e-gov success

Planning Portal:An “eGov” Success

Dave PayneWales Regional Account ManagerWAG/CLG Planning Portal

Good planning - balconies?

Planning Portal Monthly Planning Application Targets

0

5,000

10,000

15,000

20,000

25,000

30,000

Original Application Target

Actual applications

adjusted target

30% of applications adjusted

July’08 – 14,792June’09 – 15,006July’08 – 14,792June’09 – 15,006

May’04 – 43May’05 – 296

May’06 – 2,624May’07 – 7,276

May’08 – 12,412 May’09 – 13,684

May’04 – 43May’05 – 296

May’06 – 2,624May’07 – 7,276

May’08 – 12,412 May’09 – 13,684

July’09 – 15,828July’09 – 15,828

Wales % onlineWales % online

Nov’08 – 23.4%Dec’08 – 23.2%Jan’09 – 19.6%Feb’09 – 20.7%Mar’09 – 12.2%Apr’09 – 25.9%

Nov’08 – 23.4%Dec’08 – 23.2%Jan’09 – 19.6%Feb’09 – 20.7%Mar’09 – 12.2%Apr’09 – 25.9%

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Quicker & Easier Application Processing

• Standard forms• Auto-populates• Useful tools & mapping• Attachment service• Click-once to submit

accepted by all LPAsselected fieldsvolume & fee calculators, site locationclick to addforms & all attachments

Lower Submission/Handling Costs

• Multiple copies of forms• Plot, print, fold & pack• Paper records/archives• Payment Options• Confirmation of receipt

eliminatedeliminatedeliminatedchoice of up to 3instant email

Faster turnaround saves users time & money!

Good planning – stairs?Good planning – stairs?

There are PlanningdifferencesbetweenEngland &Wales and thePlanning Portalcan reflect them.

There are PlanningdifferencesbetweenEngland &Wales and thePlanning Portalcan reflect them.

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Good planning – windows & doors?Good planning – windows & doors?

685,000 Applications in 2007/08generated well over 1,800,000 consultations

• More than 50 National Statutory Consultees

• 34 Highway Authorities

• 10,000 Community, Town & Parish Councils

• 850 other National or Regional Consultees

Costs LPAs at least £20 per consultation case file

Cost >£63 Million per year!

The Business Case for E-Consultation

Costs Consultees approx. £15 per consultation case file

Average:

3 Consultees for Minor/Other apps

17 Consultees for Major Apps

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Statutory Consultees’ Stakeholder Group

eCon Progress – June’09eCon Progress – June’09

Technology – what’s next?Technology – what’s next?

www.planningportal.gov.uk

1977 – August: Radio Shack launches first microcomputer (selling 10,000 in one month) The shipment of PCs worldwide this year reached… 48,000!

1960 - Digital Equipment (DEC) launches first microcomputer the PDP-1 (The first step from mainframes to personal computers)

1973 – June: Bill Gates tells a junior school classmate

"I'm going to make my first million by the time I'm 25."

1975 – January: Bill Gates begins writing BASIC for the Altair, basing it on DECs RSTS-11 BASIC-PLUS. (and finishes it in eight weeks)

1963 – First ‘mouse’ developed (wooden box with two rolling wheels)

1980 – July: Radio Shack launches first pocket computer

(24 character display, Qwerty keyboard and 1.9Kb programmable memory)

1976 – May: the term Personal Computer (PC) first appears

2007 - 30 years after launch shipments of PCs worldwide reach 264 million

www.planningportal.gov.uk

Technology in planning - computing

Computers first used by a limited number of planning departments in late 70s early 80s

Quickly adopted by most planning departments throughout 80s and 90s. Development control applications become increasingly available. ePlanning proposed by PM office in 2000.

Now: Rapid evolution of laptops, palms, PDAs and web-enabled mobile phones makes selecting the most appropriate technology resource difficult

Started to consider smaller, lighter and cheaper portable PCs as technology rapidly improved in late 90s. Remote working starts to become more viable

www.planningportal.gov.uk

Technology in planning – mobile phones

Very few planners considered using so-called ‘personal’ phones when first introduced in 70s

Still far too heavy in late 70s but started to get more user-friendly in the early 80s

Now used by planners almost everywhere…

leading to longer working hours, greater interaction between everyone involved and increased expectations

www.planningportal.gov.uk

Dell Netbook3 Months 1/2 Price Line Rental! •-Intel® Atom N270 Processor -Windows XP -1GB Memory -8GB Flash Drive 1GB data and 100 texts with Vodafone                Usual in-store price £342.53

Current trendsHardware becoming smaller, lighter, faster and greener

Existing technologies converging allowing users to work from anywhere

Mobiles with GPS functions

PDAs with Internet access and mapping facilities

And mobiles with inbuilt projectors

www.planningportal.gov.uk

Interactive multi-touch tabletop computing – enables users to fully interact with projected images. (measuring distance and areas, changing view etc, simply by touching the projected image on any flat surface. Possible planning meeting tool?

Virtual ruler – measure distance over a mobile phone camera image. Could be done with current iPhone camera functionality. Inbuilt accelerometers could be used to adjust for perspective (tilt etc). Possible case officer site visit or building inspection tool? Could be attached to electronic reports for remote submission

Watch this space – possible future developments

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Watch this space – possible future developments

More online tools on sites like the Portal: Permitted Development updates, 3D imaging of proposed developments, superimposed on satellite images or maps

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Watch this space – possible future developments

Conceptual design for P360, a new Portal service

www.planningportal.gov.uk

Shows how proposed design integrates with surrounding architecture from different elevations at different times of day plus interactive walkthroughs

Watch this space – possible future developments

Interactive 3D images of proposed developments superimposed on location

www.planningportal.gov.uk

Record location co-ordinates – use mobile phone with GPS and camera, move around a location to record (geotag) GPS co-ordinates and combine with pictures taken from selected coordinate. Build accurate site details.

Possible usage: 1. Facilitate pre-application discussions. 2. Superimpose 3D images of proposed buildings from various coordinates to support planning applications (photo realistic imaging)

Digital functions like this demand high-volume data transfer rates from remote devices and bandwidth between multiple back office systems

WARNING

• Faster and wider bandwidth broadband is essential

• Fibre broadband (40Mbit/sec) could happen in 2009/10

• BT start trials of technology this year - plans for 10 million homes by 2011

• Muswell Hill in London and Whitchurch in Cardiff lucky trial locations

• Virgin and O2 expected to launch similar services this year

Watch this space – possible future developments

Good planning - facilities?Good planning - facilities?

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Contact Details

david.payne@planningportal.gov.uk

Mobile: 07767 648 170

Help Desk: 0117 372 8200

.www.planningportal.gov.uk

QUESTION TIME?