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BIRMINGHAM BOARD OF EDUCATIONPURCHASING DEPARTMENT

31301 EVERGREEN RD., BEVERLY HILLS, MI 48025(248) 203-3050 PHONE (248) 203-3072 - FAX

INVITATION TO BID

DATE: MAY 23, 2014BID NO: 9.1415TITLE: Memory Modules for PC Upgrades

BIDS MUST BE RECEIVED BY: 2:00 P.M. LOCAL TIME, JUNE 9, 2014

Birmingham Public Schools, hereby referred to as Owner, will receive sealed bids at the above address forMemory Modules for PC Upgrades per the attached listing.

All bids shall be due at the above letterhead address at the above noted time and will be publicly opened and

read aloud at that time. No allowance will be made for late delivery for any reason. Faxed bids will not beaccepted.

Sealed bids are to be clearly marked SEALED BID - MEMORY MODULES FOR PC UPGRADES, andshall include Vendor Name, Bid Number, and Due Date in lower left hand corner of envelope.

All bids submitted shall be on owners bid form and signed by a responsible company official.

Birmingham Public Schools is exempt from all taxes. A tax exemption certificate will be issued upon request.

Low bid price is not always the determining factor. Other factors considered may include, but not be limited to,

the following: delivery time, quality, past performance and references. The Owner reserves the right to acceptor reject any or all bids, in whole, or in part, without recourse.

Alternates of equal specifications shall be considered and information on the bid sheet should be clearly

identified with make and model number. While alternate bids are encouraged, it is incumbent upon the

bidder to supply adequate information that will allow owner to make an informed decision on award. Owner reserves the right to request additional information from one or all vendors at the owners discretion.

Bid unit prices shall be firm through December 31, 2014. Pricing shall be F.O.B. delivered and insideunloaded.

All bidders shall provide familial disclosure in compliance with MCL 380.1267 and attach this informationto the bid proposal. The bid proposal shall be accompanied by a sworn and notarized statement disclosingany familial relationship that exists between the Owner or any employee of the bidder and any member ofthe Board of Education of the school district, or the Superintendent of the school district. The District willnot consider a bid proposal that does not include this sworn and notarized statement.

Each bid must be accompanied by a sworn and notarized statement certifying that the Contractor is not anIran linked business within the meaning of the Iran Economic Sanctions Act. The District will notconsider a bid proposal that does not include this sworn and notarized statement.

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Each bid must be accompanied by a Compliance with School Safety Affidavit acknowledging understating,and complying with, all School Safety legislation. The District will not consider a bid proposal that does notinclude this sworn and notarized statement.

NOTICE OF NONDISCRIMINATION

The Board of Education is committed to maintaining a learning/working environment in which all individualsare treated with dignity and respect, free from discrimination and harassment. There will be no tolerance fordiscrimination or harassment on the basis of race, color, national origin, religion, sex, sexual orientation, maritalstatus, genetic information, disability or age. The District prohibits harassment and other forms ofdiscrimination whether occurring at school, on District property, in a District vehicle, or at any District relatedactivity or event. The Superintendent will designate compliance officers and develop and implementregulations for the reporting, investigation and resolution of complaints of discrimination or harassment.

Questions regarding this bid should be directed to: Jessica Ritchie-Smola, Public Buyer, (248) 203-3050.

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BID INFORMATION -

This bid includes the purchase of new 2GB and 4GB, DIMM and SO DIMM memory modules for the purposeof upgrading Dell Optiplex and Latitude desktop and laptop computers. No used or reconditioned parts will beaccepted.

Bidder must guarantee that the specific memory requested, is approved by the manufacturer for the modelsspecified. .

PRODUCTSPECIFICATIONS

Machine Type Capacity Description

Dell Optiplex 745 Desktop 2 GB (PC2-5300) DDR2-667 240-Pin DIMM



Dell Latitude E6400 Laptop 2 GB (PC2-6400) DDR2-800 200-Pin SO-DIMM




WARRANTY

Vendor shall provide a lifetime warranty for these products. Warranty period shall begin on date of deliveryof products.

DELIVERY/INSTALLATION

Pricing shall include all shipping cost.Items will be delivered to Birmingham Public Schools buildings listed on the PO.Delivery of all products must be by June 30, 2014.

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BID FORM

MEMORY MODULES FOR PC UPGRADES #9.1415

NAME OF BIDDER

Firm Name:__________________________________________________________________________

Address:____________________________________________________________________________

______________________________________________________________________________

Telephone___________________________________Fax:_____________________________________

AGREEMENTS

The undersigned understands that the Owner reserves the right to reject any and all bids and to waiveinformalities and irregularities in bidding.

Owner also reserves the right to withhold bids for a period of time (90 days) from bid closing date.

The Owner reserves the right to accept or reject any or all Bids in whole or in part, or to waive any informalitiestherein. If in the Owner opinion it is in their best interest, the contract may be awarded to other than the lowestbidder, for reason of establishing uniformity, delivery time, etc.

If award is made to us under this proposal, we agree to enter into an Agreement with Birmingham Public

School to furnish products and/or services, in strict accordance with this proposal, bid documents and allpertinent portions of plans, drawings and specifications.

LEGAL STATUS OF BIDDER

1. A Corporation organized and existing under the laws of the State of .

2. Name, title, and signature of individual duly authorized to execute contracts:

Name: ________________________________________________________________

Title: _________________________________________________________________

Signature: _____________________________________________________________

En Pointe Technologies Sales Inc.

18701 S. Figueroa Street Gardena, CA 90248-4506

310-337-5200x2779 310-258-2372

Delware

Wasi Ahmed Yousaf

Director of Operations & IT

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Attach the names of three references to your bid, preferably school districts.

NAME OF DISTRICT:______________________________________________________________________

CONTACT PERSON:________________________________ PHONE NO:____________________________

NAME OF DISTRICT:______________________________________________________________________


NAME OF DISTRICT:______________________________________________________________________


CAN YOU MEET THE DELIVERY DATE OF JUNE 30, 2014? ______________________________

IF NO, WHAT IS THE EXPECTED DELIVERY DATE? ___________________________________

ADDITIONAL WARRANTY INFORMATION:__________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

Yes

Cumberland County Schools

Christopher Young

Mount Airy City Schools

JUSTIN ROBERTSON

Jefferson County School District R-1

Barbara Ruley, CPPB

7-10 days ARO

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PRICING SECTION

UNIT PRICING

Capacity Description Quantity Unit Price Extended Price

2 GB (PC2-5300) DDR2-667 240-Pin DIMM 3,270

2 GB (PC2-6400) DDR2-800 240-Pin DIMM 48

2 GB (PC3-10600) DDR3-1333 240-Pin DIMM 36

2 GB (PC2-6400) DDR2-800 200-Pin SO-DIMM 725




VOLUNTARY ALTERNATES

Voluntary Alternates: $___________________________

_______________________________________________________________________________________

_______________________________________________________________________________________Description of Voluntary Alternate

$22.00

$22.00

$22.00

$22.00

$22.00

$22.00

$41.55

$71,940.00

$1,056.00

$792.00

$15,950.00

$14,960.00

$18,260.00

$4,155.00

$127,113.00

Prices are good till 06.13.2015

Discount: 0% net 30 days.

Prices donot include tax.

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AFFIDAVIT OF BIDDER

(FAMILIAL DISCLOSURE FORM)

The undersigned, the owner or authorized officer of ________________________ (the Bidder), pursuant to the familiadisclosure requirement provided in the __________________________ (the School District) advertisement forconstruction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between thebidder(s) or any employee of _________________________________, and any member of the Board of Education of theSchool District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER:___________________________

By:

Its:

STATE OF MICHIGAN ))ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2014, by

__________________________.

_______________________________________

, Notary Public

______________ County, Michigan

My Commission Expires:___________

Acting in the County of :___________


BIRMINGHAM BOARD OF EDUCATION

BIRMINGHAM BOARD OF EDUCATION

LOS ANGELES

CALIFORNIA

6 JUNE


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AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

(MICHIGAN PUBLIC ACT NO. 517 OF 2012)

The undersigned, the owner or authorized officer of the Below named Bidder (the Bidder), pursuant to the compliancecertification requirement provided in the Birmingham Public Schools (the School District) Request for Bid, herebycertifies, represents and warrants that the Bidder (Including its officers, directors and employees) in not an Iran linkedbusiness within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the Act), andthat in the event Bidder is awarded a contract as a result of the aforementioned RFB, the Bidder will not become an Iranlinked business at any time during the course of performing the Work or any service under the contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for acivil penalty of not more the $250,000.00 or 2 times the amount of the contract or proposed contract for which the falsecertification was made, whichever is greater, the cost of the School Districts investigation, and reasonable attorney fees,in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request forbid for three (3) years from the date that it is determined that the person has submitted the false certification.

BIDDER:___________________________

By:

Its:Date: __________________________________

STATE OF MICHIGAN ))ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2014, by

__________________________.

_______________________________________

, Notary Public

______________ County, Michigan

My Commission Expires:___________

Acting in the County of :___________


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AFFIDAVIT OF BIDDER

(COMPLIANCE WITH SCHOOL SAFETY INITIATIVE LEGISLATION)

The undersigned, the owner or authorized officer of _______________________________(the Bidder), certifies toBirmingham Public Schools (the School District), that any and all persons who will work directly or indirectly for theBidder, including, but not limited to, Bidders employees, agents, vendors, subcontractors or consultants, and who willwork at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a,380.1230c, 380.1230d, and 380.1230g and have not been convicted of any listed offenses.1 The Bidder further warrantsand represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Biddersemployees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shallat all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard,Bidder agrees, without limitation, to report within 3 business days to the School District when any such person is chargedwith a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediatelyreport to the School District if that person is subsequently convicted, plead guilty or plead no contest to that crime.

BIDDER:___________________________

By:

Its:

__________________________________________1The term listed offenses means those defined in section 2 of the Sex Offenders Registration Act (SORA), MCL 28.7222MCL.380.1535a(1).


Wasi Ahmed Yousaf

Director of Operations and IT


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