a prerequisite for achieving an inclusive and progressive public sector -initiatives for...
TRANSCRIPT
A prerequisite for Achieving an inclusive and Progressive Public Sector
-Initiatives for e-Government in Japan-
Masahiro OnishiAmbassador of Japan to the Republic of
Botswana
26th August. 2015
2
Outline of e-Government Number System Office Innovation
Contents
3
Outline of e-Government
Installation of computers for business
Expansion of the Internet use
Cloud computing
1960s
2010s
2000s
1990s
Pension systemsRegistration systemPatent information system
governmentportal site （ e-Gov ）
WAN in the government
Government Cloud Plattform
Renovation of the whole government information systems
The Social Security and Tax Number System
One PC per staff
History of e-Government actions
4
Government Shared Platform
Government Common Network (G-Net)
Ministries and agencies individual system
・・
Government common systems
Document management system
Worker and user common authentication infrastructure （ GIMA ）
Personnel affairs, salary system
・・
Citizens and companies, etc.
E-application
Information services
Service Interface w
ith citizens
Government Public-key Infrastructure
A System
B System
LGWAN
Local government
[Interconnection]
Renewal 2013.1.1 →
Start 2013.3.18 →
Entire picture of e-Government (government information system)
5
The Organization for Promoting e-Government
IT StrategicHeadquarters
Chair: Prime MinisterMembers: All the Ministers and Members from the Private Sector
CIOs CouncilChair: Government CIOMembers: Ministry CIOs
A Ministry CIO
Assistant CIO
B Ministry CIO
Assistant CIO
C Ministry CIO
Assistant CIO・ ・ ・
Administrative Management Bureau of MIC
G-CIO e-Government Minister Meeting
Chair: Chief Cabinet SecretaryMembers: Related ministers and government CIO
6
C ＩＯ（ Chief Information Officer ）
１． Use of IT, the base of Japan’s regrowth
２． Build problem-solving IT utilization model as a global model through pursuit of “true richness”
３． Four pillars for solving issues by using IT
Ⅰ. Basic Principles
7
Declaration to be the World's Most Advanced IT Nation and Progress Schedule Outline of Revisions
2013 Created government CIO systems, started to strengthen lateral cooperation, and formulated “Declaration to be the World's Most Advanced IT Nation”
2014 Revised the declaration
⇒ Based on rapidly progressing digitization in the last two years, revised the declaration
Ⅱ. The Society that Japan Should Seek to become Ⅲ. Measures for Achieving the Society that Japan Should Seek to become Efforts to realize goal society
１． Society that grows for the future by deepening IT utilization ⇒ Goal: Improve system to promote IT throughout national and local governments
２． Revitalized society with IT enlivening communities, people and work ⇒ Goal: Job creation in local regions and revitalization of local economy
３． Society that uses IT, where safety, reassurance and richness are sensed ⇒ Goal: Extend people’s health span by at least 1 year by 2020
1 trillion yen of agricultural, fishery and forestry exports
Start test operation of completely automated driving system in late 2020s or later
４． Society using IT to offer “one-stop” public services ⇒ Goal: Penetration of personal number card
30% reduction of operation cost of local government systems, etc.
8
１． Human Resource Development and Education
２． Securing IT Infrastructure Environments at the World’s Highest Levels
３． Cyber security
４． Encouraging Research and Development and Collaboration among the Results of
Research and Development
Ⅳ. Strengthening Infrastructure through Promoting IT Utilization
１． PDCA cycle for the strategy and other implementation structures
２． Assessment indicators for target and progress management
３． Analysis & deployment of successful models
４． International contribution and deployment to strengthen global competitiveness
Ⅴ. Structures for Implementing This Strategy and Implementation Policies
9
0
200
400
600
800
1,000
1,200
1,400
1,600
2012年度
現時点 2013年度
2014年度
2015年度
2016年度
2017年度
2018年度
・・・ 2021年度
1,361 1,296 1,204
1,044 907
806
619 549
2 9
23
84
146 199
252 300
1,4501,363
1,3051,227
1,1281,053
1,005871
ＰＦ移行
情報システム（ＰＦ移行以外）
・・・
849
42.7％619
1,450
Outline of the roadmap for renovating the government information systems
【 Prospect of the change of the number of the information system 】
Information Systems (Except Consolidation)
FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2021
Consolidation to Government Cloud
10
Started operation on March 18, 2013.
Construction of the Government Shared Platform System (Cloud government information systems)
11
12
LGWAN
B Prefecture
・・
・
Common use system infrastructure, and other common systems for ministries
A Prefecture
Diet, etc.
C City
47 prefecturesAll municipalities
All ministries (Cabinet Office, MIC, Ministry
of Defense, etc.)
Government Shared
Platform
Government Network
G-Net
Outline of Government Network
Ministry
Ministry A
Ministry B
Ministry C
Citizen & companies
Inquiries e-Gov support center
Guidance and advice
Telephone
Government’s
common network
【 Top page 】
Internet
Search & browsing
Electronic application
○ provides administrative information
○Cross-sectional search
Website information
Search of laws
Public comments, etc.
Portal website of Japan’s Government (e-Gov)
13
FY 2009 FY 2009 FY 2010 FY 2011 FY 20120%
20%
40%
60%
80%
100%
37.2%
44.6%50.0%
54.0%57.8%
92.3% 94.3% 94.9% 95.3% 95.6%
36.5%42.9%
46.8%50.8% 52.7%
0.8% 1.4% 1.7% 2.7% 4.2%
26.8%31.5% 31.8%
38.5% 41.2%
[Import/export and harbor]
[Registration]
[National tax filling]
[Total]
[Social and labor insurance]7.6%
35 million cases
Number of applications/reports, etc.(458 million)
Registration
40.1%184 million cases
Import/export and harbor10.5%48 million cases
National tax
Social and labor insurance
32.4%149 million cases
Others9.4%43 million cases
Rate of Utilization of Online Systems for Administrative Procedures
14
FY2012
• All information of Law, Ordinance and Decision by the Cabinet are dated unitary.
◇Law search
Number of Laws
Constitution ： 1 Law ： 1,929 Ordinance ： 2,054 other
◇Decision by the Cabinet Search
Number of Decisions 68,245
Internet
Citizens and companies
Government Common Network
Total7,990
Each Ministry
Law search system
15
16
Number System
There are many kinds of Numbers in Japan.
ex. Pension Number Health Insurance Number Residence Certificate Code
Procedures for filling out government paperwork are complicated, inconvenient, and costly.
Background of Number System
17
Things that are improveddue to identification number system
18
Complete social security benefits
Simplifying administrative procedures, reducing burden
Resilience in event of disaster
Obtaining own information/necessary notification (not lose
opportunities because of not knowing)
Improvement of accurate understanding of income
Improvement of service quality in such areas as medical and long-
term care
Issues: There is no basis for confirming if personal information held by different government agencies belongs to the same person.
Burdens of the public will be lessened, their convenience enhanced.
Introduction of Number System
Purposes of adopting Number System
19
① Number assignment
③ Identification② Information sharing
Number = ○○○○××××△△△△
Agency A Agency B
InformationPersonal Number card
Date of Birth ○○○ Sex ○○ Name ○○○ Address ○○○
④ My portal
Mechanisms of Number System
20
My Portal (Image)
Record publication system for information provision and other purposes
Display of your own information
One-stop service
Push-type service
Function to check when your specific personal data is viewed by who for what reason
Function to check your specific personal data held by administrative agencies
Function to display information from administrative agencies that are relevant to that individual
Function to complete the procedures required by administrative agencies or other organizations at once
Log in with the personal number card
(JPKI).
My Portal
21
2013
Preparation for enforcement
( May,2013 )The Number System bill was approved.
Information sharing
Y 2014 2015 2016 2017
Use Personal Numbers
Issue Personal Number cards
Use Corporate Numbers
Notify the Number( From Oct,2015 )
My Portal
Process of Number System
22
23
Office Innovation
① Free-address office, Paper reduction - individual document has reduced about 80% - the number of print out(color) has reduced about 50%
② Staff communication has become well - 70% of the staff feel very good about this office style
③ Wi-Fi 、 Electronic board - meetings: Anytime, Anyplace, Anywhere
Effect of the office innovation
MIC(the Administrative Management Bureau) has started new office style since January 2015 to change the work style of government official and to depart from paper-dependent.
Office innovation to change work style
24
