~17nz~ fayetteville fps public schools · 1/25/2018 · january 25, 2018 iv. recognitions above...

Board of Education Meeting Thursday, January 25, 2018 5:00 PM

Adams Leadership Center, Winborn Conference Room

Agenda Item Page #

I-1

II-1

III-1

IV-A1IV-B1IV-C1IV-D1

V-A1V-B1

VI-1

VII-1

VIII-A1VIII-B1VIII-C1VIII-D1VIII-E1

IX-A1IX-B1

I. Call to Order, Justin Eichmann, President

II. Pledge of Allegiance, Owl Creek Middle School

III. Roll Call of Members

IV. RecognitionsA. Above & Beyond Award, Jim FrisbyB. MLK Essay Contest Winner, Wesley MarshC. 2017 State Champs, FHS Cheer TeamD. AEA Magazine Feature, Trevor Cooperescue

V. Special RecognitionsA. Master Board Member, Nika Waitsman & Bob MarantoB. Board Appreciation Month

VI. Citizen Participation

VII. Superintendent’s Report

VIII. Consent Agenda

A. Reading of the MinutesB. Student TransfersC. Certified Staff ChangesD. Classified Staff ChangesE. Monthly Financial Report

IX. PresentationA. New Zealand: A Learning Journey, Dr. Steven Weber & Staff MembersB. Concurrent Enrollment Update, Dr. Steven Weber, Dr. Mark Oesterle, &

Staff Members

X. New Business (Discussion)A. 2019-2020 Proposed Budget of Expenditures X-A1

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FAYETTEVILLE PUBLIC SCHOOLS Since 1871

1000 West Bulldog Boulevard • Fayetteville, Arkansas 72701 479.444.3000 • fayar.net O 0

B. New/Revised District Policies X-B1

a. 5.19 – Conduct to and from School and Transportation Eligibility (Revision)

b. 5.23 – Drugs and Alcohol (Revision) c. 5.25 – Student Dress (Revision) d. 5.32 – Students’ Vehicles (Revision) e. 5.36 – Student Illness/Accident (Revision) f. 5.37 – Emergency Drills (Revision) g. 5.42 – Student Handbook (Revision) C. Washington Elementary School Playground X-C1 D. Route Bus Purchase X-D1 E. Truck with Refrigeration System Purchase X-E1 F. 7th Grade Athletics X-F1 G. Fayetteville Public Schools – High School Diploma Options X-G1 H. FHS Custodial Services X-H1

XI. Old Business (Action)

A. 6 Year Facility Plan XI-A1 B. New/Revised District Policies XI-B1 a. 5.58 – Concurrent Credit (Revision) b. 5.0 – Non-Discrimination (Deletion)

c. 5.5 – Attendance Requirements for Students in Grades 9-12 (Deletion)

d. 5.9 – School Choice (Deletion) e. 5.9 – School Choice (New) f. 5.9F1 – School Choice Capacity Resolution (Deletion) g. 5.9F1 – School Choice Capacity Resolution (New) h. 5.9F2 – School Choice Provisional Acceptance Letter (Revision) i. 5.9F3 – School Choice Acceptance Letter (Revision) j. 5.9F4 – School Choice Rejection Letter (Revision) k. 5.11 – Equal Educational Opportunity (Revision) C. Strategic Planning (Vision, Mission, Values and Goals) XI-C1

XII. Executive Session XII-1

XIII. Adjournment XIII-1

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January 25, 2018

I. Call to Order

II. Pledge of Allegiance Owl Creek Middle School Brandon Craft, Principal

III. Roll Call

Justin Eichmann, President Traci Farrah, Vice President Nika Waitsman, Secretary

Susan Heil, Member Tim Hudson, Member

Megan Hurley, Member Bob Maranto, Member

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January 25, 2018

IV. Recognitions Above and Beyond Award, Jim Frisby MLK Contest Winner, Wesley Marsh

2017 State Champs, FHS Cheer Team AEA Magazine Feature, Trevor Cooperescue

V. Special Recognitions

Master Board Member, Nika Waitsman & Bob Maranto Board Appreciation Month

VI. Citizen Participation

VII. Superintendent’s Report

VIII. Consent Agenda

Reading of the Minutes Student Transfers

Certified Staff Changes Classified Staff Changes Monthly Financial Report

IX. Presentation

New Zealand: A Learning Journey Concurrent Enrollment Update

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January 25, 2018

Reading of the Minutes

Minutes of the December 16, 2017 Fayetteville Board of Education Meeting

The meeting convened at 5:00 PM in the Adams Leadership Center with President Justin Eichmann presiding. The Pledge of Allegiance was led by students from Asbell Elementary. Roll Call The roll was called and board members Justin Eichmann, Traci Farrah, Nika Waitsman, Tim Hudson, Susan Heil, Bob Maranto and Megan Hurley were present. Recognitions James Rogers, Special Education Paraprofessional at Asbell, was presented the Above and Beyond Award by Steve Clark. Blue Brasher-Rues was honored for being the Marine Debris Creative Advocacy National Winner. FHS Girls Cross Country was honored for their 2017 State Championship win. Camren Fischer was honored for being the State Individual Cross Country Champion. Board Member Liaison Reports Justin Eichmann, Board Representative for Fayetteville Public Education Foundation, reported that the spring grant period is approaching and will run through January. There will be a 10,000 and 25,000 grant that will be distributed. Mr. Eichmann also reported that the Board of Directors approved new levels of giving in order to establish a grant or scholarship. Those new levels are 10,000, 25,000, and 50,000. Tim Hudson, Board Representative for Adult Education, reported that the Board of Directors met in May and went through a re-organization process. Mr. Hudson also reported that the Adult

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Education Board has now selected a co-chair. Superintendent’s Report Dr. Wendt, Superintendent of Schools, announced that the national search for the next High School Principal will start on December 15. The interview process will consist of 3 committees to include a screening committee, first round interview committee, and a finalist interview committee. The district will be ready to recommend a candidate to the board on February 22. Dr. Wendt informed the board that the district will have a proposal ready to present to the board for 7th grade athletics on January 25. Dr. Wendt shared the video that will be an advertisement at the Razorback Cinema for Fayetteville Public School starting on December 15. Consent Agenda The Board voted 7-0 to approve the consent agenda with a slip sheet. Tim Hudson made the motion, which was seconded by Megan Hurley. By approving the consent agenda, the Board approved the minutes of the November 16, 2017 board meeting, student transfers, certified and classified staff changes, monthly financial report and student expulsion. New/Revised District Policies (New Business) David Tate, Director of Physical Plant and School Services, presented the 6-year facility master plan. The Board will be asked to approve the 6-year facility plan at the January 25 board meeting. Dr. Ben, Associate Superintendent for Administrative Services, presented information about the New/Revised District Policies for Concurrent Credit, Non-Discrimination, Attendance Requirements for Students in Grades 9-12, School Choice, and Equal Educational Opportunity. The Board discussed the 2 options for Concurrent Credit and agreed that version A would be brought before the board for approval in January. The Board discussed Policy 5.5, Attendance Requirements for Students in Grades 9-12, and requested additional documents to be provided at the January 25 board meeting. The Board will be asked to approve the new/revised policies at the January 25 board meeting. Nika Waitsman, Board Secretary, presented a list of goals and priorities for the district that was created from the Framing our Future document, the board’s October retreat, Dr. Wendt’s list of priorities, and input from district administrators. She also presented a draft version of the district’s vision and mission statements. The Board agreed to review the documents and discuss them again on January 25.

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New/Revised District Policies (Old Business) The Board voted 7-0 to approve the traditional calendar and continuous learning calendar for the 2018-2019 school year. Susan Heil made the motion, which was seconded by Nika Waitsman. The Board voted 7-0 to approve the new Annual School Election Policy (1.18). Nika Waitsman made the motion, which was seconded by Traci Farrah. The Board voted 7-0 to approve the new Special Education Policy (5.49). Susan Heil made the motion, which was seconded by Megan Hurley. The Board voted 7-0 to approve the revisions to the Students who are Foster Children Policy (5.52). Nika Waitsman made the motion, which was seconded by Tim Hudson. The Board voted 7-0 to approve the new Research Guidelines in Fayetteville Publics Schools Policy (6.19). Nika Waitsman made the motion, which was seconded by Susan Heil. Adjournment The meeting was adjourned at 7:15 PM. _________________________________ ________________________________ Justin Eichmann, President Nika Waitsman, Secretary

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January 25, 2018

Student Transfers

TO: Board of Education

FROM: Dr. Matthew Wendt

I recommend approval of the following student transfer requests:

Incoming: Duranda and Jason Jackson request that their child, Alexandria Jackson, grade 12, be

transferred from the Prairie Grove School District to the Fayetteville School District.

Mai Nguyen requests that her child, Tzinh Nguyen, grade 9, be transferred from the Lincoln School District to the Fayetteville School District.

Christy Smith requests that her child, Alli Beth Smith, grade 11, be transferred from the

Elkins School District to the Fayetteville School District. Josefina Valdez requests that her child, Alejandro Valdez, grade 11, be transferred from

the Elkins School District to the Fayetteville School District.

Outgoing:

Danielle Alexander requests that her child, Anthony Hayes, grade 1, be transferred from the Fayetteville School District to the Elkins School District.

Mike Law Sr. requests that his son, Michael D. Law Jr., grade 9, be transferred from the

Fayetteville School District to the Elkins School District. Debra Davis requests that her children, Fenix M. Davis, grade 1, and Zander D. Davis,

grade 5, be transferred from the Fayetteville School District to the Greenland School District.

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Brian Davenport requests that his child, Aniston Gotcher, grade 7, be transferred from the

Fayetteville School District to the Farmington School District. Paul Harrison requests that his child, Kaylie Harrison, grade 10, be transferred from the

Fayetteville School District to the Farmington School District. Nisha Pruitt requests that her children, Daisin Pruitt, grade 8, and Deegan Pruitt, grade 6,

be transferred from the Fayetteville School District to the Farmington School District. Kayla Pool requests that her children, Hagen Ramey, grade 1, and Avary Bottoms,

Kindergarten, be transferred from the Fayetteville School District to the Farmington School District.

Wendy Ryver requests that her child, Marrisa Walton, grade 9, be transferred from the

Fayetteville School District to the Farmington School District. Jessie Winkelman requests that his child, Michael Winkelman, grade 9, be transferred

from the Fayetteville School District to the Farmington School District. Chrissy Williams requests that her child, Lilly K. Christiansen, grade 11, be transferred

from the Fayetteville School District to the Springdale School District. Maria Rodriguez requests that her child Yvette Rodrigues, grade 11, be transferred from

the Fayetteville School District to the Springdale School District.

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January 25, 2018

Certified Staff Changes

TO: Board of Education FROM: Dr. Matthew Wendt I recommend approval of the following personnel actions: Provisional Employment1 Name Position & Assignment Replacement/New Period Michaela Hunter 1,2,8 Math Teacher/FHS Replacement 17/18 Suzanne Sanford 2 Art Teacher/Woodland Replacement 17/18 Julie Young 2,8 Teacher/ALLPS New 17/18 Resignation Name Position & Assignment Effective Amber Ebbrecht Art Teacher/Woodland 1/2/18 Melissa Mensch Math Teacher/FHS 1/11/18 Jacob Gibbs Special Ed Teacher/OC 1/19/18 Christopher Brown Teacher/Coach/FHS 1/12/18 1Pending completion of a criminal background check and receipt of eligibility information from the Dept of Education 2One year only 3Year 1 of 1 year new hire probationary period 4Year 1 of 3 year new hire probationary period 5Year 2 of 3 year new hire probationary period 6Year 3 of 3 year new hire probationary period 7Per policy 4150 8Contingent upon receipt of appropriate Arkansas Teaching Licensure 9One year contract contingent on grant funding 10Contingent upon acceptance in ALP program

11Contract contingent upon waiver approval

12Contingent upon receipt of ABESBA License

13Contingent upon receipt of release from prior district

14Contingent upon AAA certification 15Federal funding 16Fall Semester Only 17 Spring Semester Only

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January 25, 2018

Classified Staff Changes

TO: Board of Education FROM: Dr. Matthew Wendt I recommend approval of the following personnel actions: Provisional Employment 1, 2 Name Position & Assignment Replacement/New Period Susan Steinruck Lunchroom Monitor Replacement 17/18 & Crossing Guard/Root Alonna Calvin Parapro/ FHS New 17/18 Jillian Foster Office Aide/Happy Hollow Replacement 17/18 Adriana Dawson Bus Driver/District Replacement 17/18 Lisa Alverson Nurse/Washington Replacement 17/18 Kendra Huntley Parapro/Ramay Replacement 17/18 Kaitlyn Epperson Office Assist/Leverett Replacement 17/18 Heather Xaysanasy Nurse/Woodland Replacement 17/18 Levi Johnson Parapro/Leverett Replacement 17/18 Employment – Transfers, Changes Name Position & Assignment Replacement/New Period Stacey Martin Admin Assist/Leverett Replacement 17/18 Kathy Shaw Admin Assist/Athletics Replacement 17/18 Rebecca Lawson Admin Assist/FHS Replacement 17/18 Resignations Name Position & Assignment Period Jackie McCoskey Parapro/Ramey 17/18 Dessie Reed Clerical Aide/Happy Hollow 17/18 Kadue Yang Nurse/Woodland 17/18 Wendi Venable Nurse/Washington 17/18 Vernon Keck Custodian/District 17/18

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Resignations - Continued Name Position & Assignment Period Crystal Rowell Admin Asst./Leverett 17/18 Ethan Lacey Lunchroom Monitor/Root 17/18 Extended Leave Request Name Position & Assignment Effective Michelle Kilpatrick Bus Driver/District Spring 2018 1Pending completion of a criminal background check and receipt of eligibility information from the Department of Education 2One Year Probationary Period 3Based on Student Count 4Grant Funded 5One Year Only 6Federal Funding

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January 25, 2018

Monthly Financial Report

TO: Board of Education FROM: Glenda Sullins I will present the monthly financial report.

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LEARN. GROW. PERFORM. LEAD

Monthly Financial Report

December 31, 2017



Fund Balances

Teacher Salary Fund ($20,794,383.43)

Operating $49,852,764.97

Building $7,274,389.54

Sinking Bond fund $38,634,949.16

Debt Service ($4,035,821.75)

Federal ($82,173.73)

Food Service ($278,831.19)

Activity $1,252,260.23

TOTAL FUND BALANCE $71,823,153.80

Of this total balance, the legal balance is: $25,022,559.79

FAYETTEVILLE ~!IW PUBLIC SCHOOLS

Since 1871


Other Information

FUND INVESTMENT INSTITUTION YIELD BALANCE

Building CDARS MM Iberia .51% $1,000,000

TOTAL $1,000,000

Monthly Year to date

Administrator Salary 590,043.97$ 2,449,615.85$

Administrator Benefits 159,311.87$ 661,396.28$

FAYETTEVILLE ~~ PUBLIC SCHOOLS

Since 1871


2017-2018

Teacher Salary, Operating & Debt Service

Preliminary Budget Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17

Year to Date

Revenue

Percentage of

budget

received

13,748,663.48$ 14,459,284.48$ 13,367,437.15$ 11,786,439.64$ 9,900,753.11$ 9,882,687.14$ 26,308,759.21$

710,621.00$

14,459,284.48$

39,353,113.00$ 2,250,793.55$ 1,632,988.97$ 2,476,393.85$ 6,820,328.47$ 21,637,368.29$ 3,770,591.58$ 38,588,464.71$ 98%

32,057,685.00$ -$ -$ 0%

25,957,665.00$ -$ 4,468,610.00$ 2,234,305.00$ 2,234,305.00$ 2,234,305.00$ 2,234,305.00$ 13,405,830.00$ 52%

253,700.00$ -$ 253,700.00$ 253,700.00$ 100%

923,191.00$ -$ 671,366.00$ 671,366.00$ 73%

316,706.00$ -$ -$ 0%

2,073,492.00$ -$ 188,499.00$ 188,499.00$ 188,499.00$ 188,499.00$ 188,499.00$ 942,495.00$ 45%

1,572,414.52$ -$ 121,785.97$ 473,643.72$ 87,613.97$ 58,320.00$ 417,396.00$ 1,158,759.66$ 74%

671,300.00$ -$ -$ -$ 0%

325,000.00$ -$ -$ 0%

463,467.00$ -$ 14,336.77$ 43,357.59$ 44,466.97$ 43,727.79$ 145,889.12$ 31%

178,358.38$ 18,269.40$ 32,273.96$ 8,828.65$ 3,408.00$ 32,325.49$ 19,869.59$ 114,975.09$ 64%

104,146,091.90$ 2,269,062.95$ 6,458,494.67$ 5,678,727.81$ 10,049,987.41$ 24,194,545.57$ 6,630,661.17$ 55,281,479.58$ 53%


Year to Date

Expenditures

Percentage of

budget

expended

49,652,705.00$ 331,160.39$ 4,170,672.91$ 4,089,659.00$ 4,053,237.40$ 4,083,397.21$ 4,066,256.52$ 20,794,383.43$ 42%

14,713,000.00$ 605,836.80$ 1,243,987.07$ 1,267,921.06$ 1,241,278.29$ 1,237,133.17$ 1,225,804.07$ 6,821,960.46$ 46%

16,629,000.00$ 346,064.04$ 988,484.81$ 1,380,427.68$ 1,343,451.94$ 1,371,136.62$ 1,363,784.11$ 6,793,349.20$ 41%

2,200,000.00$ 622,834.53$ 173,433.57$ 176,971.77$ 298,162.48$ 84,833.13$ 104,366.55$ 1,460,602.03$ 66%

2,500,000.00$ 34,762.35$ 294,425.61$ 174,342.66$ 227,292.17$ 153,768.57$ 154,158.48$ 1,038,749.84$ 42%

1,200,000.00$ 16,282.80$ 321,220.38$ 32,909.25$ 83,089.46$ 66,521.37$ 55,551.21$ 575,574.47$ 48%

4,910,000.00$ 1,011,595.04$ 73,977.91$ 213,909.70$ 452,794.10$ 257,922.69$ 327,412.85$ 2,337,612.29$ 48%

750,000.00$ 41,657.45$ 156,894.52$ 56,219.19$ 105,231.36$ 1,956.67$ 24,040.36$ 385,999.55$ 51%

880,000.00$ 21,538.88$ 54,016.65$ 28,141.25$ 7,015.22$ 25,963.55$ 8,297.70$ 144,973.25$ 16%

329,178.00$ 329,178.00$ -$ -$ -$ -$ 329,178.00$ 100%

12,000,000.00$ -$ 562,378.75$ 143,912.78$ 2,256,500.96$ 485,840.52$ 587,188.74$ 4,035,821.75$ 34%

105,763,883.00$ 3,360,910.28$ 8,039,492.18$ 7,564,414.34$ 10,068,053.38$ 7,768,473.50$ 7,916,860.59$ 44,718,204.27$ 42%

12,841,493.38$ 13,367,437.15$ 11,786,439.64$ 9,900,753.11$ 9,882,687.14$ 26,308,759.21$ 25,022,559.79$

Revenue

Teacher Salary Fund

Other Local

Local (Foundation)

Other Local Millage

State Foundation

Professional Development

Alternative Ed

ELL

NSLA

Other State

Growth (100)

Sped Catastrophic

Adult Ed

Total Revenue

Expenditures

Transfer to building Accer Savings Bond

Certified salaries

Classifed salaries

Benefits Certified/Classifed

Maintenance

Utilities

Transportation

Curriculum

Technology

District operating (leases, insurances, operations)

Debt payments less subsidy

Total Expenditures & Transfers

Ending fund Balance

Total Operating Fund Beginning Balance


Since 1871


2017-2018

Building Fund


Year to Date

Revenue

Percentage of

budget

received

$8,223,337.00 8,419,518.12$ 7,598,484.84$ 7,339,543.92$ 7,335,063.92$ 7,274,389.54$

$329,178.00 329,178.00$ -$ -$ -$ -$ -$ 329,178.00$ 100%

$0.00 -$ -$ -$ -$ -$ -$ -$

$329,178.00 329,178.00$ -$ -$ -$ -$ -$ 329,178.00$ 100%


Year to Date

Expenditures

Percentage of

budget

expended

45,271.88$ 45,271.88$ -$ 45,271.88$ 100%

65,000.00$ -$ 64,756.89$ -$ -$ 64,756.89$ 100%

65,000.00$ 62,013.35$ -$ 62,013.35$ 95%

390,000.00$ -$ 386,312.71$ 53,775.07$ 4,480.00$ 4,543.36$ -$ 449,111.14$ 115%

85,750.00$ -$ 90,750.00$ -$ -$ 90,750.00$ 106%

360,000.00$ 87,725.00$ 279,213.68$ 6,037.50$ -$ 372,976.18$ 104%

200,000.00$ -$ -$ 137,115.00$ 56,131.02$ -$ 193,246.02$ 97%

-$ -$

1,211,021.88$ 132,996.88$ 821,033.28$ 258,940.92$ 4,480.00$ 60,674.38$ -$ 1,278,125.46$ 106%

$7,341,493.12 $8,419,518.12 7,598,484.84$ 7,339,543.92$ 7,335,063.92$ 7,274,389.54$ 7,274,389.54$

Revenue

Total Building Fund Beginning Balance

Total Revenue

Transfer from Operation Bond Saving

Ending fund Balance

Road repair (McNair/Vandergriff)

Expenditures

Fence

AC project (Ramay and Woodland) final payment

Total Expenditures

Four FHS Retaining Walls

Misc projects (Maintenance Repairs and Summer Projects)

Tennis court lights FHS

FHS Landscaping Additions


Since 1871


2017-2018

Federal Funds


Year to Date

Revenue

Percentage

of budget

received

545,078.00$ -$ 494,929.22$ 87,220.14$ 367,816.59$ 278,996.96$ 51,449.54$

-$

277,572.28$ 10,000.00$ 267,572.28$ 277,572.28$ 100%

1,761,151.00$ -$ 176,166.74$ 22,967.91$ 130,586.08$ 329,720.73$ 19%

200,000.00$ -$ 5,460.55$ 3,687.95$ 18,706.85$ 22,990.97$ 50,846.32$ 25%

2,441,149.40$ -$ 298,402.88$ 210,476.36$ 99,872.31$ 199,313.64$ 808,065.19$ 33%

129,330.00$ -$ 11,467.96$ 9,667.78$ 9,667.78$ 30,803.52$ 24%

150,000.00$ -$ 2,512.80$ 2,512.80$ 2%

778,198.60$ -$ 109,127.23$ 23,658.14$ 35,654.23$ 56,571.38$ 225,010.98$ 29%

5,737,401.28$ 10,000.00$ -$ 692,030.90$ 423,656.97$ 186,869.08$ 411,974.87$ 1,724,531.82$ 30%


Year to Date

Expenditures

Percentage

of budget

expended

1,698,248.00$ 5,185.86$ 126,294.23$ 131,366.46$ 149,013.58$ 136,776.84$ 187,053.12$ 735,690.09$ 43%

1,923,153.00$ 18,287.47$ 136,401.91$ 134,663.97$ 139,057.95$ 136,748.09$ 137,196.77$ 702,356.16$ 37%

997,000.00$ 5,652.45$ 67,937.86$ 68,812.85$ 74,469.09$ 71,118.56$ 83,142.13$ 371,132.94$ 37%

-$

1,664,078.28$ 31,023.00$ 77,075.08$ 76,591.17$ 149,935.98$ 69,773.01$ 138,206.12$ 542,604.36$ 33%

6,282,479.28$ 60,148.78$ 407,709.08$ 411,434.45$ 512,476.60$ 414,416.50$ 545,598.14$ 2,351,783.55$ 37%

-$ 494,929.22$ 87,220.14$ 367,816.59$ 278,996.96$ 51,449.54$ (82,173.73)$

ExpendituresCertifed Salaries

Total Federal Fund Beginning Balance

Accured revenue

RevenueWorkforce Education

Other Federal funds

Total Revenue

Ending Fund Balance

Title I

Title II

Title VIB

Adult Ed

Medicaid

Classified Salaries

Benefits

Non-Salary Cost:

Total Expenditures


Since 1871


2017-2018

Activity Funds


Year to Date

Revenue

Percentage

of budget

received

Total Activity Fund Beginning balance 2,762,737.00$ 2,762,737.00$ 2,325,491.83$ 2,173,776.86$ 2,016,317.33$ 1,758,208.87$ 1,566,609.57$

5,000,000.00$ 45,151.38$ 307,809.66$ 291,836.84$ 327,103.28$ 261,198.15$ 336,293.37$ 1,569,392.68$ 31%

-$ -$

5,000,000.00$ 45,151.38$ 307,809.66$ 291,836.84$ 327,103.28$ 261,198.15$ 336,293.37$ 1,569,392.68$ 31%


Year to Date

Expenditures

Percentage

of budget

expended

5,000,000.00$ 482,396.55$ 459,524.63$ 449,296.37$ 585,211.74$ 452,797.45$ 650,642.71$ 3,079,869.45$ 62%

5,000,000.00$ 482,396.55$ 459,524.63$ 449,296.37$ 585,211.74$ 452,797.45$ 650,642.71$ 3,079,869.45$ 62%

2,762,737.00$ 2,325,491.83$ 2,173,776.86$ 2,016,317.33$ 1,758,208.87$ 1,566,609.57$ 1,252,260.23$

Revenue

Total Expenditures

Ending fund Balance

Misc

Total Revenue

Expendituresother


Since 1871


2017-2018

Child Nutrition Funds


Year to Date

Revenue

Percentage

of budget

received

60,932.00$ -$ 102,487.88$ (203,024.16)$ (207,492.61)$ (399,299.58)$ (366,745.44)$

1,521,509.00$ 1,356.90$ 664.62$ 102,362.27$ 143,953.68$ 105,280.41$ 81,753.91$ 435,371.79$ 29%

2,556,491.00$ 61,907.83$ -$ 199,243.78$ -$ 251,121.92$ 300,761.84$ 813,035.37$ 32%

4,078,000.00$ 63,264.73$ 664.62$ 301,606.05$ 143,953.68$ 356,402.33$ 382,515.75$ 1,248,407.16$ 31%


Year to Date

Expenditures

Percentage

of budget

expended

1,764,000.00$ 11,042.88$ 152,934.62$ 146,395.64$ 132,960.56$ 140,115.16$ 135,703.43$ 719,152.29$ 41%

493,920.00$ 3,156.12$ 18,419.91$ 19,689.77$ 28,784.48$ 35,215.00$ 40,028.59$ 145,293.87$ 29%

-$

1,682,812.00$ 3,915.49$ 87,689.43$ 131,681.60$ 163,769.17$ 140,627.46$ 110,700.87$ 638,384.02$ 38%

198,200.00$ 3,594.36$ 47,132.70$ 8,307.49$ 10,246.44$ 7,890.57$ 8,168.61$ 85,340.17$ 43%

4,138,932.00$ 21,708.85$ 306,176.66$ 306,074.50$ 335,760.65$ 323,848.19$ 294,601.50$ 1,588,170.35$ 38%

-$ 102,487.88$ (203,024.16)$ (207,492.61)$ (399,299.58)$ (366,745.44)$ (278,831.19)$

Total Child Nutrition Beginning Balance

Non-Salary Cost:

Revenue

Local

State

Total Revenue

Expenditures

Salary

Benefits

Total Expenditures

Ending fund Balance

Food

Other


Since 1871

January 25, 2018

X. New Business (Discussion) 2019-2020 Proposed Budget of Expenditures

New/Revised District Policies Washington Elementary School Playground Area

Route Bus Purchase Truck with Refrigeration System Purchase

7th Grade Athletics Fayetteville Public Schools – High School Diploma Options

FHS Custodial Services

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January 25, 2018

2019-2020 Proposed Budget of Expenditures

TO: Board of Education FROM: Dr. Matthew Wendt I will present the 2019-2020 proposed budget of expenditures and the board will be asked to approve at the February board meeting.

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Proposed Budget of Expenditures

With Tax Levy For Fiscal Year

Beginning July 1, 2019 to and including June 30, 2020

The Board of Directors of Fayetteville School District No. 1 of Washington County, Arkansas, in

Compliance with the requirements of Amendment No. 40 to the Constitution of the State of

Arkansas and of Ark.. Code Ann. S6-13-622 (1993 Repl.), has prepared, approved and hereby makes

public the proposed budget of expenditures, together with the tax rate, as follows:

Proposed Budget of Expenditures

Salary Fund Expenditures $ 51,500,000

Instructional Expense $ 27,100,000

Maintenance & Operation Expense $ 9,800,000

Pupil Transportation Expense $ 4,400,000

Bonded Debt Payment $ 12,000,000

Building Fund Expense $ 1,000,000

Tax Levy (millage required for budget) 45.65 mills, this represents no change in the millage rate

from the previous year.

Given this 22nd day of February, 2018

Board of Directors of Fayetteville School

District No. 1 of Washington County, Arkansas

________________________________

Justin Eichmann, Board President

________________________________ Nika Waitsman, Board Secretary

January 25, 2018

New/Revised District Policies

TO: Board of Education FROM: Dr. Larry Ben I will present the New/Revised District Policies and the board will be asked to approve at the February board meeting. 5.19 – Conduct to and from School and Transportation Eligibility (Revision) 5.23 – Drugs and Alcohol (Revision) 5.25 – Student Dress (Revision) 5.32 – Students’ Vehicles (Revision) 5.36 – Student Illness/Accident (Revision) 5.37 – Emergency Drills (Revision) 5.42 – Student Handbook (Revision)

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FAYETTEVILLE SCHOOL DISTRICT POLICIES

SECTION 5– STUDENTS

5.19 - CONDUCT TO AND FROM SCHOOL AND TRANSPORTATION ELIGIBILITY

Students are subject to the same rules of conduct while traveling to and from school as they are while on

school grounds. Appropriate disciplinary actions may be taken against commuting students who violate

student code of conduct rules.

The preceding paragraph also applies to student conduct while on school buses. Students shall be

instructed in safe riding practices. The driver of a school bus shall not operate the school bus until every

passenger is seated. Disciplinary measures for problems related to bus behavior shall include

suspension or expulsion from school, or suspending or terminating the student's transportation

privileges. Transporting students to and from school who have lost their transportation privileges shall

become the responsibility of the student's parent or legal guardian.

School Bus Passenger Safety & Conduct

Please review these rules for conduct with your child and be sure he/she understands them. Buses are

full, and the drivers have little time to watch children. They were hired to drive. The school bus is an

extension of the school. It is a valuable and expensive item of equipment and proper attitudes must be

developed for its use and care.

Parents should impress on students the correct procedure in establishing a safe route to the bus stop.

Develop proper attitudes and understanding of the right-of-way of motorists. Point out how unsafe acts

can lead to accidents.

Bus service is a privilege, not a right, which may be revoked. Students who are eligible to ride may ride as

long as they control themselves and abide by the rules.

Passengers on school buses must conduct themselves so that their actions do not place in jeopardy the

safety and wellbeing of themselves or any other individual. Video cameras are used on the bus to assist

in monitoring student behaviors.

In the event that misconduct occurs, authorized personnel shall implement procedures as outlined by

the superintendent. If misconduct is of serious enough nature to warrant withdrawing the privilege of

riding the bus from the individual, Student Discipline Policy 5.17 shall be applied. The following "Rules

for Bus Passenger's Conduct" shall be used in informing students of acceptable behavior.

Rules for Bus Passenger’s Conduct:

• Students must ride their assigned bus and are responsible for their possessions. Under special

circumstances, students may ride another bus but only with prior written permission from an

administrator.

• Be on time; arrive at the bus stop at least 5 minutes early.

• Do not stand or play in road while waiting for the bus. Stand back about 10 feet from the roadway while

waiting for the bus.



• If students must cross the roadway to board the bus, look in both directions for traffic and wait until the

bus driver signals before crossing the road. Students should walk in front of the bus in single file, do not

run. Enter the bus without crowding or disturbing others.

• The first duty of the passengers is to obey the driver's directions promptly. The driver has the same

responsibility and authority as a teacher in controlling discipline. There must be an attitude of respect

and cooperation on the part of each student toward the bus driver. Conversation with the driver while

the bus is in motion should be kept to a minimum.

• Do not extend head or arms out of windows. Keep your head, arms, and hands inside the bus at all

times. Never open the windows without the driver's permission.

• Be courteous to the driver and to fellow students, keeping hands off other people at all times.

• See that your conversation is clean and never loud or boisterous. Talk in normal tones. Use of profane

language on a school bus is forbidden by law. Obscene gestures are prohibited.

• Do not consume any food or beverage on the bus.

• Do not call out to passers-by.

• Help keep the bus clean, sanitary, and orderly. Keep the aisle of the bus clear. Keep books, musical

instruments, and all other objects on lap or under the seat, not in the aisle.

• Large items such as tubas, science projects, skateboards, etc. cannot be transported on the bus.

• Animals and insects are not to be transported on the bus.

• Do not possess or use any form of tobacco on the bus.

• Do not damage or abuse bus equipment. Keep your feet off the seats.

• Do not loiter in or around a bus while on school grounds.

• Do not leave bus without the driver's consent, except on arrival at home and at school. Make sure that

the road is clear and get the driver's signal when you must cross the road, to and from the bus.

• Keep seated until the bus comes to a complete stop. Enter and leave bus by front door ONLY, except in

emergency. Stay in your seat at all times, except when entering and exiting the bus.

GUIDELINES FOR BUS DISCIPLINE (In accordance with Policy 5.17)

The improper student behavior shall be categorized as follows:

A. Category I

1. Attire, which would be inappropriate in the school.



2. Gambling on a school bus.

3. Distribution of petitions or other printed matter not approved in advance by the principal. (See

Policy No. 5.17, section 13, page 2 for further criteria.)

4. Violations of established bus rules or regulations.

5. Littering when on a school bus, including the parking lot.

B. Category II

1. Damage, destruction, or theft of private or public property valued at less than $100.

2. Disregard of reasonable directions or commands given by authorized school personnel, such as the

bus driver.

3. Violation of statutory or constitutional regulations.

4. Possession, or distribution of tobacco products, electronic cigarettes, or smoking paraphernalia

(including, but not limited to, lighters, matches, rolling papers, cigarette holders, and pipes) during

the school day, whether on or off school property, or during a school-sponsored activity at any time

of day, whether on or off school property.

5. Possession of hand-held laser pointers.

6. Disruption and interference with the operation of the bus, including horseplay, mimicking, name

calling, etc.

C. Category III

1. Possession, solicitation, or use of narcotics, drugs or substances portrayed as drugs, anabolic

steroids, alcohol, or other controlled substances as defined by statute. (See Policy No. 5.17,

section 6, page 2 for further criteria and exceptions.)

2. Sharing, diverting, transferring, applying to others (such as needles or lancets), or in any way

misusing medication or any medical supplies in their possession.

3. Assault, bullying, fighting, physical abuse, extortion, persistent or severe harassment, and/or

verbal abuse of another student.

4. Verbal abuse, extortion, or harassment of a school employee, whether on or off school

premises.

5. Possession of a knife/replica of a knife or any instrument or article that might be injurious to a

person or property.

6. Possession and/or use of fireworks, stink bombs, or any incendiary device.

7. Falsely reporting a fire or setting off a fire alarm.



8. Damage, destruction, or theft of private or public property valued at more than $100 but less

than $1000.

9. Use of tobacco, lighters, or matches on a school bus.

10. Indecent exposure/act on a school bus.

11. Distribution of any type of pornographic material.

D. Category IV

1. Assault or physical abuse of a school employee, whether on or off school premises.

2. Purchasing of, offering for sale, sale, or distribution of narcotics, drugs or substances portrayed as

drugs, anabolic steroids, alcohol, substances portrayed as drugs, or other controlled substances as

defined by statute.

3. Possession and/or use of a knife/replica of a knife or any instrument or article that might be

injurious to a person or property in an attempt to threaten or cause harm to another person.

4. Possession of any firearm/replica of a firearm or other weapon prohibited on the school campus by

law.

5. Arson, bomb threat, or terroristic threat

6. Damage, destruction, or theft of private or public property valued at more than $1000.

The appropriate disciplinary actions for each listed category of improper activity follow:

A. Category I--Principal or designee’s discretion;

1st infraction--warning and parent contact

2nd infraction--parent contact

3rd infraction-- suspension from bus, min.-1 day, max.-3 days

4th (and any subsequent) infraction--suspension from bus indefinitely

B. Category II--Principal or designee’s discretion;

1st infraction—minimum three (3) day suspension from bus

2nd infraction—minimum ten (10 day) suspension from bus

3rd (and any subsequent) infraction--suspension from bus indefinitely

C. Category III

1st infraction--

A. Parent/guardian conference, and

B. Suspension from bus, minimum ten (10) days, maximum-indefinitely, and

C. Referral to Principal for further disciplinary action



2nd infraction--


B. Suspension from bus for the remainder of the year, and


D. Category IV

1st (and any subsequent) infraction


B. Suspension from bus not to exceed one calendar year, and


Cross Reference: 5.17 – STUDENT DISCIPLINE

Legal Reference: A.C.A. § 6-19-119 (b)

Ark. Division of Academic Facilities and Transportation Rules Governing

Maintenance and Operations of Ark. Public School Buses and Physical

Examinations of School Bus Drivers 4.0

Date Adopted: 8-28-03

Revised: 6-22-06

Revised 5-24-12

Revised: 6-27-13

Revised: 5-26-16



5.23 – DRUGS AND ALCOHOL

An orderly and safe school environment that is conducive to promoting student achievement requires a

student population free from the deleterious effects of alcohol and drugs. Their use is illegal, disruptive to

the educational environment, and diminishes the capacity of students to learn and function properly in

our schools.

Therefore, no student in the Fayetteville School District shall possess, attempt to possess, consume, use,

distribute, sell, buy, attempt to sell, attempt to buy, give to any person, or be under the influence of any

substance as defined in this policy, or what the student represents or believes to be any substance as

defined in this policy. This policy applies to any student who is on or about school property; is in

attendance at school or any school sponsored activity; has left the school campus for any reason and

returns to the campus; is in route to or from school or any school sponsored activity. Prohibited

substances shall include, but are not limited to, alcohol, or any alcoholic beverage, inhalants that alter a

student’s ability to act, think, or respond. LSD, or any other hallucinogen, marijuana, cocaine, heroin, or

any other narcotic drug, PCP, amphetamines, steroids, “designer drugs,” look alike drugs, or any

controlled substance.

Prohibited substances shall include, but are not limited to:

• Alcohol or any alcoholic beverage

• Inhalants or any ingestible matter that impairs a student’s ability to act, think, or respond

• LSD or any other hallucinogen

• Marijuana, cocaine, PCP, amphetamines

• Heroin or any other narcotic drug

• Steroids, “designer drugs,” look-alike drugs, or any controlled substance

Selling, distributing, or attempting to sell or distribute, or using over-the-counter or prescription drugs

not in accordance with the recommended dosage is prohibited.

No student shall sell, distribute, or attempt to sell, distribute, or use over-the-counter or prescription drugs

not in accordance with a valid prescription or recommended dosage.

Date Adopted: 10-28-04 Revised: 5-24-12



5.25 – STUDENT DRESS

The Fayetteville Board of Directors recognizes that dress can be a matter of personal taste and

preference. At the same time, the District has a responsibility to promote an environment conducive to

student learning. This requires limitations to student dress and grooming that could be disruptive to the

educational process because they are immodest, disruptive, unsanitary, unsafe, could cause property

damage, or are offensive to common standards of decency.

Students are prohibited from wearing, while on the school grounds during the school day and at school-

sponsored events, clothing that exposes underwear, buttocks, or the breast of a female. This

prohibition does not apply, however to a costume or uniform worn by a student while participating in a

school-sponsored activity or event.

The Superintendent shall establish student dress codes for the District’s schools, to be included in the

student handbook, that are consistent with the above criteria.

Legal References: A.C.A. § 6-18-502(c)(1) A.C.A. § 6-18-503(c) Act 835 of 2011 Date Adopted: 9-22-11 Revised:



5.32 – STUDENTS’ VEHICLES

Students who have presented a valid driver’s license and proof of insurance have obtained a Fayetteville

Public School Parking Permit to the appropriate office personnel, may drive their vehicles to school.

Vehicles driven to school shall be parked in the area designated for student parking. Parking on school

property is a privilege which may be denied to a student for any disciplinary violation, at the discretion

of the student’s building principal.

Students are not permitted to loiter in parking areas and are not to return to their vehicles during the

school day for any reason unless given permission to do so by school personnel. It is understood that

there is no expectation of privacy in vehicles in parking areas. Drivers of vehicles parked on a school

campus will be held accountable for illegal substances or any other item prohibited by District policy

found in their vehicle. Any student parking a vehicle on campus is granting permission for school or law

enforcement authorities to search that vehicle.

Date Adopted: 8/28/03 Revised: 5/24/12



5.36 – STUDENT ILLNESS/ACCIDENT

If a student becomes too ill to remain in class and/or could be contagious to other students, the

principal, school nurse or designee will attempt to notify the student’s parent or legal guardian. The

student will remain in the school’s health room nurse’s office or a place where he/she can be supervised

until the end of the school day or until the parent/legal guardian can check the student out of school.

If a student becomes seriously ill or is seriously injured on an emergency basis, and the parent/legal

guardian cannot be contacted, the failure to make such contact shall not unreasonably delay the school’s

expeditious transport of the student in an emergency vehicle to an appropriate medical care facility. The

school assumes no responsibility for treatment of the student. When available, current, and applicable,

the student’s emergency contact numbers and medical information will be utilized. Parents are

strongly encouraged to keep this information up to date.

Students may return to school if free of fever they have no fever (< 100 degrees), and without having

fever reducing medication, for a period of 24 hours.

Students may return to school if they have no vomiting and or diarrhea, free and without having

antidiarrheal and antiemetic medication, for a period of 24 hours.




5.37 – EMERGENCY DRILLS

All schools in the District shall conduct fire drills at least monthly. Tornado drills shall also be conducted

not fewer than three (3) times per year with at least one each in the months of September, January, and

February. The District encourages the involvement of hospitals and local emergency personnel in these

drills. Students who ride school buses, including those students who only ride buses during field trips,

shall also participate in emergency evacuation drills at least twice each school year.

The District shall annually conduct an active shooter drill and school safety assessment for all District

schools in collaboration with local law enforcement and emergency management personnel. The

training will include a lockdown exercise with panic button alert system training. Students will be

included in the drills to the extent that is developmentally appropriate to the age of both the students

and grade configuration of the school.

Drills may be conducted during the instructional day or during non-instructional time periods.

Other drills may be conducted to test the implementation of the District’s emergency plans. These may

include, but are not limited to:

1. Earthquake;

2. Act of terrorism;

3. Chemical spill;

Other types of emergency drills may also be conducted to test the implementation of the District’s emergency plans in the event of violence, terrorist attack, natural disaster, other emergency, or the District’s Panic Button Alert System. Students shall be included in the drills to the extent practicable.

Legal References: A.C.A. § 12-13-109 A.C.A.§ 6-10-110 A.C.A. § 6-10-121 A.C.A. § 6-15-1302 A.C.A. § 6-15-1303 Ark. Division of Academic Facilities and Transportation Rules Governing Maintenance and Operations of Ark. Public School Buses and Physical Examinations of School Bus Drivers 4.03.1 Date Adopted: 8-28-03 Revised: 6-26-08 Revised: 6-27-13 Revised: 6-26-14



5.42 – STUDENT HANDBOOK

The Fayetteville Public Schools shall prepare and maintain a Student Handbook which shall be approved

by the Board of Education on an annual basis. The Student Handbook shall be updated as needed to

reflect changes in law, the policies of the Board, and Arkansas Department of Education Rules Governing

Standards for Accreditation. The Student Handbook shall contain a summary of the Parental

Involvement Plan adopted by the Fayetteville Public Schools pursuant to Arkansas law. It shall be the

policy of the Fayetteville School District that the most recently adopted version of the Student

Handbook be incorporated by the reference into the policies of this district. In the event that there is a

conflict between the student handbook and a general board policy or policies, and the student

handbook is more recently adopted than the general board policy, the student handbook will be

considered binding and controlling on the matter.

Changes to the Student Handbook shall be Principals shall review all changes to student policies and

ensure that such changes are provided to students and parents, either in the Student Hhandbook, or, if

changes are made after the Student Hhandbook is printed, as an addendum to the Student Hhandbook.

Principals and counselors shall also review Policy 5.41-Smart Core Curriculum and Graduation

Requirements and the current ADE Standards for Accreditation Rules to ensure that there is no conflict.

If a conflict exists, the Principal and/or Counselor shall notify the Superintendent immediately, so that

corrections may be made and notice of the requirements given to students and parents.

A summary of the parent involvement plan will be included in the student handbook. Parents must sign

the “Receipt of Policies” page and return it to the school.

Legal Reference: Act 1423 A.C.A. § 6-15-1704. Date Adopted: 8-28-03 Revised: 6-28-12 Revised: 6-27-13 Revised:

January 25, 2018

Washington Elementary School Playground

TO: Board of Education FROM: Dr. John L Colbert I will present to you information on the condition of the Washington Elementary School Playground and will recommend that you approve the services of Crafton Tull to contract the playground re-design. The board will be asked to approve the recommendation at the February board meeting.

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• Crafton Tull

10825 Financial Center Parkway, Suite 300 Little Rock, Arkansas 72211-3554 501/664-32 501/664-6704 FAX

www.craftontull.com

Project:

Date: By:

E ngin ee rs & S urv e yors

PRELIMINARY COST ESTIMATE

Item Quantity Unit 1.0 Mobilization 1 LS . 2.0_,.,_

Earthwork_(See Note} __ ... C1i".°°vci _._._ .

1500 .... - -------·------ I " ... .. 3.0 Demolition_ and Salvage 1 L.S.

··4.-0- '$9~)\ .. · ·- · Mod. Blk. Retaining Walls 1915 5.0

Trencti·orair1 ___ ,, ___ ., __ -··-··· -..... 2so·-.. · · L. Ft. ··· ·· ---· --- French Drains '400 LFt.

. .. 6.0

Site Concrete . ........

ao'scf' 7.0 ___ __ S_g. Ft ..•... . ··s.o .. Raiiiri-~s ____ ...... 507

... L Ft.

. . - -- - ... .. .....

9.0 ~-~0d~9aping 1 LS. - 10.0 ·· Relocate Play Structures

... -3 . ··- LS. Aeration Sq.0.Ft. .

...... 11.0 1

~folch .. .. ' ... .. " . .... 60.00·-·- -

12.0 Cu. Yds. 13 .. (f .. ------ .. _. ........... . cu.' Yds ... ..

Topsoil Backfill 100 14.0 Resilient Surface a·nd ·1fase·.

I •-- - . .. __ .. ___ ,

12000 15.'6 " Artificial Turf

.. . .... .. .......... .. -3000 ··-···- -•

605 16.0 ~!P.~.13~il L.Fl. -···--··-- . .. ··- .. 1, - - . ...... 17.0 ~-~~-~_encJri.9 . _ _ 50 L. Ft. 18.0 Misc. Masonry .... ·-·--·--····· 1 L.S.

"' '"fa.6 . .. .. . . . ·- -----

Contingency ···-··-·· ...

10% ____ ., ___ ,

. -20.0

·-· 21 .0 . - ... .. -··· ..... , ... . ··-"- . ...

. ... ~··· -··-~- - .. .. -· - -"-·--···· ... ···-

Washington Elementary Scho Playground re-design 11/22/17 Frank Riggins

Unit Price Item Total • $ --20,000.00 $?0,000.0_9 $ 25.00 $37,500.00

·-·$10,ooo:oo $ 10,000.00 :f" ... ··20:00 $38,300.00 $ . 35.00 $8,750.00 .$ . ....

8.00 $3,200.00 $ $~6l~~--~ 4.50 $' 25.00 $12,675.00 .$ -20,qo9.oq. $20,000.00 $ 20,000.00 $60,000.00

-$·"· - .$2,500.00 2,500.00_ ·····

$ 60.00 ~3,600 .. 0.9 $ 25.00 $2,500.00

..16.00· $192,000.00 $ ·r -···· 12.00 $36,000.00 '$ ... 35.00- - ·-$21,°f75.00 $ 50.00 ~2,500.9.Q $ 1s,ooo.oo· $15,000.00

Sub-Totar ·· $521 ,925.00 $52,192.50

. - ·· .. -···--- ... __ .$574,11_7.50 TOTAL ., ..

-· --· ....... ...... . .. ·--

January 25, 2018

Route Bus Purchase

TO: Board of Education FROM: Dr. John L Colbert I will present my recommendation to purchase 3 Route Buses and the board will be asked to approve at the February board meeting.

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BUS FLEET

FAYETTEVILLE PUBLIC SCHOOLS LEARN . GROW. P ERFORM . LEAD .

Purchase of 3 Route School Buses

Currently, 11 of the 70 buses in our fleet have been in service for 17-26 years. The recommended replacement cycle for a type "C" conventional school bus under normal operating conditions is 250,000 miles or 12 to 15 years of service.

SCHOOL BUS SPECIFICATIONS • Type "C" Conventional Bus • 71 Passenger Route Bus • Air Conditioned • Interior Heaters • 3 Passenger Seats • Seat Belts • Digital Camera System

BID PRICES RECEIVED ON JANUARY 11, 2017

Bid Results Company Amount Delivery Date

Midwest Bus Sales $98,213.00 Delivery 120 days from Purchase Order Summit Bus $99,975.00 Delivery 120 days from Purchase Order Central States Bus Sales $110,385.00 Delivery 180 days from Purchase Order

GUARNATEE BID PRICE The bid pricing would be good for 180 days from board approval. In order for us to receive the buses by August 1, 2018, we will need to place the order by May 1, 2018.

BUS REPLACEMENTS The purchasing of the new buses will a llow the district to replace 3 of the older buses. We will continue to develop a replacement cycle to reduce the age of the fleet.

1000 West Bulldog Boulevard • Fayetteville, Arkansas 72701 479.444,3000 • fayar.net

Payettevi{fe (Pu6{ic Schoofs crransportation 'Tommy <l)a·c1r.!11purl, rl)ireclor

P.O. Box 849 2325 W. Stone Fayetteville, AR 72702-0849 Fayetteville, AR 72701 (479) 444-3095 (479) 444-3035 (lax) ••• " •• • 111 •••••11•"1'tfl•• ••••4.-•1"• 1'1 l•"l•,11 a tll•••••••1" t 11t t f,• tt fl l . .. . . , • ••• .. ••• .. • • ••• • •t ••••• •• • t • ••••• t • • • • • • t • I t flt fl • • •• • • • t ,• • • • .... .. .. ............... .. . • • • • •••• • •• • t t ,-t fl flt t A•4 • • •• •

School District; Fayetteville Public Schools Issuing Date: December 21, 2017 Bid Opening: January 11 111

, 2018 1:00pm

Bid Number: FPS 12.21.2017 71 P Route Bus Bid Closing: January 111

\ 2018 1 :00pm

BID TABULATIONS 71 P Route Bus

VENDOR

CENTRAL STA TES BUS SALES, INC. Attn: Gary Tedford 420 Lake Lane North Little Rock, AR 721 l 7 Office: (501) 955-2577 Fax: (501) 955-2772 Emai I: [email protected]

PRICE PER UNIT PROJECTED DELIVERY DA TE

d. ~ UJ,ftr< ~ lWJ J.Qb/ i P.o, r I / 0, 385:0d

~f:ft

MIDWEST BUS SALES, INC <:hni, d,./ 3 .0 (j Attn: Vaughn Drum r 7 2604 Industrial Park Road VanBuren,AR 72956 ti Office: (479) 474-2433 Mobile: (479)629-7656 Fax: (479) 474-3373 Email: [email protected]

SUMMIT BUS Attn: Robbin Haley 11401 Diamond Drive North Little Rock, AR 72117 Office: (501) 945-8400 Mobile: 501-615-3160 Fax: (501) 327-6668 Email: [email protected]

January 25, 2018

Truck with Refrigeration System Purchase

TO: Board of Education FROM: Dr. John L Colbert I will present information on the purchase of one truck with a 12’ Van Body and Refrigeration System to the Board of Education as an informational item. At the February 2018 Board Meeting, I will ask for your approval of the recommendation to purchase the refrigerated truck.

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FPS



Purchase of one truck with 12’ Van Body and Refrigeration System Currently, we do not have a truck with a refrigeration system to transport food from the warehouse to the different schools during delivery. The Area Specialist at ADE stated that the purchase of a refrigerated truck is an approved corrective action to solve the issues of maintaining food safety control and product quality of our frozen commodity foods while transporting from our central warehouse to schools throughout the district. TRUCK SPECIFICATIONS

Regular cab: two doors 1 Ton (3500, 350, etc.) or compatible to match 12’ Box Air Conditioned and Interior Heaters Diesel Engine with an automatic Transmission Power windows and locks

REEFRIGERATED VAN BODY AND REFRIGERATION UNIT 12’ insulated, refrigerated Van Body LED Lighting Side door-right side Rear Dock bumper and a Rear door – roll up to match box Thermo King unit Cools or Freezes with a TSR-3 Controller R-404A Refrigerant Top Engine Screen and Cover

BID PRICES RECEIVED ON DECEMBER 21, 2017

Bid Results Company Amount Delivery Date

Fayetteville Auto Park $67,850.00 Delivery 100 days from Purchase Order Lewis Automotive Group $68,234.30 10-14 weeks from Purchase Order GUARNATEE BID PRICE The bid pricing is good for 100 days from board approval. In order for us to receive the buses by August 1, 2018, we will need to place the order by March 1, 2018. BOX TRUCK WITH REFRIGERATION UNIT The refrigerated truck will ensure food safety control and product quality of our frozen commodity foods while transporting from our central warehouse to schools throughout the district.

~• FPS

FAYETTEVILLE PUBLIC SCHOOLS LEARN. GROW. PERFORM . LEAD.

1000 West Bulldog Boulevard • Fayetteville, Arkansas 72701

479,444.3000 • fayar.net O 0

January 25, 2018

7th Grade Athletics

TO: Board of Education FROM: Steve Janski I will present my recommendation for 7th Grade Athletics and the board will be asked to approve at the February board meeting.

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FPS



TO: Dr. Matthew Wendt, Superintendent FROM: Steve Janski, Director of Athletics RE: 7th Grade Athletics & Spirit

DATE: January 17th, 2018 ______________________________________________________________________________ Offerings of 7th Grade Athletics at Woodland & Ramay Junior High Schools:

Volleyball Football Cross Country – boys & girls Basketball – boys & girls Track – boys & girls Cheer Dance

Recommendation for one period to be offered for athletics:

No additional district transportation needed Students will receive physical education credit for participation

Recommendation for Potential Additional Staff:

Ramay = Social Studies/Coach, Science/Coach, CTE Woodland = Social Studies/Coach, CTE/Coach, PLTW

o Additional Staff Salary & Benefits Estimate: $363,000 o Additional Costs (Uniforms, Event Transportation, Game Operations, Misc.): $11,000

Total: $374,000 NOTE: 515 Students (about 70%) are projected to participate in 7th Grade Athletics

FAYETTEVILLE ~

PUBLIC SCHOOLS LEARN. GROW. PERFORM. LEAD .

January 25, 2018

Fayetteville Public School – High School Diploma Options

TO: Board of Education FROM: Dr. Steven Weber I will present the High School Diploma Options for Fayetteville Public Schools and the board will be asked to approve at the February board meeting.

~17Nz~ ~

FPS



having satisfactorily completed the studies prescribed by the Board ofEducation for the High School Department has been awarded this

and is entitled to all the honors and privileges belonging thereto.

Fayetteville Arkansas

Principal

Superintendent

Secretary, Board of Education

President, Board of Education

Fayetteville Public SchoolsFayetteville High School

Given this seventeenth day of May, 2018.

John Sample Doe




Principal

Superintendent



Fayetteville Public SchoolsFayetteville Virtual Academy


John Sample Doe




Principal

Superintendent



Fayetteville Public SchoolsAgee Lierly Learning Preparation Services School of Innovation


John Sample Doe

January 25, 2018

FHS Custodial Services

TO: Board of Education FROM: Dr. John L Colbert I will present information to the Board about outsourcing the custodial services for Fayetteville High School and a recommendation to contract the custodial services to SSC for 15 months from the beginning date of March 19, 2018. I will ask for your approval of the recommendation at the February Board Meeting.

~17Nz~ ~

FPS



CUSTODIAL With Hourly Payroll (Full Service)

Hourly Custodial Staff Annual Cost

Wage Rate FTE's Daily Hours School DaysSummer / Holiday Teacher Days Annual Days

Annual Hours

Dayporter $11.00 5.0 40 220 0 0.0 220 8,800 $96,800General Cleaning $10.25 14.4 116 180 30 5.0 215 24,844 $254,656Supervisor $13.75 2.5 20 180 30 5.0 215 4,384 $60,284Alternate Position #1 $8.00 0.0 0 180 30 10.0 220 0 $0Alernate Position #2 $8.00 0.0 0 180 30 10.0 220 0 $0

Total Ftes 21.99 38,029 $411,741

Operational Overtime 0.0% $0Hourly Health Care Costs 6.3% $25,767Wage Associated Taxes, Insurances and Fringe Costs 16.0% $65,683

Combined Fringe and Health %: 22.2%Bridged Benefit Costs $0Total Productive Labor: $503,191On-Site Management

On-Site Management Wages FTE's SalaryExecutive Contract Manager 0 $75,000 $0Contract Manager 1 $50,000 $50,000Warehouse Manager 0 $42,000 $0Administrative 0 $35,000 $0

1 Sub-Total Cost Item (3): $50,000

Management Health Care Costs 24.0% $12,000Wage Associated Taxes, Insurances and Fringe Costs: 13.3% $6,626

Combined Fringe and Health %: 37.3%Total On-Site Management: $68,626Other Operating Costs

Sq. Footage Coverage # of Gallons # of Coats Cost Per GalSummer Coat of Finish 543,792 2,500 218 4 $12.00 $10,441Winter Coat of Finish 543,792 2,500 218 2 $12.00 $5,220Gym Floor Refinish 0 $0.19 $0Janitorial Supplies $11,437Paper, Hand Soaps $20,460Rented Space $0General Liability Insurance $5,359MyFinance / TeamCoach Computer Support and Update 1 $2,400 1 $5 $2,405Computer Leasing Charge ( 1 @ $1,560 ) $1,560Annual Cell Phone Service ( 1 @ $1,690 ) $1,690Office Supplies, Telephone, Postage $1,000TIPS Service Contract $7,700Windows $4,000Annual Vehicle Expense, Including Insurance, Maintenance, and Fuel $6,486

Leased Vehicles $7,949

Property Taxes $2,663

Number of Employees Cost Per Item Turn Over Rate

Background Checks 22 $35 100% $770Hourly Recruiting Fee 22 $75 100% $1,650Annual Payroll Processing 22 $0 100% $0Employee Uniforms 22 $85 5 $9,347

Epay Electronic Time Clocks QTYAnnual Clock

CostAnnual Cost

Per EE # of EE'sNetworked Connection Clocks 0 $380 $24.72 22.0 $0Dial Up Via Modem Clocks 0 $521 $24.72 22.0 $0Wireless Via Cellular Modem 0 $769 $24.72 22.0 $0Add Phone Option 0 $0 $48.00 22.0 $0

Contribution to SSC Regional and Corporate Support Includes: $46,257RVP and Regional Manager Support Purchasing Research and DevelopmentHuman Resources & Training Accounting and Finance Legal and Audit

Total Other Operation Costs: $146,393

Contribution to Pre-Tax Profit $30,838

Total Contract Price: $749,048

Financed One Time Costs

Start-Up Costs 5 Year Amortization Schedule 49,928.46 $9,986 - $0Janitorial Equipment 5 Year Amortization Schedule 59,389.28 $11,878Adjusted Total Contract Price: $770,912

Cost ScheduleFayetteville High School

SSC Custodial Contract Price

( @ + ( @ Per CC# ))

January 25, 2018

XI. Old Business (Action) 6 Year Facility Plan

New/Revised District Policies Strategic Planning

~17Nz~ ~

FPS



January 25, 2018

6-Year Facility Master Plan

TO: Board of Education FROM: Dr. John L Colbert I will ask the Board to approve the 6-Year Facility Master Plan.

~17Nz~ ~

FPS



FAYETTEVILLE PUBLIC SCHOOLS LEAR N , GROW, PERFORM , LEAD .

6-YEAR FACILITY MASTER PLAN REPORTING SECTIONS

Section 1: Resolution from the Board of Directors

Section 2: Narrative Summary

Section 3: Identification of Buildings with current and previous improvements

Section 4: Location schedule of buildings/ facilities we had during the period of 7 /1/ 17 to 7 / 1/18

Section 5: Insurance Coverage

Section 6: Statement of Assurance

Section 7: Capitol Projects that are planned for the future

Section 8: Annual Budget

1000 West Bulldog Boulevard • Fayetteville, Arkansas 72701 479.444.3000 • fayar.net

FAYETTEVILLE PUBLIC SCHOOLS LEARN . GROW. PERFOR M . LEAD.


Section 1:

Resolution from the Board of Directors

1 ooo West Bulldog Boulevard • Fayetteville, Arkansas 72701 479.444.3000 • fayar.net

FAYETTEVILLE PUBLIC SCHOOLS LE A RN . GROW. PERFO RM . LEAD.

January 25, 2018

Resolution

The Fayetteville Public School District #1 Board of Directors as a body

does hereby endorse and approve the 6-year Facility Master Plan

submitted by the Fayetteville Public School District #1 to the Public

School Academic Facilities and Transportation Division of the

Arkansas Department of Education.

Justin Eichmann

School Board President

1000 West Bulldog Boulevard • Fayetteville, Arkansas 72701 479-44 4-3000 • fayar.net

-FPS

January 18, 2018

FAYETTEVILLE PUBLIC SCHOOLS L E ARN . GRO W . PE RFOR M . L E A D.

The Fayetteville Public Schools will address access for individuals with disabilities on a school-by-school case.

1000 West Bulldog Boulevard • Fayettevi lle, Arkansas 72701 479,444,3000 • fayar.net u

FAYETTEVILLE PUBLIC SCHOOLS LEARN . GROW. PERFORM . LEAD.


Section 2:

Narrative Summary


FAYETTEVILLE PUBLIC SCHOOLS L EARN , GRO W , PERFOR M . LE AD .

Narrative Summary

The Fayetteville School District was the first public school district chartered in the state of Arkansas in 1871, hence our legal name, Fayetteville School District #1.

Since Fayetteville Public Schools was the first school district in Arkansas we do have some older buildings that have a zero percent or less useful life according to the state. The district continues to maintain these buildings to ensure safe, dry and inviting spaces for learning. The district prioritizes the needs on an annual basis so that they are kept in good condition. Current plans include upgrades to the parking lots at Root, Woodland, and Ramay; replace HVAC at the McNair, Holt and Vandergriff gyms; and partial re-roofing at Woodland, Owl Creek and Ramay. Major floor projects will be scheduled in the near future for Holcomb Elementary, Holt and McNair Middle Schools and Woodland Jr. High.

The Fayetteville Public School District completed work on the following facilities in 2017:

• Installed new HVAC Units in the gyms at Ramay and Woodland Jr. High. • Additional space was renovated in the Old Happy Hollow Building to

accommodate students in grades 4-12 at the virtual charter school. • Reroofed 9,000 sq. ft. at Asbell Elementary • Reroofed 16,500 sq. ft. at Leverett Elementary • Reroofed 5,000 sq. ft. at Washington Elementary • Replaced the A/C units in the cafeteria at Woodland • Striped the parking lots on all campuses • Remodeled restrooms at Leverett Elementary

In order to assess future growth and needs, a demographic study was performed by a certified demographer. From this study, it shows that Fayetteville Public Schools will experience steady enrollment growth over the next 5 to 10 years due to the area's strong housing and job market.

1000 West Bulldog Boulevard • Fayetteville, Arkansas 72701 479,444.3000 • fayar.net

FAYETTEVILLE PUBLIC SCHOOLS LEARN . GROW. PERFORM . LEAD.


Section 3:

Identification of Buildings with

current and previous improvements


479,444.3000 • fayar.net

FAYETTEVILLE PUBl~C SCHOOLS LEARN. GROW. P ERFORM. LEAD .

Buildings With O Or Less Building Value

Asbell Elementary

2005 - Upgraded some of the electrical panels

2007 - Removed asbestos tile In six rooms and installed new VCT

2008 - New carpet in library

2009 - 2,414 square foot addition

2009 - New ceiling in kitchen

2012 - New T~S lighting in cafeteria

2013 - Removed asbestos soffit and replaced with metal

2016 - Install AiPhone system and mag lock on front entrance

2017 - Painted two classrooms; striped parking lots; fenced playgrounds; replaced toilet paper

dispensers;

Installed new store front in '86 addition

Roofing:

2005 -10,000 square foot replacement

2012 - 30,000 square foot replacement


2017 - 9,000 sq uar~ foot replacement

In the last five years, 54.5 tons of air conditioning has been replaced

Jefferson Administration

This area is now used for Community Adult Education classes

1000 West Bulldog Boulevard o Fayetteville, Arkansas 72701 479,444-3000 o fayar.net @t)

2017 - Remodeled office on landing (new A/C, paint and carpet); striped parking lots; replaced toilet

paper dispensers; replaced 9 tons of A/C

Roofing:



2014-5,000 square foot replacement

Leverett Elementary

2005 - Remodeled four classrooms; replastered/painted walls, new ceiling tile and baseboard

2007 - Removed asbestos tile and replaced with new VCT, 10,000 square feet. Installed more electrical

receptacles in each room

2008- Installed new heating boiler

2010- Installed sport floor in gym

2014-2015- Painted all classrooms and hallways

2017 - Remodeled restrooms in 2nd and 3rd grades {new tile on floor and walls, fixtures, ceiling tile, paint

and partitions); painted two classrooms; fenced playground; striped parking lots; replaced toilet paper

dispensers

Roofing:


2008-10,000 square foot replacement


Root Elementary

2005 - New lights in three classrooms, hallways and cafeteria - T-8's

2006 - New floor in kitchen area

2007 - Removed asbestos tile and replaced with VCT, 2,000 square feet

2016 - Painted halls

In the last five years, 28 tons of air conditioning have been replaced

2014 - 27 tons of air conditioning

2017 - Installed 15 sound systems; painted all classrooms and restrooms; fenced playground/ striped

parking lots; replaced toilet paper dispensers

Roofing:



Washington Elementary

2005 - Replaced five windows on west side

2007 - Replaced 10,000 square feet of VCT

2012 - Tuck point front of building; remodeled library (lights, flooring and ceiling)

2013 - Remodeled eight classrooms (new door hardware, new cabinets, plaster repair, paint and

window replacement in three rooms)

New gym flooring

New fire alarm system

2014- Remodeled six classrooms (new door hardware, new cabinets, plaster repair and paint)

2017 - Rebuilt manifolds on chillers; replaced toilet paper dispensers; f enced playground; striped

parking lots

Roofing:


2011 - 1,300 square foot replacement · ·

2014 - Will replace 4,200 square feet of roof area (June/July)



Woodland Junior High

2005 - New fire alarm system

2006-New T-S's lighting in gym

2008 - 3,455 square foot addition

2010 - Painted all interior area

2012 - Upgraded hood system in kitchen (new hood, makeup air and exhaust)

2013 - Remodeled four science classrooms (plumbing, cabinets and paint)

In the last five years, 32 tons of air conditioning has been replaced

2017 - Installed A/C and heat in both gyms; electrical upgrade to gym; new ceiling in dressing rooms;

installed new doors on gym; replaced A/C units in cafeteria (10 ton); striped parking lots

Roofing:







Rarnay Junior High

2005 - New cabinets in science rooms, new doors on boy's restroom In gym, new T-8 lighting building

wide, replace translucent panels above gym doors, new walk-in cooler/freezer in kitchen

2007 - Replaced all soffit and install new lights in soffits, new security cameras

2008 - Remodeled courtyard restrooms

2009 - Upgraded classroom projectors

2012 - Upgraded hood system in kitchen (new hood, make up air, exhaust and A/C}, new T-5 lighting in gym

2014 - New fire alarm system

2016-'Painted 90% of all classrooms

2017 - Installed A/C and heat in both gyms; electrical upgrade building wide; painted all hallways,

teacher's lounge, art room, library, offices in library and three classrooms; replaced toilet paper

dispensers; striped parking lots; replaced southwest door on cafeteria exterior; replaced interior doors

on east and west end of auxiliary gym dressing rooms and main gym west dressing room.

Roofing:



HVAC Replacement:

2006 - 30 tons

2007 - 37 tons

2008 - 6 tons

2010 - 15 tons

2011 - 3 tons

2012-12.5 tons

Fayetteville High School West (ALLPS):

"A" Building

2012- New fire alarm

2015 - Renovation of "A" Building (new flooring, ceiling; paint, furniture, ADA compliance, new

plumbing fixtures, etc.)

2016- Installed AiPhone system and mag Jock on front entrance

Roofing:

2010- 18,000 square foot replacement

HVAC Replacement:

2008 - 40 tons

"B" Building

2012 - New fire alarm

201S - Remodeled "B" Buildin~ into track complex. Demo'd down t o red iron (new walls, paint, ceiling,

flooring, HVAC, plumbing, elect rical, lighting, etc.)

Roofing:


HVAC Replacement:

2015 - 21.5 tons

"C" Building

2005 - Remodeled 1,700 square foot of "C" Building for classrooms (new ceiling, flooring, paint, walls,

lighting, HVAC, etc.). The other 5,800 square feet is used for storage.


Roofing:

2011 - 7,500 square foot of replacement

HVAC Replacement:

2005 ...: G tons

"D" Building

2012- New fire alarm

2015 - Renovation of "D" Building (new ceiling, paint, furniture, light ing, etc.)

Roofing:


"F" Building

2010 - Remodeled "F" Building into Client Service Building


Roofing:

2010 - 4,100 square foot of replacement

FAYETTEVILLE PUBLIC SCHOOLS LEARN , GRO W , P ERFO R M , L EAD.


Section 4:

Location schedule of buildings/facilities


·=== 0-

E:::Ei:

"' .,

===i o= 0-

o=::; ,.E:::

o:::= --= .,_

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,_

LOCATION SCHEDULE POLICY NUMBER: Y-630-750K6533-TIL-t 7

This Schedule of Locations and Buildings applles to the Common Policy Declarations for the period

01-01 -17 to 01- 01-1 a .

Loe. Bldg. No. No. Address Occupancy

1 2233 W. BULLDOG BLVD WAREHOUSE FAYETTEVILLE, AR 72701

d 2 2235 W. BULLDOG BLVD BUS GARAGE FAYETTEVILLE, AR 72701

• 1 3 2235 W. BULLDOG BLVD BUS GARAGE FAYETTEVILLE , AR 72701

• 2 4 3050 OLD MISSOURI BUTTERFIELD SCHOOL FAYETTEVILLE, AR 72701

.3 5 401 S. SANG RAMAY JUNIOR HIGH FAYETTEVILLE I AR 72701

.. 4 6 421 HIGHLAND WASHINGTON SCHOOL FAYETTEVILLE, AR 72701

&. 5 7 612 S. COLLEGE FAYETTEVILLE, AR 72701

Gym

' 5 8 612 s. COLLEGE Adult Ed. Center FAYETTEVILLE, AR 72701

~ 6 9 877 CLINTON DRIVE ROCK HOUSE FAYETTEVILLE, AR 72701

• 7 10 2350 WEST OLD FARMINGTON ROAD BUILDING WC- D FAYETTEVILLE, AR 72701

• 7 11 2350 WEST OLD FARMINGTON ROAD BUI LDING WC-A FAYETTEVILLE, AR 72701

0 1 12 2350 WEST OLD FARMINGTON ROAD BUILDING WC-E FAYETTEVILLE, AR 72701

• 1 13 2350 WEST OLD FARMINGTON ROAD -BUILDING WC-F FAYETTEVILLE, AR 72701

IL TO 03 04 96 Page

007360

LOCATION SCHEDULE POLICY NUMBER: Y-630- 760K6533- TIL-17

( This Schedule of Locations and Buildlngs applies to the Common Polley Declarations for the period

07- 01-17 to 07-01 - 18 .

--...

Loe. Bldg. No. No. Address

~ 7 1 4 2350 WEST OLD FARMINGTON ROAD FAYETTEVILLE, AR 72701

,. 7 15 2350 WEST OLD FARMINGTON ROAD FAYETTEVILLE, AR 72701

0 7 16 2350 WEST OLD FARMINGTON ROAD FAYETTEVILLE, AR 72701

• 7 17 2350 WEST OLD FARMINGTON ROAD FAYETTEVILLE, AR 72701

• 7 18 2188 WEST OLD FARMINGTON ROAD FAYETTEVILLE, AR 72701

8 19 300 S RAY AVENUE

~ 8 20

21

FAYETTEVILLE, AR 72701

300 S RAY AVENUE FAYETTEVILLE, AR 72701

2900 N SALEM ROAD FAYETTEVILLE, AR 72701

22 2900 N SALEM ROAD FAYETTEVILLE, AR 72701

23 2975 E. TOWNSHIP FAYETTEVILLE, AR 72701

24 2975 E. TOWNSHIP FAYETTEVILLE, AR 72701

o- 011 25 1000 W. BULLDOG BLVD FAYETTEVILLE, AR 72701 o -

..,-- ,11 ·=

26 1000 W. BULLDOG BLVD REAR FAYETTEVILLE, AR 72701

IL TO 03 04 96

007381

Occupancy

BUILDING WC- 8

BUILDING WC-C

BUILDING WC-H

BUILDING WC- G

TRACK NEW

PROFESSIONAL LEARNING CENTER

PROFESSIONAL LEARNING CENTER

HOLCOMB ELEMENTARY

HOLCOMB GYM

VANDERGRIFF ELEMENTARY

VANDERGRIFF GYM

Ray Adams Center

FPS Administrati;n Building

Page 2

I

LOCATION SCHEDULE POLICY NUMBER: Y-630-750K6533-TIL-17

This Schedule of Locations and Bulfdings applles to the Common Policy Declaratrons for the period

01-01 -17 to 07- 01 -18 •

Loe. Bldg. No. No. Address

= ·= .. =

? 12

~ 13

I 14

... 14

C 14

0 14

,,14

,. • 14

.... =

= 0-

= ' 15 =

. ,.. .. 15

--= --o- <'16 o -

27 604 W. MARTIN LUTHER KING BLVD FAYETTEVILLE, AR 72701

28 1124 WEST CLEVELAND FAYETTEVILLE, AR 72701

29 1500 NORTH SANG FAYETTEVILLE, AR 72701

30 1500 NORTH SANG FAYETTEVILLE, AR 72701

31 1500 NORTH SANG FAYETTEVILLE , AR 72701

32 1500 NORTH SANG FAYETTEVILLE , AR 72701

33 1 445 NORTH LEWIS AVE FAYETTEVILLE, AR 72701

34 1445 NORTH LEWIS AVE FAYETTEVILLE , AR 72701

36 1529 MISSION BLVD FAYETTEVILLE, AR 72701

37 1529 MISSION BLVD FAYETTEVILLE, AR 72701

38 210 BUCHANAN FAYETTEVILLE, AR 72701


Occupancy

PORTABLE CLASSROOM

LEVERETT SCHOOL

ASBELL SCHOOL

ASBELL GYM

SOFTBALL INDOOR WORKOUT

SOFTBALL COMPLEX

TENNIS COURTS

TENNIS COURTS

ROOT SCHOOL

. . ROOT GYM/HEALTH CLASSROOM

HSEC FIELDHOUSE NEW HARMON FIELD

HSEC BULLDOG FOOTBALL STADIUM

,._

IL TO 03 04 96 Page 3

0073112

LOCATION SCHEDULE POLICY NUMBER: Y-630-750K6533-TIL-17

This Schedule of Locations and Bulldlngs applles to the Common Policy Declaratlons for the period

01-01 -17 to 01-01 - 1 s .

Loe. Bldg. Address No. No.

.16

r1 17

.. 18

,, 19

• 20

• <t. 21

.. --... = :=::: -t21 .. _ =

a- • 21

D 022

--=

,..- b22 -=

= -=


41 106 S HARMON ROAD, FAYETTEVILLE, AR 72703

42 520 ROOT FAYETTEVILLE, AR 72701

43 3030 E. MISSION BLVD . FAYETTEVILLE, AR 72701

44 2365 N. RUPPLE FAYETTEVILLE, AR 72701

45 375 N. RUPPLE ROAD FAYETTEVILLE, AR 72701

46 915 CLINTON BLVD. FAYETTEVILLE, AR 72701



49 1 EAST POPLAR FAYETTEVILLE, AR 72701

50 1 EAST POPLAR FAYETTEVILLE, AR 72701

51 800 S. CHURCH STREET FAYETTEVILLE , AR 72701

52 2651 DEAN SALOMAN FAYETTEVILLE, AR 72701

IL TO 03 04 96

007:183

Occupancy

HSEC ARTIFICIAL TURF/PAVED TRACK

PRESS BOX

PHYSICAL PLANT BUILDING NEW

MCNAIR MIDDLE SCHOOL

HOLT MIDDLE SCHOOL

OWL CREEK SCHOOL

Athletic Administration Building

Alan Fahring Center

HSEC INDOOR FOOTBALL

WOODLAND GYM

WOODLAND JUNIOR HIGH

ADULT EDUCATION BUILDING

BARN

Page 4

-= - · . --= --...

\..

LOCATION SCHEDULE POLICY NUMBER: Y-630-750K6533-TIL- 17

This Schedule of Locations and Buildings appHes to the Common Policy Declaratlons for the period

01-01 - 11 to 07-01 - 1 a .

Loe. No.

"26

~ 27

, 27

"'27

• 27

.27

Bldg. No. Address

54 2175 EAST PEPPERVINE DRIVE FAYETTEVILLE, AR 72701

55 930 MARTIN LUTHER KING BLVD FAYETTEVILLE, AR 72701

56 994 MARTIN LUTHER KING BLVD FAYETTEVILLE, AR 72701

57 962 W MARTIN ;LUTHER KING BLVD FAYETTEVILLE, AR 72701

58 962 W MARTIN LUTHER KING BLVD FAYETTEVILLE, AR 72701

59 962 W MARTIN LUTHER KING BLVD FAYETTEVILLE , AR 72701

60 962 W MARTIN LUTHER KING BLVD FAYETTEVILLE, AR 72701

61 1501 LEWIS FAYETTEVILLE, AR 72701

Occupancy

HAPPY HOLLOW SCHOOL

HSEC DRAMA, CAFETERIA

HSEC ADMIN OFFICES, NEW ARENA

HIGH SCHOOL/EAST CAMPUS

HIGH SCHOOL

GREENHOUSE

HIGH SCHOOL

SOFTBALL NEW

IL TO 03 0496 Page 5 (END) 00730~

FAYETTEVILLE PUBLIC SCHOOLS LE ARN . GROW_ P E RFO RM . LEAD .


Section 5:

Insurance Coverage

1000 West Bulldog Boulevard • Fayetteville, Arkansas 72701 479,444,3000 • fayar.net ::,

--.,= = .

.. _ a::::: =

o::::: -=

-=

o

o-

007308

~ TRAVELERSJ One Tower Square, Hartford, Connecticut 06183

DELUXE PROPERTY COVERAGE PART DECLARATIONS

POLICY NUMBER: Y-630-750K6533-TIL-17 ISSUE DATE: 04-28-17

INSURING COMPANY: TRAVELERS PROPERTY CASUALTY COMPANY OF AMERICA

EFFECTIVE DATE: Same as policy unless otherwise specified:

DELUXE PROPERTY COVERAGE FORM

COVERAGES AND LIMITS OF INSURANCE - DESCRIBED PREMISES

Insurance applies on a BLANKET basis only to a coverage or type of property for which a Limit of Insurance is shown below.

The most we will pay for loss or damage in any one occurrence at any one premises location 1s 110% of the value(s) for each Building or Structure and separately for the total of Your Busi ness Personal Property (including furniture and fixtures, machinery and equipment, "electronic data processing equipment", "stock", a11 other personal property owned by you and used in your business and your use interest in improvements and betterments) and Personal Property of Others at each premises location as shown on the latest Statement of Values filed with us and at each premises location as subsequently reported to and agreed by us to insure .

If, at the time of loss, the values shown on the latest Statement of Values on file with us or the values at premises locations subsequently reported to us are not individually stated for each Building, each Structure, and for Your Business Personal Property and Personal Property of Others at each premises location:

1. The value for each Building and Structure will be determined by multiplying the reported Building and Structure value by the proportion that the square footage of the individual Building and Structure bears to the total square footage of all Buildings and Structures contemplated in the reported Building and Structure value.

2 . The value of Your Business Personal Property and Personal Property of Others at each premises location will be determi ned by multiplying the reported Your Business Personal Property and Personal Property of Others value by the proporti·on that the square footage of all Bui 1 dings and Structures at the individual premises locat ion bears to the total square footage of all Buildings and Structures at all premises locations contemplated in the r eporte d Your Business Personal Property and Personal Property of Others value.

For insurance that applies to a specific premises location see Deluxe Property Coverage Part Schedule - Specific Limits .

DX TO 00 1112

PRODUCER: EASON INSURANCE AGENCY HC393 OFFICE:SP-LITTLE ROCK OST



POLICY NUMBER: Y-630- 750K6533-TIL- 17 ISSUE DATE: 04-28-17

Blanket Description of Coverage or Property

Building(s) Your Business Personal Property Excluding "Stock" "Stock ''

COINSURANCE PROVISION:

Coinsurance does not apply to the Blanket coverages as shown above.

VALUATION PROVISION:

Replacement cost (subject to limitations) applies to most

$

$ $

Limits of Insurance

313 ~824 43~413 13,326,400

types of covered property (See Valuation Loss Condition i n DX T1 00).

DELUXE PROPERTY COVERAGE PART SCHEDULE - SPECIFIC LIMITS - DESCRIBED PREMISES

Insurance applies only to a premises l ocation and building number and to a coverage or type of property for which a Specific Li mit of Insurance is shown on schedule DX 00 03 .

COINSURANCE PROVISION:

Coinsurance does not apply to any Bui lding, Personal Property or "Stock" coverage for which a Specific Limit of I nsurance applies as shown on schedule DX 00 03 .

VALUATION PROVISION :

Replacement cost (subject to limitations) applies to most types of cover ed property (See Valuation Loss Condition in DX Ti 00).

ADDITIONAL COVERED PROPERTY

Pers onal Property at Undescribed Premi ses :

At any "exhibition" premises $

At any installation premises or temporary storage premises At any other not owned, l eased or regularly operated

premises $

DX TO 00 11 12

L1mi ts of Insurance

25,000 Not Covered

25,000

PRODUCER: EASON INSURANCE AGENCY HC393 OFFICE:SP- LITTLE ROCK OST

(

I ...

-·=

-=

-=

i ' ·

007387



POLICY NUMBER: V-630-750K6533-TIL-17 ISSUE DATE: 04- 28- 17

ADDITIONAL COVERED PROPERTY (continued) L 1 m1 ts of Insurance

Personal Property in Transit: $ i 00, 000 Excluded Modes of Transportation or Shipments:

Railroad Watercraft

DELUXE PROPERTY COVERAGE FORM - ADDITIONAL COVERAGES & COVERAGE EXTENSIONS

The Limi ts of Insurance shown in the left column are included in the coverage form and apply unless a Revised Limit of Insurance or Not Covered is shown i n the Revised Limits of Insurance column on the right. The Limits of Insurance apply in any one occurrence unless otherwise stated.

Limits of Insurance

Revi sed Limits of Insurance

Accounts Receivable At all described premises $ I n transit or at all undescribed premises$

Appurtenant Buildings and Structures $ Claim Data Expense $ Cover ed Leasehold Interest - Undamaged

Improvements & Betterments Lesser of Your Business Pe rsonal Property 1 i mi t or :

Debr i s Removal (additional amount) Deferred Payments Duplicate Electronic Data Processing Data and

Media Electronic Da t a Processing Data and Media

At all described premises Employee Tool s

In any one occurrence Any one item

Expediting Expenses Extra Expense Fine Arts

At al l described premises In transit

$

$ $

$

$

$ $ · $

$

$ $

50,000 25,000

100,000 25,000

100,000 250,000 25,000

50,000

50,000

25,000 2 ,500

25,000 25,000

50,000 25,000

Fire Department Service Charge Included* Fire Protective Equipment Di scharge Included "' Green Building Alternatives - Increased Cost

Percentage 1 ¼ Maximum amount - each building $ 100,000

DX TO 00 11 12




POLICY NUMBER: Y-630-750K6533-TIL-17 ISSUE DATE; 04-28-17

DELUXE PROPERTY COVERAGE FORM - ADDITIONAL COVERAGES & COVERAGE EXTENSIONS (continued)

Green Building Reengineering and Recertification Expense

Limited coverage for Fungus, Wet Rot or Ory Rot - Annual Aggregate

Loss of Master Key Newly Constructed or Acquired Property:

Building - each Personal Property at each premises

Non-owned Detached Trailers Ordi nance or Law Coverage Outdoor Property

Any one tree, shrub or plant outside S1gns

At all described premises At all undescribed premises

Personal Effects Personal Property At Premises outside of the

Coverage Territory Personal Property In Transit Outside of the

Coverage Territory Pollutant Cleanup and Removal - Annual

Aggregate Preservation of Property

Expenses to move and temporarily store property

Direct loss or damage to moved property Reward Coverage

25% of covered loss up to maximum of : Stored Water Theft Damage to Rented Property Undamaged Parts of Stock In Process

$

$

$

$ $ $ $ $ $

$ $ $

$

$

$

$

ltmits of Insurance

25,000

25,000 25,000

2,000,000 1 , 000 ,000

25,000 250,000

25,000 2,500

100,000 5,000

25,000

50,000

25,000

100,000

250,000 Included*

$ 25,000 $ 25,000 Included* $ 50,000

Valuable Papers and Records - Cost of Research At al l described premises $ In transit or at all undescr1bed premises$

Water or Other Substance Loss - Tear Out and

50,000 25,000

Replacement Expense I ncluded*

$

Revised Limits of Insurance

2,000,000

*Included means included in applicable Covered Property Limit of Insurance

DX TO 00 11 12

PRODUCER: EASON INSURANCE AGENCY HC393 OFFICE:SP-LITTLE ROCK OBT

(

(

-·-

o:=

-

·=

D07JUS

....... TRAVELERSJ DELUXE PROPERTY COVERAGE PART DECLARATIONS

DELUXE EXTRA EXPENSE COVERAGE FORM

Pre mi ses Locati on No.

1 -28

Building No.

1 - 61

One Tower Square, Hartford, Connecticut 06183

POLICY NUMBER: Y-630-750K6533-TIL-17 ISSUE DATE: 04-28-17

$

Limits of Insurance

2,000,000

Restoration Period and Monthly Percentage Limits -Twelve months at 100%

DELUXE EXTRA EXPENSE - ADDITIONAL COVERAGES AND COVERAGE EXTENSIONS

The Limits of Insurance, Coverage Period and Coverage Radius shown in the l eft column are included in the coverage form and apply unless a revised Limit of Insurance, Coverage Peri od, Coverage Radius or Not Covered i s shown unde r the column on the right. The Limits of Insurance apply in any one occurrence unless otherwise stated.

Civil Authority Coverage Period Coverage Radius

Claim Data Expense Extra Expense From Dependent Property

At Premises Within the Coverage Territory

At Premises Outside of the coverage Territory

Fungus, Wet Rot or Dry Rot - Amended Period of Restorati on

Coverage Period Green Building Alternatives - Increased

Period of Restoration Coverage Period

I ngress or Egress Coverage Radius

Newly Acquired Locations Ordinance or Law - Increased

Period of Restoration Pollutant Cleanup and Removal - Annua l

Aggregate Transit Extra Expense Undescribed Premi ses

DXTOOO 1112

PROOUCER:EAS0N INSURANCE AGENCY

Limits of Revised Limits of Insurance,Coverage Insurance .coverage Period or coverage Period or Coverage Radius

$

$

$

$

$

$

$

$ $

HC393

30 days 100 miles

25,000

50,000

60,000

30 days

30 days 25,000 1 mi 1 e

100,000

50,000

25,000 25,000 25,000

Radius

OFFICE:SP- LITTLE ROCK OST

...... TRAVELERSJ One Tower Square, Hartford, Connecticut 06183


POLICY NUMBER: V-630-750K6533- TIL-17 ISSUE DATE: 04- 28- 17

CAUSES OF LOSS - EARTHQUAKE - aggregate in any one policy year, for all losses covered under the Causes of Loss - Earthquake endorsement, commencing with the inception date of this policy:

Annual Aggregate Limit

1. Applies at the following Building(s) numbered:

001 -061 $ 5,000,000

If more than one Annual Aggregate Limi t applies in any one occurrence, the most we will pay is the highest involved Annual Aggregate Limit. The most we will pay during each annual period is the highest of the Annual Aggregate Limits shown.

CAUSES OF LOSS - BROAD FORM FLOOD - aggregate in any one policy year, for all losses covered under the Causes of Loss - Broad Form Flood endorsement, commencing with the inception date of this policy:

Annual Aggregate Limit

1. Applies at the following Building(s) numbered:

001-032 , 038-044,046- 050,052- 060 $ 5,000,000

If more than one Annual Aggregate Limit applies in any one occurrence, the most we will pay is the highest involved Annual Aggregate Limit. The most we wil l pay during each annual period is the highest of t he Annual Aggregate Limits shown.

EXCESS OF LOSS LIMITATION APPLIES - See Causes of Loss - Broad Form Flood endorsement.

DEDUCTIBLES.:

BY EARTHQUAKE :

1 . In any one occurrence, at the following Building(s) numbered:

001-061 $ 25,000

DX TO 00 11 12


(

(

(

= o-

-

007369

~

TRAVELERSJ One Tower Square, Hartford, Connecticut 06183


POLICY NUMBER: Y-630-750K6533- TIL-17 ISSUE DATE: 04-28-17

DEDUCTIBLES: (continued)

BY "FLOOD":

1. At the premises location(s) of the following Building(s) numbered:

001 - 031 ,038- 044,046- 050,052-060 in any one occurrence $

2 . At the premises location(s) of the following Building(s) numbered :

032 in any one occurrence

BY WINDSTORM OR HAIL :

At the following described premises:

Premises Location No.

001 - 030

in any one occurrence:

Buildings No.

001-061

ANY OTHER COVERED LOSS in any one occurrence:

DX TO 00 11 12

$

$

$

25,000

100,000

100,000

10,000

PRODUCER: EASON INSURANCE AGENCY HC393 OFFICE:SP-LITTLE ROCK OST

POLICY NUMBER: Y- 630- 750KG533- TI L- 17 ISSUE DATE: 04-28-17

DELUXE PROPERTY COVERAGE PART SCHEDULE - i"

SPECIFIC LIMITS

Prem. Bldg. Description of Coverage Limits of No. No. or Property Insurance

7 1 8 Building $ 1,100,000

14 33 Bui lding $ 700,000 16 40 Building $ 600,000 27 59 Building $ 80,000

DX 00 03 07 94

PRODUCER:EAS0N INSURANCE AGENCY HC393 OFFICE: SP- LITTLE ROCK 08T

FAYETTEVILLE PUBLIC SCHOOLS LEARN . GROW. PERFORM . LEAD .


Section 6:

Statement of Assurance


479,444.3000 • fayar.net

LI l.:>U U.-L LIClCII

District:

I Abbreviation: 7203000 - Fayetteville Public Schools Fayeltevllle Public Schools

Planning Area: 9 I Web Site: www.fayar.ne1

_statement ~f Assurance·r,or:!TI _;

Tab 9 - Custodial Maintenance Tab 10 - Maintenance Tab 11- Preventative Maintenance

Tab 9 - District Custodial Staffing (FTE}:

Update Info J

Tab 9/10/11 - District Maintenance/Preventative Maintenance Staffing (FTE):

Tab 10 and Tab 11

IAB - I

85.00

27.00

1 The dist r ict should download and complete the Statement of Assurance regarding the district's participation in the state-level computerized mai ntenance management system to track work orders and preventative maintenance work.

The district should upload the completed form to the Tab 10 Master Plan Documents f older.

http://masterplan.arkansasfacilities.arkansas.gov/ detail/Custodia!Maintenance.aspx?distri... 11/15/2017

STATEMENT OF ASSURANCE

School districts are required to participate in the state-level computerized maintenance management system designed to track work orders and preventative maintenance work established by the division at no cost to the school district. (Arkansas Code Annotated §6-21-808 (c)(2)(B)(ii)(a)).

Commissioner's Memo COM-11-054 dated May 12, 2011 provided the following information regarding school districts' participation in the state-level computerized maintenance management system.

Maintenance Plan (Tab 10):

• Does the district have a work-request system that allows school district personnel to infonn the maintenance department of needs and allows the responsible person to prioritize responses?

• Does the district's SchoolDude Maintenance Direct module reflect the approved work orders entered by the designated work categories? (The number of work orders will be district and building specific and is dependent on numbers, sizes, ages and uses of buildings.)

• Has the district documented completing approved work orders?

Preventative Maintenance Plan (Tab 11):

• Does the district have the correct preventative maintenance schedules for its buildings and systems entered into the Preventative Maintenance Direct (PMD) module?

• Does the district have its state mandated inspections entered into PMD?

• Has the district documented completing its PMD work orders?

School District Name:

I, the undersigned Superintendent for the above named school district, assure the Division of Public School Academic Facilities and Tfansportation that the district

(mark one) D is in compliance D is NOT in compliance

with Arkansas Code Annotated§ 6-21-808 (c)(2)(B)(ii)(a) by its participation in the state-level computerized maintenance management system to track work orders and preventative maintenance work.

Superintendent Signature: -------------- Date Signed: I~------~ (Typed Superintendent Name)

Revised 8/31/11

FAYETTEVILLE PUBLIC SCHOOLS L EARN . GROW. PERFORM . LE A D .


Section 7:

Capitol Projects that are planned for the future

1000 West Bulldog Boulevard • Fayetteville, Arkansas 72701 479.44 4.3000 • fayar.net 0

Capital Projects - Planned November 01, 2017

7203000 - Fayetteville Public Schools

I Summary of Planned Capltal Projects

Project Number School Number, Name, and Type Project Name St.itus

0708-7203-021 7203019 - 7203 - Woodland Junior High School • sotit Planned Middle/High

0809 7203-012 7203016 • 7203 - Root Elementary School - Parking lot Planned Elementary

0910 7203-004 720301 O - 7203 - Asbell Elementary School - Asbell Elementary Addition Planned Elementary

0910 7203-015 7203025 - 7203 - Holt Middle School - Middle Replace Drywall Planned

0910 7203-017 7203024 - 7203 - Mcnair Middle School • Middle Replace Drywall Planned

0910 7203-020 7203019 - 7203 . Woodland Junior High School - Parking Planned Middle/High

0910 7203-021 7203019 . 7203 . Woodland Junior High School · Bathroom Upgrade Planned Mid die/High

0910 7203-022 7203019. 7203 - Woodland Junior High School - Exterior Upgrade Planned Middle/High

1011 7203-026 7203016 - 7203 - Root Elementary School · HVAC Upgrade Planned Elementary

1011 7203-027 7203017 - 7203 • Washington Elementary School - Hvac Upgrade Planned Elementary

1112-7203-004 7203016 - 7203 - Root Elementary School • root kitchen hvac upgrade Planned Elementary

1112-7203-008 7203 - Leverett Elementary School Leverett kitchen hvac upgrade Planned

1213-7203-003 720301 O • 7203 - Asbell Elementary School • Asbell Install HVAC In Gym Planned Elementary

1213-7203-005 7203022 - 7203 • Holcomb Elementary School - Holcomb Flooring upgrade Planned Elementary

1213-7203-006 7203022 - 7203 - Holcomb Elementary School • Holcomb Install HVAC IN Gym Planned Elementary

1213-7203-007 7203017 - 7203 - Washington Elementary School - Washington Flooring upgrade Planned Elementary

1213-7203-014 7203018 - 7203 • Ramay Junior High School - Ramay Parking lot upgrade Planned Middle/High

1213-7203-015 7203015 - 7203 - Leverett Elementary School - Leverett lighting upgrade Planned Elementary

1314-7203-008 7203010 - 7203 - Asbell Elementary School - Asell Asphalt overlay Planned Elementary

1314-7203-010 7203017 • 7203 • Washington Elementary School - upgrade playground surface Planned Elementary

1314-7203-011 7203017 - 7203 - Washington Elementary School - Washington nooring upgrade Planned Elementary

1314-7203-0_13 7203000. 7203 - TransP.orlalion - Tr<!nsportatlon Replacement of under ground .Planned Maintenance/Transportation ruel storage

1314-7203·015 7203016 - 7203 - Root Elementary School - Root New Front Entrance Planned Elementary

1314-7203-018 7203 - Mcnair Middle School Mcnair Gym HVAC Planned

1314-7203-019 7203 - Holl Middle School Holt Gym HAVC Planned

1314-7203-020 7203 - Vandergriff Elementary School Vandergriff HVAC in gym Planned

1617-7203-001 - Not Specified- Intercom Replacement District Wida Planned

1617-7203-002 7203 - Leverett Elementary School Leverell New Chiller Planned

1718-7203-001 7203020 • 7203 - Fayetteville High School East · Softball Complex Planned High

1718-7203-002 7203 - Woodland Junior High School Woodland Partial Re roof Planned

1718-7203-003 7203 • Owl Creek School Owl Creek Partial Re Roof Planned

1718-7203-004 - Not Specified-· Filness Center Partial Re Roor Planned

1 of37

Capital Projects - Planned

7203000 - Fayetteville Public Schools Project Number School Number, Name, and Type

1718-7203-005 - Not Specifled-

1718-7203-00G 7203 • Ramay Junior High School

1718-7203-007 7203 • Fayetteville High School West

Project Name

Center Office Annex Re Roof

Ramay Re Roof

Fayetteville West "H" Building Re Roof

November 01 , 2d17

Status

Planned

Planned

Planned

2 of37

FAYETTEVILLE PUBLIC SCHOOLS LEA RN . GROW . PERFORM . LEAD .


Section 8:

Annual Budget


479,444.3000 • fayar.net 0

LEA: 7203000 COUNTY: WASHINGTON

ANNUAL STATISTICAL REPORT SCHOOL YEAR: 2017 - 2018

DISTRICT: FAYETTEVILLE SCHOOL DISTRICT SCHOOL:

01 Area In Square Miles

02 ADA

03 ADA Pct Change Over 5 Yrs.

04 4QTRADM

05 Prior Year 3 QTR ADM

06 Assessment

07 M&O Mills

06 URT Mills

09 M&O MIiis In Excess Of URT

10 Dedicated M&O Mills

11 Debt Service Mills

12 Totals Mills

13 Total Debt Bond/Non Bond

14 Property Tax Receipts (Incl URT)

15 Other Local Receipts

16 Revenue From lnterm Srcs

178 Foundation Funding (Exel URT)

17b Enhanced Educalional Funding

17c 98% Tax Collection Rate Guarantee

16 Student Growth Funding

19 Declining Enrollment Funding

20 Consolidation Incentive/Assistance

21 Isolated Funding

22 Supplemental Millage Incant. Funds

23 Other Unrestricted Slate Funding

24 Total Unrst Rev State & Local Srcs

25 Adull Education

26 Professional Development

27 Other Regular Education

28 Gilled And Talented

29 Alt. Leaming Environment (ALE)

30 English Language Learner (ELL)

31 National School Lunch Act (NSLA)

32 Other Special Education

33 Workforce Education

34 School Food Service

35 Educational Service Cooperatives

36 Early Childhood Programs

37 Magnet School Programs

36 Other Non-Instructional Program Aid

39 Tot Restricted Rev From State Srcs

40 Tot Restricted Rev From Fed Srcs

PAGE: 1

RPT580 - SIS CERTIFIED CYCLE: 1

RUN: 9/29/2017 1:44:18 PM

Actual FY 2016 • 2017 Budget FY 2017 -2018

113 113

0 0

0.00% 0.00%

0 0

0 0

0 0

0.00 0.00

25.00 25.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

S0.00 SO.OD

S70, 178,329.13 S71,410,796.00

$7,809,225.27 $1,778,358.38

$0.00 $0.00

S26,281,130.00 S25,957,665.00

SO.OD $0.00

$0.00 $0.00

$1,206,409.00 $671,300.00

$0.00 $0.00

$0.00 $0.00

$0.00 SO.OD

SO.OD so.oo SO.OD S0.00

$105,477.093.40 59g,01a, 121.38

$523.671. 71 $453,194.30

$248,382.00 S253,700.00

$471,254.50 S325,000.00

$53.850.00 $60,000.00

$832,837.00 $923,191.00

$310.147.00 $316,000.00

S2,045,614.00 $2,073,492.00

$830,431.22 $839,732.84

$44,958.56 $45,000.00

S25,945.10 $23,000.00

$0.00 SO.DO

S586.600.00 $699,000.00

$0.00 SO.DO

S30,000.00 SO.DO

S6,003,891.09 S6,011,310.14

$9,326,481.72 S9.048,267.40

LEA: 7203000 ANNUAL STATISTICAL REPORT COUNTY: WASHINGTON SCHOOL YEAR: 2017 -2018 DISTRICT: FAYETTEVILLE SCHOOL DISTRICT SCHOOL:

41 Financing Sources

42 Balances Consol/Annexed District

43 Indirect Cost Reimbursement

44 Gains 8, Losses - Sale Fixed Assets

45 Compensation • Loss Of Fixed Assels

46 Other

47 Total Olher Sources Of Revenue

48 Total Revenue All Sources

49 Regular lnstruclion

50 Specia l Educalion

51 Workforce Educalion

52 Adull Education

53 Compensalory Education

54 Olher

55 Total lnstrucllon

56 General Administration

57 Cenlral Services

58 Maintenance & Operalions Of Plan!

59 Sludent Transpo~lion

60 01hr District Level Support Service

61 Tot District Level Support Services

62 Sludent Support Sel'Vlces

63 Instructional Slaff Support Service

64 School Administration

65 Total School Level Support Services

66 Food Service Operations

67 Olher Enterprise Operations

68 Community Operations

69 Olher Non-lnstrucllonal Services

70 Total Non-Instructional Services

71 Facilities Acquisition And Const.

72 Debi Service

75 Other Non-Programmed Costs

76 Total Expenditures

77 Less: Capilal Expenditures

78 Less: Debt Service

79 Total Current Expenditures

80a Tuition From Individuals

80b Tuition From Other LEAs In The St

80c Transport Fees From Individuals

80d Trans. Fees From Other LEAs In St

80e Serv Provld LEA (Nol Tuition/Trans)

PAGE: 2 RPT580 - SIS CERTIFIED

CYCLE: 1 RUN: 9/29120171:44:19 PM

Actual FY 2016 - 2017 Budget FY 2017 • 2018

S1, 182.36 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

S0.00 $0.00

$0.00 $0.00

$1,182.36 $0.00

$120,810,648.57 $114,877,698.92

$46,064,894.99 $45,859,549.67

$8,472,912.84 $10,147,913.99

$1,402,846.51 $1 ,472.130.88

S762,974.54 $632,647.56

S 1,317,390.52 S 1,585,973.23

S3,662,390.95 $4,452,899.53

S61,683,410.35 S64. 151 ,114.86

$1,495,185.98 S2, 135.584.92

S2.889.621.33 $1,531,804.55

S9.016.867.60 $9,447,206.74

$4,541,114.32 $3,347,127.01

$73,423.47 $50,000.00

S18,016,212. 70 $16,511,723.22

S4,795,067.05 $5,154,972.97

$8,440,276.11 $8,218,921.95

$5,040,179.24 $5,272,270.36

S18,275,522.40 $18,646, 165.28

$3,864,294.35 $4,078,766.83

$0.00 So.oo $107,285.02 $113,590.82

$0.00 S0.00

$3,971,579.37 $4,192,357.65

S407 ,577 .66 $1,000,000.00

$6.483,204.38 S12,000,000.00

$36,947.38 $0.00

$108,874.454.24 $116,501 ,361.01

S1 .822.298.82 $1,387,500.00

$6,483,204.38 $12,000,000.00

S100.568,951.04 S103, 113,861 .01

$0.00 $0.00

$0.00 S0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

LEA: 7203000 COUNTY: WASHINGTON

ANNUAL STATISTICAL REPORT SCHOOL YEAR: 2017 - 2018

DISTRICT: FAYETTEVILLE SCHOOL DISTRICT SCHOOL:

80[ Food Setvice Revenue

80g Student Activity Revenue

80h Textbook Revenue

80m Adult Education Expenditures

80n Preschool Expenditures

800 Community Operation

80p 01hr Non-Prg Cosl

81 Net Current Expenditures

82 Per Pupil Expenditures

83 Persnl-Non-Fed Certified Clsrm FTEs

84 Ave Sal-Non-Fed Cert Clsrm FTEs

85 Persnt-Non-Fed Certilled FTEs

86 Ave Salary-Non-Fed Certified FTEs

87a Legal Balance (Funds 1 & 2 & 4)

87b Total Categorical Fund Balances

87c Deposits With Paying Agents (QZAB & QSCB)

87d Net Legal Bal (Exel Cat & QZAB & QSCB)

88 Building Fund Balance

89 Capital Outlay Fund Balance

PAGE: 3 RPT580 - SIS CERTIFIED

CYCLE: 1 RUN: 9/29/2017 1:44:19 PM

Actual FY 2016 - 2017 Budget FY 2017 - 2018

$1,308,310.99 S1 ,200,000.00

$102,551.03 SO.OD

$0.00 S200,000.00

$760,276.56 $632,647.56

$807,817.07 $772,404.15

S107,285.02 $113,590.82

$36,947.38 SO.DO

$97,445,762.99 S100,195,218.48

$0.00 SO.DO

678.61 678.61

$55,762.46 S55,762.46

737.00 737.00

S58,298.93 S58,298.93

$14,933,115.92 S13,626,989.10

$84,958.02 $156,822.63

$0.00 SO.OD

S14,848, 157.90 S13.470, 166.47

$48,920,837.70 S48.250,015.70

SO.DO S0.00

January 25, 2018

New/Revised District Policies

TO: Board of Education FROM: Dr. Larry Ben I will ask the board to approve the New/Revised District Policies. 5.58 – Concurrent Credit (Revision)

• Version A 5.0 – Non-Discrimination (Deletion) 5.5 – Attendance Requirements for Students in Grades 9-12 (Deletion) 5.9 – School Choice (Deletion) 5.9 – School Choice (New) 5.9F1 – School Choice Capacity Resolution (Deletion) 5.9F1 – School Choice Capacity Resolution (New) 5.9F2 – School Choice Provisional Acceptance Letter (Revision) 5.9F3 – School Choice Acceptance Letter (Revision) 5.9F4 – School Choice Rejection Letter (Revision) 5.11 – Equal Educational Opportunity (Revision)

~17Nz~ ~

FPS




SECTION 5 - STUDENTS Page 1

5.58 – CONCURRENT CREDIT

A ninth (9TH) through twelfth (12TH)grade student who successfully completes a college course(s) from an

publicly supported community college, technical college, four –year college or university, or private

institution with which Fayetteville High School has an articulated agreement institution approved by the

Arkansas Department of Education (ADE) shall be given credit toward high school grades and graduation

at the rate of one (1) full year’s high school credit for a three (3) semester hours college credit. course.

Additionally, a three hour college remedial/developmental education course shall be the equivalent of

one-half unit of credit as a high school career focus elective and cannot be used to meet the core subject

area requirements in English and/or mathematics. Unless approved by the school’s principal, prior to

enrolling for the course, the concurrent credit shall be applied toward the student’s graduation

requirements as an elective.

As permitted by the ADE Rules Governing Concurrent College and High School Credit, a student who

takes a three (3) -semester hour remedial/developmental education course shall receive a half (1/2)

credit for a high school career focus elective. The remedial/developmental education course cannot be

used to meet the core subject area/unit requirements in English and mathematics.

Participation in the concurrent high school and college credit program must be documented by a written

agreement between:

The student

The student’s parent(s) or legal guardian(s) if the student is under the age of eighteen (18);

The District; and

The publicly supported community college, technical college, four-year college or university, or private institution the student attends to take the concurrent credit course.

Students are responsible for sending the transcript for the concurrent credit course(s) they have

completed to their school in order to receive credit for the course(s). Credit for concurrent credit

courses will not be given until a transcript is received. Students may not receive credit for the course(s)

they took or the credit may be delayed if the transcripts are not received at all or in a timely manner;

this may jeopardize students’ eligibility for extracurricular activities and/or graduation.

Students will retain concurrent credit earned through the concurrent credit program that was applied

toward a course required for high school graduation from a previously attended, accredited, public

school.

Any and all costs of higher education courses taken for concurrent credit are the student’s responsibility.

The District shall be responsible for the costs of at least the first six (6) concurrent credit hours taken by

a student eligible to receive free or reduced price meals, so long as the concurrent credit courses are

taught on the District’s property by a teacher employed by the District. The District’s responsibility for

the costs of additional concurrent credit hours for such students shall be determined by administrative

procedures based on budgetary considerations and student need. Students who are not eligible to



receive free or reduced price meals are responsible for any and all costs associated with concurrent

credit courses.

Legal References: A.C.A. § 6-15-902(c)(2)

A.C.A. § 6-16-1201 et seq.

ADE Rules and Regulations: Concurrent College and High School Credit for

Students Who Have Completed the Eighth Grade


Last Revised: 6-27-2013

5.0--NON-DISCRIMINATION

The Fayetteville School District is committed to providing an inclusive and welcoming environment for all

students, patrons and members of our community and ensuring that educational decisions are based on an

individual’s abilities and qualifications. Consistent with this principle and applicable laws, it is therefore the

District’s policy not to discriminate in offering access to its educational programs and activities on the basis of

race, color, gender, national origin, age, religion, creed, disability, sexual orientation, gender identity, or gender

expression.

Adopted: 5-24-12

5.5 – ATTENDANCE REQUIREMENTS FOR STUDENTS IN GRADES 9 – 12 Students in grades nine through twelve (9-12) are required to schedule and attend at least 350 minutes of regularly scheduled class time daily. Part of this requirement may be met by students taking post-secondary courses. Eligible students’ enrollment and attendance at a post-secondary institution shall count toward the required weekly time of school attendance. Each credit hour shall count as three (3) hours of attendance time. This means a three (3) hour course shall count as nine (9) hours of the weekly required time of attendance. Study Halls Students may be assigned to no more than one (1) class period each day for a study hall that the student shall be required to attend and participate in for the full period. Such study halls are to be used for the purposes of self-study or for organized tutoring which is to take place in the school building. Extracurricular Classes Students may be assigned to no more than one (1) class period each day for organized and scheduled student extracurricular classes that the student shall be required to attend and participate in for the full class period. Extracurricular classes related to a seasonal activity shall meet for an entire semester whether or not the season ends prior to the end of the semester. Students must attend and participate in the class for the entire semester in order to receive credit for the course. For the purpose of this policy, “extracurricular classes” is defined as school sponsored activities which are not an Arkansas Department of Education approved course counting toward graduation requirements or classes that have not been approved by the Arkansas Department of Education for academic credit. Such classes may include special interest, fine arts, technical, scholastic, intramural, and interscholastic opportunities. Course Enrollment Outside of District Enrollment and attendance in vocational-educational training courses, college courses, school work programs, and other department-sanctioned educational programs may be used to satisfy the student attendance requirement even if the programs are not located at the public schools. Attendance in such alternative programs must be pre-approved by the school’s administration. The district shall strive to assign students who have been dropped from a course of study or removed from a school work program job during the semester into another placement or course of study. In the instances where a subsequent placement is unable to be made, the district may grant a waiver for the student for the duration of the semester in which the placement is unable to be made. In rare instances, students may be granted waivers from the mandatory attendance requirement if they would experience a proven financial hardship if required to attend a full day of school. For the purpose of this policy, “proven financial hardship” is defined as harm or suffering caused by a student's inability to obtain or provide basic life necessities of food, clothing, and shelter for the student or the student's family. The superintendent shall have the authority to grant such a waiver, on a case-by-case basis, only when convinced the student meets the definition of proven financial hardship. In any instance where a provision of a student’s Individual Education Plan (IEP) conflicts with a portion(s) of this policy, the IEP shall prevail.

Legal References: A.C.A. § 6-18-210, 211

Arkansas Department of Education Rules Governing the Mandatory Attendance Requirements for Students in Grades Nine through Twelve


5.9 SCHOOL CHOICE

Standard School Choice

School Choice Transfers Out of the District

The District shall date and time stamp all applications for school choice transfer out of the District as they are received in

the District's central office. By July 1, the District shall approve all such applications unless the approval would cause the

District to have a net enrollment loss (students transferring out minus those transferring in) of more than 3% of the

average daily membership on October 15 of the immediately preceding year. By December 15 of each year, ADE shall

determine and notify the District of the net number of allowable choice transfers. For the purpose of determining the three

percent (3%) cap, siblings are counted as one student, and students are not counted if the student transfers from a school

or district in:

• Academic Distress under either A.C.A. §6-15-43c(1) or A.C.A. A.C.A. §6-18-227

• Facilities Distress under A.CA A.C.A. §26-21-812

• Foster Child School Choice under A.C.A. 6-18-233

If, prior to July 1, the District receives sufficient copies of requests from its students to transfer to other districts to trigger

the 3% cap, it shall notify each parent from which it has received a school choice application and the district the student

applied to transfer to that it has tentatively reached the limitation cap. The District will use confirmations of approved

choice applications from receiving districts to make a final determination of which applications it received that exceeded

the limitation cap and notify each district that was the recipient of an application to that effect.

Any applications for transfer out of the District that are denied due to the 3% limitation cap shall be given priority for a

choice transfer the following year in the order in which the District received the original application.

School Choice Transfers Into the District

Capacity Determination and Public Pronouncement

Each school-year the Board of Directors will adopt a resolution containing the capacity standards the District will use in

determining whether to accept or deny a school choice application from another district's resident student. The resolution

will contain the acceptance determination criteria identified by academic program, class, grade level, and individual

school. The school is not obligated to add any teachers, other staff, or classrooms to accommodate choice applications. In

determining the capacity of the District to accept choice applications, the Board of Directors shall consider the probable,

locally generated growth in student enrollment based on recent District enrollment history.

The District shall advertise in appropriate broadcast media and either print media or at www.fayar.net to inform students

and parents in adjoining districts of the range of possible openings available under the School Choice program. The public

pronouncements shall state the application deadline and the requirements and procedures for participation in the

program. Such pronouncements shall be made in the spring, but in no case later than March 1.

Application Process

The student's parent shall submit a school choice application on a form approved by the ADE to both the student's

resident district and to this district which must be postmarked or hand delivered on or before the May 1 proceeding the fall

semester the applicant would begin school in the District. The District shall date and time stamp all applications as they

are received in the District's central office. Applications postmarked or hand delivered on or after May 2 will not be

http://www.fayar.net/

accepted. Statutorily, preference is required to be given to siblings (as defined in this policy) of students who are already

enrolled in the District. Therefore, siblings whose applications fit the capacity standards approved by the Board of Directors

may be approved ahead of an otherwise qualified non-sibling applicant who submitted an earlier application as identified

by the application's date and time stamp.

The approval of any application for a choice transfer into the District is potentially limited by the applicant's resident

district's statutory limitation of losing no more than 3% of its past year's student enrollment due to choice. As such, any

District approval of a choice application prior to July 1 is provisional pending a determination that the resident district's 3%

cap has not been reached.

The superintendent will consider all properly submitted applications for School Choice. By July 1, the superintendent shall

notify the parent and the student’s resident district, in writing, of the decision to accept or reject the application.

Accepted Applications

Applications which fit within the District's stated capacity standards shall be provisionally accepted, in writing, with the

notification letter stating:

A reasonable timeline by which the student shall enroll in the District by taking the steps detailed in the letter,

including submission of all required documents. If the student fails to enroll within the stated timeline, or if all

necessary steps to complete the enrollment are not taken, or examination of the documentation indicates the

applicant does not meet the District's stated capacity standards, the acceptance shall be null and void.

Instructions for the renewal procedure for succeeding school years.

Students whose applications have been accepted and who have enrolled in the District are eligible to continue their

enrollment until completing their secondary education. Continued enrollment is conditioned upon the student meeting

applicable statutory and District policy requirements and the renewal procedure for succeeding school years is followed.

Any student who has been accepted under choice and who either fails to initially enroll under the timelines and provisions

provided in this policy or who chooses to return to his/her resident district voids the transfer and must reapply if, in the

future, the student seeks another school choice transfer. A subsequent transfer application will be subject to the capacity

standards applicable to the year in which the application is considered by the District.

A present or future sibling, as defined in this policy, of a student who continues enrollment in this District may enroll in the

District until the sibling of the transfer student completes his/her secondary education. Applications of siblings of presently

enrolled choice students are subject to the provisions of this policy including the capacity standards applicable to the year

in which the sibling's application is considered by the District. Students whose applications have been accepted and who

have enrolled in the district shall not be discriminated against on the basis of gender, national origin, race, ethnicity,

religion, or disability.

Rejected Applications

The District may reject an application for a transfer into the District under school choice if its acceptance would exceed the

capacity standards specified by the Board of Director's resolution. However, the decision to accept or reject an application

may not be based on the student’s previous academic achievement, athletic or other extracurricular ability, English

proficiency level, or previous disciplinary proceedings other than a current expulsion.

An application may be provisionally rejected if it is for an opening that was included in the District's capacity resolution, but

was provisionally filled by an earlier applicant. If the provisionally approved applicant subsequently does not enroll in the

District, the provisionally rejected applicant could be provisionally approved and would have to meet the acceptance

requirements to be eligible to enroll in the district.

Rejection of applications shall be in writing and shall state the reason(s) for the rejection. A student whose application was

rejected may request a hearing before the State Board of Education to reconsider the application which must be done, in

writing to the State Board within 10 days of receiving the rejection letter from the District.

Academic or Fiscal Distress Choice Applications

There are a few exceptions from the provisions of the rest of this policy that govern choice transfers triggered by academic

or fiscal distress. Any student attending a school district that has been identified as being in academic distress or facilities

distress may transfer under the provisions of this policy, but with the four following differences.

The receiving district cannot be in fiscal distress.

The transfer is only available for the duration of the time the student's resident district remains in

distress;

The student is not required to meet the May 1 application deadline; and

The student's resident district is responsible for the cost of transporting the student to this District's

school.

Definition:

For the purpose of this policy, "sibling" means each of two (2) or more children having a common parent in common by

blood, adoption, marriage, or foster care.

Opportunity School Choice

Transfers Into or Within the District

Unless there is a lack of capacity at the District’s school or the transfer conflicts with the provisions of a federal

desegregation order applicable to the District, a student who is enrolled in or assigned to school classified by the ADE to be

in academic distress or in a district classified by ADE as in need of Level 5 Intensive Support is eligible to transfer to the

school closest to the student’s legal residence that is not in academic distress or in a district classified as in need of Level

5 Intensive Support. The student’s parent or guardian, or the student if over the age of eighteen (18), must successfully

complete the necessary application process by July 30 preceding the initial year of desired enrollment.

Within thirty (30) days from receipt of an application from a student seeking admission under this section of the policy, the

Superintendent shall notify in writing the parent or guardian, or the student if the student is over eighteen (18) years of

age, whether the Opportunity School Choice application has been accepted or rejected. The notification shall be sent via

First-Class Mail to the address on the application.

If the application is accepted, the notification letter shall state the deadline by which the student must enroll in the

receiving school or the transfer will be null and void.

If the District rejects the application, the District shall state in the notification letter the specific reasons for the rejection. A

parent or guardian, or the student if the student is over eighteen (18) years of age, may appeal the District’s decision to

deny the application to the State Board of Education. The appeal must be in writing to the State Board of Education via

certified mail, return receipt requested, no later than ten (10) calendar days, excluding weekends and legal holidays, after

the notice of rejection was received from the District.

A student’s enrollment under Opportunity School Choice is irrevocable for the duration of the school year and is renewable

until the student completes high school or is beyond the legal age of enrollment. This provision for continuing eligibility

under Opportunity Choice does not negate the student's right to apply for transfer to a district other than the student's

assigned school or resident district under the Standard Choice provisions of this policy.

The District may, but is not obligated to provide transportation to and from the transferring district.

Transfers Out of, or Within, the District

If a District school or the District has been classified by the ADE as being in academic distress or the District has been

classified by ADE as in need of Level 5 Intensive Support, the District shall timely notify the parent, guardian, or student, if

the student is over eighteen (18) years of age, as soon as practicable after the academic distress designation is made of

all options available under Opportunity Choice. The District shall offer the parent or guardian, or the student if the student

is over eighteen (18) years of age, an opportunity to enroll the student in any public school or school district that has not

been classified by the ADE as a public school or school district in academic distress or in need of Level 5 Intensive

Support.

Additionally, the District shall request public service announcements to be made over the broadcast media and in the print

media at such times and in such a manner as to inform parents or guardians of students in adjoining districts of the

availability of the program, the application deadline, and the requirements and procedure for nonresident students to

participate in the program.

Unsafe School Choice Program Legal References: A.C.A. § 6-1-106

A.C.A. § 6-15-430(b)

A.C.A. § 6-18-227

A.C.A. § 6-18-510

A.C.A. § 6-18-1901 et seq.

A.C.A. § 6-21-812

ADE Rules Governing the Guidelines, Procedures and Enforcement of the Arkansas Opportunity Public School Choice Act of 2013


Revised: 6-28-12

Revised: 6-27-13

Revised: 6-26-14

Revised: 6-25-15



5.9 – SCHOOL CHOICE

Standard School Choice

Definition:

"Sibling" means each of two (2) or more children having a parent in common by blood, adoption,

marriage, or foster care.

Transfers into the District

Capacity Determination and Public Pronouncement

The Board of Directors will adopt a resolution containing the capacity standards for the District. The

resolution will contain the acceptance determination criteria identified by academic program, class,

grade level, and individual school. The school is not obligated to add any teachers, other staff, or

classrooms to accommodate choice applications. The District may only deny a Standard School Choice

application if the District has a lack of capacity by the District having reached ninety percent (90%) of the

maximum student population in a program, class, grade level, or school building authorized by the

Standards or other State/Federal law.

The District shall advertise in appropriate broadcast media and either print media or on the Internet to

inform students and parents in adjoining districts of the range of possible openings available under the

School Choice program. The public pronouncements shall state the application deadline and the

requirements and procedures for participation in the program. Such pronouncements shall be made in

the spring, but in no case later than March 1.

Application Process

The student's parent shall submit a school choice application on a form approved by ADE to this District.

The transfer application must be postmarked or hand delivered on or before May 1 of the year

preceding the fall semester the applicant would begin school in the District. The District shall date and

time stamp all applications as they are received in the District's central office. It is the District’s

responsibility to send a copy of the application that includes the date and time stamp to the student’s

resident district within ten (10) days of the District receiving the application. Applications postmarked or

hand delivered on or after May 2 will not be accepted. Statutorily, preference is required to be given to

siblings of students who are already enrolled in the District. Therefore, siblings whose applications fit

the capacity standards approved by the Board of Directors may be approved ahead of an otherwise

qualified non-sibling applicant who submitted an earlier application as identified by the application's

date and time stamp.

The approval of any application for a choice transfer into the District is potentially limited by the

applicant's resident district's statutory limitation of losing no more than three percent (3%) of its past

year's student enrollment due to Standard School Choice. As such, any District approval of a choice



application prior to July 1 is provisional pending a determination that the resident district's three

percent (3%) cap has not been reached.

The Superintendent will consider all properly submitted applications for School Choice. By July 1, the

Superintendent shall notify the parent and the student’s resident district, in writing, of the decision to

accept or reject the application.

Accepted Applications

Applications which fit within the District's stated capacity standards shall be provisionally accepted, in

writing, with the notification letter stating a reasonable timeline by which the student shall enroll in the

District by taking the steps detailed in the letter, including submission of all required documents. If the

student fails to enroll within the stated timeline, or if all necessary steps to complete the enrollment are

not taken, or examination of the documentation indicates the applicant does not meet the District's

stated capacity standards, the acceptance shall be null and void.

A student, whose application has been accepted and who has enrolled in the District, is eligible to

continue enrollment until completing his/her secondary education. Continued enrollment is conditioned

upon the student meeting applicable statutory and District policy requirements. Any student who has

been accepted under choice and who either fails to initially enroll under the timelines and provisions

provided in this policy; who chooses to return to his/her resident district; or who enrolls in a home

school or private school voids the transfer and must reapply if, in the future, the student seeks another

school choice transfer. A subsequent transfer application will be subject to the capacity standards

applicable to the year in which the application is considered by the District.

A present or future sibling of a student who continues enrollment in this District may enroll in the

District by submitting a Standard School Choice application. Applications of siblings of presently enrolled

choice students are subject to the provisions of this policy including the capacity standards applicable to

the year in which the sibling's application is considered by the District. A sibling who enrolls in the

District through Standard School Choice is eligible to remain in the District until completing his/her

secondary education.

Students whose applications have been accepted and who have enrolled in the district shall not be

discriminated against on the basis of gender, national origin, race, ethnicity, religion, or disability.

Rejected Applications

The District may reject an application for a transfer into the District under Standard School Choice due

to a lack of capacity. However, the decision to accept or reject an application may not be based on the

student’s previous academic achievement, athletic or other extracurricular ability, English proficiency

level, or previous disciplinary proceedings other than a current expulsion.

An application may be provisionally rejected if it is for an opening that was included in the District's

capacity resolution, but was provisionally filled by an earlier applicant. If the provisionally approved

applicant subsequently does not enroll in the District, the provisionally rejected applicant could be



provisionally approved and would have to meet the acceptance requirements to be eligible to enroll in

the District.

Rejection of applications shall be in writing and shall state the reason(s) for the rejection. A student

whose application was rejected may request a hearing before the State Board of Education to

reconsider the application which must be done, in writing to the State Board within ten (10) days of

receiving the rejection letter from the District.

Any applications that are denied due to the student’s resident district reaching the three percent (3%)

limitation cap shall be given priority for a choice transfer the following year in the order that the District

received the original applications.

Transfers Out of the District

All Standard School Choice applications shall be granted unless the approval would cause the District to

have a net enrollment loss (students transferring out minus those transferring in) of more than three

percent (3%) of the average daily membership on October 15 of the immediately preceding year. By

December 15 of each year, ADE shall determine and notify the District of the net number of allowable

choice transfers. For the purpose of determining the three percent (3%) cap, siblings are counted as one

student, and students are not counted if the student transfers from a school or district in:

Academic Distress or classified as in need of Level 5 Intensive Support under A.C.A. § 6-18-227;

Facilities Distress under A.C.A. § 6-21-812; or

Foster Child School Choice under A.C.A. § 6-18-233.

If, prior to July 1, the District receives sufficient copies of requests from other districts for its students to

transfer to other districts to trigger the three percent (3%) cap, it shall notify each district the District

received Standard School Choice applications from that it has tentatively reached the limitation cap. The

District will use confirmations of approved choice applications from receiving districts to make a final

determination of which applications it received that exceeded the limitation cap and notify each district

that was the recipient of an application to that effect.

Facilities Distress School Choice Applications

There are a few exceptions from the provisions of the rest of this policy that govern choice transfers

triggered by facilities distress. Any student attending a school district that has been identified as being in

facilities distress may transfer under the provisions of this policy, but with the following four (4)

differences.

The receiving district cannot be in facilities distress;

The transfer is only available for the duration of the time the student's resident district remains in distress;

The student is not required to meet the June 1 application deadline; and

The student's resident district is responsible for the cost of transporting the student to this District's school.



Opportunity School Choice

Transfers Into or Within the District

For the purposes of this section of the policy, a “lack of capacity”12 is defined as when the receiving

school has reached the maximum student-to-teacher ratio allowed under federal or state law, the ADE

Rules for the Standards of Accreditation, or other applicable rules. There is a lack of capacity if, as of the

date of the application for Opportunity School Choice, ninety-five percent (95%) or more of the seats at

the grade level at the nonresident school are filled.

Unless there is a lack of capacity at the District’s school or the transfer conflicts with the provisions of a

federal desegregation order applicable to the District, a student who is enrolled in or assigned to a

school classified by the ADE to be in academic distress or in a district classified by ADE as in need of

Level 5 Intensive Support is eligible to transfer to the school closest to the student’s legal residence that

is not in academic distress or in a district classified as in need of Level 5 Intensive Support. The student’s

parent or guardian, or the student if over the age of eighteen (18), must successfully complete the

necessary application process by July 30 preceding the initial year of desired enrollment.

Within thirty (30) days from receipt of an application from a student seeking admission under this

section of the policy, the Superintendent shall notify in writing the parent or guardian, or the student if

the student is over eighteen (18) years of age, whether the Opportunity School Choice application has

been accepted or rejected. The notification shall be sent via First-Class Mail to the address on the

application.

If the application is accepted, the notification letter shall state the deadline by which the student must

enroll in the receiving school or the transfer will be null and void.

If the District rejects the application, the District shall state in the notification letter the specific reasons

for the rejection. A parent or guardian, or the student if the student is over eighteen (18) years of age,

may appeal the District’s decision to deny the application to the State Board of Education. The appeal

must be in writing to the State Board of Education via certified mail, return receipt requested, no later

than ten (10) calendar days, excluding weekends and legal holidays, after the notice of rejection was

received from the District.

A student’s enrollment under Opportunity School Choice is irrevocable for the duration of the school

year and is renewable until the student completes high school or is beyond the legal age of enrollment.

This provision for continuing eligibility under Opportunity School Choice does not negate the student's

right to apply for transfer to a district other than the student's assigned school or resident district under

the Standard School Choice provisions of this policy.

The District may, but is not obligated to provide transportation to and from the transferring district.



Transfers out of, or within, the District

If a District school has been classified by the ADE as being in academic distress or the District has been

classified by ADE as in need of Level 5 Intensive Support, the District shall timely notify the parent,

guardian, or student, if the student is over eighteen (18) years of age, as soon as practicable after the

academic distress or in need of Level 5 Intensive Support designation is made of all options available

under Opportunity School Choice. The District shall offer the parent or guardian, or the student if the

student is over eighteen (18) years of age, an opportunity to enroll the student in any public school or

school district that has not been classified by the ADE as a public school in academic distress or school

district in need of Level 5 Intensive Support.

Additionally, the District shall request public service announcements to be made over the broadcast

media and in the print media at such times and in such a manner as to inform parents or guardians of

students in adjoining districts of the availability of the program, the application deadline, and the

requirements and procedure for nonresident students to participate in the program.

Unsafe School Choice Program

Any student that becomes the victim of a violent criminal offense while in or on the grounds of a District

school or who is attending a school classified by ADE as a persistently dangerous public school shall be

allowed to attend a safe public school within the District.

Legal References: A.C.A. § 6-1-106

A.C.A. § 6-13-113

A.C.A. § 6-15-2915

A.C.A. § 6-18-227

A.C.A. § 6-18-233

A.C.A. §6-18-320

A.C.A. § 6-18-510

A.C.A. § 6-18-1901 et seq.

A.C.A. § 6-21-812

ADE Rules Governing the Guidelines, Procedures and Enforcement of the

Arkansas Opportunity Public School Choice Act

Date Adopted:

Revised:

5.9 F1-SCHOOL CHOICE CAPACITY RESOLUTION

Whereas:

The Board of Directors of the Fayetteville School District has approved by a vote of the Board, the following enrollment openings available to school choice applicants for the 2013-2014 school-year under the provisions of policy 5.9—SCHOOL CHOICE and applicable Arkansas law.

Applicants, whose applications fit an enrollment opening as provided for in policy 5.9—SCHOOL

CHOICE, will be sent a provisional acceptance notification letter which will give instructions on the necessary steps and timelines to enroll in the District.

Applications that do not fit an enrollment opening identified in this Resolution, which are not received

on or before June 1, are to a student's resident district that has declared itself exempt due to an existing desegregation order, or, the acceptance of which would exceed the applicant's resident district's statutory limitation on student transfers out of its district will not be accepted.

Whereas, this district reserves to itself the ability to determine, based on an examination of student

records obtained from the prior district, and other information, whether any student would require a different class, course or courses, program of instruction than originally applied for, or special services, and this could lead to an application having been provisionally accepted, but ultimately denied, if capacity has been reached in the appropriate class, course or program of instruction, or if additional staff would have to be hired.

The district reserves to itself the ability to decline to accept under school choice any student, otherwise

eligible, whose acceptance would require the district to add additional staff, for any reason. Adopted: 6-27-13



5.9F1 – SCHOOL CHOICE CAPACITY RESOLUTION

Whereas:

The Board of Directors of the Fayetteville Public Schools District has approved by a vote of the

Board, the following capacity resolution for school choice applicants for the ____ school-year under

the provisions of policy 5.9—SCHOOL CHOICE and applicable Arkansas law.

Applicants, whose applications meet the provisions of policy 5.9—SCHOOL CHOICE, will be sent a

provisional acceptance notification letter which will give instructions on the necessary steps and

timelines to enroll in the District. Provisional acceptance shall be determined prior to July 1 with a

final decision to be made by July 1 based on the district's available capacity for each academic

program, class, grade level, and individual school.

Applications that are not received on or before May 1, are to a student's resident district that has

declared itself exempt due to an existing desegregation order, or the acceptance of which would

exceed the applicant's resident district's statutory limitation on student transfers out of its district,

will not be accepted.

The district reserves to itself the ability to determine, based on an examination of student records

obtained from the prior district, and other information, whether any student would require a

different class, course or courses, program of instruction, or special services than originally applied

for. If such an examination determines that capacity has been reached in the appropriate class,

course or program of instruction, or that additional staff would have to be hired for the applicant,

the District shall rescind the original provisional acceptance letter and deny the Choice transfer for

that student.

The district reserves to itself the ability to decline to accept under school choice any student whose

acceptance would require the district to add additional staff, for any reason.

THEREFORE, let it be resolved that these shall constitute the School Choice openings at the beginning of

the School Choice enrollment period for the school-year ____.

____________________________ _____________________________

Board President Board Secretary

________________ ___________________________

Date Date

Adopted:



5.9F2 – SCHOOL CHOICE PROVISIONAL ACCEPTANCE LETTER

Dear Parent's Name,

The application you submitted for student's name has been provisionally accepted. While Fayetteville Public Schools looks forward to welcoming student's name as a student, to further the application process and to better assist the district in determining the proper placement of student's name, please submit the information listed below to Fayetteville Public Schools, 1000 W. Bulldog Blvd. Fayetteville, AR 72701 by enter date. Failure to submit the information requested by the date specified shall void and nullify this letter's provisional acceptance. In addition to the information you submit, records will may be requested from the student’s current district/school, prior district, and final acceptance may depend on the content of those records as to appropriate grade placement, program placement or services required. In addition, a A student who has not previously attended an Arkansas public school or did not attend an Arkansas public school in the previous academic year may be evaluated by the district prior to final acceptance, and the results of that evaluation could impact final acceptance.

1. For students applying to enroll in first grade or higher: a copy of the student's transcript from the last school where the student attended is currently enrolled. The student’s permanent record, including the original transcript, will be requested from the school immediately following the student’s actual enrollment in our district.

2. Proof of the student's age; This can be a 1) birth certificate; 2) A statement by the local registrar or a county recorder certifying the child’s date of birth; 3) An attested baptismal certificate; 4) A passport; 5) An affidavit of the date and place of birth by the child’s parent or guardian; 6) United States military identification; or 7) Previous school records.

3. The student’s health care needs at school.

4. Student's name, age, appropriate immunization record or an exemption granted for the previous school-year and a statement of whether or not the parent is intending to continue the exemption for the upcoming school year.

After reviewing the submitted documentation the District will determine if the applicant meets the District's capacity standards and notify you of its decision in July of the current year. Please note that the acceptance of an application can be reversed if it is determined that the application is in violation of student's name's resident district's limitation cap for available school choice transfers or if the resident district has reached its statutory cap for transfers out of its district.

Respectfully,

Insert Name Ginny Wiseman

Insert position/title Associate Superintendent



Date Adopted: 6-27-13 Revised:



5.9F3 – SCHOOL CHOICE ACCEPTANCE LETTER

Dear Parent's name,

I am pleased to inform you that the application you submitted for student's name has been

accepted for the current year pending enrollment of student's name within 10 days of receipt of

this notice insert date. Failure to enroll student's name by that date will render this offer of

acceptance null and void.

I look forward to welcoming student's name as part of the Fayetteville Public Schools.

Once your child has enrolled in school with us this coming school-year, student's name will be eligible

to continue enrollment in the district until completing high school or student is beyond the legal age

of enrollment provided the student meets the applicable statutory and District policy requirements all

other District students must meet (with the exception of residency in the District) to continue District

enrollment. This information is contained in the student handbook.

Please Note: The Fayetteville Public Schools has no control over when a student's resident district

might reach is statutory limit on allowable transfers out of its district. While we consider it unlikely,

there is always the possibility that we could be forced to withdraw this acceptance if the resident

district determines it reached its statutory cap for transfers out of its district prior to your student's

application date to our District. You will be notified immediately should that rescission of acceptance

be necessary. We apologize for this unavoidable uncertainty.

Respectfully,

Ginny Wiseman Insert Name Associate Superintendent Insert Position/Title




5.9F4 – SCHOOL CHOICE REJECTION LETTER

Dear Parent's name,

I am sorry, but the School Choice application you submitted for student's name has been rejected denied for the following reason(s).

Your child's resident district has declared itself exempt from the provisions of the School Choice Law due to it being under an enforceable desegregation order.

Your child's resident district has reached it limitation cap for allowable transfers and we cannot accept any additional school choice transfers from that district.

Your child does not meet the openings identified for the coming school-year identified in its the Board of Directors School Choice Capacity Resolution adopted on June 27, 2013 insert date. The specific reason for rejection is that acceptance would cause the district to have to add:

Staff Teachers Classroom(s) Capacity of insert the name of the program, class, grade level, or school building's capacity

As noted in your original application, you have ten 10 days from receipt of this notice in which to appeal this decision to the State Board of Education.

Respectfully,

Ginny Wiseman Insert Name

Associate Superintendent Insert position/title




5.11 – EQUAL EDUCATIONAL OPPORTUNITY

In recognition of the importance of assuring equality of opportunity through the elimination of discriminatory practices, it shall be the policy of the Fayetteville Public Schools to fully comply with Titles VI, VII, and IX of the Civil Rights Act of 1964, with the Age Discrimination Act (ADA), and with Title V of the Rehabilitation Act of 1973.


No student in the Fayetteville Public Schools shall, on the grounds of race, color, religion, national origin,

gender, gender orientation, gender identity, gender expression, age, or disability be excluded from

participation in, or denied the benefits of, or subjected to discrimination under any educational program

or activity sponsored by Fayetteville Public Schools. Fayetteville Public Schools has a limited open forum

granting equal access to organizations and groups in accordance with Federal and State Law. Inquiries

on non-discrimination may be directed to:

Title IX Coordinator (Gender Discrimination);

ADA/504 Coordinator (Disability Discrimination); or

Title VI Coordinator, (Race, Color, and National Origin Discrimination)

1000 W. Bulldog Blvd.

Fayetteville, AR 72701

479-444-3000

Legal References: A.C.A. § 6-10-130

A.C.A. § 6-18-514

28 C.F.R. § 35.106

34C.F.R. § 100.6

34 C.F.R. § 104.8

34 C.F.R. § 106.9

34 C.F.R. § 108.9

34 C.F.R. § 110.25


Revised:

January 18, 2018

Strategic Planning (Vision, Mission, Values and Goals)

~17Nz~ ~

FPS



S I N C E 1 8 7 1

POSITION PROFILEThe Principal of FHS will

1Be a visionary & visible leader dedicated to the

long term success of FHS

2Have a proven track record for reaching ALL students

3Be a high-level instructional & digital leader

4Empower leaders, staff, students and community

5Be a highly effective communicator

6Inspire student-centered innovation

7Ignite a passion for learning

8Come equipped to lead complex change

9Facilitate partnerships with higher education that

promote college and career readiness

10Ensure that FHS is seen as a regional and national

leader for secondary education

VISION STATEMENT Fayetteville Public Schools is the trusted leader

in Arkansas public educationwhere every student achieves his or her full potential.

MISSION STATEMENT

We will personalize learning and exceed expectations every dayin an inclusive and safe environment.

As the first public school district in Arkansas, we believe:

Excellencestriving for

outstanding quality and value

Leadershipintentional

initiative and influence

Inclusionvaluing

variety and diversity

Community Engagementprioritizing

community connection and involvement

Integrityinternal

consistency and sincerity

OUR VALUES

~ FPS

FAYETTEVILLE PUBLIC SCHOOLS