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How to Get Published in a Research Journal Dean Eastbury and Dr. Angela Welch February 2012

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Presentation slides on "How to get published in research journals" by Dr. Angela Welch & Dean Eastbury Publisher, ElsevierPresented on 17th February 2012, in LT7, Nanyang Technological University

TRANSCRIPT

Page 1: Academic Publishing 2012 - Elsevier - How to get published in research journals

How to Get Published in a Research Journal

Dean Eastbury and Dr. Angela WelchFebruary 2012

Page 2: Academic Publishing 2012 - Elsevier - How to get published in research journals

Elsevier Journal Publishing Volume

2

Solicit and manage

submissionsManage

peer review

Production

Publish and disseminate

Edit and prepare

Archive and promote

•1,000 new Editors per year

•20 new journals per year

•600,000+ article submissions per year•200,000 reviewers

•1 million reviewer reports per year

•7,000 Editors•70,000 editorial board members

•6.5 million author/publisher communications per year•280,000 new articles produced per year

•190 years of back issues scanned, processed and data-tagged

•11 million researchers

•5,000+ institutions

•180+ countries

•400 million+ downloads per year

•3 million print pages per year

•11 million articles now available

•Organize editorial boards

•Launch new specialist journals

•40%-90% of articles rejected

Page 3: Academic Publishing 2012 - Elsevier - How to get published in research journals

February 2012 3

Thought Question

What is it that distinguishes a very good manuscript from a bad one?

Page 4: Academic Publishing 2012 - Elsevier - How to get published in research journals

February 2012 4

Objectives

• What steps do I need to take before I write my paper?

• How can I ensure I am using proper manuscript language?

• How do I build up my article properly?

Page 5: Academic Publishing 2012 - Elsevier - How to get published in research journals

February 2012 5

What steps do I need to take before I write my paper?

Page 6: Academic Publishing 2012 - Elsevier - How to get published in research journals

February 2012 6

You should consider publishing if you have information that advances understanding in a specific research field

Determine if you are ready to publish

This could be in the form of:• Presenting new, original results or methods• Rationalizing, refining, or reinterpreting published results• Reviewing or summarizing a particular subject or field

If you are ready to publish, a strong manuscript is what is needed next

Page 7: Academic Publishing 2012 - Elsevier - How to get published in research journals

February 2012 7

What is a strong manuscript?• Has a clear, useful, and exciting message

• Presented and constructed in a logical manner

• Reviewers and editors can grasp the significance easily

Editors and reviewers are all busy people – make things easy to save their time

Page 8: Academic Publishing 2012 - Elsevier - How to get published in research journals

February 2012 8

Decide the most appropriate type of manuscript

• Conference Papers• Full articles/Original articles• Short communications/letters• Review papers/perspectives

– Self-evaluate your work: Is it sufficient for a full article? Or are your results so thrilling that they need to be shown as soon as possible?

– Ask your supervisor and colleagues for advice on manuscript type. Sometimes outsiders see things more clearly than you.

Page 9: Academic Publishing 2012 - Elsevier - How to get published in research journals

February 2012 9

Conference Papers• Excellent for disseminating early or in-progress

research findings• Typically 5-10 pages, 3 figures, 15 references• Draft and submit the paper to conference

organisers• Good way to start a scientific research careerSample Conference Paper titles:

• “Microporous titanosilicate ETS-10 membrane for high pressure CO2 separation” at 10th International Conference on Inorganic Membranes

• “Power consumption in slurry systems” at 10th European Conference on Mixing

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February 2012 10

Full articles/Original article• Standard for disseminating completed research findings• Typically 8-10 pages, 5 figures, 25 references• Draft and submit the paper to appropriate journal• Good way to build a scientific research career

Sample full article titles:• “Hydrodynamic study of a liquid/solid fluidized bed under transverse

electromagnetic field”• “Soluble nanoparticles as removable pore templates for the preparation of

polymer ultrafiltration membranes”• “Kinetics of pressure oxidative leaching of molybdenite concentrate by nitric

acid”

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February 2012 11

Short Communications Articles• Quick and early communications of significant, original

advances. • Much shorter than full articles.

Sample Short Communications titles:

• A proposed rapid screening technique for new reverse osmosis membranes. Desalination, 285, 399-400 (2012)

• Dispersion of particulate clusters via the rapid vaporization of interstitial liquid. Powder Technology, 215-216, 223-226 (2012)

Page 12: Academic Publishing 2012 - Elsevier - How to get published in research journals

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Review papers/perspectives• Critical synthesis of a specific research topic• Typically 10+ pages, 5+ figures, 80 references• Typically solicited by journal editors• Good way to consolidate a scientific research career

Sample review/perspectives titles:• “Cross-flow microfiltration applied to oenology: A review”• “Boron removal from saline water: a comprehensive review”• “Review on solvent extraction of cadmium from various solutions”• “Perspectives on mixed matrix membranes”

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February 2012 13

Citations impact varies by publication type

January 2012

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February 2012 14

Choosing the right journalInvestigate all candidate journals on Elsevier.com to find out:– Aims and scope– Accepted types of articles– Readership– Current hot topics

• go through the abstracts of recent publications

January 2012

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February 2012 15

Choosing the right journal cont.January 2012

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February 2012 16

Choosing the right journal cont..• Ask for help from your supervisor or colleagues

– The supervisor (who is often a co-author) has co-responsibility for your work.

• DO NOT gamble by submitting your manuscript to more than one journal at a time.– International ethics standards prohibit multiple/simultaneous

submissions, and editors WILL find out! (see also our webcast on publishing ethics www.elsevier.com/editorsupdate).

TIP: Articles in your references will likely lead you to the right journal.

Page 17: Academic Publishing 2012 - Elsevier - How to get published in research journals

February 2012 17

Summary – What steps do I need to take before I write my paper?

• Determine if you are ready to publish

• Decide on the type of manuscript

• Choose the target journal

• Check the Guide for Authors

Page 18: Academic Publishing 2012 - Elsevier - How to get published in research journals

February 2012 18

How can I ensure I am using proper Manuscript language?

Page 19: Academic Publishing 2012 - Elsevier - How to get published in research journals

February 2012 19

Thought Question

What are some characteristics of the best manuscript writing you

have seen?

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Why is language important?Save your editor and reviewers the trouble of

guessing what you mean

Complaint from an editor: “[This] paper fell well below my threshold. I refuse to spend time trying to understand what the author is trying to say. Besides, I really want to send a message that they can't submit garbage to us and expect us to fix it. My rule of thumb is that if there are more than 6 grammatical errors in the abstract, then I don't waste my time carefully reading the rest.”

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Do publishers correct language?• No. It is the author’s responsibility to make sure his

paper is in its best possible form when submitted for publication

• However: – Publishers often provide resources for authors who are less

familiar with the conventions of international journals. – Some publishers may perform technical screening prior to

peer review.– http://webshop.elsevier.com/languageservices

Page 22: Academic Publishing 2012 - Elsevier - How to get published in research journals

February 2012 22

Write with clarity, objectivity, accuracy, and brevity

Manuscript Language – Overview

• Key to successful manuscript writing is to be alert to common errors:– Sentence construction– Incorrect tenses– Inaccurate grammar– Mixing languages

Check the Guide for Authors of the target journal for any language specifications

Page 23: Academic Publishing 2012 - Elsevier - How to get published in research journals

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Manuscript Language – Sentences• Write direct and short sentences

• One idea or piece of information per sentence is sufficient

• Avoid multiple statements in one sentenceA possible modification:“It was expected that the intravenous administration via emulsion would have a higher retention concentration. However, the experimental results suggest otherwise. The SLN entered the tumor blood vessel more easily than the emulsion. This may be due to the smaller aperture of the SLN (46 nm) compared with the aperture of the emulsion (65 nm).”

An example of what NOT to do:“If it is the case, intravenous administration should result in that emulsion has higher intravenous administration retention concentration, but which is not in accordance with the result, and therefore the more rational interpretation should be that SLN with mean diameter of 46nm is greatly different from emulsion with mean diameter of 65 nm in entering tumor, namely, it is probably difficult for emulsion to enter and exit from tumor blood vessel as freely as SLN, which may be caused by the fact that the tumor blood vessel aperture is smaller.”

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Manuscript Language – Tenses• Present tense for known facts and hypotheses:

“The average life of a honey bee is 6 weeks”

• Past tense for experiments you have conducted:“All the honey bees were maintained in an environment with a consistent temperature of 23°C.”

• Past tense when you describe the results of an experiment:“The average life span of bees in our contained environment was 8 weeks.”

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February 2012 25

Manuscript Language – Grammar• Use active voice to shorten sentences

– Passive voice: “It has been found that there had been…”– Active voice: “We found that…”– Passive voice: “carbon dioxide was consumed by the

plant…”– Active voice: “…the plant consumed carbon dioxide..”

• Avoid abbreviations: “it’s”, “weren’t”, “hasn’t” – Never use them in scientific writing– Only use abbreviations for units of measure or

established scientific abbreviations, e.g. DNA

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February 2012 26

Manuscript Language – Grammar• Minimize use of adverbs: “However”,

“In addition”, “Moreover”

• Eliminate redundant phrases

• Double-check unfamiliar words or phrases“Never say ‘and references therein’ - as in [1] and [25]. Any intelligent reader knows to look at the references in a paper in order to get even more information.” - Editor

“Delete ‘In present report’. It is impossible for it to be in a different report! You start the conclusions "In this report, we have prepared....." This is nonsense. The samples were prepared in the laboratory!” -Editor

Page 27: Academic Publishing 2012 - Elsevier - How to get published in research journals

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LanguageFinally, you should use English throughout the

manuscript, including figures.

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Summary – How can I ensure I am using proper manuscript language?• Proper manuscript language is important so that

editors and reviewers can easily understand your messages

• Refer to the journal’s Guide for Authors for specifications

• Check that your paper has short sentences, correct tenses, correct grammar, and is all in English

• Have a native English speaker check your manuscript or use a language editing service

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February 2012 29

How do I build up my article properly?

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Read the ‘Guide for Authors’!• You can find the Guide for Authors on the journal homepage

on Elsevier.com• Stick to the Guide for Authors in your manuscript, even in the

first draft (text layout, nomenclature, figures & tables, references etc.). In the end it will save you time, and also the editor’s.

Page 31: Academic Publishing 2012 - Elsevier - How to get published in research journals

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General structure of a research article• Title• Abstract• Keywords

• Main text (IMRAD)– Introduction– Methods– Results– And – Discussions

• Conclusions• Acknowledgements• References• Supplementary Data

Journal space is not unlimited.

Make your article as concise as possible.

Make them easy for indexing and searching! (informative, attractive,

effective)

The progression of the thematic scope of a paper:

general specific general

However, we often write in the following order:

– Figures and tables– Methods, Results and

Discussion– Conclusions and Introduction– Abstract and title

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February 2012 32

Title• A good title should contain the fewest possible words

that adequately describe the content of a paper.

• Effective titles– Identify the main issue of the paper– Begin with the subject of the paper– Are accurate, unambiguous, specific, and complete– Are as short as possible

• Articles with short, catchy titles are often better cited

• Do not contain rarely-used abbreviations

Page 33: Academic Publishing 2012 - Elsevier - How to get published in research journals

TitleOriginal Title Revised RemarksPreliminary observations on the effect of Zn element on anticorrosion of zinc plating layer

Effect of Zn on anticorrosion of zinc plating layer

Long title distracts readers. Remove all redundancies such as “observations on”, “the nature of”, etc.

Action of antibiotics on bacteria

Inhibition of growth of mycobacterium tuberculosis by streptomycin

Titles should be specific. Think to yourself: “How will I search for this piece of information?” when you design the title.

Fabrication of carbon/CdS coaxial nanofibers displaying optical and electrical properties via electrospinning carbon

Electrospinning of carbon/CdS coaxial nanofibers with optical and electrical properties

“English needs help. The title is nonsense. All materials have properties of all varieties. You could examine my hair for its electrical and optical properties! You MUST be specific. I haven’t read the paper but I suspect there is something special about these properties, otherwise why would you be reporting them?” – the Editor-in-chief

33February 2012

Page 34: Academic Publishing 2012 - Elsevier - How to get published in research journals

… is freely available in electronic abstracting & indexing services [PubMed, Medline, Embase, SciVerse Scopus, ....]

– This is the advertisement of your article. Make it interesting, and easy to be understood without reading the whole article.

– You must be accurate and specific!– A clear abstract will strongly influence whether

or not your work is further considered.– Keep it as brief as possible!!!

Abstract

What are the main findings

What has been done

Koga and Kitaoka. One-step synthesis of gold nanocatalysts on a microstructured paper matrix for the reduction of 4-nitrophenol. Chem. Eng. J.168 (2011) 420-425

34 February 2012

Page 35: Academic Publishing 2012 - Elsevier - How to get published in research journals

Graphical Abstracts

35

• May be MANDATORY for your journal (check Guide for Authors)

• Summarize article content in a concise, pictorial form

• Submitted as a separate file in EES

• Image size: 531 x 1328 pixels (h x w) with minimum resolution 300 dpi

• Image should be readable at size of 5 x 13 cm (screen resolution 96 dpi)

• Preferred file types: TIFF, EPS, PDF, MS Office files

• Visit: http://www.elsevier.com/graphicalabstracts for examples

• Visit: http://www.webshop.elsevier.com/illustrationservices for Elsevier’s professional illustration services

February 2012

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February 2012

Highlights

36

• May be MANDATORY for your journal (check Guide for Authors)

• 3-5 bullet points that convey the core findings of the article

• Submitted as a separate file in EES

• Maximum 85 characters (including spaces) per bullet point

• Visit http://www.elsevier.com/highlights for examples

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Examples

Takebayashi, et al. Direct carbonylation of nitrobenzene to phenylisocyanate using gas-liquid slug flow in microchannel. Chem. Eng. J. 180 (2012) 250-254

► Microreaction system for non-phosgene direct isocyanate synthesis was developed.

► Gas–liquid slug flow of the reactant CO gas and nitrobenzene was formed in the microchannel.

► The isocyanate yield of the microflow reaction was three to six times higher than that of the batch reaction.

► Higher isocyanate yield was obtained in a narrow-bore tube (0.5 mm i.d.) than in a wide-bore tube (1.0 mm i.d.).

► The results were interpreted in terms of the length of the liquid slug monitored through transparent PFA tubes.

► Perchlorate can be reduced by titanium ions in solutions with high concentrations of acid.

► The TMH system separates a degradation zone that contains Ti(III) from a contaminated zoned that contains perchlorate.

► The model successfully described adsorption, diffusion and reduction of perchlorate in the system.

S.H. Park, et al. Perchlorate degradation using a titanium and membrane hybrid (TMH) system: Transport, adsorption, chemical reaction J. Membr. Sci. 390-391 (2012) 84-92

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KeywordsUsed by indexing and abstracting services• They are the labels of your manuscript. • Use only established abbreviations (e.g. DNA) • Check the ‘Guide for Authors’

Article Title Keywords“Silo music and silo quake: granular flow-induced vibration”

Silo music, Silo quake, stick-slip flow, resonance, creep, granular discharge

“An experimental study on evacuated tube solar collector using supercritical CO2”

Solar collector; Supercritical CO2; Solar energy; Solar thermal utilization

Page 39: Academic Publishing 2012 - Elsevier - How to get published in research journals

General

Specific

39

IntroductionProvide context to convince readers that you

clearly know why your work is useful

• Be brief • Clearly address the following:

– What is the problem? – Are there any existing solutions? – Which solution is the best? – What is its main limitation? – What do you hope to achieve?

• Try to be consistent with the nature of the journal

Sample 1st paragraph of an Introduction

Koga and Kitaoka. One-step synthesis of gold nanocatalysts on a microstructured paper matrix for the reduction of 4-nitrophenol. Chem. Eng. J.168 (2011) 420-425

Page 40: Academic Publishing 2012 - Elsevier - How to get published in research journals

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Describe how the problem was studied

• Include detailed information

• Do not describe previously published procedures

• Identify the equipment and describe materials used

MethodsSample 1st paragraph of an Experimental Set-Up section

Koga and Kitaoka. One-step synthesis of gold nanocatalysts on a microstructured paper matrix for the reduction of 4-nitrophenol. Chem. Eng. J. 168 (2011) 420-425

February 2012

Page 41: Academic Publishing 2012 - Elsevier - How to get published in research journals

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Ethics Committee approval• Experiments on humans or animals must follow

applicable ethics standards– e.g. most recent version of the Helsinki Declaration

and/or relevant (local, national, international) animal experimentation guidelines

• Approval of the local ethics committee is required, and should be specified in the manuscript

• Editors can make their own decisions as to whether the experiments were done in an ethically acceptable manner– Sometimes local ethics approvals are below

internationally accepted standards

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Results – what have you found?• Tell a clear and easy-to-understand story.

– Be structured (sub-headings)

• The following should be included:

– The main findings • Analytical description of data from experiments described in the

Methods section

• Findings/data of secondary importance should be captured in Supplementary Materials

• Minimal interpretation of results and/or comparison with literature – unless the journal combines the Results and Discussion sections

– Results of the statistical analysis

– Figures and tables

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• Illustrations are critical, because• Figures and tables are the most efficient way to present

results and;• Results are the driving force of the publication

• Captions and legends must be detailed enough to make figures and tables self-explanatory

• No duplication of results described in text or other illustrations

• Maximal utilization of space "One Picture is Wortha Thousand Words" Sue Hanauer (1968)

Results – Figures and tables

Page 44: Academic Publishing 2012 - Elsevier - How to get published in research journals

Hussain, et al. Synthesis, characterization and photocatalytic application of TiO2 nanoparticles. Chem. Eng. J. 157 (2010) 45-51

Koga and Kitaoka. One-step synthesis of gold nanocatalysts on a microstructured paper matrix for the reduction of 4-nitrophenol. Chem. Eng. J. 168 (2011) 420-425

Page 45: Academic Publishing 2012 - Elsevier - How to get published in research journals

• Most important section

• Critical interpretation of the results– Make the Discussion correspond to the Results– You need to compare your results to published results

• Significance & Implications– How does your data relate to the “big picture” /

applications?– Can you identify a mechanism or form new

hypotheses?

45

DiscussionSample 1st paragraph of an Discussion section

Muite, et al. Silo music and silo quake: granular flow-induced vibration. Powder Tech. 145 (2004) 190-202

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ConclusionHow the work advances the field from the

present state of knowledge

• Should be clear

• Justify your work in the research field

• Suggest future experiments

Sample Conclusion

Muite, et al. Silo music and silo quake: granular flow-induced vibration. Powder Tech. 145 (2004) 190-202

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• Ensure you have fully absorbed material you are referencing.

• Avoid excessive self-citations• Avoid excessive citations of

publications from the same region

• Give credit to original article• Conform strictly to the style

given in the Guide for Authors• Editors may use plagiarism

detection software to validate authenticity

ReferencesCite the main scientific publications on which

your work is based

Koga and Kitaoka. One-step synthesis of gold nanocatalysts on a microstructured paper matrix for the reduction of 4-nitrophenol. Chem. Eng. J. 168 (2011) 420-425

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AcknowledgmentsEnsures those who helped in the research are

recognised

Include individuals who have assisted with your study, including:• Advisors• Financial supporters• Proofreaders• Typists• Suppliers who may have given materials

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Summary – How do I build up my article properly?

• Title• Abstract• Keywords• Main text (IMRAD)

– Introduction– Methods– Results– And – Discussions

• Conclusion• Acknowledgement• References• Supporting Materials

• Structure your article properly

• Make sure each section of the paper fulfills its purpose clearly and concisely

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Cover Letter

• Submitted along with your manuscript

• Mention what would make your manuscript special to the journal

• Note special requirements (reviewers, conflicts of interest)

Your chance to speak to the editor directlyFinal approval from all authors

Explanation of importance of research

Suggested reviewers

February 2012

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Authorship General principles for who is listed first• First Author

• Conducts and/or supervises the data generation and analysis and the proper presentation and interpretation of the results

• Puts paper together and submits the paper to journal• Corresponding author

• The first author or a senior author from the institution

Avoid• Ghost Authorship

– leaving out authors who should be included

• Gift Authorship– including authors who did not contribute significantly

• Spelling names: Be consistent!

Ensure all authors are aware of manuscript and offer opportunity to provide edits.

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RevisionRevise before submission

• Vet the manuscript as thoroughly as possible before submission

• Ask colleagues and supervisors to review your manuscript

Finally, SUBMIT your manuscript with a cover letter and await a response…

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After submission• Refereeing speed

may vary tremendously between journals Submit a

paper

Basic requirements met?

REJECT

Assign reviewers

Collect reviewers’ recommendations

Make a decision

Revise the paper

[Reject]

[Revision required]

[Accept]

[Yes]

[No]Review and give recommendation

START

ACCEPT

Author Editor Reviewer

• Post-Acceptance, manuscripts available on ScienceDirect as “Article in Press” or as part of an “Issue in Progress”• Issue in Progress:

corrected proofs are fully citable, immediately

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Revisions• Cherish the opportunity of discussing your work directly with other

scientists in your community. • Prepare a detailed Response Letter

– Copy-paste each reviewer comment and type your response below it. – State specifically which changes you made to the manuscript

• Include page/line numbers• Be specific – no generalized statements (i.e. “the discussion was

changed accordingly”)– Provide a scientific response to comments to accept, ...– ... or a convincing, solid, and polite rebuttal when you feel the reviewer

was wrong– Write in such a manner, that your response can be forwarded to the

reviewer without prior editing• Do not do yourself a dis-favor, but cherish your work

– You spent months in the lab to do the research– It took you weeks to write the manuscript

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Thank you

For further information please visit:www.elsevier.com/authors

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Impact Factor = the average annual number of citations in year X to articles published in the two years prior, (X–1) and (X–2)

For example, the 2010 impact factor of the journal GeoArabia is calculated as follows:

Citations in 2010 to items published in: 2009 = 31 Number of items published in: 2009 = 21 2008 = 48 2008 = 18

Sum: 79 Sum: 39

Calculation: 2010 cites to 2008/09 items: 79

= 2.026Number of 2008/09 items: 39

What Does the Impact Factor Mean?

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Hirsch h-indexA scientist has index h if h of his/her Np papers have at least h citations each, and the other (Np − h) papers have no more than h citations each.

The h-index can be manually determined using citation databases or using automatic tools. Subscription-based databases such as Scopus and the Web of Knowledge provide automated calculators