grp. 15 srp repert 2012
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SOCIALLY RELEVANT
PROJECTKSPCB
Submitted By:
Devendra Bhansali 11015
Manish Kumar Sharma 11029Manu Govind 11030
Raj Kumar Singh 11043
Soumya Kanti Ghoshal 11052
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ACKNOWLEGDEMENT
We are thankful to our external guide Mr. Ganeshchief technical officer for the
encouragement and guidance provided. We are also thankful to Dr. R Jagadeesh
for the constant guidance and support provided, which helped us understand and
appreciate the socially relevant project better. We also thank Mr. Mahesh babu for
his support. We also extend deep gratitude and appreciation to our friends who
have helped increase our learning. We are thankful to each other for the constant
support and patience which has been vital in the successful completion of the
project. Finally, we thank the almighty for providing us with the necessary wisdom
and judgment in completing this work.
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CONTENTS
Acknowlegdement .............................................................................................................................................................. 2Executive summary ................................................................................................................................................................ 4Introduction to the organization and its functions ................................................................................................... 5
Manpower strengths and constraints ............................................................................................................................. 7
Strengths.................................................................................................................................................................................. 7Weaknesses............................................................................................................................................................................. 7
Surveys, interviews, field activities undertaken by the students during their stay ..................................... 8Current data transfer from regional offices to head office .............................................................................. 11
Consent fee as per capital investment by industries..................................................................................................... 12Annexure-1 .......................................................................................................................................................................... 12
Instructions for filling up and submitting the application........................................................................................... 13Following is the list of type of companies which are categorized under red, orange and green bands: ...... 14Orange: ....................................................................................................................................................................................... 14Recommendations................................................................................................................................................................. 16Recommendations................................................................................................................................................................. 20
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EXECUTIVE SUMMARY
Karnataka state pollution control board basically deals with the prevention of water, air
and other pollution related problems and giving permissions to companies from various fields to
set up and to function properly without causing any harm to the environment. KSPCB (this
office) covers all the industries in two districts namely Coorg and Mysore, the companies counts
more than 3000. This report will contain with the introduction of this board, its history, the
organizational structure, its operations and activities. We will also be going through the financial
details, their key people and finally our observations and recommendations to improve the
working of the organization. We conducted interviews with employees and also consulted
software development vendor and we have come up with some recommendations and
conclusions.
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INTRODUCTION TO THE ORGANIZATION AND ITS FUNCTIONS
The Karnataka state pollution control board for prevention and control of water pollution was
constituted by the government of Karnataka on the twenty first of september nineteen seventy
four (21.9.1974) in pursuance of the water (prevention & control of pollution) act, 1974 . The
water act provides for the prevention and control of water pollution and maintaining or restoring
of wholesomeness of water. After the enactment of the air (prevention & control of pollution)
act, 1981 the enforcing responsibility was entrusted to the above board. As such, the board was
later renamed as the Karnataka state pollution control board in 1985. The air (prevention &
control of pollution) act, 1981 is an enactment to provide for prevention, control and abatement
of air pollution. The purview of this was improved when it came under one umbrella known as
environment protection act.
The board has certain mandatory functions for control of water and air pollution.
The important functions of the board under water (prevention and control of pollution) act, 1974,
and air (prevention and control of pollution) act, 1981, (section 17) are:
(a) To plan a comprehensive programme for the prevention, control or abatement of pollution of
streams and wells in the state and to secure the execution thereof;
(b) To advise the state government on any matter concerning the prevention, control or abatement
of water pollution and air pollution.
(c) To collect and disseminate information relating to water pollution, air pollution and the
prevention, control or abatement thereof;
(d) To encourage, conduct and participate in investigations and research relating to problems of
water pollution and prevention, control or abatement of water pollution;
(e) To inspect sewage or trade effluents, works and plants for the treatment of sewage and trade
effluents and to review plans, specifications or other data relating to plants setup for thetreatment of water, works for the purification thereof and the system for the disposal of
sewage or trade effluents or in connection with the grant of any consent as required by this
act;
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(f) Lay down, modify or annul effluent standards for the sewage and trade effluents and for the
quality of receiving waters (not being water in an inter-state stream) resulting from the
discharge of effluents and to classify waters of the state;
(g) To evolve economical and reliable methods of treatment of sewage and trade effluents, having
regard to the peculiar conditions of soils, climate and water resources of different regions and
more especially the prevailing flow characteristics of water in streams and wells which render
it impossible to attain even the minimum degree of dilution;
(h) To evolve methods of utilization of sewage and suitable trade effluents in agriculture;
(i) To evolve efficient methods of disposal of sewage and trade effluents on land, as are
necessary on account of the predominant conditions of scant stream flows that do not provide
for major part of the year the minimum degree of dilution;
(j) To lay down standards of effluents of sewage and trade effluents to be discharged into any
particular stream and the tolerance limits of pollution permissible in the water of the stream,
after the discharge of such effluents;
(k)To make, vary or revoke any order
(i) For the prevention, control or abatement of discharges of waste into streams or wells;
(ii) Requiring any person concerned to construct new systems for the disposal of sewage and
trade effluents or to modify, alter or extend any such existing system or to adopt suchremedial measures as are necessary to prevent control or abate water pollution;
(l) To lay down effluent standards to be complied with by persons while causing discharge of
sewage or salvage or both and to lay down, modify or annul effluent standards for the sewage
and trade effluents.
We understand in a nutshell that they take care of pollution in form of air, water etc. From
various industries which are categorized under (red, orange and green). KSPCB gives
recommendations to the companies how to control their pollution level and expects them to
follow them.
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MANPOWER STRENGTHS AND CONSTRAINTS
The organization is divided into three broad sections: technical, administration and
the laboratory section.
STRENGTHS
The technical employees mainly consist of high level authorities. These employees are the
decision makers in the organization and have the last word in accepting or rejecting any
application. The technical department is functioning smoothly and is highly efficient. The
hierarchy in this department is also well defined. There is proper coordination amount the
employees of this section.
The administration department holds employees having vast experience. Even though the paper
work is immense they are highly efficient in their way of working. They maintain proper journals
for each and every transaction.
The laboratory section is well equipped with the latest technology and equipment. The laboratory
employees are highly knowledgeable in their fields. They hire employees on contract basis to
manage their workload. They also outsource some laboratory experiments as they dont have the
advance equipment required (they have ordered it already)
WEAKNESSES
The technical department has a sole weakness of the inefficiency in file transfer. They dont have
a master database from where all the employees in this department can avail all the information.
Also there is a lot of redundancy in the paper work which unnecessarily consumes a lot of time
and effort.
The administration employees do all their work on paper and are not well versed with computers.
So they have to maintain different registers for different purposes and a lot of manual work is
involved.
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SURVEYS, INTERVIEWS, FIELD ACTIVITIES UNDERTAKEN BY THE
STUDENTS DURING THEIR STAY
Our first meet was with the technical officer mr. Ganesh. He explained us the industries
are been categorized in three different categories red, orange and green. Also what all procedures
need to be followed before and while setting up an industry. There are basically two applications
to be approved by the industries which are consent for establishment (cfe) and consent for
operation (cfo). He took us through all the forms which are to be filled by the companies during
all these procedures. He also explained how all industries are monitored monthly and annually
depending upon the type of industry. He also told us that there are provisions for promoting
green category industries.
Our next meeting was with deputy scientific officer. During our interaction with him got
acquainted to the four diferent5 sections of the laboratory, namely air, water, bio-assy&
bacteriology. He explained us about functioning of each department. The sample surveys for
each section are mainly taken from four districtscoorg, mandya, chamarajanagar&mysore. He
showed us all the tests which have been conducted for testing the water & air samples. We got to
know about various parameters those are essential to perform all types of tests.
Our next interaction was with Mrs. K l Savitha, the technical officer. We discussed with
her the major problems faced by the board and how those problems can be solved. We had a
complete review of the difficulties faced by the employees of the organization and by the
organization as a whole. We jotted down all the points mentioned by her and also the problems
which we observed during our study. Their problems were basically the file transfer problem and
data redundancy problems. There are certain hr issues also to be dealt with. We took the input
from all the three sections (technical, administration and the laboratory) about the problems
faced by them. We took samples of all the forms in which data redundancy is a problem. We
discussed the problems faced by the board and gave her the recommendations regarding solving
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those problems. She liked many of our recommendations. We also gave recommendations which
we felt would be beneficial for the organization. We also suggested them to come up a central
database where they can store all the information which would simplify and resolve the problem
of file transfer.
Current data management at KSPCB:
Manual application procedure-Every company or entity has to apply through the hard copy forms available at
KSPCB office only. After filing it up, they need to send it by post or submit it
personally to the office. Then, all the applications are sorted out and forwarded to
the head of department who later distribute it to respective departments.
Individual excel sheets and reports-Every personnel have its own excel sheet for keeping the records that is shared
over a common database among every department. So, on an individual level they
maintain their data that has to be updated by the intended personnel only.
Manual transfer of data to the head office-The data retrieval is automatically done through the logins created for every
personnel from the head office database. But the transfer of the data or updating of
any new data is done manually where every regional office has to maintain excel
sheets that are transferred to head office and then fed into head database.
Manual complain system-In case of any complain by the company or any other entity regarding pollution,
sewage system, license renewal etc. Has to follow manual procedure. Filling up of
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the forms through office then recording the complaint and forwarding it to the
suitable department is all done manually.
Problems faced by KSPCB:
Manual form has many important fields like u.i no. That has to be filledcompulsorily, but many companies skip that that results in incomplete
information.
Data integration becomes a big task as many important fields are leftunfilled; it becomes really difficult to link different data tables together.
Having separate excel sheets for every personnel to record their informationcreates loads of redundant data that can be minimized.
It also takes a lot of time for each individual to update the data in theirreports and sheets personally when it can be done with less effort.
Lot of time and cost needed to transfer the data from regional offices tohead office as many files and registers have to be maintained.
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CURRENT DATA TRANSFER FROM REGIONAL OFFICES TO HEAD OFFICE
In the above diagram we can observe that currently at KSPCB, every department is
making and their individual reports that is forwarded to intended personnel. Then,
these reports are transferred manually to head office where a database manager
inputs that data in head database.
Now when KSPCB at Mysore needs any data they request it to Head office
through internet using their logins. So, the retrieval of data is automated but
transfer of data from regional offices is still manually done.
HEAD
OFFICE
REGIONAL
OFFICE 1
REGIONAL
OFFICE 2
HEAD
OFFICEDATABASE
Regional
database 2
Regional
database 1
DEP
TT.5
DEP
TT.
DEP
TT.1
DEP
TT.4
DEP
TT.3
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CONSENT FEE AS PER CAPITAL INVESTMENT BY INDUSTRIES
ANNEXURE-1
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INSTRUCTIONS FOR FILLING UP AND SUBMITTING THE
APPLICATION
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FOLLOWING IS THE LIST OF TYPE OF COMPANIES WHICH ARE
CATEGORIZED UNDER RED, ORANGE AND GREEN BANDS:
Red:
Nuclear power and related projects such as heavy water plants, nuclear fuelcomplex, rare earths.
River valley projects including hydel power, major irrigation and theircombination including flood control.
Ports, harbours, airports (except minor ports and harbours). Petroleum refineries including crude and product pipelines. Petrochemical complexes (both olefinic and aromatic) and petrochemical
intermediates such as dmt, caprolactam, lab etc., and production of basic
plastics such as ldpe, hdpe, pp, pvc.
Petroleum storage, gas filling and transfer facilities. Chemical fertilizers (nitrogenous and phsophatic other than single super
phosphate).
Pesticides (technical) (except formulation). Bulk drugs and pharmaceuticals (except formulation). Exploration for oil and gas and their production, transportation and storage.
ORANGE:
Manufacture of office and household equipments and appliances without useof fossil fuel.
Distillation of alcohol/stillage evaporation. Manufacture of mirror from sheet glass and photo framing. Surgical gauges and bandages. Automobile servicing and repair stations. Formulations of pharmaceuticals. Potassium permanganate. Fragrance, flavours and food additives. Flour mills with wastewater generation. Washing of fabric.
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Green: Rcc railway sleepers Pre cast rcc members such as columns, electrical poles, chejjas, Rcc spun pipes, hollow bricks Mosaic tiles Inter locking paving blocks Fly ash bricks Manual and wire cut bricks Roofing tiles, ridges, decorative tiles Terra-cotta Stone ware pipes
It was a first-hand experience about pollution caused by industries and other
sources. We got an overall idea about which industries affect environment to what
extent.
We got to know about different categories of industries and subsequent types
of pollution. These include red, green and orange (types of industries) and water,
air, noise, solid waste and related pollution.
We realized our responsibility towards sensitive issues because pollution
affects every single element of the society.
We learned how the government entities work and their inter-dependency.
These interdependency is sometimes good and secured but sometimes its too time
consuming.
We also learned every minute detail of the processes to be followed while
setting up a new entrepreneurial venture and also the procedures to be followed
while renewal of the license.
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RECOMMENDATIONS
We have studied the working of each and every department of the board and have
come up with some important suggestions to simplify and reduce the workload on
the employees of the organization. These recommendations are being listed as
follows:
Reducing paperwork:
The major problem in the entire organization which we observed was the excessive
use of paper work and inadequacy in computer knowledge, resulting in increasedworkload and lots of registers for maintaining all accounts.
So our recommendation in this regard is to make the employees well versed with
computer and give them proper training in this respect.
Simplifying the renewal forms
Another major problem faced by the organization is a lot of data redundancy
because of improper renewal forms. We recommend the organization to simplify
the renewal form in such a way that the industries have to fill only those details
which have undergone a change.
Provision for online forms
This is yet another important recommendation which would help the organization
to prevent the usage of a lot of paper work regarding various data and this would
also help to prevent the data redundancy.
Also there is a problem of missing and incomplete information provided by the
companies, thus important information must be marked as required fields so that
there are no cases of missing or insufficient information.
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To optimize the central database
We also recommend the board to optimize central database which would allow the
different departments to have an access of the required information by them. We
should also interlink all the departments through intranet for proper functioning.
This would help in data integration and would also reduce the time that is spent in
data modifications. And for the same, we can use MS Access that is inbuilt
software in MS office package. Below are some examples of how it would be
useful for better management and integration of data:
USE OF MS ACCESS-
From the above snapshot, we can have a common database where all the requiredfields from various departments that will make whole recording redundancy free.
Like below, primary key is UIN no.
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In the figure above, we can make primary keys as UIN no. that is most important
while filling up the data. So that, applicant has to compulsorily fill this field.
LAB work and sample collection
Lab work is most essential part of the investigation and technical people getsample from field.
Let us look into the process flow in lab and parameter they check into.
Sample Form of result
Grab sample
S.No Parameter units Std Sample form
1 Ph Ph
2 Suspended Mg/l
3 Electric
Conductivity
Ohm/cm
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Various labs under KSBC
Bio Essay Bacteriology section Instrumentation Surface water section Air Liquid
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RECOMMENDATIONS
We have studied the working of each and every department of the board and have
come up with some important suggestions to simplify and reduce the workload on
the employees of the organization. These recommendations are being listed as
follows:
Reducing paperwork:
The major problem in the entire organization which we observed was the excessive
use of paper work and inadequacy in computer knowledge, resulting in increasedworkload and lots of registers for maintaining all accounts.
So our recommendation in this regard is to make the employees well versed with
computer and give them proper training in this respect.
Simplifying the renewal forms
Another major problem faced by the organization is a lot of data redundancy
because of improper renewal forms. We recommend the organization to simplify
the renewal form in such a way that the industries have to fill only those details
which have undergone a change.
Provision for online forms
This is yet another important recommendation which would help the organization
to prevent the usage of a lot of paper work regarding various data and this would
also help to prevent the data redundancy.
Also there is a problem of missing and incomplete information provided by the
companies, thus important information must be marked as required fields so that
there are no cases of missing or insufficient information.
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To optimize the central database
We also recommend the board to optimize central database which would allow the
different departments to have an access of the required information by them. We
should also interlink all the departments through intranet for proper functioning.
This would help in data integration and would also reduce the time that is spent in
data modifications. And for the same, we can use MS Access that is inbuilt
software in MS office package. Below are some examples of how it would be
useful for better management and integration of data:
USE OF MS ACCESS-
From the above snapshot, we can have a common database where all the requiredfields from various departments that will make whole recording redundancy free.
Like below, primary key is UIN no.
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In the figure above, we can make primary keys as UIN no. that is most important
while filling up the data. So that, applicant has to compulsorily fill this field.
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