dynamics gp paperless automation by acom solutions

Microsoft Dynamics GP

Accounts Payable Automation

The Current Challenges,

Future Benefits & Value

Dynamics GP

What we’ll cover

• Industry watch - Over-reliance on People-Based

Processes

• Paper-Based Manual Processing

• The Challenges, Processes and Inefficiencies

• What’s Driving Automation Adoption?

• The Phases of Automation – How It Can Be Most Effective

• A Complete Approach to AP Automation

“An over-reliance on people and paper-based processes emerged as the biggest

problem plaguing AP departments”

- PayStream Advisors

Electronic Invoice Management Report

Companies still

rely on outdated

paper-based and

people-oriented

processes

The stats on over-reliance:

Majority of invoices still received via paper format

Manual data entry & inefficient processes

Manual routing of invoices for approval

Lost or missing invoices

Decentralized invoice receipt

High number of discrepancies & exceptions

What are the real

inefficiencies in

paper-based

systems?

Paper-based SystemsWaste Employee Time

• Tracking down invoices & documents that are

missing or difficult to find

• Fixing errors and inaccuracies from manual data

entry

• Spending countless hours resolving exceptions &

supplier disputes

Paper-based SystemsReduce Employee Efficiency

• Lengthy processing, matching and approval

processing cycles

• Employee time dominated by data entry

What’s driving the move to automation? Reduce overall processing costs

Accelerate invoice approval time

Reduce lost invoices

Eliminate AP department paper

Improve cash management

Strengthen supplier relationships

Better audit capabilities

Incremental supplier

discounts

Improve spend visibility

Source: PayStream Advisors Invoice Adoption Report

What are the

benefits of

automation?

AP Automation advantages:

• Reduced time, errors, and costs

• 25% improvement in labor productivity

• 90-95% reduction in paperwork

• Result in hard cost savings by utilizing staff for more

important assignments

AP Automation advantages:

• Simplify and accelerate review and approval processes

• Eliminate lost invoices and late payments

• Give complete visibility into invoice status from

origination to payment

Three basic levels of automation:

• Paper-based (No Automation)

• Digital Workflow-Driven (Partial

Automation)

• Paperless Enterprise (Full Automation)

Invoice Receipt

Approval Process

PO & Receiver Matching

Inquiry

Reporting

Environment

Data Capture

Paper- Based

Completely

Paper-Based

Manual

Keyboard Entry

Manual

Workflow Approval

Manual Matching

Manual Search,

Retrieval & Response

Manual

Disconnected

Paper Check

ProcessingPayment Processing

Invoice Receipt

Approval Process

PO & Receiver Matching

Inquiry

Reporting

Environment

Data Capture

Paper- Based

Completely

Paper-Based

Manual

Keyboard Entry

Manual

Workflow Approval

Manual Matching

Manual Search,

Retrieval & Response

Manual

Disconnected

Paper Check

ProcessingPayment Processing

Digital

Workflow Driven

Imaging, e-Invoicing,

Email, Minimum

Paper

OCR Assisted Keying

from Image

Automated Workflow

Automated

Matching

Electronic Retrieval

Automated & Manual

Centralized

Paper Checks, ACH,

EFT

Invoice Receipt

Approval Process

PO & Receiver Matching

Inquiry

Reporting

Environment

Data Capture

Paper- Based

Completely

Paper-Based

Manual

Keyboard Entry

Manual

Workflow Approval

Manual Matching

Manual Search,

Retrieval & Response

Manual

Disconnected

Paper Check

ProcessingPayment Processing

Digital

Workflow Driven

Imaging, e-Invoicing,

Email, Minimum

Paper

OCR Assisted Keying

from Image

Automated Workflow

Automated

Matching

Electronic Retrieval

Automated & Manual

Centralized

Paper Checks, ACH,

EFT

Full

Automation

Completely

Electronic

OCR

Exception-Based

Exception Handling

Relational

Content Management

Real-time, Predictive

Fully Integrated

Centralized

Decentralized

Automated Payment

Hub / Portal

Automation sounds great,

but what does it look like?

It Looks Like This:

ACOM Paperless Automation for Dynamics GP

“Live” GP Transaction Queues

No Import/Export of Data

Complete GP Transactions

Directly From Workflows

Payables & Sales Order Processing

Designed for Microsoft Dynamics GP

Real-Time Reporting

Error Handling & 3-way Matching

Simultaneous Archival

Compliance and Audit Control

Instant Access Direct from

GP Screens & Tablet Devices

Complete the AP cycle…

Paperless Payments

Payment

File

Vendor ePayment

Conversion

ERP

Credit Card Processing

Check Printing & Delivery

ACH Bank PaymentsacomPayment

Processing

Hub

Multi-Payment Platform

Global Payments

AP Automation

acom

Accelerating ePayment Migration

About acomSOLUTIONS

Recognized Industry Leading

AP Automation & Workflow Solutions

ACOM Software Development

Professional Services Delivery

4,000 + Clients Globally

200 Employees

Over 33 years of providing document and

process automation, management and

payment solutions to clients world-wide

Dynamics GP

Contact Us Today!

Phone: (800) 699-5758

Web: www.acom.com

Email: sales@acom.com