *# ` False.

7.9. A taB calculation procedure is assigned to e ery company code %or carrying out ta

calculations.a# ` ?rue. *# ` False.7.4.A @urisdiction code is a com*ination o% t(e codes o% taB aut(orities t(at taB

mo ements o% goods and use t(eir o&n taB rates.a# ` ?rue. *# ` False.

7.J. I% you desire to post manual taB postings, you (a e to %lag t(e HPost AutomaticalOnly %ield o% t(e account master record.a# ` ?rue. *# ` False.

Ans&ers:

+. 2, C, , !.. A, C, !.

9. ?rue or %alse:9.+. ?rue.9. . ?rue.9.9. False. Accounts &it( a %oreign currency as an account currency can only *e posted tin t(is %oreign currency.9.4. ?rue.9.J. False. Dou must use a %inancial statement ersion %or t(e group c(art o% accounts.

4. C.Item Ha is related to Collecti e Processing %or 0L Accounts ;aster ata.Item H* is not true %or t(e 1/9 system concept. I% t(e account currency is t(e localcurrency, t(e account can *e posted to in any currency.Item Hd and He are some actions to *e done %or using group c(art o% accounts, so, t(are not t(e disad antage.

J. 2.In %act, since all company codes use t(e same operational c(art o% accounts %or postingyou can carry out cross-company code controlling. A*out 1econciliation accounts, t(eyare updated real time.

). A, .. A, !.

6. 2.. A, .

+7. 2, C, .

$O?!: A num*er range can *e assigned to se eral account groups.

976



++. ?rue or %alse>

++.+. ?rue.++. . ?rue.++.9. False. In %act, &e can create *an' master data &(en entering *an'

in%ormation in t(e customer or endor master record.++.4. False. !ac( *an' account is re%lected in t(e SAP System *y a com*ination o% (ouse *an' I and account I . ?(is com*ination is entered in a 0/ account t(at represents t(e *an' accounting t(e general ledger.++.J. ?rue.

+ . A.+9. A, 2, C, !.+4. .+J. 2, C.+). 2, , !.

+ . A, 2, C.+6. A.+ . !.

?(e day limits are used to store se eral ersions o% terms o% payment under t(e sameterms o% payment 'ey.

7. ?rue or %alse:7.+. ?rue.7. . False. ?&o types o% taBation can *e represented in t(e 1/9 system: taBation at

national le el and taBation at regional/@urisdiction le el.

7.9. False. A taB calculation procedure is assigned to e ery country %or carrying out tacalculations.7.4. ?rue7.J. False. I% you (a e selected t(is %ield, no manual taB postings are allo&ed.

FI-A1-A1 "F2 # Accounts 1ecei a*le: 2asic Functions - Customers

Customer ;aster Credit ;anagement: E $$1

Central ata E$EE

Customer ;aster Credit ;anagement: E $$1 / EE2!1 Control Area ata E$EEF+

Credit ;anagement : FI Status data O0SDS / E $$1 / EE2!1 / 1!0

1F11

97



Accounting ata 5 A/1 and A/P 1! I / S1?F / S1?F

In%ormation System FI-2 -P?

2an' Accounting: Payment "2FI2 UC !CEU # ?ransactions 5 0eneral Sections

PAD1 Payment ;edium File 2 E1 / 2EI / E?I /1 A<! / C !C?

PC!C Pre-num*ered C(ec' 2 E1 / 2EI / E?I / S?AP

FI-2 -P?-AP "F; A#

2an' Accounting: Payment ?ransactions 5 Automatic Payments

0lo*al Settings %or Payment Program %or ;A$ ?

Payment 1e uests F A

As ;anagement ine Items in Payment E!D$O

1e uests PAD1

Payment 1e uests E!D$O

Important ?a*les in SAP CO

Controlling

?a*le $ame escription Important Fields

A SP C(aracteristic Values ;A$ ? / O23!E / A?I$$ / A?

CO-E2AS O er(ead Cost Controlling

A+9 Price per Cost Center ;A$ ? / EAPP / ESC / EOE1S

A+9) Price per Controlling Area ;A$ ? / EAPP / ESC / EOE1S

A+9 Price per Country / 1egion ;A$ ? / EAPP / ESC / EOE1S

9+7



COSC CO O*@ects: Assignment o% Original ;A$ ? / O23$1 / SC?DP /V!1S$

CSSE Cost Center / Cost !lement ;A$ ? / V!1S$ / EOE1S / 03A 1

CSS Cost Center / Acti ity ?ype ;A$ ? / EOE1S / EOS? / S?A1 EAPS CO Period oc's ;A$ ? / EOE1S / 03A 1 / V!1S$

CO-E2ASCO1! O er(ead Cost Controlling: 0eneral Ser ices

CSEA Cost !lements " ata ependent on ;A$ ? / E?OP / ES?A1

CSE2 Cost !lements " ata ependent on ;A$ ? / EOE1S / ES?A1 /A?2I

CSES Cost Center ;aster ata ;A$ ? / EOE1S / EOS? / A?2ICS A Acti ity ;aster ;A$ ? / EOE1S / S?A1 / A?2I

CO-O; "EACC# O er(ead Cost Controlling

CO2E CO O*@ect: ocument eader ;A$ ? / EOE1S / 2! $1

CO!3 CO O*@ect: ine Items "*y Fiscal ;A$ ? / EOE1S / 2! $1 / 2 !I

CO!3 CO O*@ect: ine Items %or Acti ity ;A$ ? / EOE1S / 2! $1 /

2 !ICO!31 CO O*@ect: ine Items %or SEF "*y ;A$ ? / EOE1S / 2! $1 /2 !I

CO!3? CO O*@ect: ine Items %or Prices ;A$ ? / EOE1S / 2! $1 /2 !I

CO!P CO O*@ect: ine Items "*y Period# ;A$ ? / EOE1S / 2! $1 /2 !I

CO!P CO O*@ect: ine Items %or Acti ity ;A$ ? / EOE1S / 2! $1 /2 !I

CO!P1 CO O*@ect: ine Items %or SEF "*y ;A$ ? / EOE1S / 2! $1 /2 !I

CO!P? CO O*@ect: ine Items %or Prices ;A$ ? / EOE1S / 2! $1 /2 !I

9++



COEA CO O*@ect: Control ata %or Cost ;A$ ? / O23$1 / 03A 1 /ES?A1

COE CO O*@ect: Control ata %or Acti ;A$ ? / ! $1 / O23$1 /03A 1

COEP CO O*@ect: Control ata %or Prima ;A$ ? / ! $1 / O23$1 /03A 1

COE1 CO O*@ect: Control ata %or Stati ;A$ ? / ! $1 / O23$1 /03A 1

COES CO O*@ect: Control ata %or Secon ;A$ ? / ! $1 / O23$1 /03A 1

CO-O;-C! "EEA # Cost !lement Accounting "1econciliation edger#

COFI7+ O*@ect ?a*le %or 1econciliation ;A$ ? / O23$1

COFI7 ?ransaction ependent Fields %or ;A$ ? / O23$1

COFIP Single Plan Items %or 1econciliation 1C $? / 0 USI1I

COFIS Actual ine Items %or 1econciliation 1C $? / 0 USI1I

CO-O;-CCA Cost Center Accounting "Cost Accounting Planning 1E-S# 5 <(atis 1E-S

A+96 Price per Company Code ;A$ ? / EAPP / ESC / EOE1S

A+9 Price per Pro%it Center ;A$ ? / EAPP / ESC / EOE1S

CO-O;-OPA "EA21# O er(ead Orders: Application e elopment 1/9 CostAccounting Settlement

A AA Settlement ocument: 1ecei er Seg ;A$ ? / 2! $1 / F $1

A A2 Settlement ocument: istri*ution ;A$ ? / 2! $1 / 2 1!0 /

F $1 A AI Settlement 1ules per epreciation ;A$ ? / 2! $1 / F $1 /AFA2!

A AE ocument eader %or Settlement ;A$ ? / 2! $1

A AO ocument Segment: CO O*@ects to * ;A$ ? / 2! $1 / F $1

9+



A AV ocument Segment: ?ransactions ;A$ ? / 2! $1 / F $1

CO21A Settlement 1ule %or Order Settlem ;A$ ? / O23$1

CO212 istri*ution 1ules Settlement 1ul ;A$ ? / O23$1 / 2 1!0 /

F $1 CO-O;-OPA "EA F# O er(ead Orders: Cost Accounting Orders

A FE Order ;aster ata ;A$ ? / A F$1

A F AD7 !ntity ?a*le: Order ayouts ;A$ ? / ADO ?

!C-PCA "E!+# Pro%it Center Accounting

C!PC Pro%it Center ;aster ata ?a*le ;A$ ? / P1C?1 / A?2I / EOE1S

C!PC? ?eBts %or Pro%it Center ;aster a ;A$ ? / SP1AS / P1C?1 /A?2I

C!PCU2 E1S Assignment o% Pro%it Center to a ;A$ ? / EOE1S / P1C?1 /2 E1S

0 PCA !C-PCA: Actual ine Items 1C $? / 0 USI1I

0 PCC !C-PCA: ?ransaction Attri*utes ;A$ ? / O23$1

0 PCO !C-PCA: O*@ect ?a*le %or Account ;A$ ? / O23$1 0 PCP !C-PCA: Plan ine Items 1C $? / 0 USI1I

!C-PCA 2S "E!+C# PCA 2asic Settings: Customi=ing %or Pro%it Center Accounting

A+4+ ependent on ;aterial and 1ecei e ;A$ ? / EAPP / ESC /EOE1S

A+4 ependent on ;aterial ;A$ ? / EAPP / ESC / <!1ES

A+49 ependent on ;aterial 0roup ;A$ ? / EAPP / ESC /<!1ES

9+9



Important ?a*les in SAP AA

FI-AA-AA "AA# Asset Accounting: 2asic Functions 5 ;aster ata

A$EA Asset Classes: 0eneral ata A$ E

A$EP Asset Classes: Fld Cont pndnt on C(art A$ E / AFAP

o% epreciation

A$E? Asset Classes: escription SP1AS / A$ E

A$EV Asset Classes: Insurance ?ypes A$ E / V1S F

A$ A Asset ;aster 1ecord Segment 2 E1S / A$ $+ / A$ $A$ 2 epreciation ?erms 2 E1S / A$ $+ / A$ $ / AFA2!

/ 2 A?

A$ ? Asset ?eBts SP1AS / 2 E1S / A$ $+ / A$ $

A$ Asset ;aster 1ecord ser Fields .I$C ! / 2 E1S / A$ $+/A$ $

A$ < Insura*le Values "Dear ependent# 2 E1S / A$ $+ / A$ $ /V1S F /

03A 1

A$ Q Asset ;aster 1ecord Segment 2 E1S / A$ $+ / A$ $

A$ ?ime ependent Asset Allocations 2 E1S / A$ $+ / A$ $ /2 A?

FI-AA-AA "AA # Asset Accounting: 2asic Functions 5 ;aster ata .7

A$A1 Asset ?ypes A$ A1

A$A? Asset ?ype ?eBt SP1AS / A$ A1

FI-AA-AA "A2# Asset Accounting: 2asic Functions 5

9+4



Asset Accounting

A$!E ocument eader Asset Posting 2 E1S / A$ $+ / A$ $ /03A 1 /

$1A$A$!P Asset ine Items 2 E1S / A$ $+ / A$ $ / 03A 1 /

$1A$ / AFA2!

A$!V Asset o&npymt Settlement 2 E1S / A$ $+ / A$ $ /03A 1 /

$1A$S

A$E2 Asset Class: epreciation Area A$ E / AFAP / AFA2! /2 A?

A$ C Asset alue Fields 2 E1S / A$ $+ / A$ $ / 03A 1 /

AFA2!

A$ ;ain Asset $um*er 2 E1S / A$ $+

A$ P Asset Periodic Values 2 E1S / 03A 1 / P!1AF / AF2$1 /

A$ $+ / A$ $ / AFA2!1 FI-S -VS1 "0VA # Special Purpose edger: Validation, Su*stitution and 1ules

0279 Validation / Su*stitution ser VA S!1

02 Su*stitutions S 2S?I

02 9 Validation VA I

SAF FI Fre uently As'ed uestions +

+. <(et(er any FI document &ill *e created during PO"Purc(ase order#> I% pleasemention t(e entry also.

. <(at %actors di%%erentiates %rom one dunning le el and ot(er dunning le el>9. APP ?(ere &ill *e many *an's in a (ouse *an'. I% t(e payment s(ould *e maid %rom

9+J



particular *an' 0 account. <(ere it is need to con%igure.4. <(at are arious types o% ser ers in SAP 1/9J. Can any*ody eBplain me FI-;; integartion.pl eBplain in detaili. ;o ement typesii. Account class

iii. ;aterial types). ;aBimum no. o% dunning le els are created>. In (o& many &ays APP is con%igured

6. <(at is di%% *et&een AA;, 1ecurring entries, Sample document>

Find (ere &it( t(e ans&ers %or your uestions

+. <(et(er any FI document &ill *e created during PO "Purc(ase order#> I% Pl mentiont(e entry also>

Ans: ?(ere is no document t(at is created in FI side during PO. 2ut in controlling t(ere

can *e a commitment posting to a Cost Center. ?(e o%%setting entry is posted at t(e timeo% 01.

. <(at %actors di%%erentiates %rom one dunning le el and ot(er dunning le el

Ans: ?(e most important t(ing t(at di%%erentiates t(e dunning le els is t(e dunning teBts.?(e dunning teBt de%ines t(e urgency o% t(e dunning notice. ?(e ot(er t(ings can *e t(edunning c(arges, minimum G maBimum amounts etc.

9. APP

?(ere &ill *e many *an's in a (ouse *an'. I% t(e payment s(ould *e maid %rom particular *an' 0 account. <(ere it is con%igured.

Ans: ?(ere can *e se eral accounts in t(e same (ouse *an'. <e s(ould assign t(e 0accounts eBclusi ely at t(e time o% creating t(e 2an' master data and t(e *an' accounts.Accordingly &e can do t(e *an' determination in F2 P %or t(e indi idual *an's and t(ecorresponding su* accounts.

?r code %or e%ining *an': FI+ .

4. <(at are arious types o% ser ers in SAP 1/9>

Ans: ?(e ?ypical SAP landscape loo's somet(ing li'e %igure +.4 *elo&:

J. Can any*ody eBplain me FI-;; integartion.pl eBplain in detail

i. ;o ement types:

9+)



Classi%ication 'ey indicating t(e type o% material mo ement "%or eBample, goods receigoods issue, p(ysical stoc' trans%er#.

?(e mo ement type ena*les t(e system to %ind prede%ined posting rules determining (o&t(e accounts o% t(e %inancial accounting system "stoc' and consumption accounts# are to

*e posted and (o& t(e stoc' %ields in t(e material master record are to *e updated.ii. Valuation class

Assignment o% a material to a group o% 0/ accounts

Along &it( ot(er %actors, t(e aluation class determines t(e 0/ accounts t(at areupdated as a result o% a aluation-rele ant transaction or e ent, suc( as a goodsmo ement.

?(e aluation class ma'es it possi*le to:

- Post t(e stoc' alues o% materials o% t(e same material type to di%%erent 0/ accounts- Post t(e stoc' alues o% materials o% di%%erent material types to t(e same 0/ account

iii. ?ransaction/! ent Eey

Eey allo&ing t(e user to di%%erentiate *et&een t(e arious transactions and e ents "sucas p(ysical in entory transactions and goods mo ements# t(at occur &it(in t(e %ield o%in entory management.

?(e transaction/e ent type controls t(e %iling/storage o% documents and t(e assignment o

document num*ers.i . ;aterial ?ype

0roups toget(er materials &it( t(e same *asic attri*utes, %or eBample, ra& materials,semi %inis(ed products, or %inis(ed products.

<(en creating a material master record, you must assign t(e material to a material type.?(e material type you c(oose determines:

- <(et(er t(e material is intended %or a speci%ic purpose, %or eBample, as a con%igura*

material or process material- <(et(er t(e material num*er can *e assigned internally or eBternally- ?(e num*er range %rom &(ic( t(e material num*er is dra&n- <(ic( screens appear and in &(at se uence- <(ic( user department data you may enter- <(at procurement type t(e material (asL t(at is, &(et(er it is manu%actured in-(ouse or

procured eBternally, or *ot(

9+



?oget(er &it( t(e plant, t(e material type determines t(e material]s in entorymanagement re uirement t(at is:

- <(et(er c(anges in uantity are updated in t(e material master record- <(et(er c(anges in alue are also updated in t(e stoc' accounts in %inancial accounting

). ;aBimum no. o% dunning le els is created>

Ans: le els maBimum.

. In (o& many &ays APP is con%igured>

?r Code: F2 P

6. <(at is di%% *et&een AA;, 1ecurring entries, Sample document>

Account Assignment ;odel:A re%erence %or document entry t(at pro ides de%ault alues %or posting *usinesstransactions. An account assignment model can contain any num*er o% 0/ account itemand can *e c(anged or supplemented at any time. In contrast to sample documents, t(e0/ account items %or account assignment models may *e incomplete.

1ecurring !ntries:

A periodically recurring posting made *y t(e recurring entry program on t(e *asis o%recurring entry original documents.

?(e procedure is compara*le &it( a standing order *y &(ic( *an's are aut(ori=ed tode*it rent payments, payment contri*utions or loan repayments.

Sample ocuments:

Special type o% re%erence document. ata %rom t(is document is used to create de%aulentries on t(e accounting document entry screen.

nli'e an accounting document, a sample document does not update transaction %igures *ut merely ser es as a data source %or an accounting document.

SAF FI Fre uently As'ed uestions

+. <(ere to assign acti ity type in cost centers> O1 (o& to lin' cost centers G acti itytypes>

RR ?(ere is no direct assignment. Dou plan t(e output %or a cost center %irst in 'p ).?(en you] e to plan t(e alue o% t(at cost center &(ic( you *udget %or a period in 'p7).

9+6



Planned Acti ity eBpenditure / Planned Acti ity ty gi es yia planned act rate &(ic( youcan use to aluate your acti ity con%irmations in m%g orders. Dou can also de%ine yoo&n prices, *ut you (a e to run t(e price re aluation i% you &ant to re aluate your actuaacti ity prices.

. For stat. 'ey %igure &(at is t(e signi%icance o% sender G recei er cost elements G cocenters>

RR Stat 'ey %ig are not real account assignments. In simple traditional terms it is t(e *asto allocate or de%ine proportions &it( &(ic( t(e cost is allocated. SEFs are used tocalculate t(e de*it on a recei er o*@ect. ?(ese alues can *e used %or assessing commocosts &(ic( are used *y all t(e ot(er cost centers.

9. o& SEF &or's... Eindly gi e me ? Codes Also.

RR Dou create G plan SEF.

Create using EE7+ G P A$ t(e parameters o% SEF in EP4)+. oes any one 'no& &(at is So%t&are li%e cycle, it &as a uestion as'ed in aninter ie&.

. In 0 master &e (a e a option \2alance in local currency\ and \Account currency\.<(at does it mean>

9. In mo ement type";;#, &(at is alue G uantity string I 'no& it updates alues anduantities in 0 &it( miB o% aluation class, transaction 'ey modi%ier and 0 A/c. 2ut

(o& does it &or' &(en doing a m t type>

4. In FI &(en doing Special 0 transaction &(at determines t(e %ields8 statues o% t(escreen and &(y do &e (a e so many screens %ollo&ed *y it. Is it determined *y postingEeys> is it to determine Account type %or &(ic( &e are using t(e Special 0 and de*itand credit>

: So%t&are i%e Cycle,

Ans: it is not(ing *ut 1oad ;ap - %i e p(ases li'e, Pro@ect Preparation, 2lue print,1eali=ation, Final preparation and 0o-li e support.

: In 0 master &e (a e a option \2alance in local currency\ and \Account currency .<(at does it mean>

Ans: Account currency is t(at t(e 0 account in &(ic( currency do you &ant tomaintain. i% you decided t(at you &ant maintain in company code currency, you can posany currency in t(at account.I% not, you &ant to maintain separate currency %or t(at 0 t(en eBc(ange rate di%%eren&ill come *ecause t(e con ersion rate.

9+



2alance in local currency - some 0 account can]t *e maintain on open item *asis andcan]t in %oreign currency li'e clearing account and discount account etc., in suc( case youcan assign t(is indicator to s(o& t(e *alance in local currency.

. In mo ement type ";;#, &(at is alue G uantity string I 'no& it updates alues and

uantities in 0 &it( miB o% aluation class, transaction 'ey modi%ier and 0 A/c. 2ut(o& does it &or' &(en doing a m t type>

Ans: 2asically, t(e system does not 'no& &(ic( 0 (as to *e updated &it( &(at. (ere,&e are gi ing a direction to t(e system to update t(e data.

<(at you said is correctL t(e system &ill update t(e alue and ty in t(e material master.Dou &ould (a e seen some more %ields also, li'e ;o ement indicator, consumption,

alue string and transaction e ent 'ey etc.,

<(ile creating a PO, t(e system &ill ta'e t(e ;o ement type as a *ase, &it( ;?, it &ill

identi%y t(e ;I"mo ement indicator - used to de%ine &(et(er it is goods mo ement %or production order, purc(ase order, deli ery note etc#, and it &ill identi%y t(e consumptionli'e it is assets, or consumption or sales order# and it &ill identi%y t(e alue string " it ismust to assigned to mo ement type, t(roug( allocation o% alue string to mo ement typesystem &ill automatically identi%y t(e 0 # and it &ill post t(e entry "dr/cr#in t(e 0 *ased on t(e transaction and e ent 'ey %igure &(ic( is used to determine t(e de*it andcredit entry o% a 0

4. In Field Status 0roup t(ere are options li'e Suppress, optional, 1e uired, isplay. Sot(at it is %ollo&ed *y so many screens and it is determined *y posting 'ey. Its *ot( de*it"or# "2ot(# credit.

uestionnaire &it( Ans&ers %or SAP FI

<(at is t(e di%%erence *et&een company and company code>A company is t(e organi=ational unit used in t(e legal consolidation module to roll up%inancial statements o% se eral company codes.?(e Company Code is t(e smallest organi=ational[ nit %or &(ic( a complete sel%-contained set o% accounts can *e dra&n up %or purposes o% eBternal reporting.

o& many c(art o% accounts can *e attac(ed to a company code>One or more Operati e C(art o% Accounts can *e assigned to a company code. A COA

must *e assigned to a company code. ?(is COA is t(e operati e COA and is used in *ot(FI and CO. One C(art o% Account can *e assigned too many Company codes i.e.,multiple company codes can eit(er s(are t(e same or (a e separate COA. 2ut a companycode "Country speci%ic Company code or International Company code# can (a e acountry speci%ic COA also along &it( Operati e COA. ?(e lin' *et&een t(e regularCOA and t(e country COA appears in t(e alternate num*er %ield o% t(e 0/ masterrecord.

9 7



!g: I% a company]s su*sidiaries are located in *ot( S G ;eBico. <e need to con%igure Company codes - one %or S and anot(er %or ; Bico, %or eg +77 and ;+77. ?(e same&ay &e create COA]s one %or S G one %or ;eBico, SCA and ;QCA. ;eBico (asdi%%erent go t reporting re uirements t(an t(e S so &e &ill need to de%ine a companycode speci%ic to Country ;eBico and also create a country speci%ic COA to *e used, in

addition to normal COA. In tcode O2D)"Comp Code 0lo*al Parameters# o% CC ;+77&e de%ine normal COA i.e., SCA in C(art o% Accounts %ield and ;QCA in CountryC(art/Accts %ield.

<(at are su*stitutions and alidations> <(at is t(e precedent>Validations are used to c(ec' settings and return a message i% t(e prere uisite c(ec'condition is met.Su*stitutions are similar to alidationsL t(ey actually replace and %ill in %ield alues *e(ind t(e scenes &it(out t(e user8s 'no&ledge unli'e alidations t(at create on-screenmsgs to t(e user.

<(at is a controlling area>?(e Controlling Area is t(e central organi=ational unit &it(in CO module. It isrepresentati e o% a contained Cost Accounting en t &(ere costs and re enues can *emanaged.

e%ine relations(ip *et&een controlling area and company code>A controlling area may include one or more company codes &(ic( must use t(e sameoperati e c(art o% accounts as t(e controlling area. A Controlling Area can containmultiple company code assignments *ut a single company code can *e assigned to onlyone controlling area.

<(at is a %iscal year ariant>Fiscal Dear is a period o% + mont(s and SAP pro ides 4 special periods to postingad@ustment !ntries. Fiscal year determines posting periods. Posting periods are used toassign *usiness transactions. Fiscal year may *e year dependent or year independent.

<(at are special periods used %or>?(e Special periods in a %iscal year ariant can *e used %or t(ings li'e posting audit or taad@ustments to a closed %iscal year.

<(at do you mean *y year dependent in %iscal year ariants>Dear ependent: t(e %inancial year is same as calendar year. Starting %rom +st 3an to 9+

ec "&(ere posting periods and t(e calendar mont(s are e ual#Dear Independent: t(e %inancial year is di%%erent %rom calendar year Starting %rom +April to 9+st ;arc( "&(ere t(e posting period mont(s are not e ual to calendar yearmont(s#

<(at are s(ortened %iscal year> <(en are t(ey used>S(ortened Fiscal Dear: a %inancial year, &(ic( (as less t(an + periods.

9 +



.9-<e al&ays copy company code or &e can create manually also> I% possi*le gi ereasons also.

Ans&er: ?(ere are loads o% ta*les t(at get copied o er &(en copying co codes. ?(ismig(t *e incomplete in a manual copy, and (ence t(e manual route is not ad isa*le.

.4-In case o% APP, &(en *an' master data updated>

.J-Suppose in 774 I (a e depreciation 'ey ]A2Gin 77J depreciation 'ey I (a ec(anged to\C \. In &(at &ay my *alances &ould *e a%%ected li'e *alances o%depreciation, accumulated depreciation, assets etc.

Ans&er: ?(e di%%erence in t(e depreciation t(at is posted already and &(at s(ould *e posted &it( (istorical e%%ect &ill *e posted in t(e current accounting period.

.) o& many c(art o% accounts can *e assigned to company code &e can assign

company code to c(art o% account t(roug( O2) > $o& my uestion is in &(at &ay &ecan assign t(ree types o% c(art o% account to company code in one transaction code "Imig(t *e &rong pl= correct me#

Ans&er: ?(ree, alt(oug( t(e group and country c(art o% accounts are optional. ?(e groupc(art o% accounts is assigned to t(e operational c(art o% accounts, and t(e only mandatoCo is t(e Operational Co

. o& many %inancial statement ersions can *e assigned to co. code>

Ans&er: As many FSVs as you &ant can *e assigned to t(e co code i.e. +:n as o% Co

Code: FSV.

I (a e created Company Code and all ot(er con%iguration related to t(e C Code. Also in;; I (a e created purc(ase order, created endor, material etc. I couldn]t acti ate t(ePO due to t(e %ollo&ing error messages in red:

+. ;AI$?AI$ ?O !1A$C! I;I?S FO1 ?O !1A$C! E!D P! ACCO $?ASSI0$;!$?

. CO$?1O I$ ICA?O1S FO1 CO$?1O I$0 A1!A O $O? !QIS?.

I (a e assigned controlling area to company code and I could see t(e controlling area ineBistence ia master %ile and gl eri%ication.

+. ;AI$?AI$ ?O !1A$C! I;I?S FO1 ?O !1A$C! E!D P! ACCO $?ASSI0$;!$? -----R Please %ollo& t(is lin' ---R SP1O ----R ;;----R Purc(asing ---RPurc(ase Order ---R Set ?olerance limits %or price ariance ---R ere you (a e to set %o?olerance 'eys P! and S!. 3ust copy t(em %rom std co. code.

9 9



. CO$?1O I$ ICA?O1S FO1 CO$?1O I$0 A1!A O $O? !QIS?. -----R

In Controlling ---R 0eneral Controlling ---R ;aintain Controlling Area ---R ;aintainControlling Area ---R Acti ate Components/Control Indicators ---R Dou need to c(ec' i%you &ant to acti ate t(e order management/acti ity *ased costing/commitment

management etc.SAP FI FA

+. ?(ere is \company\ %ield in t(e Company Code glo*al settings. ?(e 1/9 (elp says t(atit is *eing used %or consolidation. <e can use 0roup C(art o% account to do t(e same.<(at is t(e signi%icance o% t(is %ield>

. <(en &e copy t(e COA, only one Fin Stat Version is *eing copied. A COA can (a emany Fin Stat Version. <(y copying o% COA allo&s only one Fin St Ver>

9. <(at are t(e in%ormation t(at are not copied to ne& company code &(en &e copycompany code>

4. <(et(er one group c(art o% account can *e assigned to Operational c(arts. For !g.I$?A and I$?2 is *eing used *y group o% company as OCA. <(et(er 0CA 01P can *eassigned to I$?A and I$?2>

+A#. Company is an organi=ational unit &(ic( is generally used in t(e legalconsolidation to roll up %inancial statements o% se eral company codes. A company caninclude one or more company codes. I% &e are going %or Consolidation , &e need to ent(e ) c(aracter alp(anumeric company identi%ier t(at relates to t(is company code.

Company Codes &it(in a Company must use t(e same c(art o% accounts and %iscal year.And %or consolidation purpose &e use 0roup COA &(erein &e lin' t(e Operating COAt(ru entering t(e 0 account no. o% t(e 0roup COA in t(e 0 Account o% t(e OperatingCOA.

A#. A %inancial statement ersion corresponds to t(e c(art o% accounts and &(ereinIndi idual "operational# accounts are assigned to t(e corresponding FS item on t(e lo&esle el o% t(is ersion. 2ut as %or t(e rollup o% Accounts is not possi*le in all t(e FSV&(ic( can *e copied, n rat(er can update manually n create multiple FSVs i% necessarydepending on t(e Financial Statements &(ic( are necessary %or t(e Organi=ation.

9A#. All t(e Organi=ational units "0lo*al ata# %or a company code &ill * copied to ne&company code upon using t(e copy %unction eBcept %or t(e transactional data.

4A#. Des, 0roup COA can *e assigned i.e., t(e 0 A/c.$o. is lin'ed to t(e 0 Accountso% t(e *ot( Operating COA . ?(at means 0roup COA consists o% ni ue set o% Accoun&(ic( can *e lin'ed to Op.COA 5+ and Op.COA 5 .

9 4



Ans: .$o.+. In t(e SAP system, consolidation %unctions in %inancial accounting are *ased on companies. A company can comprise one or more company codes. %or eBampCompany A (a e 4 company codes &(ic( is eBisting in di%%erent state and / or country.<(en Company A &ants to consolidated t(e accounts, it &ill gi e t(e common list o%accounts &(ic( in turn called group c(art o% accounts. 0roup c(art o% account is used to

de%ine/ list t(e 0 account uni%ormly %or all company codes.Ans: .$o. . In SAP 1/9 system, &ill allo& only one %inancial statement ersion %orsingle COA &(ic( you need to assign t(e same &(ile copying t(e COA. ?.code O2D

Ans: .$o.9. <(en you &ant to create FDV, PPV, COA etc %or ne& company code&(ic( is as same as eBisting company code, t(en you can copy all t(e in%ormation %romt(e source company code to t(e target company else &(ate er is re uired as per t(e ne&company code re uirement you can only copy t(e same, rest you can create as per t(ere uirement. %or eBample Fiscal year %or ne& company code may *e s(ortened %iscal&(ic( is di%%er %rom t(e eBisting company code. In t(is case, %iscal year %or ne& com

code you (a e to create and assign it to company code.Ans: .$o.4. Operational c(art o% accounts is somet(ing di%%er %rom t(e 0roup c(art o%accounts *ut 0roup c(art o% account can *e assigned to Operating c(art o% account + and

t(roug( 0 account no.

Operating c(art o% accounts: ?(e operating c(art o% accounts contains t(e 0 accountst(at you use %or posting in your company code during daily acti ities. Financialaccounting and controlling *ot( use t(is c(art o% accounts. Dou (a e to assign anoperating c(art o% account to a company code.

0roup c(art o% accounts: ?(e group c(art o% accounts contains t(e 0 accounts t(at areused *y t(e entire corporate group. ?(is allo&s t(e company to pro ide reports %or t(eentire corporate group

o& do I 'no& &(ic( target cost ersion &e are using>

?o %ind out &(ic( ersion is used %or your ?arget Cost, try t(is menu pat(

I;0 R Controlling --R Product Cost Controlling --R Cost O*@ect Controlling --R ProductCost *y Order --R Period-end Closing --R Variance Calculation --R e%ine ?arget CostVersions "tcode OEV)#.

o& do you c(ange t(e \Input taB code - Assets &it(out input taB\ alue %or a companyin Asset Accounting> ?ec(nically, (o& do you c(ange %ield ;<SE VA %ield in ta*le?7 9C> ?IA.

Dou can used transaction ]O2C ].

9 J



Via customi=ing: Asset accounting --R Integration &it( general ledger --R Assign inputtaB indicator %or non-taBa*le ac uisitions

1e uire 01 G IV report

Is t(ere any report on 01 pending %or IV>

Dou could try eBecuting program 1F<!1!77, &it(out postings.?(is is t(e same program &(ic( is used %or period end closing- regrouping o% 01/I1...*ut%or only a report do not create postings.

or

;ay *e transaction ;2JS can (elp you out.

1etained Pro%it Account

A%ter you run t(e 0 *alance carry %or&ard, you only manage to 'no& t(e *alance carry%or&ard %or t(e retained pro%it account *ut you don]t (o& muc( is actually post to t(e particular account. Dou (a e try almost all o% t(e standard report *ut still can]t %ind anyreport t(at can s(o& you t(e %igure.

?(e *alance carried %or&ard is only a ]calculated] %igure and not a ]posted] %igure. ?(e *rea'-up o% t(e retained earnings %igure is a aila*le &(en you run t(e *alance carried%or&ard report.

Dou can also deri e t(e *alance *y selecting only t(e PG Accounts %or t(e rele ant period. ?(e net *alance o% t(ese accounts s(ould e ual t(e retained earnings account.

AC payment con%iguration

2ased on 4.72. Is it possi*le to con%igure t(e system %or AC payments or do &e need tupgrade>

Dou can use 1FFO SU? to produce an AC %ile. Dou may (a e to use user eBits to&rite (eader and trailer records. Please read documentation on t(is program and it is sel%

eBplanatory.

oc'ing o% Planning ata in Pro%it Center Accounting

o& to loc' planning data in pro%it center accounting.

9 )



In 4.) * t(e transaction is SUA 1U6 7749 J - ;aintain Versions you can loc' ersions%or eac( %iscal year

C(anges in endor master

Is t(ere a report &(ic( s(o&s c(anges in endor master data. $ot only %or one li'e ;E74 or QE74 *ut %or a range li'e all c(anges in endors per ccode."s(ould *e similar to customer master transaction OVJ+#

Dou can used report \1FEA2 77\.

In t(e accounts paya*le reporting menu t(is program can *e %ound ia:Accounts paya*le --R Ade uacy and documentation --R ;aster data --R isplay o%

endor c(anges

" epending on your SAP ersion o% course#

2an' Statement pload

o& to use t(e program 1F!2EA?Q> ?(is creates t&o %iles S?A?!.?Q? andI?!;.?Q?.

o& are t(ese %iles imported into SAP>

?ry using program 1F!2EA77 to upload t(e t&o %iles.

- one is t(e (eader %ile containing t(e ouse *an' G account in%ormation along &it( t(edate and t(e statement num*er- t(e ot(er is t(e item details

Integration o% FICO &it( Ot(er ;odules

<(at are t(e steps %or integration o% FICO &it( ot(er modules S , ;; etc.>

Some *asic in%ormation:

FI-;;: ?(e integration *et&een FI-;; (appens in ?-code O2DC.+. <(en PO is created:

---- $o !ntry -----

. <(en 01 is posted

9



In entory Account dr "?ransaction Eey 2SQ in O2DC#?o 01I1 account "?.Eey <1Q in ?-code O2DC#

9. <(en In oice is posted

01I1 account r.Vendor account Cr.

4. Payment made to Vendor

Vendor A/c r?o 2an' Clearing A/c Cr.

Points to 'no& : ;o ement ?ypes, Assignment o% ;o ement types to ?-'eys "?-codeO;33#, Value string "I also need some in%ormation on t(is# , O;<$ and O;<2transactions.

---

?(ere is a close integration */& FI G ;;, actually document %lo&s %rom ;; to FI in t(e%ollo&ing areas suc( as,

+. ;o ement ?ypes:

sed to ena*le t(e system to %ind t(e prede%ined posting rules determining (o& t(eaccounts o% %inancial accounting system are to *e posted G to update t(e stoc' %ields int(e matrl master data."0oods 1eceipt, 0oods Issue, etc#

. Valuation Class:

Assignment o% material to grp o% gl account, used to determine t(e gl accounts t(at areupdated as a result o% goods mo ement.

9. ?ransaction/! ent 'ey:

sed to control t(e storage or %iling o% documents G assignment o% documents. sed todi%%erentiate */& arious transactions suc( as goods mo ement t(at occur in in entory

4. ;aterial ?ype:!ac( material s(ould assign mtrl type in mtrl master record used to update &(et(erc(anges made in ty are updated in material master record G c(ange in alue alsoupdated in stoc' account.

FI-S Integration: ?(e integration is done in ?-code VEOA

9 6



+. Sales Order Created

---$o !ntry---

. P0I done "0oods issue#

Cost o% 0oods Sold r "Con%igured in O2DC 022 ?-Eey#?o In entory Account

9. 2illing document released to Accounting

Customer Account r.?o Sales 1e enue Account "!1 ?-'ey in Pricing procedure#

$ote : ?(e 0 account is assigned to t(is !1 in VEOA

4. Payment 1ecei ed2an' Clearing A/c r

Customer A/c Cr.

Points to Eno& : 0ood to understand t(e pricing procedure and (o& t(e di%%erenttransaction 'eys are used li'e !1 , !1S etc.

!ntering !Bc(ange 1ate

Dou usedO276 to enter t(e eBc(ange rate ratio "%rom# and ration "to#.

?(ere are t(ree type o% !Bc(ange rate :-

+. ! 1O !uro ollar

. ; Standard translation at a erage rate

9. 1 !Bc(ange rate %or currency re aluation

Some Important ?codes %or FI 0 A1 AP Asset

? Codes etails

Financial Accounting

SP1O !nter I;0

OQ7 Company Code - Create, C(ec', elete

9



OQ79 Create 2usiness Area

OE2 Functional Areas

O24J Create Credit Control Area

O2 ;aintain Fiscal Dear Variant

O29 Assign Co. Code to Fiscal Dear Variant

O2+9 Creation o% C(art o% Account "CoA#

O2D Copy C(art o% Account "CoA#

O2D ?ransport C(art o% Account

O2 4 e%ine Account 0roupO2D Copy 0 Accounts %rom t(e C(art to Co. Code

O2J9 e%ine 1etained !arnings

O2J6 ;aintain Financial Statement Versions

O2C4 ;aintain Field Status Variant

O22O e%ine Posting Period Variant

O2A e%ine ocument ?ype G $um*er 1anges

O24+ ;aintain Posting Eeys

O2A4 Create ?olerance 0roups

F2$+ Create 0 $um*er 1anges

O2 + Automatic Posting ocumentation

F2EP Automatic Account AssignmentO2DC ;; Automatic Account Assignment

O2D) !nter 0lo*al Parameters

FS77 Creation o% 0 ;aster 1ecords

997



"F-7 # Posting o% 0 ?ransactions

"F279# isplay o% 0 ocument

"FS+7$# isplay o% 0 Accounts

O24) e%ine Interest Calculation ?ypes

O2 9 e%ine Vendor Account 0roup

"QE7+# Creation o% Vendor ;aster

"F-49# Purc(ase In oice Posting

"FE+7$# isplay Vendor Account

F++ e%ine ouse 2an' O226 ;aintain ?erms o% Payment "?oP#

O2 Creation o% Customer Account 0roup

O2A9 Customer ?olerance 0roups

"Q 7+# Creation o% Customer ;aster

"F +7$# isplay Customer Account

"F- 6# Incoming Payment Posting

O2)+ e%ine unning Area

!C76 Copy 1e%erence C(art o% epreciation "Co #

OA 2 e%ine epreciation Area

OAO2 Assign C(art o% epreciation to Co. Code

OAOA e%ine Asset ClassAO 7 Assignment o% Account in Asset Class

OAD etermination o% epreciation Area in Asset Class

"AS7+# Creation o% Asset ;aster

99+



"AS++# Creation o% Su* Asset

"F- 7# Asset Purc(ase Posting

"AFA2# epreciation 1un

"F- # Asset Sale Posting

"A<7+$# Asset !Bplorer

SAP FI ?ransaction Code ist +

o& to re erse cleared documents>?(e %ollo&ing procedure is to *e %ollo&ed to re erse t(e cleared document.

+. 1eset t(e cleared document and re erse t(e document.Pat( Accounting ---R %inancial Accounting ---R C/ ---R ocument---R 1eset Cleareditems - ?. code : F21AIn t(is screen select resetting and re erse radio *utton and gi e t(e re ersal reason. : 7+and sa e t(e settings.

F-7+ !nter Sample ocument

F-7 !nter 0/ Account Posting

F-79 Clear 0/ Account

F-74 Post &it( Clearing

F-7J Post Foreign Currency Valuation

F-7) Post Incoming Payments

F-7 Post Outgoing Payments

F-+6 Payment &it( Printout

F-+ 1e erse Statistical PostingF- 7 1e erse 2ill ia*ility

F- + !nter ?rans%er Posting

F- !nter Customer In oice

99



F- 9 1eturn 2ill o% !Bc(ange Pmt 1e uest

F- J 1e erse C(ec'/2ill o% !Bc(.

F- ) Incoming Payments Fast !ntry

F- !nter Customer Credit ;emo

F- 6 Post Incoming Payments

F- Post Customer o&n Payment

F-97 Post &it( Clearing

F-9+ Post Outgoing Payments

F-9 Clear CustomerF-99 Post 2ill o% !Bc(ange sage

F-94 Post Collection

F-9J Post For%aiting

F-9) 2ill o% !Bc(ange Payment

F-9 Customer o&n Payment 1e uest

F-96 !nter Statistical Posting

F-9 Clear Customer o&n Payment

F-47 2ill o% !Bc(ange Payment

F-4+ !nter Vendor Credit ;emo

F-4 !nter ?rans%er Posting

F-49 !nter Vendor In oiceF-44 Clear Vendor

F-4) 1e erse 1e%inancing Acceptance

F-4 o&n Payment 1e uest

999



F-46 Post Vendor o&n Payment

F-4 Customer $oted Item

F-J+ Post &it( Clearing

F-J Post Incoming Payments

F-J9 Post Outgoing Payments

F-J4 Clear Vendor o&n Payment

F-JJ !nter Statistical Posting

F-J) 1e erse Statistical Posting

F-J Vendor $oted ItemF-J6 Payment &it( Printout

F-J Payment 1e uest

F-)7 ;aintain ?a*le: Posting Periods

F-) ;aintain ?a*le: !Bc(ange 1ates

F-)9 Par' Vendor In oice

F-)4 Par' Customer In oice

F-)J Preliminary Posting

F-)) Par' Vendor Credit ;emo

F-) Par' Customer Credit ;emo

F- 7 Ac uisition %rom purc(ase &. endor

F- + Asset ac uis. to clearing accountF- Asset 1etire. %rm Sale &/ Customer

F.7+ A2AP/4 1eport: 2alance S(eet

F.7 Compact 3ournal

994



F.79 1econciliation

F.74 0/ : Create Foreign ?rade 1eport

F.7J Foreign Currency Val.: Open Items

F.7) Foreign Currency Valuation:0/ Assts

F.7 0/ : 2alance Carried For&ard

F.76 0/ : Account 2alances

F.7 0/ : Account ist

F.7A 0/ : F?1 1eport on is'

F.72 0/ : Create to 4F.+7 0/ : C(art o% Accounts

F.++ 0/ : 0eneral edger %rom oc.File

F.+ Ad ance ?aB 1eturn

F.+9 A2AP/4 1eport: Automatic Clearing

F.+4 A2AP/4 1eport: 1ecurring !ntries

F.+J A2AP/4 1eport: ist 1ecurr.!ntries

F.+) A2AP/4 1eport: 0/ 2al.Carried F&d

F.+ A2AP/4 1eport: Cust.2al.Con%irmation

F.+6 A2AP/4 1eport: Vend.2al.Con%irmation

F.+ 0/ : 0oods/In oice 1ecei ed Clearing

F.+A Customer/Vendor StatisticsF.+2 ead O%%ice and 2ranc( IndeB

F. 7 A/1: Account ist

F. + A/1: Open Items

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F. A/1: Open Item Sorted ist

F. 9 A/1: Account 2alances

F. 4 A/1: Interest %or ays O erdue

F. J 2ill o% !Bc(ange ist

F. ) A/1: 2alance Interest Calculation

F. A/1: Periodic Account Statements

F. 6 Customers: 1eset Credit imit

F. A/1: Set p In%o System +

F. A Calc.cust.int.on arr.: Post "&/o OI#F. 2 Calc.cust.int.on arr.: Post"&it( OI#

F. C Calc.cust.int.on arr.: &/o postings

F. Customrs: FI-S mast.data comparison

F. ! 1econciliation 2t&n A%%iliated Comps

F. F ;anagement Acct 0roup 1econciliation

F. 0 Create Account 0roup 1econcil. 0/

F.97 A/1: ! aluate In%o System

F.9+ Credit ;anagement - O er ie&

F.9 Credit ;anagement - ;issing ata

F.99 Credit ;anagement - 2rie% O er ie&

F.94 Credit ;anagement - ;ass C(angeF.9J Credit ;aster S(eet

F.9) Ad .1et.on Sls/Pur.Form Printout" !#

F.9 Ad .rept.tB sls/purc(.%orm print "2!

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F.96 ?rans%er Posting o% e%erred ?aB

F.9 C FI ;aint. ta*le ?74 "2ill!Bc?yp#

F.47 A/P: Account ist

F.4+ A/P: Open Items

F.4 A/P: Account 2alances

F.44 A/P: 2alance Interest Calculation

F.4J A/P: Set p In%o System +

F.4) A/P: ! aluate In%o System

F.4 Vendors: calc.o% interest on arrearsF.46 Vendors: FI-;; mast.data comparison

F.4A Calc. end.int.on arr.: Post "&/o OI#

F.42 Calc. end.int.on arr.: Post"&it( OI#

F.4C Calc. end.int.on arr.: &/o postings

F.J7 0/ : Pro%ita*ility Segment Ad@ustmnt

F.J+ 0/ : Open Items

F.J 0/ : Acct 2al.Interest Calculation

F.J9 0/ : Account Assignment ;anual

F.J4 0/ : Structured Account 2alances

F.J) elete 1ecurring ocument

F.J 0/ : elete Sample ocumentsF.J6 OI 2al.Audit ?rail: %r. ocument File

F.J Accum.Clas.Aud.?rail: Create !Btract

F.JA Accum.Clas.Aud.?rail: ! al.!Btract

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F.J2 Accum.OI Aud.?rail: Create !Btract

F.JC Accum.OI Audit ?rail: isplay !Btr.

F.J 0/ : pdate 2al. S(eet Ad@ustment

F.J! 0/ : Post 2alance S(eet Ad@ustment

F.JF 0/ : 2alance S(eet Ad@ustment og

F.J0 0/ : Su*se .Ad@ustment"2A/PC# Sp.!rA

F.JI 0/ : Ad .1ep.%.?B on Sls/Purc(.&.3ur

F.)+ Correspondence: Print 1e uests

F.) Correspondence: Print Int. ocumentsF.)9 Correspondence: elete 1e uests

F.)4 Correspondence: ;aintain 1e uests

F.)J Correspondence: Print etters "Cust#

F.)) Correspondence: Print etters "Vend#

F. 7 2ill/!Bc(ange Pmnt 1e uest unning

F. + ;! &it( is': 2/!Bc(a. Presentation

F. J !Btended 2ill/!Bc(ange In%ormation

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F. 6 C FI ;aintain ?a*le ?74J2

F. C FI ;aintain ?a*le ?74J0

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F. 7 C FI ;aintain ?a*le ?74JF

F. + C FI ;aintain ?a*le ?74J

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F. 9 ;aintain 2ill ia*ility and 1em.1is'

F. 0eneral edger: 1eport Selection

F. 6 Vendors: 1eport Selection

F. Customers: 1eport Selection

F/ A Create Pricing 1eport

F/ 2 C(ange pricing reports

F/ C isplay pricing reports

F/ !Becute pricing reportsF77 SAPo%%ice: S(ort ;essage

F777 Accounting

F7+7 A2AP/4 1eporting: Fiscal Dear C(ange

F7+$ e*it position 1A single re ersal

F7+O Vacancy 1 single re ersal

F7+P Accruals/de%errals single re ersal

F7+ e*it position ;C single re ersal

F7+1 ;C settlement single re ersal

F7+S 1e erse Periodic Posting

F7+? 1e erse Acc./ e%. 0eneral Contract

F747 1eorgani=ationF74+ 2an' ;aster ata Arc(i ing

F74 0/ Accounts Arc(i ing

F749 Customer Arc(i ing

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F62C C FI ;aintain ?a*le ?2EFE

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F620 ;aintain 0lo*al ata %or F+++

F62 Inconsistencies ?74 I and ?74 D

F623 ;aintain Clearing Accts "1ec.2an'#

F62E ;aintain A !-Compati*le Pmnt ;et(ods

F62; ;aintain num*.range: Payment re uestF62$ Corr.Acctg ocuments Payment 2loc'

F62O Payment re uest arc(i ing

F621 e els %or Payment 1e uests

F62S etail display o% payment re uests

F62? isplay Payment 1e uests

F62 Create payment runs automatically

F62V 1e ersal o% 2an'-to-2an' ?rans%ers

F62< 1eset Cleared Items: Payt 1e uests

F62 F+++ Customi=ing

F6QQ Payment 1e uest $o. 1anges EI9-F62;

FA9 Call up report &it( report ariantFAEA Con%ig.: S(o& isplay Format

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FA1A S FI-A1I ;aint. ta*le ?7)+P/

FA12 C FI-A1I ;aint. ta*le ?7)+1

FA1I A1 Inter%ace: ?(ird-party applicatns

FA1D ?a*le ?7)+S

FA1 ?a*le ?7)+V

FAQ+ 2C sample SAP ! .+

FAQ 2C sample SAP ! .+

F277 Accounting !diting Options

F27+ Post ocumentF27 C(ange ocument

F279 isplay ocument

F279 isplay ocument/Payment sage

F274 ocument C(anges

F27J Post &it( Clearing

F27JUO Post &it( clearing

F27 Control ?otals

F276 1e erse ocument

F27 C(ange ine Items

F2+7 In oice/Credit Fast !ntry

F2++ Post eld ocumentF2+ 1e uest %rom Correspondence

F2+9 1elease %or Payments

F2+ Clear Customer

94



F2+E Clear Vendor

F2+S Clear 0/ Account

F2 + !nter Statistical Posting

F2 1e erse Statistical Posting

F29+ !nter $oted Item

F24+ Post ?aB Paya*le

F2J7 0/ Acct Pstg: Single Screen ?rans.

F2)7 !nter Incoming In oices

F2)J !nter Incoming Credit ;emosF2 7 !nter Outgoing In oices

F2 J !nter Outgoing Credit ;emos

F2 C(ec' i% ocuments can *e Arc(i ed

F2A+ Customer o&n Payment 1e uest

F2A Post Customer o&n Payment

F2A9 Clear Customer o&n Payment

F2A) Vendor o&n Payment 1e uest

F2A Post Vendor o&n Payment

F2A UO Post Vendor o&n Payment

F2A6 Clear Vendor o&n Payment

F2A6UO Clear Vendor o&n PaymentF22+ Post Foreign Currency Valn

F22A isplay Acct etermination Con%ig.

F22P ;aintain Acct etermination Con%ig.

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F2C3C C FI ;aint. ?a*les ?C3U?1A$SAC?IO$S

F2C3C9 C FI ;aintain ?a*les ?C3UP1I$?

F2COPD Copy Function ;odule

F2 + !nter 1ecurring !ntry

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F2 9 isplay 1ecurring !ntryF2 4 isplay 1ecurring !ntry C(anges

F2 J 1eali=e 1ecurring !ntry

F2 !nter 1ecurring !ntry

F2 F ;enu 2an ue de France

F2!+ Create Payment Ad ice

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F2!9 isplay Payment Ad ice

F2!) elete Payment Ad ice

F2! Add to Payment Ad ice Account

F2F+ C67 1eporting ;inus Sp.0/ Ind.

F2F Financial ?ransactionsF2F9 Control 1eport

F2F4 o&nload ocuments

F2FJ 1eports ;inus Vendor Accounts

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F2F6 C64 1eports

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F2 $ Vendor ine Items

F2 9 isplay 0/ Account ine Items

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F2 4 C(ange 0/ Account ine Items

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F2 J isplay Customer ine Items

F2 J$ Customer ine Items

F2 ) C(ange Customer ine Items

F2 )$ Customer ine ItemsF2;+ !nter Sample ocument

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F2;9 isplay Sample ocument

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F2;A isplay unning Procedure

F2;! 2an's

F2;P ;aintain unning Procedure

F2$+ Accounting ocument $um*er 1anges

F2$ $um*er 1ange ;aintenance: FIUPDO1

F2P+ !nter Payment 1e uest

F21+ Post &it( 1e%erence ocument

F21 Post ocumentF21A 1eset Cleared Items

F21C 1eset Cleared Items "Payment Cards#

F2S+ !nter Accrual/ e%erral oc.

F2?A isplay ?eBt etermin.Con%iguration

F2?P ;aintain ?eBt etermin.Con%iguration

F2 C(ange Intercompany ocument

F2 9 isplay Intercompany ocument

F2 6 1e erse Cross-Company Code ocument

F2V7 Post Par'ed ocument

F2V+ Par' ocument

F2V C(ange Par'ed ocumentF2V9 isplay Par'ed ocument

F2V4 C(ange Par'ed ocument " eader#

F2VJ ocument C(anges o% Par'ed ocuments

94)



F2V) Par'ed ocument X

F2V2 Post Par'ed ocument

F2<+ !nter 2ill o% !Bc(ange Pmnt 1e uest

F2< Post 2ill o%!Bc(.acc.to Pmt 1e uest

F2<9 Post 2ill o% !Bc(ange sage

F2<4 1e erse 2ill ia*ility

F2<J Customer C(ec'/2ill o% !Bc(ange

F2<) Vendor C(ec'/2ill o% !Bc(ange

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F2<! 2ill/!Bc(.Presentatn - International

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F2<1 C FI ;aintain ?a*le ?74J<

F2<S C FI ;aintain ?a*le ?74)s

F2 7 isplay/!dit Payment Proposal

F2 + Post Incoming PaymentsF2 Post Outgoing Payments

F2 9 Incoming Payments Fast !ntry

F2 4 Payment &it( Printout

94

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F2 J Print C(ec' For Payment ocument

F2 6 isplay Payment 1un

F2 A isplay Pmnt Program Con%iguration

F2 0 Failed Customer Payments

F2 P ;aintain Pmnt Program Con%iguration

FC+7 Financial Statements Comparison

FC++ ata !Btract %or FI ?rans%er

FC67 ocument C67

FC6 ocument C6FCAA C(ec' Arc(i ing

FCC+ Payment Cards: Settlement

FCC Payment Cards: 1epeat Settlement

FCC9 Payment Cards: elete ogs

FCC4 Payment Cards: isplay ogs

FCC1 Payment Card ! aluations

FC + isplay C(ec' In%ormation

FC isplay Payment ocument C(ec's

FC 9 Void C(ec's

FC 4 1enum*er C(ec's

FC J Create C(ec' In%ormationFC ) C(ange C(ec' In%ormation/Cas( C(ec'

FC 1eprint C(ec'

FC 6 1e erse C(ec' Payment

946



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FC A C(ec' arc(i ing

FC 2 C(ec' retrie al

FC elete Payment 1un C(ec' In%ormation

FC ! elete Voided C(ec's

FC F elete ;anual C(ec's

FC 0 elete cas(ing/eBtract data

FC I C(ec' ots

FC E C(ec' ?racing Initial ;enuFC $ C(ec' 1egister

FC 1 Online Cas(ed C(ec's

FC ? C(ange c(ec'/payment allocation

FC Create 1e%erence %or C(ec'

FC V C FI ;aintain ?a*le ?VOI

FC Q C(ec' !Btract - Creation

FCI<C 2< Customi=ing %or CS

FCI< 77 o&nload In%oO*@ect teBt

FCI< +7 o&nload In%oO*@ect (ierarc(ies

FCE1 International cas(ed c(ec's

FC;; C FI Preparations %or consolidationFC;$ FI Initial Consolidation ;enu

FCV+ Create A/1 Summary

FCV elete A/1 Summary

94



FCV9 !arly <arning ist

FCU2<U2!Q 2usiness !Bplorer Analyser

FCU2<U1SA+ 2< Administrator <or'*enc(

FCU2<U1S ! !?! elete 2< uery O*@ects

FCU2<U1S V ;aintain 2< Varia*les

F -+ $um*er range maintenance: FVV U1A$

F 7+ Create Customer "Accounting#

F 7 C(ange Customer "Accounting#

F 7 CO1! ;aintain customerF 79 isplay Customer "Accounting#

F 74 Customer C(anges "Accounting#

F 7J 2loc' Customer "Accounting#

F 7) ;ar' Customer %or eletion "Acctng#

F 76 Con%irm Customer Indi idually"Actng#

F 7 Con%irm Customer ist "Accounting#

F +7 Customer Account 2alance

F +7$ Customer 2alance isplay

F +7$A Customer 2al. isplay &it( <or'list

F ++ Customer Account Analysis

F +J ?rans%er customer c(anges: sendF +) ?rans%er customer c(anges: recei e

F 4 Credit imit C(anges

F 9 C(ange Customer Credit ;anagement

9J7



F 99 isplay Customer Credit ;anagement

F 9 Credit ;anagement ;ass C(ange

F C oans customi=ing menu

F F Cas( ;anagement Implementation ?ool

F I7 !Becute 1eport

F I+ Create 1eport

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F I4 Create FormF IJ C(ange Form

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F I2 2ac'ground Processing

F IC ;aintain Currency ?ranslation ?ype

F IE ;aintain Eey Figures

F I; 1eport ;onitor

F IO ?ransport 1eports

F IP ?ransport Forms

F I Import 1eports %rom Client 777

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F I? ?ranslation ?ool - rilldo&n 1eportF IV ;aintain 0lo*al Varia*le

F IQ 1eorgani=e rilldo&n 1eports

F ID 1eorgani=e 1eport ata

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F I 1eorgani=e Forms

F E49 Credit ;anagement - ;aster ata ist

F ;$

F OO 2orro&er]s notes order o er ie&

F ?A ?emSe/1!0 ? ata Administration

F ?? ?reasury ata ;edium Administration

F!2A Postprocess !lectronic 2an' Statmt

F!2C 0enerate ;ulticas( %ormat

F!2;S0 isplay Internet ;essagesF!2OAS 1e uest Account Statement ia OFQ

F!2OFQ OFQ Functions

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F!2S?S Searc( String Searc( Simulation

F!S1 Importing o% PO1 File "S&it=erland#

F! 2 Ad@ust VI2!PP a%ter ! 1O con ersion

F! I 1eal !state Implementation 0uide

FFX9 Send planning data to central system

FFX4 1etrie e planning data

FFXJ 1etrie e transmission results

FFX) C(ec' settingsFFX C(ec' all eBternal systems

FFXA ;aintain ?1-C; su*systems

FFX2 Con ert Planning 0roup

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FFXC Con ert planning le el

FFX Con ert *usiness areas

FFX isplay transmission in%ormation

FFXS isplay transmission in%ormation

FFXQ Con%igure t(e central ?1-C; system

FF-+ Outstanding C(ec's

FF- Outstanding 2ills o% !Bc(ange

FF-9 Cas( ;anagement Summary 1ecords

FF-4 C;F ata In Accounting ocumentsFF-J C;F 1ecords %r.;aterials ;anagement

FF-) C;F 1ecords %rom Sales

FF- Forecast Item 3ournal

FF-6 Payment Ad ice 3ournal

FF- 3ournal

FF.+ Standard 0/ Account Interest Scale

FF.9 0/ Account Cas(ed C(ec's

FF.4 Vendor Cas(ed C(ec's

FF.J Import !lectronic 2an' Statement

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FF. Payment Ad ice ComparisonFF.6 Print Payment Orders

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FF. 0enerate payt re . %rom ad ices

9J9



FF/+ Compare 2an' ?erms

FF/ Compare alue date

FF/9 Arc(i e ad ices %rom *an' statements

FF/4 Import electronic c(ec' deposit list

FF/J Post electronic c(ec' deposit list

FF/) eposit/loan mgmt analysis/posting

FF/ eposit/loan management int accruals

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FF/ Compare Ad ices &it( 2an' StatementFF)9 Create Planning ;emo 1ecord

FF)J ist o% Cas( ;anagement ;emo 1ecords

FF) ;anual 2an' Statement

FF)6 ;anual C(ec' eposit ?ransaction

FF)A !dit Cas( ;gmt Pos Payment Ad ices

FF)2 !dit li uidity %orecast planned item

FF 7 Cas( ;gmt Posit./ i uidity Forecast

FF + Cas( Position

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FF 9 Cas( Concentration

FF 4 se Program to Access Cas( ConcntnFF A Cas( Position

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FF:+ ;aintain eBc(ange rates

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FF<+ <ire Aut(ori=ation

FF<1 Post Payment 1e uests %rom Ad ice

FF<1U1! !S?S Create Payment 1e uests %rom Ad ice

FFU+ Standard 0/ Account Interest ScaleFFU9 0/ Account Cas(ed C(ec's

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FFUJ Import !lectronic 2an' Statement

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SAP FI ?ransaction Code ist

F0 FleBi*le 0/ : 1eport Selection

F0I7 !Becute 1eport

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F0IC ;aintain Currency ?ranslation ?ype

F0IE ;aintain Eey Figures

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F0;7 Special Purpose edger ;enu

F01P 1eport Painter

F01< 1eport <riter ;enu

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FI79 isplay 2an'

FI74 isplay 2an' C(anges

FI7) ;ar' 2an' %or eletionFI7 C(ange Current $um*er 1ange $um*er

FI+ C(ange ouse 2an's/2an' Accounts

FI+ CO1! C(ange ouse 2an's/2an' Accounts

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FI+9 isplay ouse 2an's/2an' Accounts

FI22 2an' c(ain determination

FI2C Scenarios %or 2an' C(ain etermine.

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FI?PUS!??I$0S Settings %or ?ra el Planning

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F3AJ In%l. Ad@. o% Open 1ecei a*les " C#

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FE79 isplay Vendor "Accounting#

FE74 Vendor C(anges "Accounting#

FE7J 2loc' Vendor "Accounting#

FE7) ;ar' Vendor %or eletion "Acctng#

FE76 Con%irm Vendor Indi idually "Acctng#

FE7 Con%irm Vendor ist "Accounting#

FE+7 Vendor Account 2alance

FE+7$ Vendor 2alance isplayFE+7$A Vendor 2alance isplay

FE+J ?rans%er endor c(anges: recei e

FE+) ?rans%er endor c(anges: recei e

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FEI Import 1eports %rom Client 777

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FEI? ?ranslation ?ool - rilldo&n 1eport.

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F 2+ Post processing oc'*oB ata

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F;M+ ;aintain F; ;ain 1ole e%inition

F;M isplay F; Amount 0roups

F;M9 ;aintain F; Amount 0roups

F;M4 isplay F; 2udget ine 0roups

F;MJ ;aintain F; 2udget ine 0roupsF;M) isplay F; ocument Classes

F;M ;aintain F; ocument Classes

F;M6 isplay F; Acti ity Categories

F;M ;aintain F; Acti ity Categories

F;MA isplay oc.Class--R oc.Cat. Assgmt

F;M2 ;aintain oc.Clase--R oc.Cat.Assgmt

F;79 isplay F; ocument

F; + C(ange Original 2udget

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F; J C(ange Supplement

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F; ! C(ange 2udget ocument

F; F isplay 2udget ocument

F; 0 Funds Center ierarc(y

F; ;aintain Funds Center ierarc(y

F; I Create Funds Center

F; S isplay Funds Center

F; ? C(ange 1eleases

F; C(ange Funds CenterF; V isplay 1eleases

F;9 isplay Commitment Item ierarc(y

F;90 Commitment Item ierarc(y

F;9 ;aintain Commitment Item ierarc(y

F;9I Create Commitment Item

F;9$ Commitment Items %or 0/ Accounts

F;9S isplay Commitment Item

F;9 C(ange Commitment Item

F;46 C(ange Financial 2udget: Initial Scn

F;46U+ PS-C;: Create Planning ayout

F;46U PS-C;: C(ange Planning ayoutF;46U9 PS-C;: isplay Planning ayout

F;4 isplay Financial 2udget: Init.Scrn

F;40 2udget Structure !lement ierarc(y

9)+



F;JI Create Fund

F;JS isplay Fund

F;J C(ange Fund

F;JU ! elete %und preselection

F;JU ISP isplay %und preselection

F;JUS! Preselection Fund

F;)I Create Application o% Funds

F;)S isplay Application o% Funds

F;) C(ange Application o% FundsF; + ;aintain Co er Pools

F; Assign F; Acct Asst to Co er Pool

F; 6 C(aract.0roups %or Co er Pools

F; 0rouping C(ars %or Co er Pool

F; A isplay Co er !ligi*ility 1ules

F; I Create Attri*utes %or F; Acct Asst

F; P ;aintain Co er !ligi*ility 1ules

F; S isplay Co er !ligi*ility 1ules

F; ;aintain Co er !ligi*ility 1ules

F; 2 Copy 2udget Version

F; C Plan ata ?rans%er %rom COF; oc' 2udget Version

F; ! nloc' 2udget Version

F; F elete 2udget Version

9)



F; 0 1oll p Supplement

F; 1oll up Original 2udget

F; I 1oll p 1eturn

F; 3 1oll p 1eleases

F; E C(ange 2udget Structure

F; isplay 2udget Structure

F; ; elete 2udget Structure

F; $ 0enerate 2udget O*@ect

F; P 1econstruct 2udget istr*td ValuesF; ?otal p 2udget

F; < Ad@ust Funds ;anagement 2udget

F;A+ ;atc(ing: ?otals and 2alances "C2;#

F;A ;atc(ing: C2; ine Items and ?otals

F;A9 ;atc(ing: FI ine Items "C2;#

F;A4 ;atc(ing: FI 2an' ine Items "C2;#

F;AA ;atc(ing: ine Items and ?otals "F;#

F;A2 ;atc(ing: FI F; ine Items

F;AC e eling: F; Commitment ine Items

F;A e eling: FI-F; ?otals 1ecords

F;A! isplay C(ange ocumentsF;AF e el ine Items and ?otals Items

F;27 CO ocument ?rans%er

F;2+ isplay Security Prices-Collect.

9)9



F;2I se 1e enues to Increase !Bpend.2dgt

F;2 77J FIF; 2udget ata !Bport

F;2 77) FIF; 2udget ata Import

F;2V Acti ate A aila*ility Control

F;C Customi=ing in ay-to- ay 2usiness

F;C2 1eassignment: ocument Selection

F;CC 1eassignment: F;-CO Assignment

F;C 1eassignment: elete <or' ist

F;C0 1eassignment: O erall AssignmentF;C$ 1eassignment: Supplement.Acct Assgt

F;C1 1eassignment: isplay <or' ist

F;C? 1eassignment: ?rans%er

F; + C(ange Carry %or&ard 1ules

F; isplay Carry %or&ard 1ules

F; ; ;onitor Closing Operations

F; S Copy Carry %or&ard 1ules

F; ? isplay Carry %or&ard 1ules

F;!+ Import Forms %rom Client 777

F;! Import 1eports %rom Client 777

F;!9 ?ransport FormsF;!4 ?ransport 1eports

F;!J 1eorgani=e Forms

F;!) 1eorgani=e rilldo&n 1eports

9)4



F;! 1eorgani=e 1eport ata

F;!6 ;aintain 2atc( Variants

F;! ?ranslation ?ool - rilldo&n

F;!2 Structure 1eport 2ac'grnd Processing

F;! SAP-!IS: ierarc(y ;aintenance

F;!E F;CA: Create rilldo&n 1eport

F;! F;CA: C(ange rilldo&n 1eport

F;!; F;CA: isplay rilldo&n 1eport

F;!$ F;CA: Create FormF;!O F;CA: C(ange Form

F;!P F;CA: isplay Form

F;! F;CA: 1un rilldo&n 1eport

F;!1 F;CA: rilldo&n ?ool ?est ;onitor

F;! 1O+ Create !uro F; Area

F;! 1O 1e%res( !uro ;aster ata

F;! 1O9 isplay !uro F; Areas

F;! 1O4 eacti ate !uro F; Areas

F;!V ;aintain 0lo*al Varia*le

F;F7 Payment Selection

F;F+ 1e enue ?rans%erF;0+ F;: Create Commitment Item 0roup

F;0 F;: C(ange Commitment Item 0roup

F;09 F;: isplay Commitment Item 0roup

9)J



F;04 F;: elete Commitment Item 0roup

F;0J 0enerate 2S O*@ects %r.Cmmt Item 0rp

F; C C(ec' 2udget Structure !lements in 1

F; 0 0enerate 2udget Struc !lements in 1

F; 00 0enerate 2S !lements %. Se eral Funds

F; ;aster ata C(ec'

F; IS? Apportion ocument in F;

F; V 2udget ;emo ?eBts

F;IA isplay 1ules %or 1e s.Incr.2udgetF;I2 Increase 2udget *y 1e enues

F;IC 0enerate Additional 2udget Incr. ata

F;I elete 1ules %or 1e s Incr. 2udget

F;IP ;aintain 1ules %or 1e s.Incr.2udget

F;IS isplay 1ules %or 1e s.Incr.2udget

F;I ;aintain 1ules %or 1e s.Incr.2udget

F;3+ Fiscal Dear Close: Select Commitment

F;3+U?1 Settlement: Select Commitment

F;3 Fiscal Dear Close: Carr.F&d Commts

F;3 U?1 Settlement: ?rans%er Commitment

F;39 1e erse Commitments Carry %or&ardF;3A 2udget Fiscal Dear Close: Prepare

F;3AU?1 2udget Settlement: Prepare

F;32 etermine 2udget Dear-!nd Closing

9))



F;P elete Financial 2udget Version

F;17 1econstruct Par'ed ocuments

F;1+ Actual/Commitment 1eport

F;1 Actual/Commitment per Company Code

F;19 Plan/Actual/Commitment 1eport

F;14 Plan/Commitment 1eport &. ierarc(y

F;1JA + Period Forecast: Actual and Plan

F;1)A ?(ree Period isplay: Plan/Actual

F;1A Access 1eport ?reeF;12 Access 1eport ?ree

F;1!UA1C Arc(i e !armar'ed Funds

F;1!U!< 7+ !armar'ed Funds: !uro Preprocessing

F;1!U!< 7 !armar'ed Funds: !uro Post processing

F;1!US!1 E Close !armar'ed Funds

F;1P+6 Clear Su*se uent Postings

F;SS isplay Status Assignment

F;S C(ange Assigned Status

F; 7 isplay Funds 1eser ation oc.?ypes

F; + ;aintain Funds 1eser ation oc.?ypes

F; isplay Funds 1eser tn Fld VariantsF; 9 ;aintain Funds 1es tn Field Variants

F; 4 isplay Funds 1eser ation Fld 0roups

F; J ;aintain Funds 1eser atn Fld 0roups

9)6



F; ) isplay Funds 1eser tn Field Selctn

F; ;aintain Funds 1es tn Field Selection

F; 6 isplay ?emplate ?ype %or Fds 1es tn

F; ;aintain ?emplate ?ype %or Fds 1es n

F; A isplay Fds 1es.?emplate ?ype Fields

F; 2 ;aintain Fds 1es.?emplate ?ype Fields

F; C isplay Funds 1es. 1e%erence ?ype

F; ;aintain Funds 1es.1e%erence ?ype

F; ! isplay Funds 1es.1e%.?ype FieldsF; F ;aintain Fds 1s tn 1e%.?ype Fields

F; 0 isplay 1easons %or ecision

F; ;aintain 1easons %or ecisions

F; I isplay 0roups %or <or'%lo& Fields

F; 3 ;aintain 0roups %or <or'%lo& Fields

F; E isplay Fields in 0roups %or <F

F; ;aintain Fields in 0roups %or <F

F; ; isplay Field Select --RVariant/0roup

F; $ isplay Field Seln--RVariant/0roup

F; V Funds 1es tn Field Status Var.Asst

F;V+ Create Forecast o% 1e enueF;V C(ange Forecast o% 1e enue

F;V9 isplay Forecast o% 1e enue

F;V4 Appro e Forecast o% 1e enue

9)



F;Q) Funds 1eser ation: ;anual 1eduction

F;D+ Create Funds Commitment

F;D C(ange Funds Commitment

F;D9 isplay Funds Pre commitment

F;D4 Appro e Funds Pre commitment

F;DJ C(ange F; Acct Asst in Funds Prcmmt

F;D) 1educe Funds Pre commitment manually

F; + Create Funds Commitment

F; C(ange Funds CommitmentF; 9 isplay Funds Commitment

F; 4 Appro e Funds Commitment

F; J C(ange F; Acct Asst in Funds Commt

F; ) 1educe Funds Commitment ;anually

F; 2V? Carry For&ard 2alance

F; 1e alue Funds Commitments

F;U 7 elete <or' list

F;U FI eletes FI ocuments ?rans%erred %rom

F;U F; eletes all F; ata "%ast#

F;U OI eletes Cmmts ?rans%erred %rom F;

F;U! 1OU; Parameter maintenance %or euro con .F;U1C7) 1econcile FI Paymts--R F; ?otals Items

F;U1C7 1econcile FI Paymts--R F; ine Items

F;U1C76 1econcile F; Paymts --R F; ine Items

9 +



F;U1C++ Select Old Payments

F;US+ 9 01/I1: Post OIs to F; Again

F;US 7+ Post Payments on Account to FIF;

F;US 7 isplay <or' list

F$-+ $o. range: FVV U1A$ " oan num*er#

F$-4 $um*er range maintenance: FVV UP$$1

F$-J $um*er range maintenance: FVV US$2$1

F$-) $um*er range maintenance: FVV U1P$1

F$7 Create 2orro&er]s $ote OrderF$++ C(ange *orro&er]s note order

F$+ isplay *orro&er]s note order

F$+9 elete *orro&er]s note order

F$+J Create *orro&er]s note contract

F$+) C(ange *orro&er]s note contract

F$+ isplay *orro&er]s note contract

F$+6 Payo%% *orro&er]s note contract

F$+ 1e erse *orro&er]s note contract

F$+A Create ot(er loan contract

F$+V Create ot(er loan contract

F$ 7 Create *orro&er]s note o%%erF$ + C(ange *orro&er]s note o%%er

F$ isplay *orro&er]s note o%%er

F$ 9 elete *orro&er]s note o%%er

9



F$ 4 Acti ate *orro&er]s note o%%er

F$ A C(ange ot(er loan application

F$ V C(ange ot(er loan contract

F$97 Create policy interested party

F$9+ C(ange policy interested party

F$9 isplay policy interested party

F$99 elete policy interested party

F$94 Policy interested party in applic.

F$9J Policy interested party in contractF$9 oan 1e ersal C(ain

F$9A isplay ot(er loan application

F$9V isplay ot(er loan contract

F$47 Create ot(er loan interested party

F$4+ C(ange ot(er loan interested party

F$4 isplay ot(er loan interested party

F$49 elete ot(er loan interested party

F$44 Ot(er loan interest. Party in applic.

F$4J Ot(er loan interested prty in cntrct

F$4A elete ot(er loan application

F$4V elete ot(er loan contractF$JA Ot(er loan application in contract

F$JV Payo%% ot(er loan contract

F$)+ Create collateral alue

9 9



F$) C(ange collateral alue

F$)9 isplay collateral alue

F$ 7 ist J

F$ ist J4

F$67 !nter manual de*it position

F$6+ C(ange manual de*it position

F$6 isplay manual de*it position

F$69 Create &ai er

F$64 C(ange &ai erF$6J isplay &ai er

F$6) !nter de*it position depreciation

F$6 C(ange de*it position depreciation

F$66 isplay de*it position depreciation

F$6A ;anual !ntry: nsc(ed. 1epayment

F$62 ;anual !ntry: Ot(er 2us. Operations

F$6C ;anual !ntry: C(arges

F$6 Post Planned 1ecords

F$A7 Policy application in contract

F$A+ Create mortgage application

F$A C(ange mortgage applicationF$A9 isplay mortgage application

F$A4 Complete mortgage application

F$AJ ;ortgage application in contract

9 4



F$A) Create policy application

F$A C(ange policy application

F$A6 isplay policy application

F$A elete policy application

F$AA 1eacti ate deleted mortgage applic.

F$A2 1eacti ate deleted mortg. int.party

F$AC 1eacti ate deleted mortgage contract

F$A 1eacti ate deleted policy applicat.

F$A! 1eacti ate deleted policy contractF$A0 1eacti ate deleted ot(er loan applic

F$A 1eacti ate del. ot(er loan int.party

F$AI 1eacti ate deleted ot(er loan cntrct

F$AE Select %ile c(aracter

F$A 1eacti ate deleted 2$ contract

F$A; 1eacti ate deleted policy contract

F$AS oans: Account Analysis

F$2+ ?rans%er to a oan

F$2 ?rans%er %rom a oan

F$29 ocument 1e ersal - oans

F$26 2AV In%ormationF$2 2AV trans%er

F$2 oans-Automatic *al. s(eet trans%er

F$20 0uarantee c(arges list

9 J



F$2 A1<I$- oans accounting menu

F$C ?rans%er Customi=ing %or unning

F$C<+ ;aintain Standard 1ole

F$C< ?ransaction 1elease: Ad@ust <or'%lo&

F$ Con ert unning ata in unn. istory

F$!$ Create oan

F$!$A 0 Create 0eneral oan

F$!$ DP Create ;ortgage oan

F$!$PO Create Policy oanF$!$SS Create 2orro&er]s $ote oan

F$F+ 1ollo er: Create %ile

F$F 1ollo er: C(ange %ile

F$F9 1ollo er: isplay %ile

F$F4 1ollo er: Fill %ile

F$F 1ollo er: ! aluations

F$FO ISIS: Create %ile

F$FP ISIS: C(ange %ile

F$F ISIS: isplay %ile

F$F1 ISIS: Fill %ile

F$F? 1ollo er: File e aluationF$F 1ollo er: pdate %ile

F$0 ?otal oan Commitment

F$09 ?otal Commitment

9 )



F$I+ Create mortgage application

F$I C(ange mortgage application

F$I9 isplay mortgage application

F$I4 elete mortgage application

F$IJ ;ortgage application to o%%er

F$I) ;ortgage application in contract

F$IA Create interested party

F$I2 C(ange interested party

F$IC isplay interested partyF$I elete interested party

F$I! 1eacti ate interested party

F$I ecision-ma'ing

F$I3 Create credit standing

F$IE C(ange credit standing

F$I isplay credit standing

F$I$ Create collateral alue

F$IO C(ange collateral alue

F$IP isplay collateral alue

F$E7 ;ultimillion oan isplay "02A+4#

F$E+ oans to ;anagers "02A+J#F$EO Cond.types - Cond.groups allocation

F$ + 1ollo er: Create ;ain File

F$ 1ollo er: C(ange ;ain File

9



F$ 9 1ollo er: ispl. ;ain File Structure

F$ 4 $e& *usiness

F$ J $e& *usiness

F$ ) $e& *usiness

F$;+ Automatic Posting

F$;+S Automatic Posting - Single

F$; 2alance s(eet trans%er

F$;9 oans re ersal module

F$;4 ndisclosed assignmentF$;J Automatic de*it position simulation

F$;) Post dunning c(arges/int.on arrears

F$; oan re ersal c(ain

F$;A Partner data: Settings menu

F$; Su*menu 0eneral oans

F$;! oans management menu

F$;!C oans ;anagement ;enu

F$; oans management menu

F$;I oans in%ormation system

F$;O oans ;enu Policy oans

F$;P 1ollo erF$;S oans ;enu 2orro&er]s $otes

F$$4 isplay general %ile

F$$J !dit general %ile

9 6



F$$) isplay general main %ile

F$$ !dit general main %ile

F$$6 isplay general main %ile

F$$ !dit general o erall %ile

F$O+ Create O*@ect

F$O C(ange O*@ect

F$O9 isplay O*@ect

F$OJ Create collateral

F$O) C(ange collateralF$O isplay collateral

F$O6 Create O*@ects %rom File

F$O Create Collateral %rom File

F$P7 !dit rollo er manually

F$P4 1ollo er: isplay %ile

F$PJ 1ollo er: !dit File

F$P) 1ollo er: isplay main %ile

F$P 1ollo er: !dit main %ile

F$P6 1ollo er: isplay o erall %ile

F$P 1ollo er: !dit o erall %ile

F$ $e& 2usiness StatisticsF$ 9 Post processing IP re@ection

F$ 4 Customer Inc. Payment Post processing

F$ J ?ransact. ?ype - Acct determination.

9



F$ ) Compare Flo& ?ype/Account etermine.

F$ 0enerate %lo& type

F$ 6 Automatic Clearing %or O erpayments

F$ Int. ad@ustment runs

F$ F S&iss interest ad@ustment runs

F$ 0 S&iss special interest runs

F$17 oans: Posting 3ournal

F$1) Insur.prt%olio trends - $!<

F$1 ?otals and 2alance istF$16 Account statement

F$1 Planning list

F$1A Ot(er accruals/de%errals

F$12 ;emo record update

F$1C Accruals/de%errals reset

F$1 isplay incoming payments

F$1! 1e erse incoming payments

F$1I Port%olio Analysis iscount/Premium

F$1S 1e ersal Accrual/ e%erral

F$S+ Collateral num*er range

F$S4 Cust. list parameters %or loan order F$S) Installation parameter lists

F$S oan Port%olio ?rend Customi=ing

F$SA Foreign currency aluation

967



F$S2 ;aster data summary

F$S 2alance reconciliation list

F$?7 oan correspondence "S&it=erland#

F$?+ Autom. deadline monitoring

F$? Copy teBt modules to client

F$ 2 ?reasury trans%er

F$V7 Payo%% policy contract

F$V+ Create mortgage contract

F$V C(ange mortgage contractF$V9 isplay mortgage contract

F$V4 elete mortgage contract

F$VJ Payo%% mortgage contract

F$V) Create policy contract

F$V C(ange policy contract

F$V6 isplay policy contract

F$V elete policy contract

F$VA Create paid o%% contracts

F$VCO;P1!SSIO$ oans: ocument ata Summari=ation

F$V is*urse Contract

F$VI oans: 0eneral O er ie&F$V; C(ange Contract

F$V1 1eacti ate Contract

F$VS isplay Contract

96+



F$V< <ai e Contract

F$<F <F oans 1elease: ist o% <or' Items

F$<FU1!P 1elease <or'%lo&: Sync(roni=ation

F$<O oans: Fast Processing

F$<S ousing statistics

F$Q+ 1ollo er: Create ?a*le

F$Q 1ollo er: C(ange ?a*le

F$Q9 1ollo er: isplay ?a*le

F$Q) 1ollo er: elete ?a*leF$Q 1ollo er: eacti ate ?a*le

F$Q6 1ollo er: Print ?a*le

F$Q ?1-! ?: ocumentation

F$Q0 ist o% 2us. Partners ?rans%erred

F$Q ist o% Imported oans

F$D+ $e& 2usiness: Create ?a*le

F$D $e& 2usiness: C(ange ?a*le

F$D9 $e& 2usiness: isplay ?a*le

F$D) $e& 2usiness: elete ?a*le

F$D $e& 2usiness: eacti ate ?a*le

F$D6 $e& 2usiness: Print ?a*leF$ 7 1e@ections report

F$ + Postprocessing payment transactions

F$ A Account etermination Customi=ing

96



F$U+ ?a*le maint. trans%erred loans

F$U ?a*le maintenance trans%. partner

F$U P UF! A S< pdate Program %or Field Selection

?codes %or Con%iguring Assets Accounting

S.$o ?CO ! PA1?IC A1S

+ !C76 COPD C A1? OF !P1!CIA?IO$

F?QP C1!A?IO$ OF 7 ?AQ CO !S

9 O2C ASSI0$ ?AQ CO !S FO1 $O$-?AQA2 ! ?1A$SAC?IO$S

4 OAO2 ASSI0$ C A1? OF !P. ?O CO;PA$D CO !J SP!CIFD ACCO $? !?!1;I$A?IO$

) C1!A?! SC1!!$ ADO ? 1 !S

OAOA !FI$! ASS!? C ASS!S

6 AS76 !FI$! $ ;2!1 1A$0!S FO1 ;AS?!1 C ASS!S

AO 7 I$?!01A?IO$ <I? 0

+7 OAD !?!1;I$! !P1!CIA?IO$ A1!AS I$ ASS!? C ASS!S

++ !FI$! SC1!!$ ADO ? FO1 ASS!? ;AS?!1 A?A

+ AO + !FI$! SC1!!$ ADO 1S FO1 ASS!? !P. A1!AS

+9 F2$+ !FI$! $ ;2!1 1A$0!S FO1 !P. POS?I$0S

+4 OAD1 SP!CIFD I$?!1VA S A$ POS?I$0 1 !S

+J OADO SP!CIFD 1O $ P $!? 2OOE VA A?IO$+) !P1!CIA?IO$ E!DS

143sap fico beginners

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