2015 PMF

Adult Education

End of Year Data Collection Processes

Released May 2015

Questions? Please contact datatickets@dcpcsb.org.

PCSB Mission

2

Outline

1. What are Adult Education (AE) PMF measures?

2. Data Collection 1: How to…

• Download the data collection template

• Complete the data collection template

• Upload the complete template

• Upload the attendance records (only Academy of Hope PCS, Carlos Rosario PCS, and Maya Angelou YALC PCS)

PCSB Mission

3

Outline (cont.)

3. Data Collection 2: How to…

• Download the data collection template

• Complete the data collection template

• Upload the complete template

• Required supporting documentation

• Upload the supporting documents for GED/NEDP and survey results NEW

PCSB Mission

4

Outline (cont.)

4. On-site Data Verification

5. Data Validation: How to…

• Log into SharePoint

• Select the Adult Education PMF measure for validation

• View the calculated rates and underlying student-level data

• Complete the validation form

6. Summer Task Force Topics

NEW

PCSB Mission

5

What are the AE PMF measures?

• The AE PMF consists of data in five indicators: Student Progress, Student Achievement, College and Career Readiness, Leading Indicators, and Mission-Specific Goals.

• The measures are:o ABE and ESL level performance (Student Progress Indicator)o Obtain secondary credential (Student Achievement Indicator)o Entered employment or postsecondary (College and Career Readiness Indicator)o Retained employment or entered postsecondary (College and Career Readiness

Indicator)o Entered Postsecondary – prior year (College and Career Readiness)o Attendance (Leading Indicators)o Retention (Leading Indicators)o Mission specific measures vary by campus and are display-only this year.

• For overall timelines and instructions for specific data collection and validation windows, please see http://www.dcpcsb.org/report/data

• Questions? Please contact datatickets@dcpcsb.org

Data Collection #1

PCSB Mission

7

Data Collection 1: How to…

The next slides explain how to download your pre-populated data collection template, complete the template, and upload the template along with daily attendance records, if applicable.

PCSB Mission

8

Download the data collection template

1. Log into the FTP (FileZilla) server(For instructions on how to log into the FileZilla, click here.)

2. Open the “2015 PMF” folder and then the “AE Submissions” folder

PCSB Mission

9

Download the data collection template

(cont.)

3. Download the “2014_15_Collection1_PCS” Excel file by double clicking the file

PCSB Mission

10

Complete the data collection template

Instructions on how to complete this template can be found on the first tab of the file

PCSB Mission

11

Upload the completed data collection

template

1. Log into the FTP (FileZilla) server

2. Open the “2015 PMF” folder

3. Select the “AE Submissions” folder(This is the same folder from which the file was downloaded)

PCSB Mission

12

Upload the completed data collection

template (cont.)

4. Using the left-side local navigation pane, locate the completed data collection Excel file you wish to upload from your local hard drive

5. Drag and drop the file into the “AE Submissions” folder

PCSB Mission

13

Upload daily student-level attendance

records

1. Log into the FTP (FileZilla) server

2. Open the “2015 PMF” folder

3. Select the “AE Submissions” folder

Note: This only applies to Academy of Hope PCS, Carlos Rosario PCS, and

Maya Angelou YALC PCS

PCSB Mission

14

Upload daily student-level attendance

records (cont.)

4. Using the left-side local navigation pane, locate the supporting documentation file (e.g., an Excel file exported from your SIS)

5. Drag and drop the file(s) into the “AE Submissions” folder

Data Collection #2

PCSB Mission

16

Data Collection 2: How to…

The next slides explain how to download your pre-populated data collection template, complete the template, and upload the supporting documents for the Student Achievement and College and Career Readiness indicators.

PCSB Mission

17

Download the data collection template

1. Log into the FTP (FileZilla) server(For instructions on how to log into the FileZilla, click here.)

2. Open the “2015 PMF” folder and then the “AE Submissions” folder

PCSB Mission

18

Download the data collection template

(cont.)

3. Download the “2014_15_Collection2_PCS” Excel file by double clicking the file

PCSB Mission

19

Complete the data collection template

Instructions on how to complete this template can be found on the first tab of the file

PCSB Mission

20

Upload the completed data collection

template

1. Log into the FTP (FileZilla) server

2. Open the “2015 PMF” folder

3. Select the “AE Submissions” folder(This is the same folder from which the file was downloaded)

PCSB Mission

21

Upload the completed data collection

template (cont.)

4. Using the left-side local navigation pane, locate the completed data collection Excel file you wish to upload from your local hard drive

5. Drag and drop the file into the “AE Submissions” folder

PCSB Mission

22

Supporting Documentation

Supporting documentation is required for PCSB to verify the performance of all students.

Measure Supporting documents

Obtain secondary

credential

Official reports from the organization administering the exam

or certifying completion (e.g. GED score report)

College and career

readiness

Artifacts (i.e., call logs, surveys, etc.) certifying that students: Entered employment or postsecondary, Retained employment or entered postsecondary, or Entered postsecondary (prior year)

Mission specific goals Alternate Assessments: Official score reports

CTE Certifications: Copies of certifications or score reports

Other: Consult with PCSB staff for appropriate

documentation

**PCSB is actively seeking to get GED and employment data from OSSE. Update by June on this data sharing.

PCSB Mission

23

Upload the supporting documentation

1. Log into the FTP (FileZilla) server

2. Open the “2015 PMF” folder

3. Select the “AE Submissions” folder

4. Select the appropriate folder for the indicator you’re uploading documents for:

Indicator Upload folder

Student Achievement GED NEDP documentation

College and Career Readiness

College and Career Readiness survey results

Mission Specific Goals Mission Specific Goals

PCSB Mission

24

Upload the supporting documentation

(cont.)

5. Using the left-side local navigation pane, locate the supporting documentation file (e.g., a PDF scan of the GED score report)

6. Drag and drop the file(s) into the appropriate measure folder

On-Site Data Verification

PCSB Mission

26

On-Site Data Verification

• PCSB will verify 100% of data for the 2014-15 PMF for all schools.

• PCSB will review all Student Progress data at schools. These verification visits will be scheduled during the months of August and September.

PCSB Mission

27

On-Site Data Verification (cont.)

• PCSB will verify student test results for all pre-and post-test assessments. PCSB will be looking for answer sheets with the following information:

o Test-taker nameo Test dateo Answers selected by the student

Data Validation

PCSB Mission

29

Data Validation: How to…

The next slides explain how to log into SharePoint and view the calculated rates and underlying student-level data for the AE PMF measures.

PCSB Mission

30

Access SharePoint

1. Use any web browser to visit PCSB’s SharePoint site: http://schools.dcpubliccharter.com

2. Login using credentials provided by PCSB.(Email datatickets@dcpcsb.org if you need credentials.)

PCSB Mission

31

Select the Adult Education PMF measure

for validation

Select “Adult Ed” from the “Student Achievement” drop down menu

PCSB Mission

32

View calculated rates and student-level

data

1. View the rates for the measures

2. Select the hyperlinked rate to view the student-level data

PCSB Mission

33

Confirm validation

1. Access the 2015 PMF Validation Confirmation Form.

2. Choose your Campus Name and enter your name, role, and email address.

3. Select the measure you are confirming.

4. Select whether or not you agree with the data for this measure.

PCSB Mission

34

Confirm validation

5. If you agree with your data, you’re finished!

6. If you have concerns, you will be asked to explain which measure(s) you have concerns about and how the issue can be solved.

Tip: If you have additional supporting documentation to submit, please upload these documents via the FTP (FileZilla) server before you submit the confirmation form.

PCSB Mission

35

Questions?

Please contact:

datatickets@dcpcsb.org

PCSB Mission

36

AE PMF Summer Task Force Topics

• ABE and ESL level 6

• Revisions to floors and targets

• Mission specific goals

• Data review

• Timeline for board proposal

• Jacob France Institute (JFI) employment data

Questions? Please contact Rashida Tyler at rtyler@dcpcsb.org