making microsoft ® word work for your students! universal design for learning tricia peters, otr,...
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Making Microsoft® Word
Work For Your Students!Universal Design for Learning
Tricia Peters, OTR, ATPRegion 4 Education Service Center
Welcome to Region 4’s
Online Learning Webinar
Provided by Region 4 ESC
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How to Prepare
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Still having problems?
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◦Select the Volume tabAdjust speaker volume
◦Select the Audio tabMake sure the default device is correct
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Troubleshooting Sound Problems
Try logging out of the webinar and then logging back in
If you are experiencing technical difficulties and cannot
hear this presentation, please call 713.744.6566
Do not call the presenter
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Troubleshooting Sound Problems
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Tricia Peters
Open or minimize
the word bar
Raise your hand
Type a comment or question here. When you click “enter” it sends it to the questions box.
Question Log orChat LogQ&A and comments appear here
The Word Bar control
ObjectivesLook at how Microsoft® Word can be
used as an Universal Design for Learning tool
Explore ways to use Microsoft® Word to support students by reducing the writing task, add audio and visual cues, increase structure within a writing project.
Show Office 2007, with some 2003 graphics (see resources)
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Region 4 Education Service Center 8
Word Tools & Features
Engage
Support
Decrease writing demands
Structure
graphics
hyperlinks
audio
listsside-by-side views
hidden text
check boxes drop down
lists
math tables
graphic organizers
forms
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Universal Design for Learning
“The design of products and environments to be usable by all people, to the greatest extent possible,
without the need for adaptation or specialized design.”
Ron Mace, Founder of the Center for Universal Design
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Multiple means of representation:give learners various ways of acquiring information and knowledge
Multiple means of expression:provide learners alternatives for demonstrating what they know
Multiple means of engagement:tap into learners' interests, offer appropriate challenges, and increase motivation
Center for Applied Special Technology (CAST) www.cast.org
UDL Principles
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Using the principles ofUniversal Design for Learning
TASKDifferentiate
d Microsoft Word features
can be used
Can this support
my students?
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You must install Laminate Flooring ◦Take notes of your progress◦Write a short synopsis of the project
How would you like to learn how to install the flooring?
Photos provided by: John LooFlickr Creative Commons
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Think about why you might want to do this job.
What is your level of interest?
How motivated are you?
Engagement
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Photo provided by:Annahape Gallery, Desain InteriorDesain ArsitekturFlickr Creative Commons
Project: Laminate Flooring
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Universal Design for Learning
Multiple means of Representation
Multiple means of Engagement
Multiple means of Expression
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Universal Design for Learning
Word processor:Words, sentences, outlinesOccasional photo
Multiple means of Representation
Photo linksGraphics, arrowsTablesVideosAudio, voice comments
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Universal Design for Learning
Word processor:Blank white pageDifferent type stylesPhotos
Multiple means of EngagementHyperlinksPage designPhoto linksGraphics, arrowsVideosAudio, music
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Universal Design for Learning
Word processor:TypingPhotos
Multiple means of ExpressionHyperlinksPhoto linksGraphics, arrowsVideosAudio recordings
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ResourcesRegion 4 Education Service Center
http://Region4MakingItWork101.wikispaces.com
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Writing Tasks
Check boxesDrop down boxesWord Wall Word BankPicturesAuditoryScanned WorksheetsSearch & ReplaceAbbreviation Expansion
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Check Box & Drop Down Boxes
Located on the Developer Tab
Add to your ribbon menu bar
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Region 4 Education Service Center
Region 4 Education Service Center
Region 4 Education Service Center
Region 4 Education Service Center
Region 4 Education Service Center
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Check Box & Drop Down Boxes
Word document demonstratingthese features
Document is available on the class wiki
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Word Wall
Create a “word wall”
Open in side by side view
Teacher or student created
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Region 4 Education Service CenterElementary 3rd grade Written Vocabulary ListBarkley Memorial Augmentative & Alternative Communication Centershttp://aac.unl.edu
Region 4 Education Service CenterOpen two Word documents side-by-side
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Word Bank
Place a word bank in a document◦Students can use as reference or
to copy and paste◦Use WordTalk to speak the words◦Go to Insert, textbox◦Format textbox by right clicking on box◦Text wrapping, choose square◦“Lock Anchor” to keep it in place◦Save as template
Hyperlink to a word bank in another document
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Region 4 Education Service Center
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PicturesRegion 4 Education Service Center
No words needed.
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Pictures
Pictures to prompt
Pictures as links
Pictures to create story
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Region 4 Education Service Center
Region 4 Education Service Center
Region 4 Education Service Center
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Auditory
Voice comments
◦Auditory instructions
◦Auditory answers
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Region 4 Education Service CenterOffice 2003 – accessed the same
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Region 4 Education Service Center
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Scanned Worksheets
Scan a worksheet◦Most copy machines can save as scanned doc◦When Optical Character Recognition (OCR) is
not available or not feasibleInsert as object, “behind text”Use textbox, arrows, shapes for
answers◦Student created, or◦Teacher created doc of symbols to copy and
paste
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Region 4 Education Service Center
Region 4 Education Service Center
Region 4 Education Service CenterRight click on the “picture”, Format object, layout, Behind text, OK
Region 4 Education Service CenterInsert, shapes or text boxes for answers
Region 4 Education Service CenterOpen side by side documents, one with shapes/textboxes, copy & paste
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Search & Replace
Use for difficult words to spell
Repetitive words
Repetitive phrases
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Region 4 Education Service Center
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Abbreviated Expansion
Expands words or short phrases from
abbreviations you choose
Decreases keystrokes
Uses AutoCorrect function
◦Click on the Office button
◦Choose Word Options
◦Click Proofing
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Region 4 Education Service Center
Region 4 Education Service Center
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Standard Features
Find more information on these features on the wiki◦Color background: Design tab◦Minimize the ribbon: Top “down” arrow ◦Magnify: Control + mouse scroll button◦Sticky keys: Click Shift key 5X◦Auto correct: Office button, word options, proofing, auto-correct options
◦Synonyms: Right click on word
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Don’t forget to use these!
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57Time for a laughter break with Maxine!
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Reading
AutoSummarize
Electronic Text, Text to Speech (TTS)
Video
Photos
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AutoSummarize
“AutoSummarize identifies the key points in a document for you to quickly scan or share with others. The AutoSummarize feature works best on well structured documents, reports, articles, and scientific papers.” www.microsoft.com
Highlight key points
Choose to reduce text by percentage
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Region 4 Education Service Center
Region 4 Education Service Center
Region 4 Education Service Center1505 words, 3 full pagesCreative Commons License, See to Sea Organization
Region 4 Education Service CenterAutoSummarize 25%, 120 words
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Electronic Text
Text to Speech (TTS)Word Talk◦http://www.wordtalk.org.uk/Home/
Auditory booksAdd a hyperlink to an electronic bookLinks◦http://www.texasat.net/default.aspx?
name=links.digitalresources
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Region 4 Education Service Center
Region 4 Education Service Center
Speak from cursorSpeak Paragraph, Sentence, Word, or SelectionStop SpeakingConfigure
Speech: speed, volume, voice (usually Sam, Mike, or Mary)
Color: choose color of iconsKeyboard shortcutsOptions: echo letters, words, or sentence,
(echo = to speak as it is being typed)
speak on double click, spell check on right clickSave Sound, saves as .wav or MP3 fileLoad SettingsSpellingHelp
WordTalk
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Video
Link to videos
TeacherTube
Educational sites
www.deli.cio.us.com/AT2OT
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Region 4 Education Service Center
Use highlighter or shapes that illustrates a teaching point, for instance mood or setting
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Photos
Hyperlink from difficult or new vocabulary words to photos
Use photos to answer questions
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Region 4 Education Service Center
PhytoplanktonLicensed Creative CommonsRemus Shepherd’sPhotostream
Hyperlink a word to a photo located on another document
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Math
Tables
Math symbols
Voice comments: answers, directions, cues
Drop down boxes
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Tables
Line up numbers in columns
Student can copy & paste into place to show work
Save as template to reuse
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Region 4 Education Service Center
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Math Symbols
Insert math symbols
Insert equations
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Region 4 Education Service Center
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Voice Comments
Teacher or another student record word problem
Teacher record procedures to solve the problem
Student record answer using voice comments
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Drop Down Boxes
Insert multiple choice answers using drop down boxes
Insert multiple choice for student to indicate what procedure is required at this step in solving the equation
Insert multiple choice to solve problem, such as, quadratic formula, Pythagorean theory, etc.
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Learning Supports
Graphic organizers
Hidden text
Cue card hyperlinks
Highlighting
Outline view
Cue shapes
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Graphic Organizer
Text box graphic organizers
Various shapes to match content
Color code
Photos
Record voice comments
Hyperlink to videos or a documents
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Region 4 Education Service CenterFlickr Creative Commons23am.com’s Photostream
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Graphic Organizer
Try different shapes from insert tab
◦Action buttons
◦Block arrows
◦Complex shapes
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Hidden Text
Hide text in Word documents
Extra cues
Directions
Reminders
Clues
Also use the Review features
◦Comments, edits, show markup
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Region 4 Education Service Center
Region 4 Education Service Center
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Cue Card Hyperlinks
Hyperlink from words to cue cards
Cue cards hyperlink to text
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Where is this happening?What are they doing?What is different about this activity?
Antarctica SoccerFlickr Creative Commons23am.com’s Photostream
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Highlighting
Use different colors of highlighting for parts of the story
Copy and paste highlighted text to list important facts
◦Paste into a word bank
◦Copy to another document
Use side-by-side view to see both docs
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Outline View
Outline View
◦Arrange by importance
◦Re-arrange lists
◦Use in planning stage
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Region 4 Education Service Center
Region 4 Education Service CenterView tab, Outline, drag & drop words
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Cue Shapes
Add “shapes” to your or to student’s documents
◦Cue to improve visual attention to information
◦Required work
◦Due date
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Copy injournal
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Microsoft Accessibility Tools
Writing supports
Visual Cues
Auditory Cues
Accessibility Wizard is available at:
◦Start, All Programs
◦Accessories
◦Accessibility
◦Accessibility Wizard
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Converting 2003 to 2007 Tools
Microsoft® OfficeInteractive Command Reference Guide
http://office.microsoft.com/en-us/word/
Ha100744321033.aspx
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Region 4 Education Service CenterTeacher’s project directions
Region 4 Education Service CenterStudent’s report
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ReferencesCenter for Applied Special Technology (CAST) www.cast.org
The Wonders of Wordhttp://www.efdlrs.com/~sunrise/wondersofword/
UDL, Facilitator GuideDon Johnston Inc., www.donjohnston.com
Microsoft Office ® 2007 Wordwww.microsoft.com
AT strategies for students in regular education and/or resource type classesHindie Becker Dershowitz, TATN Conference 2009
Office Products: Creative Educational UsesScott Marfilius, AT Cluster Conference 2009
Flickr Creative Commons photos, www.flickr.com
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