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इंिडयन ऑयल कॉप�रेशन िलिमटेड (पाइपलाइ�स भाग)

पि�मी �े� पाइपलाइ�स ओ�ड पोट� रोड, पी.ओ -- मु��ा, िजला : क छ, गुजरात -- 370421

INDIAN OIL CORPORATION LTD. (PIPELINES DIVISION)

WESTERN REGION PIPELINES OLD PORT ROAD, P.O. – MUNDRA, DIST. KUTCH, GUJARAT – 370421

TENDER NO. WRPL/MUN/TS/2018-19/69

E-TENDER DOCUMENTS FOR

PROVIDING PORTABLE TOILET TROLLEY UNDER CSR SCHEME AT ICONIC

PLACES KUTCH DIST. UNDER WRPL MUNDRA JURISDICTION

Volume – I

(TECHNICAL BID)

ISSUED BY:

SENIOR MAINTENANCE MANAGER

INDIAN OIL CORPORATION LTD.

(PIPELINES DIVISION)

WESTERN REGION PIPELINES

OLD PORT ROAD, P.O. – MUNDRA

KACHCHH (GUJARAT) – 370421

Price: Nil (for e-tender)







Volume – I (TECHNICAL BID)



INDEX

S.N. Description Page No.(s)

1. Inner Cover i

2. Index ii

3. Issue Letter of Tender documents iii

4. Notice Inviting Tender iv-vi

5. Instructions to Bidders for participation in E-Tendering vii-ix

6. Chapter-I: Special Instruction to Tenderers 1-17

7. Annexures to Special Instruction to Tenderers (Annexure-

A to Q) 1-24

8. Chapter-II: General Conditions of Contract 1-142

9. Chapter-III: Special Conditions of Contract 1-16









Volume – I (TECHNICAL BID)

ISSUE LETTER OF TENDER DOCUMENTS The set of Tender Documents marked "Original" and "Tenderer's copy" each containing the

number of pages as indicated in the Index Sheet of original tender documents is issued to:

Name of Tenderer :-------------------------------------------------------------

Address :-------------------------------------------------------------

--------------------------------------------------------------

For and behalf of

Indian Oil Corporation Limited

(Pipelines Division)

Senior Maintenance Manager

Format No.SF NIT

Revision No.00

Effective From: 01.10.2010 INDIAN OIL CORPORATION LIMITED, PIPELINES DIVISION, WRPL, MUNDRA

DETAILED NOTICE INVITING TENDER (e-Tendering)

Indian Oil Corporation Ltd invites electronic bids through its website https://iocletenders.nic.in under two bid system for the subject work, from bonafide experienced Contractors of sound financial standing and reputation and fulfilling the qualifying requirements stated hereunder:

1 Name of Work Providing portable toilet trolley under CSR scheme at iconic places Kutch dist. under WRPL Mundra

jurisdiction

2 Tender No./Type of tender

WRPL/MUN/TS/2018-19/69 - Open (Two Bid)

3 Area and Location Iconic places Kutch dist. (Mandvi Beach, Rann of Kutch etc.)

4 Duration of Contract/ Time allowed for completion of job

01 (one) Year

5 a) Tender fee (Non refundable)

Nil. Bidders are required to download the tender documents free of cost from IOCL e-tender website (https://iocletenders.nic.in). A bidder who has not downloaded tender from IOCL website may see the site for any corrigendum/ amendment and take these into cognizance before submitting the tender. Failure of bidder to submit tender without taking cognizance of corrigendum/ amendment issued by IOCL shall make the bid liable for rejection.

b) Date of download of e-tender documents

The tender document can be downloaded from our website https://iocletenders.nic.in; from 28.01.2019 (10:00 Hrs) to 11.02.2019 (10:00 Hrs).

c) Last date & time of tender submission/ uploading on website

On 11.02.2019 till 10:00 Hrs.

d) Date and time of opening of Tender

On 12.02.2019 at 10:00 Hrs or at the earliest convenience thereafter.

6 Earnest Money Deposit (EMD) amount

INR 11,353.00/- EMD shall be remitted/ submitted in any one of the following form/ mode:

• On line EMD payment through Net Banking/NEFT on e-tender portal. For more information regarding the same please refer “Special Instructions to the Bidders for

participating in e-tender (SITB) ".

• Bank Guarantee in lieu of EMD (value not less than ₹ 1.0 Lakh) from any Nationalized/ Scheduled Bank in the standard format annexed to the GCC.

EMD submitted in form or through mode other than mentioned above shall not be accepted. In case EMD amount is more than 1 Lac, tenderers are free to submit Bank Guarantee from any Nationalized/ Scheduled Bank in the standard format attached in the GCC. The scanned copy of the BG/ NSIC or MSME Registration Certificate shall be uploaded along with Techno-commercial Bid (Part-I). The Original EMD in form of BG shall be submitted/ delivered in person or sent by post so as to reach the Tender Authority up to the Bid Submission date and time. Tenders without EMD would be summarily rejected.

7 Pre-qualification criteria a) Minimum Annual

Turnover in any of the last three preceding financial years

INR 6.81 Lakh Proof of annual turnover* shall be submitted in form of audited balance sheet/certificate from a practicing Chartered Accountant along with copy of Income Tax return of last three preceding financial years i.e. F.Y. 2015-16, 2016-17 & 2017-18.

b) Minimum Value of Single Work Order completed for similar nature of work during last five years ending on the start date for download / sale of tender documents

Number of similar work Single Work Value (INR)

Three similar completed works each of value (Excluding Service Tax/GST) not less than

2.89 Lac

Or Two similar completed works each of value (Excluding Service Tax/GST) not less than

3.85 Lac

Or One similar completed work of value

(Excluding Service Tax/GST) not less than 4.81 Lac

Similar nature of work is defined as follows:-

1) Bidder should have experience of “Providing Portable Toilet Trolley”. The bidder shall have successfully carried out similar work for the minimum aforesaid value, during any of the indicated years. Detailed work order, schedule of rates and completion certificates of the work indicated above at pt. no. 1 shall be submitted to substantiate this.

• Please note that the bidder(s) must satisfy the requirements mentioned above at pt. no. 1 in order to technically qualify for this tender.

• The Completion Certificate Submitted by the bidder shall separately indicate the service tax/GST amount included in the value of completed job OR a separate certificate from the respective client, mentioning the service tax/GST amount if any, included in the value of completed job under consideration should be submitted by the bidder.

• In case Service Tax/GST amount / component is not specified in the submitted completion certificate, then the amount to rate of applicable service tax/GST for the subject tender shall be deducted from the value of completed job mentioned in the completion certificate to arrive at the value of the completed job without service tax/GST.

8 Copy of other documents to be submitted along with Techno-commercial bid

1) PF code allotment letter. 2) GST (Goods & Service Tax) Registration No. (GSTIN No.) 3) PAN (Permanent Account Number) No.

9 Tender issuing/ receiving Authority

Senior Maintenance Manager Indian Oil Corporation Ltd. (Pipelines Division) Western Region Pipeline Old Port Road, P.O. – Mundra Kachchh (Gujarat) – 370421 Contact-Phone No.02838-296341, 9617621481 Mail ID: [email protected]; [email protected]

10 Mode of submission Only e-submission is permissible. Physical Bids will not be accepted. Bidders shall scan the Pre-Qualification Documents and the same shall be uploaded on the website portal along with their offer as per instruction given in the Instructions to Bidders for participation in e-Tendering.

11 Pre Technical bid meeting No 12 Others:

• This is an e-tender initiated by IOCL through its website https://iocletenders.nic.in. To participate in this tender all interested bidders are requested to obtain Class-3 Digital Signature Certificate (DSC) from any authorized certifying agency and register themselves with IOCL on this website using the DSC. Detailed instructions are available on the website’s ‘Bidders Manual Kit’ section.

• IOCL reserves the right to cancel tender in full/part, extend e-tender download /submission date etc. without assigning any reasons thereof. No compensation shall be payable for the efforts made by the bidder.

• IOCL reserves the right to reject any or all of the tenders or any part of a tender so received and no compensation shall be paid for the efforts made by the bidder. Reasons for rejection shall be disclosed on written representation by the concerned bidder whose bid is rejected.

• The supporting document submitted against Pre-qualification criteria given in SN 7b of NIT and self-certified copy of Work order (WO) along with Completion certificate as main or as sub-contractor, clearly specifying WO no., Final executed value & Duration of said contract. Copy of TDS Certificates has to be submitted in case of sub-contract work orders and in case where the tender issuing authority specifically asks for the same. The said documents must be for the work completed between the periods indicated there only. In case it is found that the tenderer is not meeting the pre-qualification criteria as per the supporting document submitted by them, their offer is liable to be rejected.

• The bidder if is a Micro, Small or Medium Enterprises as per the Micro, Small & Medium Enterprises development act 2006 (MSMED act 2006) and registered with the authorities under the above act for the items/services covered under this tender, then the party has to indicate the Enterpreuners Memorandum number (twelve digit) and enclose a copy of certificate issued by the authorities under the Micro, Small & Medium Enterprises development act 2006.

• Following are exempted from payment of EMD and Tender Fees (1) Public Sector Undertaking of Central/State Govt /Joint Ventures of IOCL and (2) As per MSME Act 2006 Industries/Organizations registered under; SSI/NSIC/MSME Units.

• In case of any dispute, English version of NIT only will be valid. • In the event of any legal disputes arising out of the tender and/or contract, the same shall be within the jurisdiction of

Gandhidham (Gujarat) courts only. • Tenders submitted without taking cognizance/amendment issued by IOCL are liable for rejection.

Place: Mundra, Gujarat Senior Maintenance Manager Date: 25.01.2019 For more information please visit our website https://iocletenders.nic.in

इंिडयन ऑयल कॉप�रेशन िलिमटेड पाइपलाइ� �भाग पि�मी �े� पाइपलाइ�

ओ� पोट� रोड, पी। ओ – मु$ा (गुजरात) – 370421 िनिवदा आमं�ण सूचना

1. काय� का नाम Providing portable toilet trolley under CSR scheme at iconic places Kutch dist. under WRPL

Mundra jurisdiction 2. ट6डर नंबर/ ट6डर का �कार डब9ूआरपीएल/एमयुएन/टीएस/2018-19/69 (ओपन ट6डर – दो बीड) 3. �े� और @थान कB िजले के �ितिCत @थान (मांडवी बीच, रण ओफ कB आिद) 4. समापन समय 01 (एक) वष� 5. a) ट6डर मू9 (वािपस नही िमल सकती) शुH (डाउनलोड िकए गए ट6डर की कोई मू9 नही ंहै) b) ट6डर िबकरी समय व िदनांक �ारM िदनांक 28.01.2019 सुबह 10:00 बजे से अंितम िदनांक 11.02.2019 सुबह 10:00 बजे तक c) ट6डर �Qुतीकरण समय व िदनांक 11.02.2019 सुबह 10:00 बजे

d) ट6डर खोलने समय व िदनांक 12.02.2019 सुबह 10:00 बजे िनिवदाकार का ट6डर खोलने के समय उपT@थत रहने हेतु िनवेदन हU ।

6. बयाना रािश V 11,353.00/- 7. पूव� योYता के िनधा�[रत मापद\ भावी िनिविदकारो ंका ]�मािणत – पूव� योYता के िनधा�[रत मापद\ के �माणप� – िनिवदा के साथ संल^ करना

होगा । पूव�योYता से संबंिधत दQावेजो ंकी टेकनो-ंकमिश�यल मू9ाकन की जाएगी । a) िपछले तीन (2015-16 ,2016-17 &

2017-18) िवaीय वषb मे से िकसी एक वष� का वािष�क टन�-ओवर V 6.81 लाख वािष�क टन�-ओवर के आधार के िलए िपछले तीन िवaीय वषb (2015-16 ,2016-17 & 2017-18) की औिडटेड बेले� शीट �Qुत करनी होगी ।

b) िपछले पाँच वषb के दौरान संपािदत तeमान एकमुf काय�देश की Hूनतम लागत । क) तीन समाg कायb के िलए कोई भी काय�देश या V 2.89 लाख ख) दो समाg कायb के िलए कोई भी काय�देश या V 3.85 लाख ग) एक समाg कायb के िलए कोई भी काय�देश V 4.81 लाख

“पोटiबल टॉयलेट टj ॉली �दान करना” समान काय�देशो ंके काम का पूव� योYता के िलए िवचाराधीन माना जाएगा 8. ट6डर के तकनीकी-वािणTlक िबड़ के

साथ जnरी – �मािणत दQावेज़ पी एफ रजी नं GST (माल और सेवा कर) पंजीकरण संsा PAN (@थाई लेखा नं )

9. ट6डर जारीकता�/ �ाgकता� अ िधकारी व[रC अ नुर�ण �बंधक इंिडयन ऑयल कॉप�रेशन िलिमटेड, पि�मी �े� पाइपलाइ� ओ� पोट� रोड, पी। ओ – मु$ा कB (गुजरात) – 370421 संपक� फोन नं – 02838-296341, 9617621481 मेल आईडी: [email protected]; [email protected]

10. ट6डर �Qुतीकरण का तरीका ट6डर को ई – ट6ड[रंग पोट�ल के माwम ही �Qुत करना हU । ट6डर का दQावेज़ की हाड� कॉपी को ]ीकार नही ंिकया ज ाएगा ।

11 बोलीपूव� सxेलन नही ं 12. अH बाबत

• यह ई ट6डर वेबसाईट https://iocletenders.nic.in पर उपल है । • ट6डर जारीकता� �ािधकारी िकसी भी �कार के कारण बताए िबना खंडश: या पूण� ट6डर का ]ीकृत/ अ]ीकृत करने का अपने अिधकार को सुरि�त रखता है । • ट6डर या कांटj ै से संबंिधत कोई कानूनी िववाद उपT@थत होने के T@थित मे कोट� का अिधकार �jे� गांधीधाम (गुजरात) रहेगा • भारत सरकार के उपमो,ं संयु व सहायक उपमो;ं IOCL की पूण�त: सहायक कंपिनयो एवं SSI/NSIC पंजीकृत कंपिनयो को खरीददारी म े सरकारी

िनयमानुसार अताम िदया जाएगा • ट6डेरर अगर माइो,ं ाल या मीिडयम उम िवकास धारा 2006 के अंतग�त िजसको �माणप� जारी करने का �ािधकार िमला है उसके पास पंजीकृत आ है तो

उमकता� ारा जारी ापन नंबर (बारह अंकोवाला) �Qुत करे एवं उपयु� धारा के अंदर इस ट6डर मे सिव�स/आइटम अिध�ाgहोनेवाली है माइो, ाल या मीिडयम उम िवकास धारा 2006 के अंदर है उसी �कार का �माणप� संल^ करे ।

• IOCL ारा जारी िकए गए सुधार/संशोधन की जानकारी के िबना �Qुत िकए गए ट6डर अ]ीकृत हो सकता है ।

@थान: मु$ा व[रC अनुर�ण �बंधक िदनांक: 25.01.2019

कृपया ट6डर की िवQृत जानकारी के िलए हमारी वैबसाइट https://iocletenders.nic.in देखे ।

Special Instructions to the Bidder for participating in e-Tender Indian Oil Corporation Ltd. has developed a secured and user friendly e-Tendering system through National Informatics Center (NIC), which enables Vendors / Bidders to Search, View, Download tenders directly and also, enables them to participate & submit online bids on the e-Tendering site https://iocletenders.nic.in in a secured and transparent manner maintaining confidentially and security throughout the tendering process. Bidders are advised to download Notice Inviting Tender along with other tender documents from the e-tendering portal https://iocletenders.gov.in free of cost using their digital signature & registered used ID. The tender should be submitted online in softcopy on our etendering portal only. The requisite document(s) like ‘Undertaking Format for Non-tampering of Electronic Data’, Earnest Money Deposit (if applicable), etc. in original has to be submitted by dropping it in the Tender-box as per tender conditions before the due date and time failing which the bid shall be summarily rejected. A scanned copy of the instrument or exemption certificate in case of exempted category has to be uploaded along with clear scanned copies of required documents to substantiate the claim towards their credentials along with the tender documents at the appropriate space. Vendor should have a legally valid Class 3 Digital Certificate as per Indian IT Act from the licensed Certifying Authorities operating under the Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India (For details regarding Digital Certificate Provider please refer to point 8 of “Information about DSC” on the home page). All interested bidders are requested to register themselves using the link “Online Bidder Enrollment” on the home page and enroll their digital certificate during their first login attempt. It is advised to take extreme precaution while mapping digital certificate to a particular user profile. Once a digital certificate is enrolled to a user account, it cannot be used for any other registration in the system. Bidders are requested to read following conditions in conjunctions with various conditions, wherever applicable appearing with this bid invitation for e-Tendering. The conditions mentioned herein under shall supersede and shall prevail over the contradicting conditions (if any) mentioned elsewhere in the tender documents. 1.0 Procedure to submit On-line Bids For this purpose, Vendors/Bidders are advised to read the instructions available in the homepage of the portal where detailed procedure for submission of bids is available under the section “Bidders Manual Kit”. 2.0 System Generated Communication(s) The alerts / reminders in the form of SMS / e-Mail are given to bidders by the system at various stages of tender as mentioned below:

• Reminder for Registered Digital Certificate Expiry before 30 days;

• Issuance of Limited Tenders to the selected bidders;

• Change in Password;

• Bids uploaded but ‘Freeze’ button not clicked;

• On issuance of Corrigendum if the tender is downloaded from DSC Registered Account

• Posting of any Techno-Commercial Query by the department;

• Date and Time for Opening of Price Bid to all technically accepted bidders ;

• AOC to successful bidder(s). Please note, communication alerts in the form of e-Mail/SMS will be sent to the bidder if and only if

� His/her e-Mail/Mobile No. registered in the portal is correct and latest. In addition to the above communication, the information is updated in portal under ‘Pending’ section of Dashboard like:

a) Limited Tender(s) to be made as favorite; b) TQ/CQ to be responded;

c) Bids to be frozen; All bidders must login and visit their DASHBOARD section on regular basis to get the timely updates related to the pending activities as mentioned above at their end to act timely even if they have missed any communication sent in the form of e-Mail / SMS by system. 3.0 Tender Search All tenders available on the website can be searched by using the “Search Active Tenders” menu under Bidder’s profile. Use any of the searching criteria to search your tender. For a refined search, enter Work Title under “Keywords” and click Submit. The intended tender(s) should be checked and saved as “Favorite” by clicking on the check box. The bid submission process will start by clicking the menu “My Tenders”. 4.0 Size of the Documents Each packet is limited to 10 MB in size. It is advised to the bidder to prepare their bid documents accordingly. 5.0 My Documents Provision of “My Documents” is available to bidders for uploading frequently required documents in advance. However, Uploading of any document in “My Documents” does not imply that the same is submitted along with any tender. 6.0 Price Bid Price Bid (BOQ) as given in the tender must be downloaded and saved at bidders local PC / Laptop without any change. Bidders shall fill the required details/prices in BOQ, save it and upload the filled-in BOQ in the portal. 7.0 Tampering of Documents The following shall be considered as Tampering of documents:

• Submission of Scanned copy or Photocopy of Price bid (BOQ);

• Submission of any file other than original Price Bid (BOQ);

• Insertion of additional sheet(s);

• Change in content or context of the original file;

• Protection of Workbook over and above Sheet Protection done by IOCL. Such bids will be summarily rejected at the time of evaluation. 8.0 Uploading and Confirmation Bid along with all the copies of documents should be submitted in the electronic form only through Indian Oil e-tendering system. Bidder has to ensure that their bid submission is complete in all respect by clicking on the ‘FREEZE BID SUBMISSION’ button. Any revision or amendment in bid shall be possible after bid submission only upto the due date and time of submission of tender. Bidder in turn will receive an acknowledgement against his/her bid submission. Successful submission of bid can also be verified under “My Bids” section. 9.0 Help Desk Bidders may contact the following resource persons for any assistance required in this regard. Mr. Ravi Kolkata 08981665512 Mr. Ashwani Mumbai 08879414448 Mr. Shashi Noida 08130634323 Mr. Deepak Mumbai 09036366524 Mr. Sawan Noida 08130269544 Mr. Manu Gurgaon 01242861244 Mr. Vikrant New Delhi 01242861318 Mr. Ankit Gurgaon 01242861317 HelpDesk Tel. No. : +91-22-26447708 HelpDesk Email-id : [email protected]

[email protected] Business Hours: Mon – Fri, 09:00 to 16:00 Hrs India Time (IST) (GMT + 5:30 Hrs)

10.0 Special Note

• Bids can only be submitted / resubmitted before the last date and time of submission as per tender.

• The system time (IST) displayed on e-tendering web page shall be considered as the reference time for all transactions and no other time shall be taken into cognizance.

• Bidders are advised in their own interest to ensure that bids are uploaded and submitted successfully in e-tendering system well before the closing date and time of bid.

• No physical bid shall be accepted except the documents as specified in tender.

• IndianOil does not take any responsibility in case bidder fails to upload the documents in the portal within specified time.

• Bidders are requested to provide correct/latest “e-Mail address” and “Mobile No.” For receiving updates related to e-tender from time to time. for and on behalf, Tender Inviting Authority, Indian Oil Corporation Limited

INDIAN OIL CORPORATION LIMITED

Western Region Pipelines, Mundra, Gujarat

इंिडयन ऑयल कॉप�रेशन िलिमटेड पि�मी �े पाइपलाइस, मंु�ा, गुजरात

Tender No. WRPL/MUN/TS/2018-19/69 Special Instructions to Tenderers Page No 1 of 17

CHAPTER-I

SPECIAL INSTRUCTIONS TO TENDERERS

1.0.0 INFORMATION

1.1.0 Indian Oil Corporation Limited (IOCL), the largest Commercial Government of India undertaking in the country

is engaged in the business of refining, transportation and marketing of Crude Oil and Petroleum Products. IOCL

is one of the Fortune “Global 500” Companies.

1.2.0 Pipelines Division of IOCL (hereinafter called as the ‘Owner’), owns and operates about 11000 Km of petroleum

(Crude, Product, LPG, R-LNG) pipeline network across the length and breadth of the country.

1.3.0 Western Region Pipelines (WRPL) of IOCL, with its Headquarters at Gauridad, Rajkot (Gujarat) operates &

maintains several pipelines, namely Salaya - Mathura Pipeline (SMPL, Crude), Mundra - Panipat Pipeline (MPPL,

Crude), Koyali - Ahmedabad Pipeline (KAPL, Product), Koyali - Dahej Pipeline (KDPL, Product), Koyali - Sanganer

Pipeline (KSPL, Product), Koyali - Ratlam Pipeline (KRPL, Product) and their branch lines. The total length of

cross-country pipelines operated under WRPL is approximately 4590 km having a combined capacity of approx.

41.20 MMTPA.

1.4.0 Owner invites tenders under “e-Tender” mode from bonafide and experienced Indian Contractors of financial

standing and reputation for the following work:

Name of Work: Providing portable toilet trolley under CSR scheme at iconic places Kutch dist. under

WRPL Mundra jurisdiction.

E-Tender No. WRPL/MUN/TS/2018-19/69

1.5.0 The information given in the Bid Documents and in the plans and drawings (if any) forming part thereof is

merely intended as a general information without undertaking on the part of the Owner as to its accuracy and

without obligation relative thereto upon the Owner. The Vendors are expected to conduct their own surveys

and investigations prior to bidding.

2.0.0 BRIEF SCOPE OF WORK

2.1.0 Under the scope of this contract, the contractor is required to carry out Providing portable toilet trolley under

CSR scheme at iconic places Kutch dist. under WRPL Mundra jurisdiction as specified in the schedule of rates.

Detailed scope of work is enumerated in the special conditions of contract.

3.0.0 SITE VISIT

3.1.0 The intending tenderers shall be deemed to have visited the site and familiarized themselves thoroughly with

the working conditions at the work site and obtain all information that may be necessary for preparing their

offer/bid and entering into the contract. Non-familiarity with the site conditions will not be considered a reason

either for extra claims or for not carrying out the work in strict conformity with the specifications/tender

conditions.

3.2.0 The intending Tenderers may contact the below mentioned offices at for visit to the respective site.

Address Contact person/ contact details

Indian Oil Corporation Limited

(Pipelines Division)

Western Region Pipeline

Old Port Road, P.O. – Mundra

Kachchh (Gujarat) – 370421

Contact Person:

Shri Navneet Singh

Operation & Maintenance Engineer

IOCL ,WRPL , Mundra

Phone no: 9687772775

4.0.0 LOCAL CONDITIONS

4.1.0 It will be imperative on the part of each tenderer to acquaint himself with all local laws, conditions and factors

which may have any effect or bearing on the execution of works and supplies under the scope of this tender. In

their own interest, the tenderers are required to familiarise themselves with (but not limited to) the Indian

Income Tax Act, Indian Companies Act, Indian Customs Act, Factories and Boiler Act, Contract Labour

(Regulation and Abolition) Act, Arbitration Act, PF Act and other related Acts and Laws and Regulations of India

with their latest amendments as applicable. The Owner shall not entertain any clarification from the

Tenderer(s) regarding such local conditions.





4.2.0 It must be understood & agreed that above factors have been properly investigated and considered while

submitting the offer. No claim for financial or any other adjustments to contract price or completion time on

account of lack of clarity of such factors, shall be entertained.

5.0.0 TENDER DOCUMENT

5.1.0 The tender documents include the following:

Volume No. Contents

I TECHNO-COMMERCIAL TENDER

• Detailed NIT

• Check list for submission of offer

• Special Instructions to Tenderers

• General Conditions of Contract (GCC)

• Special Conditions of Contract (SCC),

• Works / Technical specifications (if any)

• Annexure & Drawings (if any)

II PRICE BID: Schedule of Rates (SOR)/ BoQ

5.2.0 Owner has hosted the complete tender document on the web site (https://iocletenders.nic.in) and has ensured

its availability for downloading the full set comprising of the above. The tenderer is expected to download the

complete tender document only from the above mentioned website i.e. https://iocletenders.nic.in, as per the

index of the tender, fully read and understood the same and submit their acceptance to all tender terms and

conditions except deviations, if any (as per declaration Annexure-B). Bidder may note that Schedule of rates

attached with the tender documents are to be filled in the BOQ.

5.3.0 The tenderer is expected to examine the tender documents, including all instructions, specifications and

drawings. Failure to furnish all the information required by the tender documents or submission of bid/ offer

not substantially responsive to the tender document in every respect shall result in the rejection of the tender.

6.0.0 PRICE OF TENDER DOCUMENT

6.1.0 No Tender fee is applicable for this tender, since the bidders are required to download the tender documents

from IOCL e-tender website (https://iocletenders.nic.in).

6.2.0 The tender documents shall remain the exclusive property of the Owner without any right with the Bidder to

use them for any purpose except for the purpose of tendering and for use by the successful Bidder with

reference to the work.

6.3.0 Any person/ bidder downloading the tender document from Owner’s web site or purchasing shall do so in strict

confidence and shall not part with possession thereof or copy or disclose the provision thereof or any of them

or disclose or take copies or tracings of any drawings, plans or routes forming part thereof, it being understood

that the information therein are confidential and that the tender documents have been downloaded by the

eligible bidder solely for the purpose of bidding.

6.4.0 The tender document is non-transferable.

7.0.0 SUBMISSION OF OFFER

7.1.0 Bids shall be Submitted electronically only as per entities defined in Clause No. 8.0.0

7.2.0 Tenderers shall quote for the work subject to their meeting the criteria for evaluation specified in clause No.

12.0.0 hereafter.

7.3.0 Bid shall be based strictly on the terms, conditions and specifications contained in the Tender document. Any

deviation and exceptions taken to terms and conditions of the tender documents must be clearly listed out and

submitted along with techno-commercial part of the offer as per Performa in Annexure-B .

7.4.0 Annexure A-Q attached to Special Instructions to Tenderer (SIT) shall be duly & completely filled by the

bidder along with their sign & stamp on each page. If any annexure is not applicable, the same may be

mentioned there along with the sign & stamp of the bidder i.e. none of the pages shall be left blank.

7.5.0 LANGUAGE OF BID

The bid prepared by the BIDDER and all correspondence and documents relating to the bid exchanged by the

BIDDER and the OWNER shall be written in English language only. Supporting documents and printed literature

furnished by the BIDDER may be in another language provided they are accompanied by an appropriate

translation of pertinent passages in the above stated language. For the purpose of interpretation of the bid, the

English language shall prevail.





7.6.0 The Tender in “Two bid system” shall be submitted in two parts viz. PART-A and PART-B as detailed below

PART–A (TECHNO-COMMERCIAL BID): Technical and commercial aspects of the offer with the techno-

commercial volumes of the tender documents digitally signed with NO PRICE indicated therein and EMD

documents to be uploaded as per the tender instructions

PART–B (PRICE BID): Price portion of the offer (not to be opened along with PART-A) shall be submitted

separately. Price Bid to be uploaded as per the downloaded BOQ without any change in format .It shall be

noted that this part shall contain only PRICE and no conditions whatsoever. Any condition mentioned in Part-B

of the tender shall not be considered at the time of evaluation of the tender.

7.7.0 All Amendments/ Corrigendum to tender documents issued by Owner subsequently, if any, must be digitally

signed and submitted along with the Tender. The Tender submitted by the Tenderer, shall take into account all

such amendments.

7.8.0 The tender shall be completely filled in all respects and with requisite information and annexure strictly in the

order indicated in SIT Clause No. 7.13.0 to 7.26.0. Incomplete tender / tenders not supported by requisite

documents may not be considered. Decision of the Owner, in this regard, shall be final & binding on the

tenderer.

7.9.0 The tenderer shall be deemed to have satisfied himself before tendering, as to the correctness and sufficiency

of the tender for the works and of the rates stated in the Schedule of Rates, which shall cover all his obligations

under the Contract and all matters and things necessary for proper completion of the works.

7.10.0 Submission of the information and details shall be done strictly in the manner described. In case the relevant

data/details/information in respect of the above is not furnished in the technical part, the tender shall be

liable for rejection.

7.11.0 All corrections and alterations in the entries of tender papers shall be signed and stamped by the Tenderer

before uploading their digitally signed scanned copies.

7.12.0 The bidder if it is a Micro, Small or Medium enterprises as per the Micro, Small & Medium Enterprises

Development Act, 2006 (MSMED Act 2006) and registered with the Authorities under the above Act for the

items/services under procurement in this tender, then party has to indicate the Entrepreneurs Memorandum

Number(Twelve digit) and enclose a copy of the certificate issued by the Authorities under the Micro, Small &

Medium enterprises Development Act 2006. Central Govt. Public Enterprises and JVs, Subsidiaries & wholly

owned subsidiaries of IOCL and price preference to SSI registered with NSIC are eligible for purchase preference

as per prevailing GOVT Policy.

7.13.0 Tenderer shall note that the priced part of the offer shall not be included / indicated in any portion of the Part-

A, Technical Bid. All other documents, antecedents, experience, equipment, manpower availability/

mobilization profile, financial capabilities, income tax clearance certificate, PF registration details etc., shall be

submitted with the Part -A, Technical Bid only. In case the price portion of the offer is indicated anywhere in

the Part -A, the offer of such tenderer shall be liable for rejection.

7.14.0 PART-A (Techno-Commercial Bid)

7.15.0 The techno-commercial part of the tender document shall be submitted electronically as per the instructions

provided in the Two cover online e-bid submission document in the Bidders manual Kit on

https://iocletenders.nic.in/ in respective folders as detailed below:-

(I) FOLDER No. I –Commercial Bid

The bidders are required to furnish one set of the following scanned documents digitally signed and duly

verified on the portal:

(i) Duly filled in commercial folder checklist as per Annexure - C

(ii) Tender forwarding letter duly signed by the authorised signatory who has digitally signed the tender.

(iii) Power of Attorney (with Specimen signature) or other proof of authority, in favour of the person who is having

valid Digital Signature Certificate (DSC) and participating in e-tendering as required by Clause 4.13 of

Instructions to Tenderers of GCC in the following manner:-

(a) If tenderer is a proprietary firm, tender shall be digitally signed by proprietor of the firm or power of

attorney holder of the firm, in such case scan copy of original or Certified (Attested/ notarised) copy of the

power of attorney, duly signed and stamped, shall be enclosed in the folder.

(b) If the tenderer, is a partnership firm, it shall be digitally signed by all the partners of the firm or by a

partner holding power of attorney for the firm or power of attorney holder of the firm for signing the

tender, in such case scan copy of original or certified (Attested/Notarised) copy of the power of attorney,

duly signed and stamped, shall accompany the Tender. A certified copy of the partnership deed and

current address of the partners of the firm shall also accompany the Tender.





(d) If the tenderer is a Private Limited Company, the power of attorney holder of the company shall digitally

sign the Tender. Scanned original or certified (Attested/ notarised) copy of the power of attorney along

with the certified (Attested/ notarised) copy of the Articles of memorandum of Private Limited Company

shall accompany the Tender.

(e) If the tenderer is a Public Limited Company, the power of attorney holder of the company shall digitally

sign the Tender. Original or certified (Attested/ notarised) scanned copy of the power of attorney along

with the certified (Attested/ notarised) scanned copy of the Articles of memorandum of Public Limited

Company shall accompany the Tender

(f) In case of bid from Joint Venture (JV), the tender shall be signed by an authorised representative of JV

having power of attorney signed by legally authorised signatories of all the JV members. Also, certified

copy of Memorandum of Association , Article of Association & certificate of incorporation from ROC, JV

agreement shall be submitted along with the bid.

(iv) Earnest Money Deposit as per Clause No. 9.0.0 below.

Bidder must ensure that the BG against EMD are received by IOCL before Techno-Commercial Bid opening

schedule (as indicated in the NIT).

(v) Scanned Copy of Audited Balance sheets for the last 3 (three) financial years.

(vi) Scanned Copy of "Form of Tender" for commercial bid duly filled and signed as given on page 127 to 128 of

General Conditions of Contract

(vii) Scanned Copy of "Form of Tender" for price bid (blank) duly filled and signed as given on page 125 to 126 of

General Conditions of Contract.

(viii) Scanned Copy of Information regarding the tenderer in the form annexed to the Form of Tender (Page-129 of

GCC).

(ix) Provident Fund Code Number (for Indian Bidders only) as per clause 4.18 of Instructions to tenderers of the

General Conditions of Contract.

(x) Income Tax Permanent Account Number as per Clause 4.18 of General Conditions of Contract. In case of

Consortium, the PAN no. shall be furnished by all the consortium members. Income Tax Permanent Account

Number will be required as precondition of release of payment.

(xi) Bidder shall submit Scanned Copy of certificate containing GST Registration Number. The bidder shall also

furnish the following information along with the bid with regard to GST (Annexure-N)

S.No. HSN/SAC CODE Item as per SOR/BOQ GST RATE

1 2 3 4

(xii) Solvency certificate from a Scheduled bank in India or a reputed foreign Bank acceptable to the Owner.

(xiii) Declaration of Blacklisting in the prescribed format. (Page No. 122 of GCC)-Annexure M.

(xiv) Details of experience as per Annexure- E, meeting criteria for techno-commercial evaluation as per clause

12.0.0 along with relevant documents, such as copies of Work Order and Completion Certificate, supporting the

claim

(xv) Exceptions/deviations pertaining to Instructions to Tenderers, General Conditions of Contract (GCC), Special

Conditions of Contract (SCC) and other general tender conditions to be indicated only as per Performa in

Annexure–B. Any exceptions/ deviations listed anywhere other than the Annexure- B shall not be

considered.

(xvi) Addendum/ Corrigendum, if any, issued to the tenderer at a later date.

(xvii) Declaration for acceptance of terms and conditions of Techno-commercial volumes of the tender documents

including SOR as per Annexure-A. Scanned copy of UNPRICED SOR duly signed shall be uploaded along with the

above declaration.

(xviii) An undertaking of Declaration of relationship with IOCL Directors in Annexure-K is to be submitted by uploading

a digitally signed scan-copy of the undertaking on company’s letterhead duly signed and stamped as per the

details sought in Clause No 8.2 of Instructions to Tenderers in GCC.

(xix) Any other required/-supporting document.

(II) Technical Bid





(i) Details of work carried out as per Annexure-C (Check list for submission of tender) for meeting experience

(technical) criteria for techno-commercial evaluation (as per the relevant clause hereunder) alongwith

submitting respective documents, such as copies of Work Order, Completion Certificate, etc. in support of the

experience. Techno-commercial volumes of the tender documents, blank price bid duly stamped and signed on

each page.

(ii) Details of similar jobs executed in last five years as per format attached as Annexure– E (Experience

Questionnaire) along with document in supporting credentials such as Work Orders, Completion Certificates,

etc.

(iii) Details of concurrent commitments giving details of work, date of commencement, Percentage of work

completed, scheduled and anticipated date of completion as per Performa in Annexure – I.

(iv) Exceptions/deviations pertaining to Technical Specification and other general tender conditions as per the

format in Annexure – B.

NOTE: All the Annexure (A to Q) have to be printed, completely filled, physically signed and stamped on all pages by

the authorized signatory. Scanned copies of all the annexure have to be uploaded along with the technical bid.

Failure to do so may make the bid liable for rejection.

7.15.0 Failure to furnish all information required as per the tender documents or submission of bid not substantially

responsive to the tender documents, in every respect, shall result in rejection of bid.

7.16.0 Submission of the information and details shall be done strictly in the manner as described. PRICE SHALL NOT

APPEAR ANYWHERE IN PART – A OF THE OFFER.

7.17.0 PART – B (PRICE BID)

7.18.0 The price bid shall be submitted online only in a separate folder as per the instructions provided in the Two

cover online e-bid submission document in the Bidders manual Kit on https://iocletenders.nic.in.

7.19.0 Price Bid shall contain only one copy of Schedule of Rates/BoQ (Price Part) duly filled in and digitally signed and

it shall not contain any conditions whatsoever.

7.20.0 Bidders are advised to check the BOQ file before submitting the price bid w.r.t. the Schedule of rates

attached with tender documents. In case of any discrepancy in item text, Qty & Units in the BOQ file vis-a-vis

Schedule of rates, the Schedule of rates attached with Tender documents shall prevail.

7.21.0 The tenderer shall quote firm prices in the price schedule. The bid prices shall conform to the provisions of

Clause No. 21.0.0, Currencies & payment office, amplified hereunder. Price Bid to be uploaded as per the

downloaded BOQ without any change in format. BOQ preparation guidelines as mentioned in the Bidders

manual Kit on https://iocletenders.nic.in to be strictly followed.

7.22.0 Bidders are advised to fill the BOQ file as per following instructions:

a. The bidder has to download the BOQ file along with tender documents and subsequent Addendum/Corrigendum/Clarifications, if any may be issued at a later stage, if required.

b. Bidder to note that there are ‘White’ cells in the BOQ file, which should not be modified by the bidder. Bidders are advised to fill the ‘Green’ cells meant for the rates, which to be entered by the bidder.

c. Bidders are advised strictly not to alter or change the BOQ format/ contents. Bidders are also advised not to paste any image file or put any additional conditions in the BOQ work sheet.

7.23.0 The tenderers have to quote for all the items in the price bid so as to carry out the work in totality, failing which

the tender may be liable for rejection.

7.24.0 The price quoted under each head shall include all cost towards equipment, labour & laboratory back-up,

logistics, transport, travel and stay arrangements and other incidentals including supply of materials as may be

necessary for rendering the services in totality as per detailed specifications.

7.25.0 "Bidder to quote prices exclusive of all duties and taxes". Duties and taxes applicable are to be stated

separately. For bids to be submitted before implementation of GST, Tax Rates in prevailing as well as GST

scenario are to be quoted. However, any new taxes, duties, levies etc., imposed by the Central or State

Government, subsequent to the submission of the bid but during the scheduled contractual completion period

shall be reimbursed against documentary evidence. However, the benefit of any withdrawal of any existing

taxes, duties, levies, etc must be passed on to IOCL.

7.26.0 For supply of indigenous items under the scope of the contractor supply, the rates quoted by the Bidder shall

be all inclusive for delivery of material at site (FOR destination basis). It shall include the basic cost, all

applicable taxes (excluding GST) and duties, inspection charge, transportation charges, transit insurance,

auxiliary taxes, octroi etc.,





7.27.0 For supply of imported items under the scope of contractor, the Bidder shall offer the quoted price in Rupees

only for any and all such imported item(s). For supply of imported items under the scope of the contractor the

cost of supply shall include basic cost, packing & forwarding, ocean freight, custom duties, port handling

charges, demurrage, wharfage and other auxiliary duties, inland transportation, insurance and all cost

incidental to delivering the materials at work site.

7.28.0 The tenderer shall submit the tender electronically on or before the due date and time set out for the same.

Physical bids sent through fax/email/courier/post will not be acceptable. Bidder(s) are advised to quote strictly

as per terms and conditions of e-bidding and not to stipulate any deviations / exceptions.

7.29.0 Tender documents as submitted by tenderer shall become the property of OWNER and OWNER shall have no

obligation to return the same to the tenderer.

7.30.0 Owner shall not be liable for any obligation until such time Owner has communicated to the successful

tenderer its decision to entrust the work.

7.31.0 The bidder shall submit the tender online in IOCL’s E-tendering site https://iocletenders.nic.in on or before the

due date of Bid submission. TENDERS SUBMITTED BY ANY OTHER FORM (Fax / E-mail / Courier / Post/ Hard

copy) WILL NOT BE ACCEPTED.

7.32.0 INSTRUCTIONS TO BIDDERS FOR PARTICIPATION IN E-TENDERING

7.33.0 Indian Oil Corporation Ltd. has developed a secured and user friendly system which will enable

Vendors/Bidders to Search, View, Download tenders directly from Indian Oil Corporation Ltd., secured website

and also enables them to participate & submit Online Bids on the e-tendering site https://iocletenders.nic.in

directly from the website in secured and transparent manner maintaining confidentiality and security

throughout the tender evaluation process and award.

7.34.0 All interested bidders are requested to register themselves with the portal indicated above and enroll their

digital certificate with the user id for participation in the tender.

7.35.0 Bidders are requested to read following conditions in conjunction with various conditions, wherever applicable

appearing with this bid invitation for e-Tendering. The conditions mentioned here in under shall supersede and

shall prevail over the conditions enumerated elsewhere in the tender document.

7.36.0 How to submit On-line Bids / Offers electronically against E-tendering?

Vendors / Bidders are advised to read the following instructions for participating in the electronic tenders

directly through internet:

i. Late and delayed Bids / Offers after due date / time shall not be permitted in Etendering system. No bid

can be submitted after the last date and time of submission has reached. (However if bidder intends to

revise the bid already submitted, they may change / revise the same on or before the last date and time of

submission of bid). The system time (IST) that will be displayed on e-tendering web page shall be the time

and no other time shall be taken into cognizance.

ii. Bidders are advised in their own interest to ensure that bids are uploaded in etendering system well before

the closing date and time of bid.

iii. No bid can be modified after the dead line for submission of bids.

iv. No Manual Bids / Offers along with electronic Bids / Offers shall be permitted.

7.37.0 What is a Digital Signature?

This is a unique digital code which can be transmitted electronically and primarily identifies a unique sender.

The objective of digital signature is to guarantee that the individual sending the message is who he or she really

claims to be just like the written signature. The Controller of Certifying Authorities of India (CCA) has authorized

certain trusted Certifying Authorities (CA) who in turn allot on a regular basis Digital Certificates, Documents

which are signed digitally are legally valid documents as per the Indian IT Act (2000).

7.38.0 Why is a Digital Signature required?

In order to bid for Indian Oil e-tenders all the vendors are required to obtain a legally valid Digital Certificate as

per Indian IT Act from the licensed Certifying Authorities (CA) operating under the Root Certifying Authority of

India (RCAI), Controller of Certifying Authorities (CCA) of India. The Digital Certificate is issued by CA in the

name of a person authorized for filing Bids / Offers on behalf of his Company. A Vendor / Bidder can submit

their Bids / Offers On-line only after digitally signing the bid / documents with the above allotted Digital

Signatures.





Bidders have to procure Digital Certificate (Class-III) on their own from any of the Certifying Authorities in India.

If any bidder is not currently holding DSC, then it should be obtained from any of the following:

a. Safescript (Web Address: www.safescrypt.com)

b. TCS (Web Address: www.tcs-ca.tcs.co.in)

c. MTNL (Web Address: www.mtnltrustline.com)

d. GNFC (Web Address: www.ncodesolutions.com)

e. e-MUDHRA (Web Address: www.e-Mudhra.com)

7.39.0 Pre-Bid Meeting

Any queries in connection with the bid shall be discussed and clarified during a pre-bid conference as per time

and venue specified in the tender. (If pre-bid meeting information is not available in the tender then the same

shall not be held.) The authorized representatives of the parties to whom the tender has been issued shall only

be allowed to attend the meeting. Further, during the pre-bid meeting, Indian Oil may also arrange

demonstration of the e-tendering system to the vendors present and who may be interested in attending the

same.

7.40.0 CONDITIONS FOR PURCHASE PREFERENCE FOR MICRO & SMALL ENTERPRISES (MSES)

This tender is for Works contract of indivisible nature and purchase preference provided to the Micro and

Small enterprises under Micro, Small and Medium enterprises development Act-2006 and Micro, Small and

Medium enterprises order- 2012 are not applicable herein.

7.41.0 Submission of Documents

The Un-priced Technical Bids and Price Bid have to be submitted online only. However, documents which

necessarily have to be submitted in originals like EMD and any other documents mentioned in the tender

documents have to be submitted offline. Prices should not be submitted in a sealed envelope. Indian Oil shall

not be responsible in any way for failure on the part of the bidder to follow the instructions. No manual

bids/offers along with electronic bids/offers shall be permitted.

7.42.0 Uploading of Tender Documents

At the e-tender website, the bidder will find 4 covers and each cover can take up to a file size of total 20 MB. In

a 4 cover scenario following covers are configured in the system:

Cover 1 – Commercial Documents

Cover 2 – Qualification Documents

Cover 3 – Technical Bid

Cover 4 – Price Bid

The vendors may upload the pre-qualification documents, where the file size is more than 20 MB, in the “My

Document” area available in their Log-in Page. Various folder have already been defined under this section

where the vendor can upload documents like certificates, PO copies, Balance sheets up 10 MB of size and keep

it for use for different tenders as applicable. The same can be uploaded with Digital Signature as Non-Sensitive

Document (NSD) during bid submission. The vendor may follow the instructions under “My Document” and

“Bid Submission process” under “Bidders manual Kit” section available in the homepage at the site.

Indian Oil does not take any responsibility in case of failure of the bidder to upload the documents within

specified time of tender submission

7.43.0 Submission and Opening of Bids

Bid along with all the copies of documents should be submitted in the electronic form only through Indian Oil e-

tendering system.

Before the bid is uploaded, the bid comprising of all attached documents should be digitally signed using digital

signatures issued by an acceptable Certifying Authority (CA) in accordance with the Indian IT Act 2000.

7.44.0 Last Date for Submission of Bids

Bidders are advised in their own interest to ensure that bids are uploaded in e- Procurement system well

before the closing date and time of bid. The system time (IST) that will be displayed on e-Procurement web

page shall be the time considered for determining the expiry of due date and time of the tender and no other

time shall be taken into cognizance.





Vendors / Bidders must use any computer having Windows 2000 or Windows XP versions or higher of Window

operating system, an internet web browser version Internet Explorer V8.0 or higher recommended and

computer should be JAVA V1.6 or higher enabled.

8.0.0 BIDDING ENTITY:

8.1.0 BIDS MAY BE SUBMITTED BY:

a. An Individual / Proprietary Firm / Partnership Firm / Limited Company (called Sole Bidder);

8.2.0 Please refer Clause No. 12.0.0 for more details.

8.3.0 Consortium/ Joint Venture/ Subsidiary Company

8.3.1 Bid from Consortium/ Joint Venture/ Subsidiary Company shall not be accepted.

9.0.0 EARNEST MONEY DEPOSIT (EMD)/ BID SECURITY

9.1.0 The tenderer shall furnish, as part of his tender, an amount as indicated below as Earnest Money Deposit at

the time of submission of the bid.

Earnest Money Deposit In Fig (INR) In Words

Rs.11,353.00/- Rupees Eleven Thousand Three Hundred Fifty-three only

9.1.1 Bidders shall submit EMD in any one of the forms & manner as described hereunder:

9.1.2 Bidders can remit EMD through online payment gateway available on e-tender portal. For detailed information

regarding online EMD payment through e-tender portal, please refer “Special Instructions to the Bidder for

participating in e-Tender (SITB)” uploaded separately with tender documents.

9.1.3 EMD submitted in form or through mode other than mentioned above shall not be accepted.

9.1.4 The Original BG shall be submitted / delivered in person or sent by post so as to reach the Tender Authority up

to the Bid Submission date and time.

9.1.5 Tenders without EMD would be summarily rejected.

9.2.0 Entities exempted from submission of EMD:

(i) To promote Micro and Small Enterprises, EMD is exempted by IOCL for such entities registered with

following agencies/bodies under Ministry of Micro, Small and Medium Enterprises, Govt of India, irrespective of

the Service/ Materials for which they are registered with the said agencies/bodies:

a) District Industries Centres (DIC)

b) Khadi and Village Industries Commission (KVIC)

c) Khadi and Village Industries Board

d) Coir Board

e) National Small Industries Corporation (NSIC)

f) Directorate of Handicraft and Handloom

g) Any other body specified by Ministry of MSME

The registration shall be valid as on the Techno-Commercial bid opening date.

(ii) Public sector Undertaking of Central / State Government

(iii) Joint Ventures of IOC.

9.3.0 In case the amount of EMD is more than Rs. 1 (one) lakh, EMD may be submitted as an unconditional Bank

Guarantee issued by an Indian Branch of a Scheduled Bank in India / foreign Bank (acceptable to the Owner)

and operating in India under the guidelines of Reserve Bank of India. The performa for furnishing the bank

guarantee is given in General Conditions of Contract. The Bank guarantee shall be kept valid upto 6 months

from the date of opening of the techno-commercial offer.

9.4.0 Bidders to ensure that the text of bank guarantee submitted towards bid security (EMD) shall match the format

for BG in lieu of EMD as given in General Conditions of Contract (page no. 133 to 134) verbatim including all

comma/ full stops. In case of a deviation/variation, necessary amendment shall be sought from the bidder/their

bankers.

9.5.0 Further to provisions of Clause 4.19 and Clause 5.0 at page 117 & 118 of Instructions to Tenderers of General

Conditions of Contract, following shall be considered by the bidder in terms of bid submitted by them:





• In case an Indian Company, otherwise eligible for exemption from submission of EMD as per Government

of India Guidelines, submits a bid in association (as a consortium or JVC or in any other manner) with

another company (not eligible for EMD exemption) then the EMD must be submitted with the offer.

• Bids submitted without bid security may be considered as “NON-RESPONSIVE” and shall be liable for

REJECTION. The decision of the owner, in this regard, shall be final and binding on the bidder(s).

9.6.0 No interest or any expense what so ever will be payable by Owner on the EMD furnished by Bidder in any

manner.

9.7.0 The bid security of the successful Bidder (hereinafter called the Contractor) will be discharged after the Bidder

has signed the agreement and furnished the required Initial Security Deposit/ Security Deposit or shall be

adjusted against Initial Security Deposit as required as per General Conditions of Contract.

Initial Security Deposit (ISD) can be deposited through BG/e-payment (NEFT/ RTGS) directly in IOCL’s account

as per the bank details provided below:

1. Beneficiary’s Name INDIAN OIL CORPORATION LTD (PIPELINES DIVISION)

2. Bank Name STATE BANK OF INDIA

3. Branch Name Adani Port Branch, Mundra

4. Address of the Branch NPUB, Room no:7, Building no:3, Mundra Port SEZ, Kutch

District – 370421.

5. 9 Digit MICR code of Branch as

appearing on the cheque (copy of

cancelled cheque is enclosed)

536008002

6. Bank Account No 31769483006

7. Branch IFSC code SBIN0060418

9.8.0 EMD to the unsuccessful bidders may be released in their respective bank accounts through e-banking. The

bidders should provide their bank details in the format as per Annexure-H for the purpose.

9.9.0 The bid security may be forfeited :

a) If a Bidder withdraws his bid during the period of bid validity;

OR

b) In the case of a successful Bidder, if he fails within the specified time limit to:

i) sign the contract agreement, or

ii) furnish the required Initial security deposit (ISD)

10.0.0 COST OF BIDDING

10.1.0 The Bidder shall bear all costs associated with the preparation and submission of his bid and OWNER will in no

case be responsible or liable for these works, regardless of the conduct of outcome of the bidding process.

11.0.0 MODIFICATION AND WITHDRAWAL OF BIDS

11.1.0 A Bid once made can be modified and/or resubmitted as per the instructions given in the online bid

re-submission document in the Bidders manual Kit on https://iocletenders.nic.in.

12.0.0 CRITERIA FOR EVALUATION

12.1.0 Evaluation of the Tenderer shall be primarily done based on the following qualifying criteria.

(A) EXPERIENCE (TECHNICAL)

The Bidder should have successfully completed similar works as a main or sub contractor in any of the last 5

years ending on the start date for download / sale of tender documents as per following:

1) Work of carrying out “Providing Portable Toilet Trolley” against a Single Work Order.

a. Single completed similar work costing not less than the value (excluding Service Tax/GST) mentioned below

INR 4.81 Lac (Rupees Four Lac Eighty-one Thousand only)

(Or)

Two completed similar works each costing not less than the value (excluding Service Tax/GST) mentioned

below:

INR 3.85 Lac (Rupees Three Lac Eighty-five Thousand only)

(Or)





Three completed similar works each costing not less than the value (excluding Service Tax/GST) mentioned

below:

INR 2.89 Lac (Rupees Two Lac Eighty-nine Thousand only)

Definition of “Similar Nature of Work”:

Carrying out “Providing Portable Toilet Trolley” shall be considered as work of similar nature.

� The bidder shall furnish necessary documents (detailed work order along with completion certificate indicating

executed value for similar nature of work) to the owner’s satisfaction in support of required qualification and

experience along with their offer required for technical evaluation of this tender. The details shall be filled in

Format attached as Annexure-E with supporting documents as a proof.

� The Completion Certificate Submitted by the bidder shall separately indicate the service tax/GST amount

included in the value of completed job OR a separate certificate from the respective client, mentioning the

service tax/GST amount if any, included in the value of completed job under consideration should be submitted

by the bidder.

� In case Service Tax/GST amount / component is not specified in the submitted completion certificate, then the

amount to rate of applicable service tax/GST for the subject tender shall be deducted from the value of

completed job mentioned in the completion certificate to arrive at the value of the completed job without

service tax/GST.

� Without the aforesaid details, the bidder’s offer is liable for rejection.

� Completed value (excluding Service Tax/GST) of work as mentioned in the completion certificate shall be

considered for evaluation against required single work order value.

� The similar nature of work(s) completed by the Bidder as a sub-contractor shall be considered for the purpose

of meeting pre-qualification criteria as mentioned above subject to submission of following documents, failing

which the offer is liable for rejection :

• Certificate(s) from the End user/ Owner/ Consultant of the Owner stating that they have been allowed/

permitted as sub-contractor for the job.

• Copy of work order along with SOR & completion certificate issued by the Client/owner/end user to Main

Contractor.

• Copy of detailed work order including SOR, Completion certificate along with TDS certificate, issued by main

contractor to sub-contractor for subject work.

(B) FINANCIAL CRITERIA

(i) Minimum Annual turnover of the Tenderer in any one of the last 03 (three) preceding financial years shall be: -

Minimum Annual Turnover in

any of the last three

preceding financial years i.e.

F.Y. 2015-16, 2016-17 &

2017-18

INR 6.81 Lac (Rupees Six Lac Eighty-one Thousand only)

Proof of annual turnover shall be submitted in form of audited balance

sheet/certificate from a practicing Chartered Accountant along with copy of Income

Tax return of last three preceding financial years i.e. F.Y.2015-16, 2016-17 & 2017-18

(C) Consortium/ Joint Venture/ Subsidiary Company

Bids from Consortium/ Joint Venture/ Subsidiary Company shall not be acceptable.

12.2.0 In addition to above, the performance of past/ ongoing works executed for IOCL, if any, shall have important

bearing in evaluating the tenderer’s techno-commercial capability.

12.3.0 Besides the above, the offer may also be evaluated keeping in view the Tenderer’s present commitment,

equipment owned, deployment capability of specified equipment & manpower, work experience and

confirmation about Tenderer’s ability to strictly adhere to the proposed schedule.

12.4.0 The final techno-commercial evaluation shall be done on the basis of evaluation of financial soundness, past

experience, present commitment, credentials of the sub contractors proposed (if any), capability to deploy

specified manpower & equipments for the work and confirmation regarding strict adherence to the time

schedule to be submitted in the form of a bar chart for the present work.

12.5.0 APPOINTMENT OF CONSULTANTS

12.5.1 Owner shall have full discretion to engage consultant of his choice for expert advice on the evaluation of bids,





inspection of equipments, supervision of installation and commissioning or any other services deemed

necessary from time to time. Bidder shall be bound to answer all relevant queries from Owner/ Consultant.

13.0.0 PRE-BID MEETING

13.1.0 The pre-bid meeting, if required, shall be held as per the schedule in the Notice Inviting Tender (NIT) to clarify

the techno-commercial issues related to the tender. The authorised representatives of the parties to whom the

tender has been issued/ or who have downloaded the tender and wish to bid for this tender shall only be

allowed to attend the meeting. If the date of pre-bid meeting is not written in the NIT, the same shall not be

held.

14.0.0 CORRIGENDUM/ADDENDA/ CLARIFICATION

14.1.0 Corrigendum/ Addenda/ Clarifications may be issued prior to the date of opening of the tender to clarify issues

arising out of various queries/ clarifications relevant to the tender documents from bidders or to reflect

modification in the design or contract terms. Such addendum/ addenda shall be issued to each party at the E-

mail ID furnished while registering with the Indian Oil e-tendering site https://iocletenders.nic.in for

downloading the tender document/ to whom a set of tender document has been issued from the office of

tender issuing authority. Each recipient shall retain one copy of such corrigendum/ addendum/ addenda for

submission along with the tender in acknowledgement of receipt thereof. All such addendum issued shall form

part of the tender document.

14.2.0 If a party does not view / fails to view the corrigendum/ addenda / clarification hosted on the website while

registering with Indian Oil e-tendering site https://iocletenders.nic.in on any accounts whatsoever and their

offer is without considering the corrigendum / addenda / clarification, then owner may reject the offer.

15.0.0 PRE-PRICE BID MEETING

15.1.0 Pre-price bid meeting shall be held as a prelude to price bid opening if required. Representatives of the

tenderers shall attend the pre-price bid meeting for resolving the outstanding issues, if any, and for other

mutual clarifications. The date and time shall be conveyed to the technically qualified tenderers at a later date.

15.2.0 Any modification to the tendering document which may become necessary as a result of the pre-price bid

meeting (if held) shall be made by Owner exclusively by issue of an addendum.

16.0.0 VALIDITY OF OFFER

16.1.0 Bid submitted by the Tenderer shall remain valid and open for acceptance for a period of 4 (Four) months

from the date of opening of Techno-commercial part of the tender. The rates quoted in the schedule of rates

shall remain firm during the validity period.

16.2.0 In exceptional circumstances, prior to expiry of the original bid, the owner may request the Tenderer for a

specified extension in the period of validity. The request and the responses thereto shall be made in writing or

by fax/ e-mail. A Tenderer may refuse the request without forfeiting his bid security. A Tenderer agreeing to the

request will not be permitted to modify his bid, but will be required to extend the validity of his bid security

correspondingly. The provisions of discharge and forfeiture of bid security shall continue to apply during the

extended period of the bid validity.

17.0.0 RIGHT OF OWNER TO ACCEPT OR REJECT TENDERS

17.1.0 The right to accept in full or in part/parts the tender will rest with Owner. However, Owner does not bind itself

to accept the lowest tender and reserves the right to reject any or all the tenders received without assigning

any reason whatsoever.

17.2.0 Tenders in which any of the particulars and prescribed information are missing or are incomplete in any

respect and/or the prescribed conditions are not fulfilled, shall be considered non-responsive and are liable to

be rejected.

18.0.0 INDIGENISATION

18.1.0 Tenderer shall make maximum possible utilisation of indigenous manufacturing facilities and other services/

expertise available for their project implementation plans. It is, therefore, essential that as a preliminary

exercise, Tenderers should explore potential available indigenously for utilisation of manufacturing facilities

and other various products/ equipment/ material of Indian origin conforming to specifications as well as

construction expertise available indigenously and associate experienced Indian Agencies under overall

supervision and responsibility of Contractor.





19.0.0 AWARD OF WORK

19.1.0 The work shall be awarded at the discretion of the Owner to the techno-commercially acceptable least cost to

owner option.

20.0.0 CONFORMITY TO TERMS AND CONDITIONS OF BID DOCUMENTS

20.1.0 Bids shall be based strictly on the terms, conditions and specifications contained in the Bid documents. Any

deviation and exceptions taken to terms and conditions of the Bid documents must be clearly listed out as per

proforma of “Exceptions and Deviations” as per Annexure-B.

20.2.0 All correspondences from Owner as well as from the contractor regarding clarifications during techno-

commercial evaluation of the bid and mutually accepted deviations to tender document shall be concluded as

“Agreed Variations”. The “Agreed Variations” shall form part of the contract and all other correspondences in

this regard will be treated as null and void.

21.0.0 CURRENCIES AND PAYMENT OFFICE

21.1.0 Tenderers shall quote their prices in Indian Rupees (INR)only.

21.2.0 All payments will be made in Indian Rupees only. In case Tenderers are required to pay any amount in foreign

exchange to their sub-contractor or for any imported items, necessary arrangement for such foreign exchange

payment shall be made by tenderer at their end.

21.3.0 All the payment shall be released through e-banking. Successful bidder shall submit details of their Bank

Account for e-payment purpose as per Annexure-H.

21.4.0 No mobilization advance shall be payable under this Contract.

21.5.0 All the payments shall be released through e-payment/ e-banking only, from the following office of IOCL as

shown below:

Location details Address

Mundra, Kutch District Gujarat)

Indian Oil Corporation Ltd.,

Western Region Pipelines,

Old Mundra Port Road, Post Box no:1,

P.O Mundra, Kutch – 370421 (Gujarat)

Phone no: 02838-296912

22.0.0 MICRO, SMALL OR MEDIUM ENTERPRISES

22.1.0 If the bidder is a Micro, Small or Medium Enterprise as per the Micro, Small & Medium Enterprises

Development Act, 2006 (MSMED Act 2006) and registered with the Authorities under the above Act for the

items/services under procurement in this tender, then bidder has to indicate the Entrepreneurs Memorandum

Number (Twelve Digit) and enclose a copy of the certificate issued by the Authorities under the Micro, Small &

Medium Enterprises Development Act 2006.

23.0.0 TAXES, LABOUR LAWS AND SAFETY REGULATIONS

23.1.0 Contractor shall accept full and exclusive liability for payment of any and all taxes not or hereafter imposed,

increased, imposed or modified from time to time in respect of the above job and all contribution and taxes

imposed by and law of the Government local bodies which are imposed with respect to or covered by the

wages, salaries or other compensation paid to the persons employed by the contractor. The Corporation will

have no liability whatsoever concerning the employees of the contractor. The contractor shall keep the

Corporation indemnified against all losses or damage or liability arising out of the Law or imposed in the course

or employing the persons or out of his relation with his employees. The Contractor shall make regular and full

payment of wages/ salaries and any other payments due to his employees and furnish necessary proof

whenever required by the Corporation.

23.2.0 The Contractor shall defend, indemnify and hold the Corporation harmless, from any liability or penalty which

may be imposed by the Centre, State or Local authorities by reason of any violation by the contractor/ his

employees of such laws, regulations or requirements and also from all claims, suits arising out including any

liability that may arise out of accidents, whether brought by the employees of the contractor, by third parties or

by the Central or State Government.

23.3.0 The Contractor shall comply with all Acts, Laws and Regulations applicable to the area with regard to the

performance of the work including but not limited to the Minimum Wages Act, Contract Labour Act 1970,

Industrial Disputes Act, 1947, Shops and Commercial Establishment Act, Factory Acts, Workmen Compensation





Act, ESI Act, Payment of Wages Act, Bonus Act, Employees Provident Fund Act, etc. and such other applicable

Central/ State Acts and from time to time take such steps as may be deemed necessary in this regard.

24.0.0 EXPENSE TO BE BORNE BY THE BIDDER

All expense in preparation and submission of bids and visits to the office or any place in connection with the

preparation of Bid shall be borne by Bidder. IOCL in no case shall be responsible or liable for these costs

regardless of the outcome of the Bidding process.

25.0.0 CONTRACTOR TO INDEMNIFY CORPORATION

25.1.0 The Contractor shall indemnify the Corporation and every member officer/ staff of the Corporation against all

action proceedings, claims, costs and expenses whatsoever in respect of or arising out of any failure by the

contractor in the performance of his obligations under this contract.

25.2.0 The Corporation may however, terminate the contract at any time without assigning any reason or by giving

one month’s advance notice during the contractual period, if the services are not found satisfactory, by the

Corporation and no compensation will be given to the contractor on this account.

25.3.0 In case of termination of contract due to unsatisfactory performance of the contractor, Corporation will carry

out the work through alternate means and agencies at the entire risk, cost & consequence of the contractor.

25.4.0 The corporation also reserves the right to terminate this contract forthwith in case the services tendered under

this contract are no longer required.

26.0.0 OPENING OF BIDS

26.1.0 The Techno-Commercial Bid (Part-A of Bid) of all the tenders submitted online up to the due date & time for

receipt of bids shall be opened as per due date and time. The system time (IST) that will be displayed on e-

Procurement web page shall be the time considered for determining the expiry of due date and time of the

tender and no other time shall be taken into cognizance.

26.2.0 The Price Bids of the technically and commercially acceptable bidder(s) shall be opened online at a later date,

which shall be intimated.

26.3.0 The Owner shall not be responsible for delayed submission of offers or non-submission of offers due to any

reason whatsoever. The responsibility of ensuring online & on-time submission of their offers lies entirely with

the bidders. The bidders are requested to submit the bid online much before date and time of submission,

failing which IOCL shall not be responsible for any such technical problem.

27.0.0 CLARIFICATION OF BIDS

27.1.0 To assist in the examination, evaluation and comparison of bids, the Owner may ask the bidders individually for

clarification of their Bids, including break-down of unit rates. The request for clarification and the response shall

be in writing, but no changes in the price or substance of the bid shall be sought, offered or permitted except as

required to confirm the correction of errors discovered by the Owner during the evaluation of bids.

27.2.0 The bidder requiring any clarification on the bidding document may notify the owner in writing at the owner's

address. The Owner will respond in writing to any request for clarification received by the dead line for

submission of queries as stated hereinafter in the clause for “Pre-Bid meeting”. The queries / clarifications shall

be conveyed to all the bid