FY 2020 CEAR Program Preparer Training

August 12, 2020 | 2-3:50 p.m. ET | 2 CPEs | 2 PDUs |FOS: AUDG

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OMB Circular A-123 History

• 1981 – OMB First Issued Circular No. A-123, Internal Control Systems

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• 1982 – OMB Issued Internal Control Guidelines and the Federal Managers Financial Integrity Act was enacted

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• 1983 – OMB Issued an Updated Circular No. A-123, Internal Control Systems

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• 1986–OMB Updated A-123 to Require Management Control Plans to guide efforts

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• 1995–OMB updated A-123, Management Accountability and Control to reflect GPRA, CFO Act, IG Act

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• 2004 – OMB updated A-123, Management’s Responsibility for Internal Control and added Appendix A, Internal Control Over Financial Reporting

Z Sample CPE Tracking Letter

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Professional Development Units (PDUs)

•2.0 PDUs•PDU Claim Code: 4855FUBQWC

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Today’s Agenda:2 p.m. Welcome/CEAR Program Overview– Kia Lor, PMP, CMP

2:15 p.m. AGA CEAR Guidelines – Diane Dudley- Overview of Guidelines- Notable changes to FY2020 CEAR Guidelines

3:15 p.m. Commendable Practices - Hal Steinberg- Special Awards- CEAR with Value Added Distinction

3:30 p.m. Tips from Value-Added Distinction Award Winner - FAA

3:50 p.m. Evaluation, CPE Certificate – Kia Lor

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Speakers:

• Kia Lor, PMP, CMP, Senior Manager, Meetings & Programs

• Diane Dudley, CGFM, CPA, CEAR Board Chair• Hal Steinberg, CGFM, CPA, CEAR Technical

Consultant, AGA• Allison Ritman, Director, Financial Management, FAA

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Welcome & CEAR Program Overview

Speaker: Kia Lor, PMP, CMP, Senior Manager, Meetings & Programs

• Benefits of the CEAR Program • CEAR Awards

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Reasons Why Agencies Participate:• We participate in the CEAR program because we believe it is important to

present the most informative, interesting, useful, and readable financial and performance information possible. And we believe in continuous improvement.

• The CEAR program provides our team with inspiration and motivation to prepare the very best document that they can. Otherwise, the summary of best practices is very beneficial. Also very beneficial are the summaries of special Best-in-Class awards across all winning agencies.

• We participate to demonstrate our commitment to excellence and to challenge ourselves to continuously improve our AFR. The review comments are helpful (suggestions for improvement) and encouraging (highlighting what is done well). It is also a pleasure to celebrate excellence during the Awards Dinner.

• To get an unbiased and quality review of our report, with recommendations on how to improve.

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AGA CEAR Guidelines

Speaker: Diane Dudley, CGFM, CPA, CEAR Board Chair

• Overview of the Guidelines• Notable changes for FY 2020

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Award Winning Practices & Pitfalls

Speaker: Hal Steinberg, CGFM, CPA, CEAR Technical Consultant, AGA

• Commendable Practices – Summary of Results• Special Awards• CEAR with Value Added Distinction

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Aug. 6 | 6:30 – 8 PM

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CEAR with Value-Added Distinction Award

Allison Ritman, Director, Financial Management, FAA

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FAA and the CEAR Program

• FAA has received a CEAR award for 16 of the last 17 years. Best in Class awards 7 times. Significant years:• FY 2002• FY 2003• FY 2006• FY 2019

• FAA is not required to prepare an AFR/PAR, but does so to demonstrate accountability

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Expectation v. Reality for the FAA PAR/CEAR Process• Commitment of resources• Producing PAR in tandem with numerous other critical

year-end activities and wearing “multiple hats”• Deadline for bureaus is accelerated to support

departmental reporting deadline

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FAA PAR Team and Process

• Fourteen cross-organizational team members• Bi-weekly team meetings from June through PAR

publication• Project plan with interim deadlines• Engage every FAA line of business and staff office

• Interviews• Data collection• Formal review and clearance processes

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Best Practice Recommendations

• Engage program offices• Generate “buzz” within the agency• Use previously published information to the extent

possible• Have (or be) a champion of the program• Solicit volunteer internal agency reviewers• Strive for continuous improvement

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Questions for Allison?

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CEAR Program Application Criteria

• Follow the FY 2020 CEAR Program Guidelines• Reference commendable practices – Summary of

results• Completed CEAR application by Dec. 11, 2020• Original letter signed by your agency’s CFO or

equivalent-level official requesting that your report be reviewed

• 6 printed copies of: • PAR/AFR report - Requirement• Response to last year’s recommendations – Strongly

encouragedSlide 17

Address to mail complete application packet: AGAATTN: CEAR Program 2208 Mount Vernon Ave.Alexandria, VA 22301

Visit CEAR’s application criteria website -https://www.agacgfm.org/Standards-Guidance/CEAR/Apply.aspx

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Become a Reviewer

• Another way to learn is from each other!

• Learn more at https://www.agacgfm.org/Standards-Guidance/CEAR/Reviewers.aspx

• Application to apply is December 11, 2020

• Reviewer Training

Dec. 2, 2020, 2 – 3:50 PM ET -- 2 CPEs, 2 PDUs, FOS: ACCG

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FY2020 CEAR Awards Ceremony

Location: Marriott Marquis, Washington, DC

Date: Thursday, May 27, 2021

Attire: Black tie preferred

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Thank You for Participating!

Contact:

cear@agacgfm.org

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