natacha wilson founder and director cambridge insights … management f2f ppd... · natacha wilson...

Natacha WilsonFounder and Director

Cambridge Insights Ltd“Be the change you want to see in the world” - Mahatma Gandhi

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Afewquotes…� “Of all the things I’ve done, the most vital is

coordinating the talents of those who work for us and pointing them towards a certain goal.” — Walt Disney

� “No matter how good the team or how efficient the methodology, if we’re not solving the right problem, the project fails.” –-Woody Williams

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Project management is about…

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Theartofcommunication!1minutepitchchallenge

• Choose a project

• Choose a stakeholder

• Prepare your pitch

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Whattodonext?Presenter

� Present your project� Use 1 minute or less

� Reflect on the experience

Audience

� Listen actively

� Provide feedback (constructive)

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Reflect…

• What will you do differently?• When will you put this into practice?

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Scenario: Your colleague has asked you to share the key elements you covered in the Project Management online module.

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What makes a successful project?

Share what you know (experience and knowledge)

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CasestudyProgramme of the Year 2012

The Construction Programme for the London 2012 Olympic and Paralympic GamesOlympic Delivery Authority

Source: Association for Project Management

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12GoldenRulesofProjectManagement(CSF)

1. Gain consensus on project outcomes/goals2. Build the best team you can3. Develop a comprehensive, visible plan4. Keep the plan up to date5. Determine honestly what resources you

need6. Have a realistic scheduleAdapted from “The complete Idiot’s Guide to Project Management “ by G. Michael Campbell and Sunny Baker

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12GoldenRulesofProjectManagement(CSF)7. Don’t try to do too much8. Remember that people count9. Gain the formal and ongoing support

of management and stakeholders10.Keep others informed of actions11. Be willing to try new things12. Become a leader [take control and be

proactive, lead by example]Adapted from “The complete Idiot’s Guide to Project Management “ by G. Michael Campbell and Sunny Baker

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13th rule?Knowthyself…andyourteam!

• Working style• Role(s)• Capacity• Support • Work/life balance

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ProjectToolkitDocument

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Project Management Tools

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AgreeRolesandResponsibilitiesR = Responsible A = AccountableS = SupportC = ConsultedI = Informed

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Prioritiseyourstakeholders

https://www.mindtools.com/pages/article/newPPM_07.htm

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Adaptyourcommunication• Stakeholder Name• Communications Approach• Key Interests and Issues• Current Status – Advocate, supporter, neutral,

critic, blocker• Desired Support – High, medium or low.• Desired Project Role (if any)• Actions Desired (if any)• Messages Needed• Actions and Communicationswww.mindtools.com

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SetSMARTgoals

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� S specific, significant, stretching

� M measurable, meaningful, motivational

� A agreed upon, attainable, achievable, acceptable, action-oriented

� R realistic, relevant, reasonable, rewarding, results-oriented

� T time-based, time-bound, timely, tangible, trackable

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Prioritisetasks• Identify tasks• Estimate the time needed to accomplish

the task• Determine relationships between tasks

(parallel/sequential)• Identify milestones

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Goto“MOSCOW”toprioritisegoals&tasksMust do non negotiable

Should do priority

Could do desirable (~ resources)

Would do nice to have

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Useschedulingandreviewtools• Gantt chart• Critical Path Analysis (CPA)• Programme Evaluation and Review

Techniques (PERT)

To help with planning, implementation, control and communication!

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Ganttchart

http://www.vertex42.com/ExcelTemplates/excel-gantt-chart.html

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CriticalPathAnalysis

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http://www.slideshare.net/thadeshvar/pert-cpm-presentation

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IdentifyandManagerisks• Identify risks• Categorise risks • Identify severity and likelihood• Set-up control measures• Review regularly

At the start and throughout the project!

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Managing challenges and expectations

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Protecttheirontriangle

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Questions

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FurtherReading• Project Management – Denis Lock 9th edition • The lazy project manager – how to be twice as

productive and still leave the office early? – Peter Taylor

• A guide to project management – Project management Institute

• How to run successful projects - Fergus O'Connell• Make things happen: mastering project management

by Scott Berkum

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Thank You!

natacha.wilson@cambridgeinsights.co.uk

Cambridge Insights“Be the change you want to see in the world” -

Mahatma Gandhi