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A Research Deliverable on The Corporate Governance, Business Ethics and Corporate Social Responsibility of St. Dominic College of Asia In partial fulfillment of the requirements of the Business Ethics, Corporate Governance and Corporate Social Responsibility Subject

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Page 1: A Research Deliverable-UPDATED.docx

A Research Deliverable

on

The Corporate Governance, Business Ethics and Corporate Social Responsibility

of

St. Dominic College of Asia

In partial fulfillment of the requirements of the

Business Ethics, Corporate Governance and Corporate Social ResponsibilitySubject

Submitted by: Mr. George Tumamak Jr.

Submitted to: Dr. Edmundo Quiocho

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TABLE OF CONTENTS

ABSTRACT ………………………………………………………………………………………………………………………………. 3

INTRODUCTION ……………………………………………………………………………………………………………………… 4

COMPANY HISTORY (ST. DOMINIC COLLEGE OF ASIA)……………………………………………………………. 5

HISTORICAL HIGHLIGHTS (ST. DOMINIC COLLEGE OF ASIA) ………………………………………………… 7

VISION-MISSION GOALS AND CORE VALUES …………………………………………………………………………. 9

BOARD OF TRUSTEES ……………………………………………………………………………………………………………..10

ORGANIZATIONAL CHART …………………………………………………………………………………………………….. 11

CORPORATE GOVERNANCE …………………………………………………………………………………………………… 12

BUSINESS ETHICS …………………………………………………………………………………………………………………. 13

TEACHERS CODE OF CONDUCT …………………………………………………………………………………………….. 17

CORPORATE SOCIAL RESPONSIBILITY ………………………………………………………………………………….. 19

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ABSTRACT (EXECUTIVE SUMMARY)

St. Dominic College of Asia is a 12 year old institution located at the gateway of Bacoor, Cavite. The founders Dong Gregorio Andaman and Dona Dominga Andaman running a hospital institution wherein they dreamt of having a school to help educate the people of Bacoor. SDCA was formerly known as St. Dominic College of Arts and Sciences and it has a flagship course known as Nursing.

For many years of hardship, dedication and loyalty. SDCA dramatically changed to offer more courses where four(4) Academic departments known to be (1) School of Business and Computer Studies (SBCS) (2) School of Arts, Sciences and Education (SASE) (3) School of International

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Hospitality and Tourism Management(SIHTM) and (4) School of Health Science Profession (SHSP).

As the institution became more progressive, SDCA ambitiously underwent accreditation and certifications. The PACUCOA level 1 is a challenge for the institution. It serves as a guiding light to clearly define the path of the institution from being nobody to become gradually somebody.

SDCA engage in Community Outreach Extension known to be as the Corporate Social Responsibility of the institution. SDCA adopted two Baranggays (1) Layong Mabilog and (2) Talipusngo both located in Marogondon, Cavite. The institution participated with volunteer students, faculty, staff, alumni, parents participated in the development of the adopted community. Budgets are allocated and linkages were maximize to strengthen the programs conducted by each school and institution. SDCA has institutional and departmental COE. Each activity held was coordinated to the COE leader.

The objective of this study was to check and balance the sustainability of the COE program held in Marogondon, Cavite.

INTRODUCTION (GENERAL STATEMENT)

Corporate Governance "the system by which companies are directed and controlled" (Cadbury Committee, 1992).

"Corporate governance involves a set of relationships between a company’s management, its board, its shareholders and other stakeholders. Corporate governance also provides the structure through which the objectives of the company are set, and the means of attaining those objectives and monitoring performance are determined."

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St. Dominic College of Asia is a private, non sectarian, non- profit organization which composed of Board of Trustees headed by Dr. Gregorio Andaman Jr. It is a family corporation.

Business ethics (also corporate ethics) is a form of applied ethics or professional ethics that examines ethical principles and moral or ethical problems that arise in a business environment. It applies to all aspects of business conduct and is relevant to the conduct of individuals and entire organizations (www.businessethics.com)

St Dominic College of Asia strictly follows the ethical standard for teachers as being reflected in the faculty manual. Each department and faculty members were given a handbook to read and revisit the teachers code of conduct. It is the responsibility of a teacher to become responsible at all times, becoming a role model and guide the students to achieve their goals in life.

Corporate social responsibility (CSR, also called corporate conscience, corporate citizenship or responsible business)[1] is a form of corporate self-regulation integrated into a business model. CSR policy functions as a self-regulatory mechanism whereby a business monitors and ensures its active compliance with the spirit of the law, ethical standards and national or international norms. With some models, a firm's implementation of CSR goes beyond compliance and engages in "actions that appear to further some social good, beyond the interests of the firm and that which is required by law." [2][3] CSR aims to embrace responsibility for corporate actions and to encourage a positive impact on the environment and stakeholders including consumers, employees, investors, communities, and others. (www.csr.com)

St . Dominic College of Asia

In 2003, 12 years after the realization of the dream hospital in Cavite, an educational institution was founded beside the hospital. It was envisioned to the fill the need for quality education in the arts and science in the CALABARZON area. Thus, St. Dominic College of Arts and Science (SDCAS) were born.

St Dominic Complex is strategically located. It straddles an area that serves as the gateway to major cities through its four access roads: the coastal road in the north leads to Metro Manila; Zapote road in the east leads to Alabang, Las Piñas and Muntinlupa; E. Aguinaldo Highway in the south leads to Cavite City, Tagaytay and Batangas areas, and the Molino boulevard which

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connects to the South Superhighway, the gateway to the whole CALABARZON area. The St. Dominic Complex has become a distinctive landmark and a recognized cornerstone in Cavite.

The school, in partnership with the hospital, provides quality education in Nursing and Allied Health Studies; Arts, Sciences and Education; Business and Computer Studies and International Hospitality Studies.

In 2007, the college embarked in an ambitious long term goal which aims to reach the university status within the next 20 years. The plan for “The March Towards Excellence” was presented to the Academic Community and became the blueprint for its development. As part of the strategy, preparations towards accreditation of the academic programs were pursued in earnest.

With the initial results of the self survey in preparation for accreditation, the marketing strategies of the St. Dominic College were intensified. Rebranding strategies were explored to make the offering more relevant, responsive and congruent with the current trends and practices of a highly globalized education system.

Last March 2011, after seven (7) fruitful years of dedicated service, St. Dominic College of Asia, Dr. Marita A. Andaman-Rillo passed on her position to the equally dynamic and capable youngest son in the family, Dr. Gregorio A. Andaman Jr. Dr. “J” or Dr. “Jojo” as he is fondly referred by everyone, is a visionary and a man of action. He always exhorts everyone in the Dominican community: “do not be stagnant or slow; otherwise, you will be left behind.” He also says: “think of something innovative, something distinctly our own.” Even as Chief Operating Officer for the past years, he constantly pushed for continuous change and improvement in all areas of concern. Aptly, in his first year of tenure as the SDCA President, the institution’s main theme and battle cry is Revolutionizing Education. Thus, begins another epoch in the history of the St. Dominic College of Asia.

In 2009, St. Dominic College of Arts & Sciences officially became the St. Dominic College of Asia.

The Commitment for quality education to help meet the needs of the government, business and industry remains strong. This commitment is embodied in its educational philosophy for holistic development and lifelong learning.

At the helm of the school was Dr. Marita Andaman-Rillo, the eldest daughter of the man behind the vision.

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HISTORICAL HIGHLIGHTS AT THE ST. DOMINIC COLLEGE OF ASIA

Year 2003

First batch of Caregiving Program

Opening of Bachelor of Science in Nursing Program at the SMDC 4 Floor

Year 2004

Dominga Ramirez Building was built at the back of SMDC

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First Supreme Student Council Election

Dominican Gazette Student Publication was established

Opening of Bachelor of Elementary/ Secondary Education and

Bachelor of Business Administration Programs

Inception of Values Enrichment Program (VEP)

Year 2005

Ground breaking of Greg. Dom Building beside SMDC

Opening of Bachelor of Science in Hotel and Restaurant Program

First Capping and Candle Lighting Ceremony at Imus Cathedral

Year 2006

Composition of the SDCAS Hymn (Lyrics by Prof. M. Mallorca and Music by: Mr. M. Tubias)

Opening of Bachelor of Science in Psychology and Bachelor of Science in Information Technology

Year 2007

Launching of “The March towards Excellence” whose main objective was to achieve early accreditation

First batch of graduates (Pioneers)

Inauguration of facilities for Hospitality Management program Sage student magazine was published

Year 2008

Partnership of SDCAS and TAFE Australia

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Dominican Research Journal, The Gateway Newsletter and Literato was published

Year 2009

The St. Dominic College of Arts and Sciences officially became the St. Dominic College of Asia.

Opening of Certificate Programs

Year 2010

Launching of Kulawayan Festival (Makulay na Sayawan)

Opening of Tourism Management, Travel Management and Communication programs

Launching of Diploma in Business of Kent Institute-Australia

Opening of Café Alfresco

Year 2011

Hoisting of Biggest Waving Philippine Flag, measuring 25 ft. x 50 ft.

Hosting of the 9th Gawad Tanglaw Awards Night

Launching of Revolutionizing Education Campaign

Launching of Pasa-lubong: The Annual Welcome Ceremony

Launching of Accountancy, Computer Science, Entrepreneurship and Multimedia Arts Programs

SDCA Red Pikes joined Inter Scholastic Athletic Association (ISAA)

Year 2012

SDCA received PACUCOA Candidate Status Certificate for BS Psychology, BS Business Administration, Bachelor of Elementary/Secondary Education, BS Information Technology, BS Nursing, BS Hospitality Management

Opening of St. Dominic College-Basic Education Department

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Opening of Criminology, Pharmacy, Physical Therapy, Radiologic Technology, Medical Laboratory Science Programs

Three SDCA student leaders were chosen as Philippine student ambassadors to Japan

Domincan Gazette adapted a new name, The Gateway Group of Publications

SDCA Red Pikes Join Cavite Athletic Association of the Philippines (CAAP)

MISSION, VISION, GOALS AND CORE VALUES

VISION

A community of dynamic and proactive scholars and learners within the Asia Pacific Region, upholding the highest standards of excellence in education, research and community service towards the attainment of a better quality of life.

MISSION

To purposively link quality education, training and research with community service in pursuing the holistic development of individuals through innovative programs and productive activities attained to the needs of the global community.

GOALS

The St. Dominic College of Asia aims to:

1. Prepare the students to be professionally competent and socially responsible individuals.2. Actively promote research and the utilization of new technology for the enhancement of

the individual competencies.3. Take Leadership role in addressing the Concerns of the community towards improving

their quality of life.

CORE VALUES

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St. Dominic College of Asia performs its various roles toward the achievement of its Vision-Mission-Goals as it anchors itself on a four-point set core of values:

Service

Dynamism

Competence

Accountability

FOUNDERS:

Don Gregorio M. Andaman Sr. (+)

Doña Dominga A. Andaman (+)

BOARD OF TRUSTEES:

Chairman Marita Andaman-Rillo, MD, MHA, FPCHA, EdD

Trustee Hon. Monte A. Andaman

Trustee Emeteria Andaman-Sagala

Trustee Lina Andaman-Pelia

Trustee/President Gregorio A. Andaman jr., MD, MHA

ORGANIZATIONAL CHART

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CORPORATE GOVERNANCE

THE PRESIDENT. Leadership in the St. Dominic is vested in the President who is the Chief Executive Officer of the College.

General Responsibilities

The SDCA President shall provide the administrative and the academic leadership needed for the work of St. Dominic College of Asia.

Duties and Responsibilities:

1. Represents the School to the governmental agencies unless this responsibility is specifically delegated to others.

2. Represents the School as its official delegate to all accrediting and other organizations of higher education unless this responsibility is specifically delegated by the President to others.

3. Represents the School at all public and ceremonial occasions or delegate such representation to others.

4. Presides the overall sessions of the Administrative and the Academic Councils and all Faculty-Staff Meetings or delegate such to a representative.

5. Serves as an ex-officio member of all faculty members and all faculty committees.

6. Signs all diplomas issued by the College along with that is the Dean of the school.7. Appoints the college committees and councils to advise him in decision-making

and policy formulations.8. Presides over the Faculty-Staff Meetings on college policies, procedures and

programs and other related events. 9. If necessary, he/she becomes one of mediator, facilitator, final arbiter and

consensus maker for issues both internal and external to the School.10. Performs other related duties from time to time and/or that may be assigned by

immediate superior.11. Must work under the direction of the Board of Trustees, providing the

administrative and the academic leadership needed for the work of the School.

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BUSINESS ETHICS

CODE OF ETHICS FOR TEACHERS

PREAMBLE

In order to set the proper conduct for teachers and school officials in their manifold relationships, elevate the standard of the teaching profession, and make education secure for the individuals and the Nation, the highest and fullest measure of efficiency; self-direction, and happiness, this CODE OF PROFESSIONAL ETHICS FOR TEACHERS AND SCHOOL OFFICIALS is hereby promulgated.

Article I

Scope and Limitations

Section 1. Since the constitution provides that all educational institutions shall be under the supervision of and subject to the regulation by the state, the provisions of this code are applied with equal force to all school teachers and school officials in the Philippines.

Section 2. School official refers to any person directly engaged in educational work other than classroom teaching, in supervisory, administrative or directive capacity. In includes Principals, Supervisors, Superintendents, College Deans, University President or Rectors, members and the governing board of the schools and other supervisory and administrative officials.

Article II

The Teacher and the State

Section 1. The main purpose of a school is to help the individual cope with life’s situation, accept responsibilities and contribute effectively to society, through the acquisition of cumulative knowledge, meanings and values, governed by the passion for service to his fellowmen. Teachers and school officials are under a strict obligation to see to it that this main purpose is achieved by the school they serve.

Section 2. School officials and teachers are trustees of the cultural and educational heritage of the nation. They are under obligations to uphold moral principles, to promote sense of nationhood, deepen love of country, instill respect for instituted authority and foster obedience to the law of the land.

Section 3. Every teacher and school official should earnestly endeavor to help carry out the declared policies of the state in accordance with the Philippine Constitution.

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Section 4. The interest of the state demands that every school official and teacher be morally, mentally, and physically fit for the service he has to render. Devotion for duty, honesty, punctuality, and efficiency are expected of him.

Section 5. No school official and teacher in his capacity as such should directly or indirectly solicit, require, collect, or receive any money or service or anything of value from any person or entity for any political, religious, and partisan interest.

Section 6. School officials and teachers should vote and exercise other constitutional rights. However, no school official or teacher may use his position or official authority or influence to coerce the political action of any person.

Section 7. School officials and teachers may attend church and worship as they please but are not permitted to use their position and influence such to proselyte.

Section 8. A school official or teacher has the privilege to share the findings of his researches and studies.

Article III

The Teacher and the Student

Section 1. The responsibility of forming students is a delicate task which demands the first and foremost concern of the teacher.

Section 2. The teacher must take learning experiences of the students enjoyable, fruitful, and meaningful.

Section 3. The teacher must be firm and gentle in matters of discipline and gentle but firm in all other cases.

Section 4. No teacher or school official should allow himself to be influenced by any other considerations other than merit in the evaluation of the student work.

Section 5. A teacher should always maintain his dignity and self-respect when dealing with students and should refrain from receiving favors directly or indirectly from any of his students or parents.

Article IV

The Teacher and the Parents

Section 1. In the spirit of “loco parentis”, the teacher acts as the parents of the students and therefore should establish harmonious relationship with the parents.

Section 2. Teachers should establish friendly and cooperative relationship with parents but maintain a dignified and professional attitude towards them.

Section 3. Teachers should be prudent and tactful in their relationship with parents.Section 4. Teachers should keep in confidence all information gathered during visits and

interviews with parents/guardians unless the common good calls for its disclosure.

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Article V

The Teacher and the Community

Section 1. Every teacher should actively participate in as well as initiate community movements for moral, social, educational, economic, civic, and cultural betterment.

Section 2. The teacher should be willing to share his knowledge, training, and experience with the community as an intellectual leader.

Section 3. The teacher should/or maintain proper conduct himself as to merit the confidence and respect of the community and outside the academe.

Article VI

The Teacher and the Profession

Section 1. All school officials and teachers should be convinced that teaching is among the noblest professions. They should have the sense of mission and manifest genuine enthusiasm and pride in the calling. They should possess an “esprit se corps.”

Section 2. Service in education calls for the highest standards of integrity and morality. The teacher should conduct himself properly at all times.

Section 3. Propriety and good taste in language, grooming, and behavior and avoidance of vulgarity at all times must be observed.

Section 4. The teacher should be physically, mentally, and morally fit for the service he has to render.

Section 5. The teacher should continually grow in his profession and uphold the highest possible standards that will earn him social recognition as well as material compensation for services rendered.

Article VII

The Teacher and his Associates

Section 1. Every teacher shares with his associates the responsibility of helping students become better citizens and as such must have faith in the others’ capabilities.

Section 2. The teacher should be a co-partner with his associates rather than a competitor in the field of education.

Section 3. The teacher must exercise discretion in matters concerning confidential information about his associates.

Section 4. The teacher should acknowledge assistance received from his associates and should not appropriate the work of others to claim credit for himself.

Section 5. The teacher should willingly share his professional knowledge and experience with fellow members of the profession.

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Article VIII

The Teacher and the Administrators

Section 1. Teacher-administrator relationship should be a partnership characterized by mutual cooperation and sharing imbued with frankness, honesty, loyalty, and professionalism.

Section 2. The teacher should know the policies, rules, and regulations of the school so that he may comply faithfully with them and work with dedication for what the school stands for.

Section 3. The teacher should develop openness regarding the professional aspect of his work, confident that the administration is trying to do its best for the common good.

Section 4. The teacher must devote time fully, faithfully, and honestly in the accomplishment of official functions and responsibilities. He should likewise offer constructive suggestion/s towards the improvement of school programs.

Section 5. Only after thorough discussion with proper authorities should a teacher decide on a matter affecting his department and the whole academe.

Article IX

The Teacher and the Non-Teaching Personnel

Section 1. The non-teaching personnel play an important role in achieving the common goals of education; therefore, teachers should accept them as partners and co-workers.

Section 2. The teachers should treat the non-teaching personnel with courtesy and respect.

Article X

Sanctions

Section 1. Any consistent disregard of the foregoing provisions may be considered conduct unbecoming of a teacher and shall be sufficient ground for suspension or cancellation of a teacher’s license or privilege to belong to the profession.

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TEACHERS CODE OF CONDUCT

OUR GUIDING PRINCIPLES:1. “Every person must, in the exercise of his rights and in the performance of his duties, act

with justice, give everyone his due, and observe honesty and good faith”.2. “Every person shall respect the dignity, personality, and privacy of others and ensure

peace of mind and full respect for human rights of all our members of academic community”.

OUR COMMITMENT:1. We are zealous in our pursuits of new knowledge.2. We treat our colleagues, superiors, and subordinates and treat each other with respect.3. We welcome objective evaluation of our own performance.4. We, together with the administrators, alumni, parents, support staff, and students work

for the achievement of the Vision of the College.5. We engage in community outreach programs to empower our partner communities and

help in social transformation.

OUR TASKS:1. Manage time properly.

a. Meet classes regularly.b. Start and dismiss class on time.c. Arrange for make-up class (for absences incurred)

2. Observe orderliness and responsible stewardship.a. After claiming

See to it that chalkboards or white boards are clean. Chairs are in proper order Electric fans, light/ air conditioning units are turned off.

a. Return borrowed materials in good conditionb. Keep desks and work stations In good order

3. Be available for consultation with studentsa. Counseling b. Make up work for excused absences.c. Advising students and consultation

4. Prepare for class worka. Prepare a syllabus and teaching planb. Come to class prepared to teachc. Use technology for effective instruction

5. Submit needed requirements promptlya. Submit complete and correct grades and list of students with deficiency

(UD/OD/INC)

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b. Furnish copy of grades to the Office of the Registrars, Coordinators, Deans and Office of the VPAR

c. Submit and accomplish all documents and requirements required by the immediate head.

d. Accomplish semestral faculty clearance on timee. Submit promptly other requirements required by the school/institution

6. Use fair and appropriate evaluation toolsa. Submit test questionnaire for preliminary, midterm, final exams on timeb. Keep records of students performancec. Discuss bases of grades with students.d. Distribute graded class cards on designated schedule

7. Keep abreast with development in the field a. Constantly update knowledge and skills in teachingb. Familiarize with new instructional technologyc. Attend professional for a here and outsided. Explore further studies in their field.

8. Get involved in community outreach9. Get involved in Research and Publication Activities

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CORPORATE SOCIAL RESPONSIBILITY

The SDCA COE Office aims to develop and provide the stakeholders with policies and procedures necessary in the conduct of institutional and school-wide community outreach and extension activities and projects.

Policies and procedures relevant to institutional and school-/department-wide outreach work include both external and internal guidelines governing the implementation and assessment of the activities/projects.

 The Community Outreach and Extension (COE)

The Community Outreach and Extension (COE) Office, formerly the Center for Social Action (CSA), under the office of the Vice President for Academics and Research is the official arm of St. Dominic College of Asia in carrying out development programs and providing community services to groups and individuals toward the attainment of a better quality of life.

The COE Office is the representation of the Corporate Social Responsibility (CSR) of the institution.

The COE Office is managed by a duly appointed Community Outreach and Extension Officer, who provides policy guidance for outreach, organizes and directs initiatives designed to address specific needs of the community partners, and promote a dynamic and integral relationship among the stakeholders.

The COE Office works in partnership with the different schools’ and departments’ community outreach coordinators and accredited student organizations, who are appointed by the respective deans, principal and heads. The Coe Office maintains a College Outreach Council, which served as an internal advisory committee.

The School/Department Coordinators, appointed by the Deans and Department Heads, are deloaded with a certain number of units in their respective teaching assignments. The Council is composed of faculty representing the schools on campus. The Council also includes representatives from the administrative support unit, and from the student affairs and services unit.

The School/Department Coordinators, in tandem with the COE Officer, plan, implement, and sustain outreach activities and projects to the target beneficiaries. The Council also participates in task group assignments and as a network to promote collaboration among outreach stakeholders on campus and off campus.

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SDCA Community Outreach and Extension

The Comprehensive Framework for Community Outreach and Extension Services is anchored on the VMG of SDCA and its Corporate Social Responsibility as an institution of higher learning.

 

SDCA Community Outreach and Extension

Organizationally, the Community Outreach and Extension Services of St. Dominic College of Asia support relevant and vital community engagement along these areas:

 

Health and Nutrition

Education

Economic Development;

Environment; and

Community Service

(Social/Community Development)

Information Technology

  

Outreach and Extension Programs are implemented in terms of: people empowerment and self-reliance sustainable human resources and material support acceptability of the outreach and extension programs to the community (programs which are most/highly responsive to the needs of the community) technology development/transfer (our aim should be to demonstrate best practices that will serve as models for others)

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SDCA COE Advocacy Programs 

The Community Outreach and Extension Office is committed to growing the institutions’ community outreach advocacy programs. To attain this, a whole College approach is needed towards developing a culture of community engagement and service which utilizes several interventions within the College, in a coordinated way. This requires all stakeholders: administrators, faculty, staff, students, alumni, and community working together.

All stakeholders may have the option to choose from any of the following Advocacy Programs:

Environment – focus: towards an environmental education continuum

Grade School and High School

Tertiary and Professionals

Co-curricular

Clean and Green Campus

Ecological Solid Waste Management

Environmental Groups

Service Learning Program – focus: capacity and capability-building of all stakeholders; community education; public education through media; working with government, stakeholders, and partners.

Social Formation and Engagement Program – towards community involvement and multi-stakeholder participation in immediate community

Sustainable Development- towards poverty alleviation

SDCA COE Approach

 

The COE implements an integrated, multidisciplinary and holistic approach to community development by working harmoniously in an integrated manner and in partnership with the Local Government Units (LGUs), Non-Government Organizations (NGOs), and other stakeholders in the community.

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The Structured Social/Community Outreach and Extension Programs, a long-term sustainable program that would create impact in the lives of the people in the community, such as an improved quality of life and capability of helping themselves after the program implementation.

 

The Non-structured Social/Community Outreach Programs and Services that would address the immediate felt needs of the community.

Institutional and School/Departmental Program Planning and Development

A wide range of community based outreach programs and activities may be planned and developed as long as these are consistent with the six (6) areas of the COE;

The projects and activities may be anchored on, but not limited to the following causes:

 Social Services, e.g., feeding program for children and the elderly in orphanages, medical missions, house build, visit to prisoners, counseling, bloodletting, etc.

Technical development assistance geared towards knowledge and skills sharing, e.g., conduct of lectures and training, reading and writing workshops for children, etc.

 Environmental and disaster response, e.g., clean-up drive, tree planting, relief and rehabilitation work, donation of basic needs for victims of calamities and disasters, etc.

Promotion and advocacy of volunteerism, e.g., sponsoring ordinances or bills to support volunteerism, promotion drives with mass media to highlight volunteer accomplishments, information dissemination or government programs and projects, etc.

Resources support in partnership with the government sector, NGOs, and civil society groups to raise funds and materials for volunteer programs and activities.

School-wide outreach programs and activities which are similar in nature may be combined and jointly undertaken, the lead group shall be decided upon by the Schools/Departments concerned;

Institutional extension programs/projects may be planned and develop as long as these are highly responsive to the needs of the less privileged, the marginalized sectors of the society and the partner communities.

The School/Department should follow the prescribed format for developing the projects and activities available at the COE Office.

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 Criteria in Approving COE Activities / Project

The Community Outreach and Extension Office shall be guided by the following in approving School-and Departmental-Wide Community Outreach and Extension activities of SDCA:

 

Must secure from the COE Office and accomplish the Community Outreach and Extension Forms. The Form must conform to the following administrative requirements:

Project/Activity Proposal

List of Participants

MOA/MOU (if there is)

timeliness of submission

correctness of entry in filling in of information, and

submission to the proper offices

 

The submitted program or activity also conform to the following:

that the submitted activity directly or indirectly addresses a particular Philippine social reality;

that the submitted activity was developed and conceptualized more thoroughly through the conduct of awareness building or consciousness raising sessions with relevant sectors;

that the submitted activity practices communion in mission through having partnerships with relevant groups at any time during its conceptualization and/or conduct;

that the submitted activity effects liberating action to both organizing groups and their beneficiaries as manifested through its being context sensitive, life-affirming, mutually empowering and capacitating; and

that the submitted activity directly or indirectly contribute to the adherence by the organizing group to the MDGs as well as directly or indirectly promotes the improvement of the local partners’ social welfare services or their capacity to conduct community development.

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Pre-Activity Requirements / Policy 

Administrators, Faculty, Staff, and Students/Student Groups should undergo a Community Outreach and Extension (COE) orientation to be given by the Community Outreach and Extension Officer to familiarize them with COE documents and processes;

 

Administrators, Faculty, and Staff orientation is to be conducted a week after the opening of the academic year; Student orientation is to be coincided with the conduct of DSAS orientation for newly elected officers from the accredited academic and non-academic organizations generally scheduled prior to the start of the academic year;

Failure to attend the COE orientation by faculty, staff, and student group representatives means non adherence to the COE process and this particular group cannot proceed with the outreach and extension activities until they are given the required COE orientation by the COE Officer;

After the orientation, the faculty, staff, and student groups are encouraged to list down a set of outreach activities that they want to conduct or participate in for the entire academic year; for students, it is highly suggested that this be done during their general assemblies or meetings and must be participated in by their respective faculty advisers; the list of outreach activities must reflect the nature of their organization and take into consideration their human, financial, and logistical status;

In addition, student groups should consider the stipulations given in number 3.7.1 and 3.7.2 under the Criteria in Approving COE Activities/Projects; non adherence to the mentioned criteria would mean non approval of the COE activity;

To minimize non approval of COE activities, student groups through their authorized representatives may consult their faculty adviser to plan out the details of their outreach activities;

When planning to conduct outreach and research activities in SDCA COE priority sites and projects, the authorized representative is required to discuss details of the outreach and research activities with the COE Officer prior to submitting the required outreach forms and project proposal to COE Office;

Student groups through their authorized representatives may secure from the COE Office the required outreach forms; and a copy of the COE process attached to the outreach form as reference;

The authorized representative shall fill out the necessary information required on the outreach forms subject to the guidance of their faculty adviser and their outreach activities for the entire academic year; failure to fill out the necessary information on the outreach form will cause the

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delay of approval of the outreach activity;

The authorized representative shall then proceed to draft a project proposal detailing the information asked for in the Project/Activity Proposal format.

After completing the necessary COE Outreach forms and project proposal, the authorized representatives from the different organizations, schools and departments should secure and completely fill in information on required Conforme Forms (Faculty/Staff Conforme Forms, etc.) and DSAS Forms (Parental /Guardian Consent Form [Student Waivers]);

The completed COE Forms together with all the supporting documents, the required Conforme Forms and DSAS Forms should be submitted to the COE Officer at least 10 working/school days before the conduct of the said activity; failure to submit a complete form during the prescribed timeframe will delay approval of the outreach request or may result to non approval of the outreach activity.

The College Outreach Council will initially review the content of the outreach requests and affix their signature on the COE Outreach forms attesting to its completeness; and will also indicate the date of submission by the organizing group and forward these to the COE Officer for evaluation;

Upon receipt, the COE Officer will evaluate the request using the criteria for approving outreach activities as reference if the outreach request is to be approved or denied; the School/Department Coordinators shall immediately inform the authorized representative on the status of the outreach request;

It is the responsibility of the sponsoring organization to follow up the status of the outreach request; however, the School/Department Coordinators will also inform the authorized representatives on the status of the outreach request using information on the submitted forms;

All School/Department Coordinators are authorized to affix their signature on a duly approved outreach request;

Aside from the Criteria for approving CO activities, COE Office reserves the right to disapprove any outreach activity subject to the following:

Failure to submit the required evaluation form (after outreach activity report) of an earlier project and others;

Partnership with an NGO, PO, Institution and Individuals having unscrupulous/suspicious character/nature or have been blacklisted by COE Office for various reasons; 

Activities that contradict social development principles being espoused by COE Office or of the academic stature and ethical standards of the St. Dominic College of Asia; and

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Sites or communities that are deemed unsafe for students due to incidence of violence and/or a serious breakdown of peace and order; and prevalence of naturally occurring human induced or a combination thereof of hazards; 

A denied outreach request for any or various reasons may still be considered upon fulfillment of COE requirements; 

COE Office will proceed to encoding all relevant information from the submitted and consequently approved outreach activities/projects on the COE Outreach activities database.

 

Awards and Recognitions

 

The COE Office gives awards and recognitions to faculty, staff, students, and groups for distinguished outreach contributions which exceed expectations for the person’s career stage, and job responsibilities.

 For Administrators, Faculty, and Staff

The SDCA Dynamism Award – highlights the social role of an individual (as organizer, member, honorary chair, etc.) / group as well as the remarkable commitment and dedication to a social cause (key role in implementing new initiatives, improving the organization’s models and practices, strength of commitment, and quality of work accomplished). 

The SDCA Award for Excellence in Community Service – is presented annually to faculty/staff for significant contribution as a volunteer within community or charitable or humanitarian organizations that will have a strong positive impact for the organization and the community; and active participation in the development of his or her community

 

For Students

For Graduating Students: Dominga Ramirez Anico Andaman Exemplary Service to the Community Award. This is an annual award given in recognition of outstanding contributions to St. Dominic College of Asia community or exemplary service to the larger community.

 For Non-Graduating Students: Community Service Award. The award is given in recognition of the contributions of students to the

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SDCA community and the larger community.

 

A call for nomination will be issued to solicit applications for each coming award. The call for nomination will outline the specific process for nominating awardees; eligibility requirements, selection, and judging criteria. 

Activities to be considered for these awards are based upon the COEs thrusts.

Nominations will be reviewed by a Committee and recommendation made to the Vice President for Academics and Research for the award recipients.

The award is presented at the College Faculty Development Program in June of the next Academic year. 

For Graduating Students, the award is presented during the Graduation Ceremony while for Non-Graduating Students, the award is presented during the Students’ Assembly.

Grievance Procedure (Ad Hoc)

 

SDCA stakeholders including accredited organizations officers and members, faculty, and staff are encouraged to write a formal communication to the COE Officer for complaints against any of the following: COE School Coordinators; community partners/beneficiaries; institution personnel and others; the formal communication should include a detailed incident report; contact information of the representative of the sponsoring organization; the prescribed period for the submission of the formal communication is 30 school/working days after the actual date of the outreach activity; a formal communication submitted to the COE Office outside the prescribed period is not to be accepted and therefore to be declared as null and void;

 

The COE Officer shall arrange for a meeting to discuss and clarify matters regarding the complaint(s); 

The COE Officer shall inform the sponsoring organization through a formal communication of actions taken by the Office to address the complaint(s);

 

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SDCA stakeholders including accredited organizations officers and members, faculty, and staff may appeal the actions taken by the Office by writing a formal communication addressed to the Vice President for Academics and Research and a copy to be furnished with the COE Officer; the communication should include a detailed incident report ; the prescribed period for the submission of the appeal is 30 school/working days after the concerned organization receives the formal communication coming from the COE officer of the actions taken by the Officer; an appeal submitted to the VPAR; outside of the prescribed period is not to be accepted and therefore to be declared null and void; 

The VPAR shall arrange of a meeting to discuss and clarify matters regarding the complaints and the actions taken by the COE Officer. 

The VPAR shall inform the SDCA stakeholders including accredited organizations officers and members including their faculty advisers, faculty, and staff through a formal communication of actions taken by the VPAR to address the complaint(s); actions to be taken by the VPAR shall be final. 

Other Terms and Conditions

 

Volunteerism 

SDCA COE Office shall reinforce the practice of volunteerism in the delivery of social services, provision of technical assistance, responding to disasters and undertaking humanitarian efforts, especially in the remote areas and unserved areas.  

SDCA COE Office shall mobilize the talents, expertise, time and energies of volunteers from the academe, corporate sector, NGOs, government and foreign volunteer organizations.  

The COE Office enjoins all heads of schools/departments to establish and implement volunteer programs on top of the College’s regular mandate and functions, to promote the value of volunteerism among the SDCA community. 

Volunteerism activities shall be done beyond office hours so as not to disturb the College’s delivery of mandated services; 

 COE Office volunteer program shall aim at providing opportunity for the SDCA students and employees to express and actualize their personal motivation and desire to help others especially the underserved and marginalized sectors of society. It shall contribute to the development of the identified communities or marginalized sectors where volunteer efforts are focused.

 

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SDCA COE Office shall observe the celebration of the National Volunteer Month every December; and participate in the International Volunteer Day in the Philippines every december. 

COE Office shall document best practices on volunteerism in SDCA.

 

Donor’s and Donation

 

The COE Office welcomes and accepts donations in cash or in kind to support the College commitment to serve the marginalized sector of the society.

The COE Office, on the other hand, gives donations to civic welfare organizations, NGOs, GOs, etc.

 Donations are accepted with the understanding that all the goods and cash become the property of SDCA and subject to proper auditing.

The COE Office maintains the highest level of respect for the privacy of its donors. However, we allow donors the option to have their name publicly associated with their donation. In all cases the default is for the staff and volunteers to assume all donations are not to be publicly announced unless the donor explicitly indicates otherwise.  

All access to donor financial information is strictly limited to professional staff that needs to process those data. No such data are given to any person, organization or group who does not need to access those data.

 

PROCEDURE

 

INSTITUTIONAL, SCHOOL/DEPARTMENT PROGRAM PLANNING AND DEVELOPMENT

COE Officer/School & Department Coordinators

 1. Conducts consultation with key officials of the prospective beneficiaries of the community outreach and extension services of the institution.

2. Formalize the entry of the institution for community engagement and partnerships.

3. Conducts profiling and needs assessment of the prospective beneficiaries;

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4. Disseminate result of needs assessment to the prospective beneficiaries.

Brgy./Org. Key Officials

 

1. Prepares institutional and school/department community outreach program plan based on the thrust of the institution and the felt needs of the adopted communities and other stakeholders.

2. Submits the programs and plans to the Vice President for Academics and Research for approval.

 

Vice President for Academics and Research\

 

1. Approves institutional and school/departmental programs and plans.

 

INSTITUTIONAL, SCHOOL/DEPARTMENTAL COMMUNITY OUTREACH ACTIVITIES AND PROGRAMS

IMPLEMENTATIONS

 

School/Department Coordinators, Accredited Student

Organization Representatives

 

1. From the approved programs and plans, the different schools/departments and accredited student organizations prepares specific activities/ projects for implementation within the academic year.

2. The concerned school/department or student organizations fill out Community Outreach Form from the COE office supported with all the requirements as stipulated I the Criteria for Approving COE Projects and Activities;

 

CO Coordinators, Student Representatives, COE Officer & Co Coordinators

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1. Submits the completed Community Outreach Form for community engagement to the Community Outreach and Extension Office;

2. Checks the submitted documents as to conformity with the administrative requirements stipulated in the criteria for approving COE programs and activities and the pre-activity requirements policy;

 

COE Officer

 

1. Once verified, endorses the plans to the Vice President for Academics and Research for approval.

 

VPAR

 

1. Approves program plans and activities.

 

 COE Officer

 

1. Informs the concerned school/ department or student organization of the approved and unapproved outreach activities;

 

Co Coordinators, Student Representatives

 

1. Asks student participant to the community outreach activities to secure parental/guardian consent at the DSAS;

2. Implements approved outreach activities/programs;

3. Monitors implemented outreach activities/ programs using the prescribed monitoring forms.

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COE Officer

 

1. Ensures faculty adviser’s presence during the implementation of the outreach activity.

 

Faculty Adviser/ Participants/ Partners

 

1. Evaluates implemented outreach activities/ programs using the prescribed activity evaluation form.

2. In the event that a conflict arises during the implementation, the concerned organizers may file a complaint following the guidelines stipulated in the policy.

3. Prepares and submits accomplishment report to the COE Office.

 

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