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I. Letters for application

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Direction:

What are the major components of an application letter? Is there a general pattern to follow in organizing details?

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The Application Letter

1). The organization of an application letter

An application letter is often organized following a three-section pattern: 

a) The introductory paragraph stating WHY I am writing;

WHAT specific post I am applying for;

WHERE I got information to make the application(from a newspaper, a journal, a person., etc. )

 

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The Application Letter

b) The body paragraph, highlighting b) The body paragraph, highlighting qualifications inqualifications in

education;

work experience;

other relevant experience.  

c) The concluding part, in which one mayc) The concluding part, in which one may

request a prompt reply;

refer to enclosure(s);

offer further contacts;

ask for an interview.

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The Application Letter : Useful expressions

Beginning sentences: Beginning sentences: 1. 拜读今日《时代》上贵公司广告，本人特此备函应征该职位。 In reply to your advertisement in today’s Times, I respectfully offer my services for the position. 2. 从怀特先生处得悉，贵公司正在招聘一名业务经理，我愿应招此职。 Learning from Mr. White that you are looking for a sales manager, I should like to apply for the position. 3.   贵酒店明年是否需要一名有经验的柜台部职员？ Shall you need an experienced desk clerk for your hotel next year?

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The Application Letter : Useful expressions

Describing your personal data and qualifications:Describing your personal data and qualifications: 

1. 本人曾经前后五年受雇于出口贸易公司。 I have been for over five years in the employ of an exporting

company.

2. 本人曾在某一公司担任推销员，前后有五年之久。 I have had five year’s experience with a company as a sales

man.

3. 我是一个优秀的会计员，同时熟练英文。 I am a good accountant and have a thorough knowledge of th

e English language. 

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The Application Letter : Useful expressions

Closing sentences: Closing sentences: 

1.  恳请惠予面试机会。如蒙录用，本人必竭尽所能，为贵公司服务，以不负厚望。

I solicit the favor of an interview, and assure you that if appointed, I will do my best to give you satisfaction.

 

2.   如对本人之应征优先考虑，恳请惠予面试之机会。 Should you think favorably of my application, I would like t

o have an interview.

 

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The Application Letter : Useful expressions

Explaining the reason for quitting the previous jobs:Explaining the reason for quitting the previous jobs: 

1. 为了获得更加丰富而广泛之经验，本人想找一份新的工作。  In order to gain richer and wider experience, I’m looking for a

new employment. 2. 虽然对现职感到满意，仍希望进入升迁机会较大的公司。  While I’m quite happy in my present work, I hope to enter an

company where there are more opportunities for advancement.  

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Notes

1. a single typed page; readable, understandable;

2. send only original letters (not copied);

3. keep a copy ;

4. express enthusiasm;

5. individualizing your letter

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The Application Letter : Sample 1

2520 Vista Avenue

Olympia, Washington 98501

April 19, 2014

Mr. Bob Trim, Personnel Manager

Importers Inc.

587 Lilly Road

Dear Mr. Trim:

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I wish to apply for the above post, advertised in The Bookseller. Please accept this letter as an expression of interest in the position of Areas Sales Manager. I have enclosed a copy of my resume for your review. I am familiar with the requirements for success in the Sales profession and believe I possess the right combination of marketing and management skills.

My current position coordinating two local area sales teams has provided the opportunity to work in a high-pressure, team environment, where it is essential to be able to work closely with my colleagues in order to meet sales deadlines.

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Thank you for your time and consideration. I would welcome the opportunity to personally discuss my potential contributions to your company with you. Please telephone me at (360) 352-0259 after 4.00 p.m. to suggest a time that we may meet. I look forward to your reply. Sincerely, Kenneth Bear  Enclosure

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Format of an application letter

Your address

Date

Name of person to whom you are writing

Title

Organization

Address

Dear Sir/ Ms.______,

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Format of an application letter

Why are you writing: (I am applying for…)

Your qualifications for the position: education, specialization, experience; (1-2 paragraphs)

What you plan to do about it, wait to hear from him/her, telephone later to arrange for an interview…

Sincerely yours,(your signature)

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Format of an application letter

Your name

Your telephone number (or in the last para.)

Encl: resume