acad2607-c35f-4d1c-9829-5c30d4ae0533.pdf
TRANSCRIPT
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 128
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 228
$amp )+- - 012- 13)-113-245-6789719 2amp8 81 731- 1lt2+124 =8 4 31- gt5$ lt-=-89
8 = 312- 2 gtA 13 = lt1-+B8+-48= C-113-24 8-67 31- gt5$ lt-=-8
DB6 +-2 +1= E1= lt= = =amp8 =1C-17 4-= lt-=24 lt2 gt24+8 82B=
=C8 31- gt5$ lt-=-8F81 31- E422-881 31- 627 8=2=8FE8 12G HC-278 lt1-amp24 lt= =1828 13gt5$ lt-=-8 7-188 = lt1-+9 A27 G1B68=- =8 =C8 G1B++ E lt++ 12 G1-
ltG =1 lt-=24 +amp 2=6 gt24+8 8Camp-9
8 G1B- -24 =8 3 G1 6 2GI8=128 C+8 -7 1= =1 2 G= 1- 712= 12 1- E+14 gt5$D2I--9 DB +16 =1 - 3-1 G19 +81 3+3- =1 8- =8 4 lt= G1- 3-282 3+G E-8 lt1 - gt5$ lt-=-89 1- = --- 8 lt 8G 2 gt24+8
++ = E8=
012- 13 )-113-245-678971
lt1-+B8 +24 C-113-24 8-67 31-gt5$ lt-=-8
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 328
Contents1 Capitalize proper nounsmdashbut not common nouns 4
2 Learn count and non-count nouns 5
4 Identify stative verbs 7
3 Beware unclear pronoun references 6
6 Make sure each sentence contains a complete independent thought 9
5 Maintain a consistent verb tense 8
7 Modify the right word 10
8 Avoid over-nominalization 11
9 Know SVOPT 12
10 Tell us whorsquos doing what 13
11 Learn the four main sentence types 14
12 Learn more advanced sentence types 15
13 Donrsquot start multiple sentences with the same word or phrase 16
14 Avoid faulty parallelism 17
15 Avoid plagiarism by paraphrasing 18
16 Avoid plagiarism by quoting 19
17 Get to know idioms 20
18 Learn commonly confused terms 21
19 Read your written words aloud 22
20 Shorter is better 23
21 Select the right dictionary for your audience 24
22 Search for examples on Google 25
23 Expand your writing horizons 26
BONUS TIP Double-check your spelling and grammar checker 27
You made it 28
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 428
Capitalizeproper nounsmdashbut not common nouns
A common ESL writing error is overcapitalization particularly withnouns Letrsquos clearly go over what needs to be capitalized
A proper noun names a specific often one-of-a-kind item Propernouns include the names of people states cities streets riversoceans countries companies and institutions
Below are a few examples to help you understand the difference
One common mistake that people make is capitalizing businesstitles such as ldquochief executive officerrdquo or ldquovice presidentrdquo Theseterms may seem like proper nouns but theyrsquore actually commonnouns and should be written in lowercase Why Because manypeople can hold these positions at various companies
The first letter of a new sentenceThe word ldquoIrdquoWeekdays holidays and months of the yearProper nouns
So what exactly is the difference between a proper noun and a common noun
Proper Nouns Common Nouns
-+8 J7amp28 lt-=-
H8 8==
71 K++ -8=-2=
K-L+ 712=-G
M114+ 71C2G
K8= KG 8=1-
1
4copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 528
Learncount and non-count nouns
For example you can easily tell meexactly how many trees you seeapples yoursquove eaten or pencils yoursquoreholding
But how easy is it to count things likewater or progress Not very For thatreason these terms are consideredone undividable whole Non-countnouns such as these often includeabstract ideas or substances in liquidor mass form and theyrsquore alwayswritten in the singular formmdashneverplural
Practice is the key to mastering this tipand itrsquos important to note that thereare regional differences in how countand non-count nouns are approached
Check out the countnon-countgrammar exercise in this ESL Inquirerblog post to test yourself on a fewcommon words
Typically count nouns are thingsthat are easy to count
2
5copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 628
Bewareunclear pronoun references
Pronouns help to prevent repetition in writing but theyhave to be used carefully When using pronouns in writingyou should make sure each has a clear antecedent which
is just a fancy way of saying that it should be clear whatthe pronoun refers to
You can ensure this clarity by always identifying a personor object before using a pronoun Herersquos an example ofwhat not to do
His leg hurt because George fell down while running
The sentence is confusing because itrsquos not clear whether
the leg belongs to George or to someone else This wouldbe much clearer if it were rewritten in one of the followingways
Georgersquos leg hurt because he fell down while running
George fell down while running so his leg hurt
Generally people will assume that a pronoun refers to the closestnoun or other pronoun but this can still lead to confusion particularlyif there are several nouns or pronouns in close proximity
Herersquos another example of pronoun confusion
Fred told his friend that his car was broken
Whose car is broken Fredrsquos or his friendrsquos Fix the issue by rewritingthe sentence like so
Fred told his friend ldquoYour car is brokenrdquo
The above right table contains a list of pronouns that are commonlyproblematic Use this as a reference when evaluating your work
3Watch Out for
These Pronouns
=
=G
=
=8
==
=8
=18
lt7
8
-
6copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 728
Identifystative verbs4You need to master two main categories of verbs stative and actionConfusing the two types can lead to errors in your writing since actionverbs can be used in the continuous tenses while stative verbs cannot
CORRECT The boy is walking the dog right now
[action verb walk]
INCORRECT She is believing in true love [stative verb believe]
CORRECT She believes in true love
So whatrsquos the difference
There are four main categories for stative verbs
Check out this grammar exercise you can use to master stative verbs
Action verbs describe actions or things that occur whereas stative verbsdescribe a status which is an objectrsquos appearance or someonersquos state of being
ThoughtOpinion Possession Sense Emotion
E+6 E+124 - =
amp21lt 6 3+ +16
=2amp 1lt2 8 2
2-8=2 C18888 =8= lt2=
7copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 828
Maintaina consistent verb tense5
Many writers bounce back and forth between tenses which is not onlyincorrect but confusing
So what tense should you choose Scholarly work in MLA or APA styleusually requires the past tense while business writing is usually in thepresent tense and the tense used in creative writing varies widely Inshort verb tense is tough to keep track of
If yoursquore submitting your writing to a specific publication check thetense of their published articles For a school assignment you canalways confirm your professorrsquos preference
Worried you might be jumping back and forth Circle every verb in yourpaper and check each one Most should follow the same format Forexample each may have ldquo-edrdquo written at the end so if you run acrossone that ends in ldquo-ingrdquo read the sentence that contains the word Beaware that the verb still may be correct though since it may be partof a dependent clause
8copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 928
Make sure each sentence contains a complete independent thought6
If it doesnrsquot then itrsquos not a sentence itrsquos a sentence fragmentFor a sentence to be complete it needs to contain three things
So how might your sentence be missing one of the three
The boy liked sweets For example raspberry donuts
In this example the second sentence is actually a fragment since itdoesnrsquot contain a verb
And jumped up and down in excitement
This fragment doesnrsquot contain a subject Who or what jumped After she went to the recital
This fragment contains a subject and a verb but itrsquos not acomplete thought What did she do after the recital
Sentence fragments are easy to fix once yoursquove identified theissue Figure out which of the three elements is missing from yoursentence and add it in
A subject A verb A complete thought
9copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1028
Modifythe right word7 A modifier is a word or group of words that provides descriptionItrsquos an optional element which means that if you remove it thesentence or phrase will still retain its meaning
The brown horse ran a race
(ldquoBrownrdquo is a modi 1047297er describing the horse)
The horse ran quickly
(ldquoQuicklyrdquo is a modi 1047297er describing how the horse ran)
The horse wearing the blue saddle ran
(The phrase ldquowearing the blue saddlerdquo is a modi 1047297er describing the horse)
When a modifier is misplaced the subject of the modifier is
unclear and this can change the meaning of the sentence Look atthese two examplesThe horse almost won every race
The horse won almost every race
Did the horse come close to winning every race or did the horsewin all but a few races When advanced ESL writers make thistype of mistake you can usually figure out what they intended butit impacts the rhythm of the writing making the reader stop andthink for a moment to figure it out
While enjoying some hay the owner brushed the horseThe writer intended to say that the horse was enjoying the haybut because the modifier is closer to ldquothe ownerrdquo the sentence isconfusing This can be fixed in several ways
The horse enjoyed some hay while being brushed by its owner
The owner brushed the horse which was enjoying some hay
Here are multiple examples of misplaced modifiers to help youmaster this concept
10copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1128
Avoidover-nominalization8In an effort to sound more academic many writers use atechnique called nominalization Put simply it means using a nounthatrsquos created from a verb or adjective
While nominalization is common in academic writing and may beexpected overuse tends to make writing clunky and difficult tounderstand If you have several instances in a single sentence findways to eliminate some
Herersquos an example
Sentence with nominalizationldquoAn evaluation of the water quality was undertakenrdquo
Revised sentence
ldquoWe evaluated the water qualityrdquo You can read more about how to master nominalization in thisESL Inquirer article
Example of Nominalizations
=-2831-=12
7+-=G HC7==12
-7C=6=G 8=E+L=12
6+=12 268=4=12
2-8=224 C-8812
-E=-=12 -4+=12
11copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1228
KnowSVOPT9This is the typical structure for sentences in English If someonetells you that a sentence is confusing or doesnrsquot sound naturalgo back and check to see whether it follows this order Often thissimple fix can make a big difference
In fact you can use SVOPT as a game to improve your grammar In any completed piece of writing go back and write S V O P orT over each word Then fix any sentences that arenrsquot in the rightorder
SVOPT stands for subject verb object place time
12copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1328
Tell uswhorsquos doing what10Many ESL writers go out of their way to avoid the first-personpoint of view particularly in academic writing As a result itrsquosunclear who is doing what
Letrsquos look at one example
This paper will discuss the results of the study
The problem is that the paper cannot discuss anything Itrsquos aninanimate object
Instead use the third person plural
In this paper we will examine the results of the study
Go through your writing and look for instances where it may be
unclear whorsquos taking a particular action However donrsquot make themistake of overusing the word ldquoonerdquo For example
Onersquos culture shapes onersquos identity
In English writing even professional and academic writing itrsquos muchmore common to use the general and impersonal ldquoyourdquo
Your culture shapes your identity
When in doubt choose the option that makes the sentenceclearer
13copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 228
$amp )+- - 012- 13)-113-245-6789719 2amp8 81 731- 1lt2+124 =8 4 31- gt5$ lt-=-89
8 = 312- 2 gtA 13 = lt1-+B8+-48= C-113-24 8-67 31- gt5$ lt-=-8
DB6 +-2 +1= E1= lt= = =amp8 =1C-17 4-= lt-=24 lt2 gt24+8 82B=
=C8 31- gt5$ lt-=-8F81 31- E422-881 31- 627 8=2=8FE8 12G HC-278 lt1-amp24 lt= =1828 13gt5$ lt-=-8 7-188 = lt1-+9 A27 G1B68=- =8 =C8 G1B++ E lt++ 12 G1-
ltG =1 lt-=24 +amp 2=6 gt24+8 8Camp-9
8 G1B- -24 =8 3 G1 6 2GI8=128 C+8 -7 1= =1 2 G= 1- 712= 12 1- E+14 gt5$D2I--9 DB +16 =1 - 3-1 G19 +81 3+3- =1 8- =8 4 lt= G1- 3-282 3+G E-8 lt1 - gt5$ lt-=-89 1- = --- 8 lt 8G 2 gt24+8
++ = E8=
012- 13 )-113-245-678971
lt1-+B8 +24 C-113-24 8-67 31-gt5$ lt-=-8
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 328
Contents1 Capitalize proper nounsmdashbut not common nouns 4
2 Learn count and non-count nouns 5
4 Identify stative verbs 7
3 Beware unclear pronoun references 6
6 Make sure each sentence contains a complete independent thought 9
5 Maintain a consistent verb tense 8
7 Modify the right word 10
8 Avoid over-nominalization 11
9 Know SVOPT 12
10 Tell us whorsquos doing what 13
11 Learn the four main sentence types 14
12 Learn more advanced sentence types 15
13 Donrsquot start multiple sentences with the same word or phrase 16
14 Avoid faulty parallelism 17
15 Avoid plagiarism by paraphrasing 18
16 Avoid plagiarism by quoting 19
17 Get to know idioms 20
18 Learn commonly confused terms 21
19 Read your written words aloud 22
20 Shorter is better 23
21 Select the right dictionary for your audience 24
22 Search for examples on Google 25
23 Expand your writing horizons 26
BONUS TIP Double-check your spelling and grammar checker 27
You made it 28
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 428
Capitalizeproper nounsmdashbut not common nouns
A common ESL writing error is overcapitalization particularly withnouns Letrsquos clearly go over what needs to be capitalized
A proper noun names a specific often one-of-a-kind item Propernouns include the names of people states cities streets riversoceans countries companies and institutions
Below are a few examples to help you understand the difference
One common mistake that people make is capitalizing businesstitles such as ldquochief executive officerrdquo or ldquovice presidentrdquo Theseterms may seem like proper nouns but theyrsquore actually commonnouns and should be written in lowercase Why Because manypeople can hold these positions at various companies
The first letter of a new sentenceThe word ldquoIrdquoWeekdays holidays and months of the yearProper nouns
So what exactly is the difference between a proper noun and a common noun
Proper Nouns Common Nouns
-+8 J7amp28 lt-=-
H8 8==
71 K++ -8=-2=
K-L+ 712=-G
M114+ 71C2G
K8= KG 8=1-
1
4copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 528
Learncount and non-count nouns
For example you can easily tell meexactly how many trees you seeapples yoursquove eaten or pencils yoursquoreholding
But how easy is it to count things likewater or progress Not very For thatreason these terms are consideredone undividable whole Non-countnouns such as these often includeabstract ideas or substances in liquidor mass form and theyrsquore alwayswritten in the singular formmdashneverplural
Practice is the key to mastering this tipand itrsquos important to note that thereare regional differences in how countand non-count nouns are approached
Check out the countnon-countgrammar exercise in this ESL Inquirerblog post to test yourself on a fewcommon words
Typically count nouns are thingsthat are easy to count
2
5copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 628
Bewareunclear pronoun references
Pronouns help to prevent repetition in writing but theyhave to be used carefully When using pronouns in writingyou should make sure each has a clear antecedent which
is just a fancy way of saying that it should be clear whatthe pronoun refers to
You can ensure this clarity by always identifying a personor object before using a pronoun Herersquos an example ofwhat not to do
His leg hurt because George fell down while running
The sentence is confusing because itrsquos not clear whether
the leg belongs to George or to someone else This wouldbe much clearer if it were rewritten in one of the followingways
Georgersquos leg hurt because he fell down while running
George fell down while running so his leg hurt
Generally people will assume that a pronoun refers to the closestnoun or other pronoun but this can still lead to confusion particularlyif there are several nouns or pronouns in close proximity
Herersquos another example of pronoun confusion
Fred told his friend that his car was broken
Whose car is broken Fredrsquos or his friendrsquos Fix the issue by rewritingthe sentence like so
Fred told his friend ldquoYour car is brokenrdquo
The above right table contains a list of pronouns that are commonlyproblematic Use this as a reference when evaluating your work
3Watch Out for
These Pronouns
=
=G
=
=8
==
=8
=18
lt7
8
-
6copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 728
Identifystative verbs4You need to master two main categories of verbs stative and actionConfusing the two types can lead to errors in your writing since actionverbs can be used in the continuous tenses while stative verbs cannot
CORRECT The boy is walking the dog right now
[action verb walk]
INCORRECT She is believing in true love [stative verb believe]
CORRECT She believes in true love
So whatrsquos the difference
There are four main categories for stative verbs
Check out this grammar exercise you can use to master stative verbs
Action verbs describe actions or things that occur whereas stative verbsdescribe a status which is an objectrsquos appearance or someonersquos state of being
ThoughtOpinion Possession Sense Emotion
E+6 E+124 - =
amp21lt 6 3+ +16
=2amp 1lt2 8 2
2-8=2 C18888 =8= lt2=
7copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 828
Maintaina consistent verb tense5
Many writers bounce back and forth between tenses which is not onlyincorrect but confusing
So what tense should you choose Scholarly work in MLA or APA styleusually requires the past tense while business writing is usually in thepresent tense and the tense used in creative writing varies widely Inshort verb tense is tough to keep track of
If yoursquore submitting your writing to a specific publication check thetense of their published articles For a school assignment you canalways confirm your professorrsquos preference
Worried you might be jumping back and forth Circle every verb in yourpaper and check each one Most should follow the same format Forexample each may have ldquo-edrdquo written at the end so if you run acrossone that ends in ldquo-ingrdquo read the sentence that contains the word Beaware that the verb still may be correct though since it may be partof a dependent clause
8copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 928
Make sure each sentence contains a complete independent thought6
If it doesnrsquot then itrsquos not a sentence itrsquos a sentence fragmentFor a sentence to be complete it needs to contain three things
So how might your sentence be missing one of the three
The boy liked sweets For example raspberry donuts
In this example the second sentence is actually a fragment since itdoesnrsquot contain a verb
And jumped up and down in excitement
This fragment doesnrsquot contain a subject Who or what jumped After she went to the recital
This fragment contains a subject and a verb but itrsquos not acomplete thought What did she do after the recital
Sentence fragments are easy to fix once yoursquove identified theissue Figure out which of the three elements is missing from yoursentence and add it in
A subject A verb A complete thought
9copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1028
Modifythe right word7 A modifier is a word or group of words that provides descriptionItrsquos an optional element which means that if you remove it thesentence or phrase will still retain its meaning
The brown horse ran a race
(ldquoBrownrdquo is a modi 1047297er describing the horse)
The horse ran quickly
(ldquoQuicklyrdquo is a modi 1047297er describing how the horse ran)
The horse wearing the blue saddle ran
(The phrase ldquowearing the blue saddlerdquo is a modi 1047297er describing the horse)
When a modifier is misplaced the subject of the modifier is
unclear and this can change the meaning of the sentence Look atthese two examplesThe horse almost won every race
The horse won almost every race
Did the horse come close to winning every race or did the horsewin all but a few races When advanced ESL writers make thistype of mistake you can usually figure out what they intended butit impacts the rhythm of the writing making the reader stop andthink for a moment to figure it out
While enjoying some hay the owner brushed the horseThe writer intended to say that the horse was enjoying the haybut because the modifier is closer to ldquothe ownerrdquo the sentence isconfusing This can be fixed in several ways
The horse enjoyed some hay while being brushed by its owner
The owner brushed the horse which was enjoying some hay
Here are multiple examples of misplaced modifiers to help youmaster this concept
10copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1128
Avoidover-nominalization8In an effort to sound more academic many writers use atechnique called nominalization Put simply it means using a nounthatrsquos created from a verb or adjective
While nominalization is common in academic writing and may beexpected overuse tends to make writing clunky and difficult tounderstand If you have several instances in a single sentence findways to eliminate some
Herersquos an example
Sentence with nominalizationldquoAn evaluation of the water quality was undertakenrdquo
Revised sentence
ldquoWe evaluated the water qualityrdquo You can read more about how to master nominalization in thisESL Inquirer article
Example of Nominalizations
=-2831-=12
7+-=G HC7==12
-7C=6=G 8=E+L=12
6+=12 268=4=12
2-8=224 C-8812
-E=-=12 -4+=12
11copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1228
KnowSVOPT9This is the typical structure for sentences in English If someonetells you that a sentence is confusing or doesnrsquot sound naturalgo back and check to see whether it follows this order Often thissimple fix can make a big difference
In fact you can use SVOPT as a game to improve your grammar In any completed piece of writing go back and write S V O P orT over each word Then fix any sentences that arenrsquot in the rightorder
SVOPT stands for subject verb object place time
12copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1328
Tell uswhorsquos doing what10Many ESL writers go out of their way to avoid the first-personpoint of view particularly in academic writing As a result itrsquosunclear who is doing what
Letrsquos look at one example
This paper will discuss the results of the study
The problem is that the paper cannot discuss anything Itrsquos aninanimate object
Instead use the third person plural
In this paper we will examine the results of the study
Go through your writing and look for instances where it may be
unclear whorsquos taking a particular action However donrsquot make themistake of overusing the word ldquoonerdquo For example
Onersquos culture shapes onersquos identity
In English writing even professional and academic writing itrsquos muchmore common to use the general and impersonal ldquoyourdquo
Your culture shapes your identity
When in doubt choose the option that makes the sentenceclearer
13copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 328
Contents1 Capitalize proper nounsmdashbut not common nouns 4
2 Learn count and non-count nouns 5
4 Identify stative verbs 7
3 Beware unclear pronoun references 6
6 Make sure each sentence contains a complete independent thought 9
5 Maintain a consistent verb tense 8
7 Modify the right word 10
8 Avoid over-nominalization 11
9 Know SVOPT 12
10 Tell us whorsquos doing what 13
11 Learn the four main sentence types 14
12 Learn more advanced sentence types 15
13 Donrsquot start multiple sentences with the same word or phrase 16
14 Avoid faulty parallelism 17
15 Avoid plagiarism by paraphrasing 18
16 Avoid plagiarism by quoting 19
17 Get to know idioms 20
18 Learn commonly confused terms 21
19 Read your written words aloud 22
20 Shorter is better 23
21 Select the right dictionary for your audience 24
22 Search for examples on Google 25
23 Expand your writing horizons 26
BONUS TIP Double-check your spelling and grammar checker 27
You made it 28
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 428
Capitalizeproper nounsmdashbut not common nouns
A common ESL writing error is overcapitalization particularly withnouns Letrsquos clearly go over what needs to be capitalized
A proper noun names a specific often one-of-a-kind item Propernouns include the names of people states cities streets riversoceans countries companies and institutions
Below are a few examples to help you understand the difference
One common mistake that people make is capitalizing businesstitles such as ldquochief executive officerrdquo or ldquovice presidentrdquo Theseterms may seem like proper nouns but theyrsquore actually commonnouns and should be written in lowercase Why Because manypeople can hold these positions at various companies
The first letter of a new sentenceThe word ldquoIrdquoWeekdays holidays and months of the yearProper nouns
So what exactly is the difference between a proper noun and a common noun
Proper Nouns Common Nouns
-+8 J7amp28 lt-=-
H8 8==
71 K++ -8=-2=
K-L+ 712=-G
M114+ 71C2G
K8= KG 8=1-
1
4copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 528
Learncount and non-count nouns
For example you can easily tell meexactly how many trees you seeapples yoursquove eaten or pencils yoursquoreholding
But how easy is it to count things likewater or progress Not very For thatreason these terms are consideredone undividable whole Non-countnouns such as these often includeabstract ideas or substances in liquidor mass form and theyrsquore alwayswritten in the singular formmdashneverplural
Practice is the key to mastering this tipand itrsquos important to note that thereare regional differences in how countand non-count nouns are approached
Check out the countnon-countgrammar exercise in this ESL Inquirerblog post to test yourself on a fewcommon words
Typically count nouns are thingsthat are easy to count
2
5copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 628
Bewareunclear pronoun references
Pronouns help to prevent repetition in writing but theyhave to be used carefully When using pronouns in writingyou should make sure each has a clear antecedent which
is just a fancy way of saying that it should be clear whatthe pronoun refers to
You can ensure this clarity by always identifying a personor object before using a pronoun Herersquos an example ofwhat not to do
His leg hurt because George fell down while running
The sentence is confusing because itrsquos not clear whether
the leg belongs to George or to someone else This wouldbe much clearer if it were rewritten in one of the followingways
Georgersquos leg hurt because he fell down while running
George fell down while running so his leg hurt
Generally people will assume that a pronoun refers to the closestnoun or other pronoun but this can still lead to confusion particularlyif there are several nouns or pronouns in close proximity
Herersquos another example of pronoun confusion
Fred told his friend that his car was broken
Whose car is broken Fredrsquos or his friendrsquos Fix the issue by rewritingthe sentence like so
Fred told his friend ldquoYour car is brokenrdquo
The above right table contains a list of pronouns that are commonlyproblematic Use this as a reference when evaluating your work
3Watch Out for
These Pronouns
=
=G
=
=8
==
=8
=18
lt7
8
-
6copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 728
Identifystative verbs4You need to master two main categories of verbs stative and actionConfusing the two types can lead to errors in your writing since actionverbs can be used in the continuous tenses while stative verbs cannot
CORRECT The boy is walking the dog right now
[action verb walk]
INCORRECT She is believing in true love [stative verb believe]
CORRECT She believes in true love
So whatrsquos the difference
There are four main categories for stative verbs
Check out this grammar exercise you can use to master stative verbs
Action verbs describe actions or things that occur whereas stative verbsdescribe a status which is an objectrsquos appearance or someonersquos state of being
ThoughtOpinion Possession Sense Emotion
E+6 E+124 - =
amp21lt 6 3+ +16
=2amp 1lt2 8 2
2-8=2 C18888 =8= lt2=
7copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 828
Maintaina consistent verb tense5
Many writers bounce back and forth between tenses which is not onlyincorrect but confusing
So what tense should you choose Scholarly work in MLA or APA styleusually requires the past tense while business writing is usually in thepresent tense and the tense used in creative writing varies widely Inshort verb tense is tough to keep track of
If yoursquore submitting your writing to a specific publication check thetense of their published articles For a school assignment you canalways confirm your professorrsquos preference
Worried you might be jumping back and forth Circle every verb in yourpaper and check each one Most should follow the same format Forexample each may have ldquo-edrdquo written at the end so if you run acrossone that ends in ldquo-ingrdquo read the sentence that contains the word Beaware that the verb still may be correct though since it may be partof a dependent clause
8copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 928
Make sure each sentence contains a complete independent thought6
If it doesnrsquot then itrsquos not a sentence itrsquos a sentence fragmentFor a sentence to be complete it needs to contain three things
So how might your sentence be missing one of the three
The boy liked sweets For example raspberry donuts
In this example the second sentence is actually a fragment since itdoesnrsquot contain a verb
And jumped up and down in excitement
This fragment doesnrsquot contain a subject Who or what jumped After she went to the recital
This fragment contains a subject and a verb but itrsquos not acomplete thought What did she do after the recital
Sentence fragments are easy to fix once yoursquove identified theissue Figure out which of the three elements is missing from yoursentence and add it in
A subject A verb A complete thought
9copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1028
Modifythe right word7 A modifier is a word or group of words that provides descriptionItrsquos an optional element which means that if you remove it thesentence or phrase will still retain its meaning
The brown horse ran a race
(ldquoBrownrdquo is a modi 1047297er describing the horse)
The horse ran quickly
(ldquoQuicklyrdquo is a modi 1047297er describing how the horse ran)
The horse wearing the blue saddle ran
(The phrase ldquowearing the blue saddlerdquo is a modi 1047297er describing the horse)
When a modifier is misplaced the subject of the modifier is
unclear and this can change the meaning of the sentence Look atthese two examplesThe horse almost won every race
The horse won almost every race
Did the horse come close to winning every race or did the horsewin all but a few races When advanced ESL writers make thistype of mistake you can usually figure out what they intended butit impacts the rhythm of the writing making the reader stop andthink for a moment to figure it out
While enjoying some hay the owner brushed the horseThe writer intended to say that the horse was enjoying the haybut because the modifier is closer to ldquothe ownerrdquo the sentence isconfusing This can be fixed in several ways
The horse enjoyed some hay while being brushed by its owner
The owner brushed the horse which was enjoying some hay
Here are multiple examples of misplaced modifiers to help youmaster this concept
10copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1128
Avoidover-nominalization8In an effort to sound more academic many writers use atechnique called nominalization Put simply it means using a nounthatrsquos created from a verb or adjective
While nominalization is common in academic writing and may beexpected overuse tends to make writing clunky and difficult tounderstand If you have several instances in a single sentence findways to eliminate some
Herersquos an example
Sentence with nominalizationldquoAn evaluation of the water quality was undertakenrdquo
Revised sentence
ldquoWe evaluated the water qualityrdquo You can read more about how to master nominalization in thisESL Inquirer article
Example of Nominalizations
=-2831-=12
7+-=G HC7==12
-7C=6=G 8=E+L=12
6+=12 268=4=12
2-8=224 C-8812
-E=-=12 -4+=12
11copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1228
KnowSVOPT9This is the typical structure for sentences in English If someonetells you that a sentence is confusing or doesnrsquot sound naturalgo back and check to see whether it follows this order Often thissimple fix can make a big difference
In fact you can use SVOPT as a game to improve your grammar In any completed piece of writing go back and write S V O P orT over each word Then fix any sentences that arenrsquot in the rightorder
SVOPT stands for subject verb object place time
12copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1328
Tell uswhorsquos doing what10Many ESL writers go out of their way to avoid the first-personpoint of view particularly in academic writing As a result itrsquosunclear who is doing what
Letrsquos look at one example
This paper will discuss the results of the study
The problem is that the paper cannot discuss anything Itrsquos aninanimate object
Instead use the third person plural
In this paper we will examine the results of the study
Go through your writing and look for instances where it may be
unclear whorsquos taking a particular action However donrsquot make themistake of overusing the word ldquoonerdquo For example
Onersquos culture shapes onersquos identity
In English writing even professional and academic writing itrsquos muchmore common to use the general and impersonal ldquoyourdquo
Your culture shapes your identity
When in doubt choose the option that makes the sentenceclearer
13copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 428
Capitalizeproper nounsmdashbut not common nouns
A common ESL writing error is overcapitalization particularly withnouns Letrsquos clearly go over what needs to be capitalized
A proper noun names a specific often one-of-a-kind item Propernouns include the names of people states cities streets riversoceans countries companies and institutions
Below are a few examples to help you understand the difference
One common mistake that people make is capitalizing businesstitles such as ldquochief executive officerrdquo or ldquovice presidentrdquo Theseterms may seem like proper nouns but theyrsquore actually commonnouns and should be written in lowercase Why Because manypeople can hold these positions at various companies
The first letter of a new sentenceThe word ldquoIrdquoWeekdays holidays and months of the yearProper nouns
So what exactly is the difference between a proper noun and a common noun
Proper Nouns Common Nouns
-+8 J7amp28 lt-=-
H8 8==
71 K++ -8=-2=
K-L+ 712=-G
M114+ 71C2G
K8= KG 8=1-
1
4copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 528
Learncount and non-count nouns
For example you can easily tell meexactly how many trees you seeapples yoursquove eaten or pencils yoursquoreholding
But how easy is it to count things likewater or progress Not very For thatreason these terms are consideredone undividable whole Non-countnouns such as these often includeabstract ideas or substances in liquidor mass form and theyrsquore alwayswritten in the singular formmdashneverplural
Practice is the key to mastering this tipand itrsquos important to note that thereare regional differences in how countand non-count nouns are approached
Check out the countnon-countgrammar exercise in this ESL Inquirerblog post to test yourself on a fewcommon words
Typically count nouns are thingsthat are easy to count
2
5copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 628
Bewareunclear pronoun references
Pronouns help to prevent repetition in writing but theyhave to be used carefully When using pronouns in writingyou should make sure each has a clear antecedent which
is just a fancy way of saying that it should be clear whatthe pronoun refers to
You can ensure this clarity by always identifying a personor object before using a pronoun Herersquos an example ofwhat not to do
His leg hurt because George fell down while running
The sentence is confusing because itrsquos not clear whether
the leg belongs to George or to someone else This wouldbe much clearer if it were rewritten in one of the followingways
Georgersquos leg hurt because he fell down while running
George fell down while running so his leg hurt
Generally people will assume that a pronoun refers to the closestnoun or other pronoun but this can still lead to confusion particularlyif there are several nouns or pronouns in close proximity
Herersquos another example of pronoun confusion
Fred told his friend that his car was broken
Whose car is broken Fredrsquos or his friendrsquos Fix the issue by rewritingthe sentence like so
Fred told his friend ldquoYour car is brokenrdquo
The above right table contains a list of pronouns that are commonlyproblematic Use this as a reference when evaluating your work
3Watch Out for
These Pronouns
=
=G
=
=8
==
=8
=18
lt7
8
-
6copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 728
Identifystative verbs4You need to master two main categories of verbs stative and actionConfusing the two types can lead to errors in your writing since actionverbs can be used in the continuous tenses while stative verbs cannot
CORRECT The boy is walking the dog right now
[action verb walk]
INCORRECT She is believing in true love [stative verb believe]
CORRECT She believes in true love
So whatrsquos the difference
There are four main categories for stative verbs
Check out this grammar exercise you can use to master stative verbs
Action verbs describe actions or things that occur whereas stative verbsdescribe a status which is an objectrsquos appearance or someonersquos state of being
ThoughtOpinion Possession Sense Emotion
E+6 E+124 - =
amp21lt 6 3+ +16
=2amp 1lt2 8 2
2-8=2 C18888 =8= lt2=
7copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 828
Maintaina consistent verb tense5
Many writers bounce back and forth between tenses which is not onlyincorrect but confusing
So what tense should you choose Scholarly work in MLA or APA styleusually requires the past tense while business writing is usually in thepresent tense and the tense used in creative writing varies widely Inshort verb tense is tough to keep track of
If yoursquore submitting your writing to a specific publication check thetense of their published articles For a school assignment you canalways confirm your professorrsquos preference
Worried you might be jumping back and forth Circle every verb in yourpaper and check each one Most should follow the same format Forexample each may have ldquo-edrdquo written at the end so if you run acrossone that ends in ldquo-ingrdquo read the sentence that contains the word Beaware that the verb still may be correct though since it may be partof a dependent clause
8copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 928
Make sure each sentence contains a complete independent thought6
If it doesnrsquot then itrsquos not a sentence itrsquos a sentence fragmentFor a sentence to be complete it needs to contain three things
So how might your sentence be missing one of the three
The boy liked sweets For example raspberry donuts
In this example the second sentence is actually a fragment since itdoesnrsquot contain a verb
And jumped up and down in excitement
This fragment doesnrsquot contain a subject Who or what jumped After she went to the recital
This fragment contains a subject and a verb but itrsquos not acomplete thought What did she do after the recital
Sentence fragments are easy to fix once yoursquove identified theissue Figure out which of the three elements is missing from yoursentence and add it in
A subject A verb A complete thought
9copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1028
Modifythe right word7 A modifier is a word or group of words that provides descriptionItrsquos an optional element which means that if you remove it thesentence or phrase will still retain its meaning
The brown horse ran a race
(ldquoBrownrdquo is a modi 1047297er describing the horse)
The horse ran quickly
(ldquoQuicklyrdquo is a modi 1047297er describing how the horse ran)
The horse wearing the blue saddle ran
(The phrase ldquowearing the blue saddlerdquo is a modi 1047297er describing the horse)
When a modifier is misplaced the subject of the modifier is
unclear and this can change the meaning of the sentence Look atthese two examplesThe horse almost won every race
The horse won almost every race
Did the horse come close to winning every race or did the horsewin all but a few races When advanced ESL writers make thistype of mistake you can usually figure out what they intended butit impacts the rhythm of the writing making the reader stop andthink for a moment to figure it out
While enjoying some hay the owner brushed the horseThe writer intended to say that the horse was enjoying the haybut because the modifier is closer to ldquothe ownerrdquo the sentence isconfusing This can be fixed in several ways
The horse enjoyed some hay while being brushed by its owner
The owner brushed the horse which was enjoying some hay
Here are multiple examples of misplaced modifiers to help youmaster this concept
10copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1128
Avoidover-nominalization8In an effort to sound more academic many writers use atechnique called nominalization Put simply it means using a nounthatrsquos created from a verb or adjective
While nominalization is common in academic writing and may beexpected overuse tends to make writing clunky and difficult tounderstand If you have several instances in a single sentence findways to eliminate some
Herersquos an example
Sentence with nominalizationldquoAn evaluation of the water quality was undertakenrdquo
Revised sentence
ldquoWe evaluated the water qualityrdquo You can read more about how to master nominalization in thisESL Inquirer article
Example of Nominalizations
=-2831-=12
7+-=G HC7==12
-7C=6=G 8=E+L=12
6+=12 268=4=12
2-8=224 C-8812
-E=-=12 -4+=12
11copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1228
KnowSVOPT9This is the typical structure for sentences in English If someonetells you that a sentence is confusing or doesnrsquot sound naturalgo back and check to see whether it follows this order Often thissimple fix can make a big difference
In fact you can use SVOPT as a game to improve your grammar In any completed piece of writing go back and write S V O P orT over each word Then fix any sentences that arenrsquot in the rightorder
SVOPT stands for subject verb object place time
12copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1328
Tell uswhorsquos doing what10Many ESL writers go out of their way to avoid the first-personpoint of view particularly in academic writing As a result itrsquosunclear who is doing what
Letrsquos look at one example
This paper will discuss the results of the study
The problem is that the paper cannot discuss anything Itrsquos aninanimate object
Instead use the third person plural
In this paper we will examine the results of the study
Go through your writing and look for instances where it may be
unclear whorsquos taking a particular action However donrsquot make themistake of overusing the word ldquoonerdquo For example
Onersquos culture shapes onersquos identity
In English writing even professional and academic writing itrsquos muchmore common to use the general and impersonal ldquoyourdquo
Your culture shapes your identity
When in doubt choose the option that makes the sentenceclearer
13copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 528
Learncount and non-count nouns
For example you can easily tell meexactly how many trees you seeapples yoursquove eaten or pencils yoursquoreholding
But how easy is it to count things likewater or progress Not very For thatreason these terms are consideredone undividable whole Non-countnouns such as these often includeabstract ideas or substances in liquidor mass form and theyrsquore alwayswritten in the singular formmdashneverplural
Practice is the key to mastering this tipand itrsquos important to note that thereare regional differences in how countand non-count nouns are approached
Check out the countnon-countgrammar exercise in this ESL Inquirerblog post to test yourself on a fewcommon words
Typically count nouns are thingsthat are easy to count
2
5copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 628
Bewareunclear pronoun references
Pronouns help to prevent repetition in writing but theyhave to be used carefully When using pronouns in writingyou should make sure each has a clear antecedent which
is just a fancy way of saying that it should be clear whatthe pronoun refers to
You can ensure this clarity by always identifying a personor object before using a pronoun Herersquos an example ofwhat not to do
His leg hurt because George fell down while running
The sentence is confusing because itrsquos not clear whether
the leg belongs to George or to someone else This wouldbe much clearer if it were rewritten in one of the followingways
Georgersquos leg hurt because he fell down while running
George fell down while running so his leg hurt
Generally people will assume that a pronoun refers to the closestnoun or other pronoun but this can still lead to confusion particularlyif there are several nouns or pronouns in close proximity
Herersquos another example of pronoun confusion
Fred told his friend that his car was broken
Whose car is broken Fredrsquos or his friendrsquos Fix the issue by rewritingthe sentence like so
Fred told his friend ldquoYour car is brokenrdquo
The above right table contains a list of pronouns that are commonlyproblematic Use this as a reference when evaluating your work
3Watch Out for
These Pronouns
=
=G
=
=8
==
=8
=18
lt7
8
-
6copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 728
Identifystative verbs4You need to master two main categories of verbs stative and actionConfusing the two types can lead to errors in your writing since actionverbs can be used in the continuous tenses while stative verbs cannot
CORRECT The boy is walking the dog right now
[action verb walk]
INCORRECT She is believing in true love [stative verb believe]
CORRECT She believes in true love
So whatrsquos the difference
There are four main categories for stative verbs
Check out this grammar exercise you can use to master stative verbs
Action verbs describe actions or things that occur whereas stative verbsdescribe a status which is an objectrsquos appearance or someonersquos state of being
ThoughtOpinion Possession Sense Emotion
E+6 E+124 - =
amp21lt 6 3+ +16
=2amp 1lt2 8 2
2-8=2 C18888 =8= lt2=
7copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 828
Maintaina consistent verb tense5
Many writers bounce back and forth between tenses which is not onlyincorrect but confusing
So what tense should you choose Scholarly work in MLA or APA styleusually requires the past tense while business writing is usually in thepresent tense and the tense used in creative writing varies widely Inshort verb tense is tough to keep track of
If yoursquore submitting your writing to a specific publication check thetense of their published articles For a school assignment you canalways confirm your professorrsquos preference
Worried you might be jumping back and forth Circle every verb in yourpaper and check each one Most should follow the same format Forexample each may have ldquo-edrdquo written at the end so if you run acrossone that ends in ldquo-ingrdquo read the sentence that contains the word Beaware that the verb still may be correct though since it may be partof a dependent clause
8copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 928
Make sure each sentence contains a complete independent thought6
If it doesnrsquot then itrsquos not a sentence itrsquos a sentence fragmentFor a sentence to be complete it needs to contain three things
So how might your sentence be missing one of the three
The boy liked sweets For example raspberry donuts
In this example the second sentence is actually a fragment since itdoesnrsquot contain a verb
And jumped up and down in excitement
This fragment doesnrsquot contain a subject Who or what jumped After she went to the recital
This fragment contains a subject and a verb but itrsquos not acomplete thought What did she do after the recital
Sentence fragments are easy to fix once yoursquove identified theissue Figure out which of the three elements is missing from yoursentence and add it in
A subject A verb A complete thought
9copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1028
Modifythe right word7 A modifier is a word or group of words that provides descriptionItrsquos an optional element which means that if you remove it thesentence or phrase will still retain its meaning
The brown horse ran a race
(ldquoBrownrdquo is a modi 1047297er describing the horse)
The horse ran quickly
(ldquoQuicklyrdquo is a modi 1047297er describing how the horse ran)
The horse wearing the blue saddle ran
(The phrase ldquowearing the blue saddlerdquo is a modi 1047297er describing the horse)
When a modifier is misplaced the subject of the modifier is
unclear and this can change the meaning of the sentence Look atthese two examplesThe horse almost won every race
The horse won almost every race
Did the horse come close to winning every race or did the horsewin all but a few races When advanced ESL writers make thistype of mistake you can usually figure out what they intended butit impacts the rhythm of the writing making the reader stop andthink for a moment to figure it out
While enjoying some hay the owner brushed the horseThe writer intended to say that the horse was enjoying the haybut because the modifier is closer to ldquothe ownerrdquo the sentence isconfusing This can be fixed in several ways
The horse enjoyed some hay while being brushed by its owner
The owner brushed the horse which was enjoying some hay
Here are multiple examples of misplaced modifiers to help youmaster this concept
10copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1128
Avoidover-nominalization8In an effort to sound more academic many writers use atechnique called nominalization Put simply it means using a nounthatrsquos created from a verb or adjective
While nominalization is common in academic writing and may beexpected overuse tends to make writing clunky and difficult tounderstand If you have several instances in a single sentence findways to eliminate some
Herersquos an example
Sentence with nominalizationldquoAn evaluation of the water quality was undertakenrdquo
Revised sentence
ldquoWe evaluated the water qualityrdquo You can read more about how to master nominalization in thisESL Inquirer article
Example of Nominalizations
=-2831-=12
7+-=G HC7==12
-7C=6=G 8=E+L=12
6+=12 268=4=12
2-8=224 C-8812
-E=-=12 -4+=12
11copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1228
KnowSVOPT9This is the typical structure for sentences in English If someonetells you that a sentence is confusing or doesnrsquot sound naturalgo back and check to see whether it follows this order Often thissimple fix can make a big difference
In fact you can use SVOPT as a game to improve your grammar In any completed piece of writing go back and write S V O P orT over each word Then fix any sentences that arenrsquot in the rightorder
SVOPT stands for subject verb object place time
12copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1328
Tell uswhorsquos doing what10Many ESL writers go out of their way to avoid the first-personpoint of view particularly in academic writing As a result itrsquosunclear who is doing what
Letrsquos look at one example
This paper will discuss the results of the study
The problem is that the paper cannot discuss anything Itrsquos aninanimate object
Instead use the third person plural
In this paper we will examine the results of the study
Go through your writing and look for instances where it may be
unclear whorsquos taking a particular action However donrsquot make themistake of overusing the word ldquoonerdquo For example
Onersquos culture shapes onersquos identity
In English writing even professional and academic writing itrsquos muchmore common to use the general and impersonal ldquoyourdquo
Your culture shapes your identity
When in doubt choose the option that makes the sentenceclearer
13copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 628
Bewareunclear pronoun references
Pronouns help to prevent repetition in writing but theyhave to be used carefully When using pronouns in writingyou should make sure each has a clear antecedent which
is just a fancy way of saying that it should be clear whatthe pronoun refers to
You can ensure this clarity by always identifying a personor object before using a pronoun Herersquos an example ofwhat not to do
His leg hurt because George fell down while running
The sentence is confusing because itrsquos not clear whether
the leg belongs to George or to someone else This wouldbe much clearer if it were rewritten in one of the followingways
Georgersquos leg hurt because he fell down while running
George fell down while running so his leg hurt
Generally people will assume that a pronoun refers to the closestnoun or other pronoun but this can still lead to confusion particularlyif there are several nouns or pronouns in close proximity
Herersquos another example of pronoun confusion
Fred told his friend that his car was broken
Whose car is broken Fredrsquos or his friendrsquos Fix the issue by rewritingthe sentence like so
Fred told his friend ldquoYour car is brokenrdquo
The above right table contains a list of pronouns that are commonlyproblematic Use this as a reference when evaluating your work
3Watch Out for
These Pronouns
=
=G
=
=8
==
=8
=18
lt7
8
-
6copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 728
Identifystative verbs4You need to master two main categories of verbs stative and actionConfusing the two types can lead to errors in your writing since actionverbs can be used in the continuous tenses while stative verbs cannot
CORRECT The boy is walking the dog right now
[action verb walk]
INCORRECT She is believing in true love [stative verb believe]
CORRECT She believes in true love
So whatrsquos the difference
There are four main categories for stative verbs
Check out this grammar exercise you can use to master stative verbs
Action verbs describe actions or things that occur whereas stative verbsdescribe a status which is an objectrsquos appearance or someonersquos state of being
ThoughtOpinion Possession Sense Emotion
E+6 E+124 - =
amp21lt 6 3+ +16
=2amp 1lt2 8 2
2-8=2 C18888 =8= lt2=
7copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 828
Maintaina consistent verb tense5
Many writers bounce back and forth between tenses which is not onlyincorrect but confusing
So what tense should you choose Scholarly work in MLA or APA styleusually requires the past tense while business writing is usually in thepresent tense and the tense used in creative writing varies widely Inshort verb tense is tough to keep track of
If yoursquore submitting your writing to a specific publication check thetense of their published articles For a school assignment you canalways confirm your professorrsquos preference
Worried you might be jumping back and forth Circle every verb in yourpaper and check each one Most should follow the same format Forexample each may have ldquo-edrdquo written at the end so if you run acrossone that ends in ldquo-ingrdquo read the sentence that contains the word Beaware that the verb still may be correct though since it may be partof a dependent clause
8copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 928
Make sure each sentence contains a complete independent thought6
If it doesnrsquot then itrsquos not a sentence itrsquos a sentence fragmentFor a sentence to be complete it needs to contain three things
So how might your sentence be missing one of the three
The boy liked sweets For example raspberry donuts
In this example the second sentence is actually a fragment since itdoesnrsquot contain a verb
And jumped up and down in excitement
This fragment doesnrsquot contain a subject Who or what jumped After she went to the recital
This fragment contains a subject and a verb but itrsquos not acomplete thought What did she do after the recital
Sentence fragments are easy to fix once yoursquove identified theissue Figure out which of the three elements is missing from yoursentence and add it in
A subject A verb A complete thought
9copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1028
Modifythe right word7 A modifier is a word or group of words that provides descriptionItrsquos an optional element which means that if you remove it thesentence or phrase will still retain its meaning
The brown horse ran a race
(ldquoBrownrdquo is a modi 1047297er describing the horse)
The horse ran quickly
(ldquoQuicklyrdquo is a modi 1047297er describing how the horse ran)
The horse wearing the blue saddle ran
(The phrase ldquowearing the blue saddlerdquo is a modi 1047297er describing the horse)
When a modifier is misplaced the subject of the modifier is
unclear and this can change the meaning of the sentence Look atthese two examplesThe horse almost won every race
The horse won almost every race
Did the horse come close to winning every race or did the horsewin all but a few races When advanced ESL writers make thistype of mistake you can usually figure out what they intended butit impacts the rhythm of the writing making the reader stop andthink for a moment to figure it out
While enjoying some hay the owner brushed the horseThe writer intended to say that the horse was enjoying the haybut because the modifier is closer to ldquothe ownerrdquo the sentence isconfusing This can be fixed in several ways
The horse enjoyed some hay while being brushed by its owner
The owner brushed the horse which was enjoying some hay
Here are multiple examples of misplaced modifiers to help youmaster this concept
10copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1128
Avoidover-nominalization8In an effort to sound more academic many writers use atechnique called nominalization Put simply it means using a nounthatrsquos created from a verb or adjective
While nominalization is common in academic writing and may beexpected overuse tends to make writing clunky and difficult tounderstand If you have several instances in a single sentence findways to eliminate some
Herersquos an example
Sentence with nominalizationldquoAn evaluation of the water quality was undertakenrdquo
Revised sentence
ldquoWe evaluated the water qualityrdquo You can read more about how to master nominalization in thisESL Inquirer article
Example of Nominalizations
=-2831-=12
7+-=G HC7==12
-7C=6=G 8=E+L=12
6+=12 268=4=12
2-8=224 C-8812
-E=-=12 -4+=12
11copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1228
KnowSVOPT9This is the typical structure for sentences in English If someonetells you that a sentence is confusing or doesnrsquot sound naturalgo back and check to see whether it follows this order Often thissimple fix can make a big difference
In fact you can use SVOPT as a game to improve your grammar In any completed piece of writing go back and write S V O P orT over each word Then fix any sentences that arenrsquot in the rightorder
SVOPT stands for subject verb object place time
12copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1328
Tell uswhorsquos doing what10Many ESL writers go out of their way to avoid the first-personpoint of view particularly in academic writing As a result itrsquosunclear who is doing what
Letrsquos look at one example
This paper will discuss the results of the study
The problem is that the paper cannot discuss anything Itrsquos aninanimate object
Instead use the third person plural
In this paper we will examine the results of the study
Go through your writing and look for instances where it may be
unclear whorsquos taking a particular action However donrsquot make themistake of overusing the word ldquoonerdquo For example
Onersquos culture shapes onersquos identity
In English writing even professional and academic writing itrsquos muchmore common to use the general and impersonal ldquoyourdquo
Your culture shapes your identity
When in doubt choose the option that makes the sentenceclearer
13copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 728
Identifystative verbs4You need to master two main categories of verbs stative and actionConfusing the two types can lead to errors in your writing since actionverbs can be used in the continuous tenses while stative verbs cannot
CORRECT The boy is walking the dog right now
[action verb walk]
INCORRECT She is believing in true love [stative verb believe]
CORRECT She believes in true love
So whatrsquos the difference
There are four main categories for stative verbs
Check out this grammar exercise you can use to master stative verbs
Action verbs describe actions or things that occur whereas stative verbsdescribe a status which is an objectrsquos appearance or someonersquos state of being
ThoughtOpinion Possession Sense Emotion
E+6 E+124 - =
amp21lt 6 3+ +16
=2amp 1lt2 8 2
2-8=2 C18888 =8= lt2=
7copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 828
Maintaina consistent verb tense5
Many writers bounce back and forth between tenses which is not onlyincorrect but confusing
So what tense should you choose Scholarly work in MLA or APA styleusually requires the past tense while business writing is usually in thepresent tense and the tense used in creative writing varies widely Inshort verb tense is tough to keep track of
If yoursquore submitting your writing to a specific publication check thetense of their published articles For a school assignment you canalways confirm your professorrsquos preference
Worried you might be jumping back and forth Circle every verb in yourpaper and check each one Most should follow the same format Forexample each may have ldquo-edrdquo written at the end so if you run acrossone that ends in ldquo-ingrdquo read the sentence that contains the word Beaware that the verb still may be correct though since it may be partof a dependent clause
8copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 928
Make sure each sentence contains a complete independent thought6
If it doesnrsquot then itrsquos not a sentence itrsquos a sentence fragmentFor a sentence to be complete it needs to contain three things
So how might your sentence be missing one of the three
The boy liked sweets For example raspberry donuts
In this example the second sentence is actually a fragment since itdoesnrsquot contain a verb
And jumped up and down in excitement
This fragment doesnrsquot contain a subject Who or what jumped After she went to the recital
This fragment contains a subject and a verb but itrsquos not acomplete thought What did she do after the recital
Sentence fragments are easy to fix once yoursquove identified theissue Figure out which of the three elements is missing from yoursentence and add it in
A subject A verb A complete thought
9copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1028
Modifythe right word7 A modifier is a word or group of words that provides descriptionItrsquos an optional element which means that if you remove it thesentence or phrase will still retain its meaning
The brown horse ran a race
(ldquoBrownrdquo is a modi 1047297er describing the horse)
The horse ran quickly
(ldquoQuicklyrdquo is a modi 1047297er describing how the horse ran)
The horse wearing the blue saddle ran
(The phrase ldquowearing the blue saddlerdquo is a modi 1047297er describing the horse)
When a modifier is misplaced the subject of the modifier is
unclear and this can change the meaning of the sentence Look atthese two examplesThe horse almost won every race
The horse won almost every race
Did the horse come close to winning every race or did the horsewin all but a few races When advanced ESL writers make thistype of mistake you can usually figure out what they intended butit impacts the rhythm of the writing making the reader stop andthink for a moment to figure it out
While enjoying some hay the owner brushed the horseThe writer intended to say that the horse was enjoying the haybut because the modifier is closer to ldquothe ownerrdquo the sentence isconfusing This can be fixed in several ways
The horse enjoyed some hay while being brushed by its owner
The owner brushed the horse which was enjoying some hay
Here are multiple examples of misplaced modifiers to help youmaster this concept
10copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1128
Avoidover-nominalization8In an effort to sound more academic many writers use atechnique called nominalization Put simply it means using a nounthatrsquos created from a verb or adjective
While nominalization is common in academic writing and may beexpected overuse tends to make writing clunky and difficult tounderstand If you have several instances in a single sentence findways to eliminate some
Herersquos an example
Sentence with nominalizationldquoAn evaluation of the water quality was undertakenrdquo
Revised sentence
ldquoWe evaluated the water qualityrdquo You can read more about how to master nominalization in thisESL Inquirer article
Example of Nominalizations
=-2831-=12
7+-=G HC7==12
-7C=6=G 8=E+L=12
6+=12 268=4=12
2-8=224 C-8812
-E=-=12 -4+=12
11copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1228
KnowSVOPT9This is the typical structure for sentences in English If someonetells you that a sentence is confusing or doesnrsquot sound naturalgo back and check to see whether it follows this order Often thissimple fix can make a big difference
In fact you can use SVOPT as a game to improve your grammar In any completed piece of writing go back and write S V O P orT over each word Then fix any sentences that arenrsquot in the rightorder
SVOPT stands for subject verb object place time
12copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1328
Tell uswhorsquos doing what10Many ESL writers go out of their way to avoid the first-personpoint of view particularly in academic writing As a result itrsquosunclear who is doing what
Letrsquos look at one example
This paper will discuss the results of the study
The problem is that the paper cannot discuss anything Itrsquos aninanimate object
Instead use the third person plural
In this paper we will examine the results of the study
Go through your writing and look for instances where it may be
unclear whorsquos taking a particular action However donrsquot make themistake of overusing the word ldquoonerdquo For example
Onersquos culture shapes onersquos identity
In English writing even professional and academic writing itrsquos muchmore common to use the general and impersonal ldquoyourdquo
Your culture shapes your identity
When in doubt choose the option that makes the sentenceclearer
13copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 828
Maintaina consistent verb tense5
Many writers bounce back and forth between tenses which is not onlyincorrect but confusing
So what tense should you choose Scholarly work in MLA or APA styleusually requires the past tense while business writing is usually in thepresent tense and the tense used in creative writing varies widely Inshort verb tense is tough to keep track of
If yoursquore submitting your writing to a specific publication check thetense of their published articles For a school assignment you canalways confirm your professorrsquos preference
Worried you might be jumping back and forth Circle every verb in yourpaper and check each one Most should follow the same format Forexample each may have ldquo-edrdquo written at the end so if you run acrossone that ends in ldquo-ingrdquo read the sentence that contains the word Beaware that the verb still may be correct though since it may be partof a dependent clause
8copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 928
Make sure each sentence contains a complete independent thought6
If it doesnrsquot then itrsquos not a sentence itrsquos a sentence fragmentFor a sentence to be complete it needs to contain three things
So how might your sentence be missing one of the three
The boy liked sweets For example raspberry donuts
In this example the second sentence is actually a fragment since itdoesnrsquot contain a verb
And jumped up and down in excitement
This fragment doesnrsquot contain a subject Who or what jumped After she went to the recital
This fragment contains a subject and a verb but itrsquos not acomplete thought What did she do after the recital
Sentence fragments are easy to fix once yoursquove identified theissue Figure out which of the three elements is missing from yoursentence and add it in
A subject A verb A complete thought
9copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1028
Modifythe right word7 A modifier is a word or group of words that provides descriptionItrsquos an optional element which means that if you remove it thesentence or phrase will still retain its meaning
The brown horse ran a race
(ldquoBrownrdquo is a modi 1047297er describing the horse)
The horse ran quickly
(ldquoQuicklyrdquo is a modi 1047297er describing how the horse ran)
The horse wearing the blue saddle ran
(The phrase ldquowearing the blue saddlerdquo is a modi 1047297er describing the horse)
When a modifier is misplaced the subject of the modifier is
unclear and this can change the meaning of the sentence Look atthese two examplesThe horse almost won every race
The horse won almost every race
Did the horse come close to winning every race or did the horsewin all but a few races When advanced ESL writers make thistype of mistake you can usually figure out what they intended butit impacts the rhythm of the writing making the reader stop andthink for a moment to figure it out
While enjoying some hay the owner brushed the horseThe writer intended to say that the horse was enjoying the haybut because the modifier is closer to ldquothe ownerrdquo the sentence isconfusing This can be fixed in several ways
The horse enjoyed some hay while being brushed by its owner
The owner brushed the horse which was enjoying some hay
Here are multiple examples of misplaced modifiers to help youmaster this concept
10copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1128
Avoidover-nominalization8In an effort to sound more academic many writers use atechnique called nominalization Put simply it means using a nounthatrsquos created from a verb or adjective
While nominalization is common in academic writing and may beexpected overuse tends to make writing clunky and difficult tounderstand If you have several instances in a single sentence findways to eliminate some
Herersquos an example
Sentence with nominalizationldquoAn evaluation of the water quality was undertakenrdquo
Revised sentence
ldquoWe evaluated the water qualityrdquo You can read more about how to master nominalization in thisESL Inquirer article
Example of Nominalizations
=-2831-=12
7+-=G HC7==12
-7C=6=G 8=E+L=12
6+=12 268=4=12
2-8=224 C-8812
-E=-=12 -4+=12
11copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1228
KnowSVOPT9This is the typical structure for sentences in English If someonetells you that a sentence is confusing or doesnrsquot sound naturalgo back and check to see whether it follows this order Often thissimple fix can make a big difference
In fact you can use SVOPT as a game to improve your grammar In any completed piece of writing go back and write S V O P orT over each word Then fix any sentences that arenrsquot in the rightorder
SVOPT stands for subject verb object place time
12copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1328
Tell uswhorsquos doing what10Many ESL writers go out of their way to avoid the first-personpoint of view particularly in academic writing As a result itrsquosunclear who is doing what
Letrsquos look at one example
This paper will discuss the results of the study
The problem is that the paper cannot discuss anything Itrsquos aninanimate object
Instead use the third person plural
In this paper we will examine the results of the study
Go through your writing and look for instances where it may be
unclear whorsquos taking a particular action However donrsquot make themistake of overusing the word ldquoonerdquo For example
Onersquos culture shapes onersquos identity
In English writing even professional and academic writing itrsquos muchmore common to use the general and impersonal ldquoyourdquo
Your culture shapes your identity
When in doubt choose the option that makes the sentenceclearer
13copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 928
Make sure each sentence contains a complete independent thought6
If it doesnrsquot then itrsquos not a sentence itrsquos a sentence fragmentFor a sentence to be complete it needs to contain three things
So how might your sentence be missing one of the three
The boy liked sweets For example raspberry donuts
In this example the second sentence is actually a fragment since itdoesnrsquot contain a verb
And jumped up and down in excitement
This fragment doesnrsquot contain a subject Who or what jumped After she went to the recital
This fragment contains a subject and a verb but itrsquos not acomplete thought What did she do after the recital
Sentence fragments are easy to fix once yoursquove identified theissue Figure out which of the three elements is missing from yoursentence and add it in
A subject A verb A complete thought
9copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1028
Modifythe right word7 A modifier is a word or group of words that provides descriptionItrsquos an optional element which means that if you remove it thesentence or phrase will still retain its meaning
The brown horse ran a race
(ldquoBrownrdquo is a modi 1047297er describing the horse)
The horse ran quickly
(ldquoQuicklyrdquo is a modi 1047297er describing how the horse ran)
The horse wearing the blue saddle ran
(The phrase ldquowearing the blue saddlerdquo is a modi 1047297er describing the horse)
When a modifier is misplaced the subject of the modifier is
unclear and this can change the meaning of the sentence Look atthese two examplesThe horse almost won every race
The horse won almost every race
Did the horse come close to winning every race or did the horsewin all but a few races When advanced ESL writers make thistype of mistake you can usually figure out what they intended butit impacts the rhythm of the writing making the reader stop andthink for a moment to figure it out
While enjoying some hay the owner brushed the horseThe writer intended to say that the horse was enjoying the haybut because the modifier is closer to ldquothe ownerrdquo the sentence isconfusing This can be fixed in several ways
The horse enjoyed some hay while being brushed by its owner
The owner brushed the horse which was enjoying some hay
Here are multiple examples of misplaced modifiers to help youmaster this concept
10copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1128
Avoidover-nominalization8In an effort to sound more academic many writers use atechnique called nominalization Put simply it means using a nounthatrsquos created from a verb or adjective
While nominalization is common in academic writing and may beexpected overuse tends to make writing clunky and difficult tounderstand If you have several instances in a single sentence findways to eliminate some
Herersquos an example
Sentence with nominalizationldquoAn evaluation of the water quality was undertakenrdquo
Revised sentence
ldquoWe evaluated the water qualityrdquo You can read more about how to master nominalization in thisESL Inquirer article
Example of Nominalizations
=-2831-=12
7+-=G HC7==12
-7C=6=G 8=E+L=12
6+=12 268=4=12
2-8=224 C-8812
-E=-=12 -4+=12
11copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1228
KnowSVOPT9This is the typical structure for sentences in English If someonetells you that a sentence is confusing or doesnrsquot sound naturalgo back and check to see whether it follows this order Often thissimple fix can make a big difference
In fact you can use SVOPT as a game to improve your grammar In any completed piece of writing go back and write S V O P orT over each word Then fix any sentences that arenrsquot in the rightorder
SVOPT stands for subject verb object place time
12copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1328
Tell uswhorsquos doing what10Many ESL writers go out of their way to avoid the first-personpoint of view particularly in academic writing As a result itrsquosunclear who is doing what
Letrsquos look at one example
This paper will discuss the results of the study
The problem is that the paper cannot discuss anything Itrsquos aninanimate object
Instead use the third person plural
In this paper we will examine the results of the study
Go through your writing and look for instances where it may be
unclear whorsquos taking a particular action However donrsquot make themistake of overusing the word ldquoonerdquo For example
Onersquos culture shapes onersquos identity
In English writing even professional and academic writing itrsquos muchmore common to use the general and impersonal ldquoyourdquo
Your culture shapes your identity
When in doubt choose the option that makes the sentenceclearer
13copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1028
Modifythe right word7 A modifier is a word or group of words that provides descriptionItrsquos an optional element which means that if you remove it thesentence or phrase will still retain its meaning
The brown horse ran a race
(ldquoBrownrdquo is a modi 1047297er describing the horse)
The horse ran quickly
(ldquoQuicklyrdquo is a modi 1047297er describing how the horse ran)
The horse wearing the blue saddle ran
(The phrase ldquowearing the blue saddlerdquo is a modi 1047297er describing the horse)
When a modifier is misplaced the subject of the modifier is
unclear and this can change the meaning of the sentence Look atthese two examplesThe horse almost won every race
The horse won almost every race
Did the horse come close to winning every race or did the horsewin all but a few races When advanced ESL writers make thistype of mistake you can usually figure out what they intended butit impacts the rhythm of the writing making the reader stop andthink for a moment to figure it out
While enjoying some hay the owner brushed the horseThe writer intended to say that the horse was enjoying the haybut because the modifier is closer to ldquothe ownerrdquo the sentence isconfusing This can be fixed in several ways
The horse enjoyed some hay while being brushed by its owner
The owner brushed the horse which was enjoying some hay
Here are multiple examples of misplaced modifiers to help youmaster this concept
10copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1128
Avoidover-nominalization8In an effort to sound more academic many writers use atechnique called nominalization Put simply it means using a nounthatrsquos created from a verb or adjective
While nominalization is common in academic writing and may beexpected overuse tends to make writing clunky and difficult tounderstand If you have several instances in a single sentence findways to eliminate some
Herersquos an example
Sentence with nominalizationldquoAn evaluation of the water quality was undertakenrdquo
Revised sentence
ldquoWe evaluated the water qualityrdquo You can read more about how to master nominalization in thisESL Inquirer article
Example of Nominalizations
=-2831-=12
7+-=G HC7==12
-7C=6=G 8=E+L=12
6+=12 268=4=12
2-8=224 C-8812
-E=-=12 -4+=12
11copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1228
KnowSVOPT9This is the typical structure for sentences in English If someonetells you that a sentence is confusing or doesnrsquot sound naturalgo back and check to see whether it follows this order Often thissimple fix can make a big difference
In fact you can use SVOPT as a game to improve your grammar In any completed piece of writing go back and write S V O P orT over each word Then fix any sentences that arenrsquot in the rightorder
SVOPT stands for subject verb object place time
12copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1328
Tell uswhorsquos doing what10Many ESL writers go out of their way to avoid the first-personpoint of view particularly in academic writing As a result itrsquosunclear who is doing what
Letrsquos look at one example
This paper will discuss the results of the study
The problem is that the paper cannot discuss anything Itrsquos aninanimate object
Instead use the third person plural
In this paper we will examine the results of the study
Go through your writing and look for instances where it may be
unclear whorsquos taking a particular action However donrsquot make themistake of overusing the word ldquoonerdquo For example
Onersquos culture shapes onersquos identity
In English writing even professional and academic writing itrsquos muchmore common to use the general and impersonal ldquoyourdquo
Your culture shapes your identity
When in doubt choose the option that makes the sentenceclearer
13copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1128
Avoidover-nominalization8In an effort to sound more academic many writers use atechnique called nominalization Put simply it means using a nounthatrsquos created from a verb or adjective
While nominalization is common in academic writing and may beexpected overuse tends to make writing clunky and difficult tounderstand If you have several instances in a single sentence findways to eliminate some
Herersquos an example
Sentence with nominalizationldquoAn evaluation of the water quality was undertakenrdquo
Revised sentence
ldquoWe evaluated the water qualityrdquo You can read more about how to master nominalization in thisESL Inquirer article
Example of Nominalizations
=-2831-=12
7+-=G HC7==12
-7C=6=G 8=E+L=12
6+=12 268=4=12
2-8=224 C-8812
-E=-=12 -4+=12
11copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1228
KnowSVOPT9This is the typical structure for sentences in English If someonetells you that a sentence is confusing or doesnrsquot sound naturalgo back and check to see whether it follows this order Often thissimple fix can make a big difference
In fact you can use SVOPT as a game to improve your grammar In any completed piece of writing go back and write S V O P orT over each word Then fix any sentences that arenrsquot in the rightorder
SVOPT stands for subject verb object place time
12copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1328
Tell uswhorsquos doing what10Many ESL writers go out of their way to avoid the first-personpoint of view particularly in academic writing As a result itrsquosunclear who is doing what
Letrsquos look at one example
This paper will discuss the results of the study
The problem is that the paper cannot discuss anything Itrsquos aninanimate object
Instead use the third person plural
In this paper we will examine the results of the study
Go through your writing and look for instances where it may be
unclear whorsquos taking a particular action However donrsquot make themistake of overusing the word ldquoonerdquo For example
Onersquos culture shapes onersquos identity
In English writing even professional and academic writing itrsquos muchmore common to use the general and impersonal ldquoyourdquo
Your culture shapes your identity
When in doubt choose the option that makes the sentenceclearer
13copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1228
KnowSVOPT9This is the typical structure for sentences in English If someonetells you that a sentence is confusing or doesnrsquot sound naturalgo back and check to see whether it follows this order Often thissimple fix can make a big difference
In fact you can use SVOPT as a game to improve your grammar In any completed piece of writing go back and write S V O P orT over each word Then fix any sentences that arenrsquot in the rightorder
SVOPT stands for subject verb object place time
12copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1328
Tell uswhorsquos doing what10Many ESL writers go out of their way to avoid the first-personpoint of view particularly in academic writing As a result itrsquosunclear who is doing what
Letrsquos look at one example
This paper will discuss the results of the study
The problem is that the paper cannot discuss anything Itrsquos aninanimate object
Instead use the third person plural
In this paper we will examine the results of the study
Go through your writing and look for instances where it may be
unclear whorsquos taking a particular action However donrsquot make themistake of overusing the word ldquoonerdquo For example
Onersquos culture shapes onersquos identity
In English writing even professional and academic writing itrsquos muchmore common to use the general and impersonal ldquoyourdquo
Your culture shapes your identity
When in doubt choose the option that makes the sentenceclearer
13copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1328
Tell uswhorsquos doing what10Many ESL writers go out of their way to avoid the first-personpoint of view particularly in academic writing As a result itrsquosunclear who is doing what
Letrsquos look at one example
This paper will discuss the results of the study
The problem is that the paper cannot discuss anything Itrsquos aninanimate object
Instead use the third person plural
In this paper we will examine the results of the study
Go through your writing and look for instances where it may be
unclear whorsquos taking a particular action However donrsquot make themistake of overusing the word ldquoonerdquo For example
Onersquos culture shapes onersquos identity
In English writing even professional and academic writing itrsquos muchmore common to use the general and impersonal ldquoyourdquo
Your culture shapes your identity
When in doubt choose the option that makes the sentenceclearer
13copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1428
Learnthe four main sentence types11Most writing is made up of declarative sentences but not including anyother sentence types can leave you with dry boring text Add variety byincluding different sentence types when they fit This will liven up your work
Declarative SentenceThis is the most common sentence type It makes a statement and ispunctuated by a period
Examples Itrsquos a nice day out I took the dog for a walk
Interrogative SentenceIf a sentence poses a question itrsquos an interrogative sentence Thesesentences are easy to spot since they always end in a question mark
Examples Do you want to drive Is it raining
Exclamatory SentenceNot surprisingly these types of sentences always end in an exclamationpoint They express excitement or heightened emotion
Examples The house is on fire The party will be great
Imperative SentenceThis is a command or request and it can end in either a period or anexclamation point Imperative sentences often start with a verb and may
contain the word ldquopleaserdquoExamples Close the door Please be quiet
Itrsquos a good exercise to go through a piece of writing and identify eachsentence type On just this page all four of the sentence types are usedCan you spot them all Give it a try
Note It may seem like imperative sentences donrsquot contain a subject but they actually all
have the same one ldquoyourdquo This is called an understood subject Even though the word ldquoyourdquo
doesnrsquot appear in the sentence the reader understands that he or she is being addressed so
the sentence is complete
14copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1528
Learnmore advanced sentence types12Once yoursquove mastered the four basic sentence types take your writing a stepfurther by including more advanced sentence types Letrsquos look at how you cancombine these two simple sentences to form a more advanced sentence
The girl wanted to eat ice cream She had to 1047297nish her dinner 1047297rst
Compound Sentences
The following sentences combine the previous two sentences using
A coordinating conjunction such as ldquoandrdquo ldquobutrdquo ldquoorrdquo ldquoyetrdquo or ldquosordquo A semicolon and a conjunctive adverb such as ldquohoweverrdquo or ldquothereforerdquoOr just a semicolon
The girl wanted to eat ice cream but she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream however she had to 1047297nish her dinner 1047297rst
The girl wanted to eat ice cream she had to 1047297nish her dinner 1047297rst
Complex Sentences
These sentences use one dependent clause and one independent clause Hereare a few punctuation patterns that can be used
Dependent clause independent clause
Independent clause dependent clause
First part of an independent clause nonessential dependent clause second partof the independent clause
First part of an independent clause essential dependent clause second part ofthe independent clause
Although the girl wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Compound-Complex Sentences
These sentences are a combination of compound and complex sentences Theyhave two independent clauses as well as one or more dependent clauses andthey must follow the rules of both sentence types
Although the girl who loved sweets wanted to eat ice cream she had to1047297nish her dinner 1047297rst
Again itrsquos a good exercise to identify these sentence types in your own and othersrsquo
writing Looking for more advice on how to move to more advanced levels ofEnglish Check out these tips
15copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1628
Donrsquot start multiple sentences with the same word or phrase13
You should strive to avoid repetition in your writing In particularyou want to stay away from writing multiple sentences thatbegin with the same word Ideally you want every sentence in a
paragraph to start differentlyLuckily this tip is fairly simple to implement Write down the firstword of each sentence in a paragraph yoursquove written See anyduplicates Focus on trying to begin those sentences differently
Can you change the sentence structure to move the wordelsewhere Is there a good synonym for the word At the veryleast you should try to move the contents of the paragrapharound so that the two sentences starting with the same wordare farther apart
16copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1728
Avoidfaulty parallelism14
When writing two or more matching ideas or items in a seriesmake sure each is parallel or grammatically equal This meansthe ideas or items must be constructed similarly Letrsquos look at anexample of faulty parallelism
The dog liked to play fetch and eating treats
This series includes two items that are not grammatically similarldquoplay fetchrdquo and ldquoeating treatsrdquo The sentence can be corrected ina number of ways
The dog liked playing fetch and eating treats
The dog liked to play fetch and eat treats
The dog liked to play fetch and to eat treats
Sometimes a parallel isnrsquot incorrect but can still make your writingfeel clunky Letrsquos look at another example
She drove slowly and with care
While this sentence is not grammatically incorrect you canimprove it by making the elements more strictly parallel
She drove slowly and carefully
This general principle of consistency should be applied acrossyour entire document Make sure you follow the same conventionsthroughout your work with headings spelling choices paragraphformatting spacing and other style choices
17copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1828
Avoidplagiarism by paraphrasing15Particularly in academic writing itrsquos common (and oftennecessary) to incorporate information from published sources intoyour own work but you have to be careful not to plagiarize whichmeans to steal anotherrsquos work and pass it off as your own
So how do you walk this fine line There are two main methodsyou can use to refer to someone elsersquos work The first is toparaphrase or put their writing in your own words Here are a fewguidelines that can help
Donrsquot take notes as you read Instead focus on understandingwhat is written Read it over several times if necessary
Be selective You donrsquot need to paraphrase everything yoursquove
read only the points that are relevant to what yoursquore writingExplain it to someone If yoursquore having trouble putting informationinto your own words in written form try doing it verbally firstShare the information with a friend or family member
Donrsquot refer to the source as you write When yoursquore ready to startparaphrasing put the source work away and just go from yourown memory
18copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 1928
Avoidplagiarism by quoting16Sometimes itrsquos difficult to paraphrase or perhaps you want toinclude a very specific argument or piece of information in yourwork In these cases quoting your source is a good idea
When you add a quotation make sure you explain why itrsquos thereReaders should be able to understand how the quoted textconnects to the rest of the piece Generally you want to include asignal and an assertion
A signal lets readers know that a quotation is coming and it usuallyincludes a reference to the author andor the work The assertionlays out the relationship between the quote and your work
The proper use of quotation marks is crucial when referring to sources
[assertion] Writing Tutorial Services for Indiana University notes [signal]ldquoUsing another personrsquos phrases or sentences without putting quotation marks
around them is considered plagiarism even if the writer cites in her own text
the source of the phrases or sentences she has quotedrdquo
(httpwwwindianaedu~wtspamphletsplagiarismshtml)
When writing for an American audience make sure you puteverything that comes directly from the source work in doublequotation marks (ldquo) not single (lsquo)
19copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2028
Get to knowidioms17Many ESL writers make the mistake of focusing solely onexpanding their vocabulary but improving your knowledge ofidioms is just as important particularly at more advanced levels
Watch for outdated or foreign idiomsWhat makes idioms so tough is that theyrsquore constantly evolvingThey grow stale and are often tied to a specific location Anidiom that is very popular in England may be totally unfamiliar toan American English speaker Make sure the resources you usehave recently been updated and are written for your intendedaudience
Read the newspaperThe newspaper is local and very current In it yoursquoll find frequent
use of colloquial language which means more idioms If you runacross a phrase or word you donrsquot know take note and look it up
20
Idiom Site
TheFreeDictionarycomrsquos Idiom Dictionary
copy 2014 ProofreadingServicescom
AskNative speakers are the absolute best source for idioms but youwonrsquot learn if you donrsquot take the time to ask When someone usesa phrase thatrsquos unfamiliar to you ask him or her to explain it anduse it in another context Write it down so you can refer to it later
Here are two great resources for studying idioms
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2128
Learncommonly confused terms18Many words in the English language have similar spellings soundalike or have very close definitions As a result these words arecommonly misused particularly by ESL writers As with idiomsit pays to add them to your efforts to expand your vocabularyLearn commonly confused terms in pairs and practice using bothterms correctly
Here are a few examples to get you started
Effect vs Affect This isnrsquot always true but ldquoeffectrdquo is most often a noun (as in ldquotheeffectrdquo) while ldquoaffectrdquo is a verb By keeping that simple rule inmind yoursquoll be correct in most instances Herersquos a more detailed
explanationLead vs Led ldquoLeadrdquo is a present-tense verb as well as a noun in manyinstances (such as ldquothe lead on a projectrdquo) while ldquoledrdquo is a past-tense verb and is never used as a noun Click here for more info
Accept vs Except These two words sound very similar especially to ESL speakers soitrsquos no surprise that theyrsquore often confused in writing ldquoAcceptrdquo is averb that means ldquoto consent or receiverdquo ldquoExceptrdquo is a preposition
that means ldquoexcluding or apart fromrdquo Herersquos a great list ofexample sentences using ldquoacceptrdquo and ldquoexceptrdquo
That vs Which Both words are pronouns and are used in similar situationsbut herersquos the difference When writing in American Englishldquothatrdquo is used before restrictive clauses and ldquowhichrdquo is usedbefore nonrestrictive clauses A restrictive clause cannot beremoved from a sentence without changing its meaning while anonrestrictive clause can Learn more about how to correctly use
ldquothatrdquo and ldquowhichrdquo here
21copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2228
Readyour written words aloud19Good writing has a natural rhythm Often itrsquos easier to tell if yourwriting flows well when you hear it out loud If you find yourselftripping over a sentence itrsquos likely your readers will too Does aparagraph seem to drag on forever Find ways to cut it downYoursquoll get a sense of how your writing works overall
Reading aloud can also help you pinpoint problems you mightnot notice on the page You may read a paper a dozen timesand still fail to notice that yoursquove left out a key term or madea grammatical error This is because your brain is too efficientreading what should be there instead of what is Luckily this kindof autocorrecting doesnrsquot happen as much when you read yourwords aloud
You can also improve your writing by reading othersrsquo professionalwork out loud What does it sound like How does it feel as youread it This will give you a better reference point for assessingyour own writing
Check out these additional tips on how to read to improve yourwriting
22copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2328
Shorteris better20Your goal is to be clear and concise The longer the sentencethe more likely it will confuse your readers or have subjectverbagreement problems Sentences with many equally weighted
phrases and clauses are difficult to understandIn most cases you want to keep each sentence to three lines orless If you write a sentence that is more than four lines look for away to break it into two sentences
The same is true for paragraphs On average you want four to sixsentences per paragraph for academic writing and you can usevery short paragraphs of one to two sentences to draw attentionto something Remember paragraphs are designed to organizeyour writing for readers making it easier for them to tell where a
point begins and ends
If you start a new idea start a new paragraph
23copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2428
Selectthe right dictionary for your audience21There are regional spelling differences between English-speaking countries Forexample the word thatrsquos spelled ldquolabourrdquo in the UK and Canada is spelled ldquolaborrdquo in theUS
So how do you keep up with all these minor differences Easy Just change thedictionary your spellchecker uses
In Microsoft Word you can set one language as your permanent preference Firstselect the ldquoFilerdquo tab Then click ldquoOptionsrdquo A pop-up box will appear and in the leftcolumn select ldquoLanguagerdquo Here yoursquoll find the option to choose editing languages Youcan select the language you need and then hit the ldquoSet as Defaultrdquo button MicrosoftWord is updated often so search ldquoset Microsoft Word language preferencerdquo on Googleif these instructions do not appear to match your version of Microsoft Word
24copy 2014 ProofreadingServicescom
Itrsquos even easier to change the language for a single document or even just a paragraphFirst open the document and then select the text yoursquod like to check Then look at thevery bottom bar Next to the page and word count yoursquoll see the language Click on it
and yoursquoll be given the option to select a language Hit ldquoOKrdquo and yoursquore good to go
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2528
Searchfor examples on Google22With so many variations and exceptions to the rule in the Englishlanguage itrsquos hard to master them all Unfortunately therersquos alsonot always a resource available for the specific question you have
in mind So how do you figure out whatrsquos correctUse Google to your advantageWith just a quicksearch you can findhundreds thousandsor even millions ofexamples about thespecific use of termsand phrases Do a
search for an exactmatch for the phrase(or phrases) yoursquoreconsidering and thenread through theresults to determinewhether your wordingis correct To do thisput quotation marksaround the phrase to
ensure Google only shows you exact matches
For example letrsquos say yoursquore wondering whether you should writeldquoat Purdue Universityrdquo or ldquoin Purdue Universityrdquo Do a search forboth phrases
The first thing yoursquoll notice is that Google returns over 237 millionresults for ldquoatrdquo and only 15 million for ldquoinrdquo so you already havea good indicator that ldquoatrdquo is the correct choice If yoursquore still notcertain you can click on the results to read multiple examples thatmay guide you to the right choice
25copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2628
Expandyour writing horizons23Most ESL writers focus on mastering the rules and conventions ofone particular type of writing often academic writing but learningand practicing other forms of writing can arm you with new
strengths and tools that you wouldnrsquot have developed otherwise
So what types of writing should you try Here are just a few ideas
Research has found that language learning is affected by yourattitude and feelings If yoursquore feeling anxious stressed ordiscouraged about your abilities you may actually be inhibitingyour growth as an ESL writer Finding a way to make writing funagain can help you get back on track so find a format that yoursquoreexcited about and get started
Check out these fun prompts for essay writing for more ideas
Letters
Business proposals
Reports
Short stories
Articles
PresentationsEssays
Music lyrics
Poetry
Screenplays
Blog posts
Jokes
Childrenrsquos books
MemoirsJournal entries
Love letters
26copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2728
Double-checkyour spelling and grammar checker
BONUS TIP
Donrsquot rely solely on the guidance of your word processorrsquos spellingand grammar checker It canmdashand willmdashlead you to make mistakes
When you misspell a word the spellchecker will offer suggestionsbut sometimes it doesnrsquot know what word you intended to use As a result it can offer close butincorrect recommendations TheInternet is full of funny autocorrectsfrom texts and emails Donrsquotlet your writing fall prey to thisphenomenon
Also your spellchecker mayoverlook a mistake if the word is
spelled right but used incorrectlyFor example you may have writtenldquointerestingrdquo when you meantldquointerestedrdquo or ldquoacceptrdquo whenldquoexceptrdquo was correct
Grammar is very complex andoften subjective which makesit difficult for computers to correctly assess your writing Tomake matters more complicated there are regional variations
and other differences depending on what style you follow AtProofreadingServicescom we know this all too well As the worldrsquosleading professional proofreading company for ESL writers wehelp people correct their grammar in important documents all thetime If yoursquore interested in learning more about what we can dofor you click here
27copy 2014 ProofreadingServicescom
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us
8112019 acad2607-c35f-4d1c-9829-5c30d4ae0533pdf
httpslidepdfcomreaderfullacad2607-c35f-4d1c-9829-5c30d4ae0533pdf 2828
You made itCongratulations Yoursquore on your way to better ESL writing
This guide is based on hands-on research into which tips andtechniques are helpful to ESL writers and I hope yoursquove found it tobe a useful and valuable tool Therersquos a lot more to learn but if you
read this guide and come back to it every now and again yoursquoreoff to a great start
Whatrsquos next
Most of these tips arenrsquot easy to master in a single study sessionso dive into them more deeply one at a time I also encourage youto regularly visit my ESL blog The ESL Inquirer for more helpfultips exercises and information that can help you become a betterESL writer Therersquos an email signup box on the blog if yoursquod like toreceive regular updates when I publish something new
Need more help
Contact me at ProofreadingServicescom to find out more aboutthe editing services we offer to ESL writers just like you (Or justcontact me to say hi Irsquod love to hear from you)
Before you go
Do you know people who might benefit from reading this guide Ifyou have friends or family who are struggling to improve their ESLwriting skills why not send this to them Theyrsquoll appreciate that
yoursquove taken the time to think about their needs and help themimprove
Irsquod like to thank you ahead of time for spreading this free ESLresource I hope it will benefit you and other ESL writers
Follow Us