sample1 - termi
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Welcome
New Venture Telecommunications Company
Human Resource Database
Project
by
David MacgregorGeorge TsiolisLionel Mesidor
Catherine BowersMahendra Ramiah
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AgendaAgenda
Project GoalProject Goal
ObjectivesObjectives
Project CharterProject Charter
Statement of WorkStatement of Work
Critical Success FactorsCritical Success FactorsProject Success Factors/ CriteriaProject Success Factors/ Criteria
Scope / TimelineScope / Timeline
Stakeholder/ Communication PlanStakeholder/ Communication PlanProject baseline budgetProject baseline budget
Risk managementRisk management
HR PlanHR Plan
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Project GoalProject Goal
To create a fully computerised and standardisedTo create a fully computerised and standardised
HR database containing accurate information onHR database containing accurate information on
all 2000 employees of the recently merged Newall 2000 employees of the recently merged NewVenture Telecommunication Company (VTC).Venture Telecommunication Company (VTC).
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ObjectivesObjectives
Design and create databaseDesign and create database
Transfer current employee informationTransfer current employee information
Introduce standardised information capture formIntroduce standardised information capture form
Validate captured employee informationValidate captured employee information
Establish updating procedureEstablish updating procedure
Ensure security of informationEnsure security of information
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Project CharterProject Charter
Inaccuracies and gaps in current systemInaccuracies and gaps in current system
Need to assess skills and training needs ofNeed to assess skills and training needs ofworkforceworkforce
VTC considers its workforce as its numberVTC considers its workforce as its numberresourceresource
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Statement of WorkStatement of Work
Produce a HR database containing all employees files forProduce a HR database containing all employees files forVTC. The database to contain accurate, complete andVTC. The database to contain accurate, complete and
latest informationlatest information
Transfer Current employee information in each companysTransfer Current employee information in each companys
files to the new databasefiles to the new database Create a new standardised information capture formCreate a new standardised information capture form
Information will be validated and verified to ensure theInformation will be validated and verified to ensure thedatabase is accurate, complete and up-to-datedatabase is accurate, complete and up-to-date
Company wide process will be implemented to continuallyCompany wide process will be implemented to continuallyupdate the informationupdate the information
Policy regarding personal information security andPolicy regarding personal information security andaccessibility to informationaccessibility to information
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Critical Success FactorsCritical Success Factors
IT department commitment with the necessaryIT department commitment with the necessary
expertise resourcesexpertise resources
Commitment and support from sponsorsCommitment and support from sponsors
Active participation of the stakeholders (ProjectActive participation of the stakeholders (Projectteam, staff and unions)team, staff and unions)
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Project Success Factors/ CriteriaProject Success Factors/ Criteria
Accurate, validated information on all 2000Accurate, validated information on all 2000
employees entered into the databaseemployees entered into the database
Regular use of the database by authorizedRegular use of the database by authorizedmanagement for specific purposesmanagement for specific purposes
Database is always up to date within set criteriaDatabase is always up to date within set criteria
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Scope / TimelineScope / Timeline
1 /
D a t a b a s
Define the HR database projectDefine the HR database project
parametersparametersDatabase development andDatabase development anddesigndesign
ImplementationImplementation
Test/ EvaluationTest/ Evaluation
Database launchDatabase launch/ Roll-out/ Roll-out
ValidationValidation
Operation, maintenance & updateOperation, maintenance & update
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Stakeholder/ Communication PlanStakeholder/ Communication Plan
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Project Baseline BudgetProject Baseline Budget
Investment of $1,138 MInvestment of $1,138 M
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Risk managementRisk management
P o t e n t i a l R i s k S e v e P r o b a M i t i g a t i o n M e
D a t a s e n s i t iv i t y ( e n t r y e r r o r s )H H D a t a e n t r y v e r i f i
D a t a b a s e s e c u r i t yH L T r a c k in g c o d e / cG o o d in i t i a l c o m
G o o d c o m m u n ic
D a t a in p u t t in g d e la y e dM H E n s u r e p r o c e d u
S o f t w a r e s o lu t io n M M G e t u p p e r l im i t c
I T p r o p o s a l r e j e c H M L o o k f o r a l t e r n a
D a t a c o l l e c t io n d M M
HR Pl
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HR PlanHR PlanProject Member Status Role Responsibilities
Project Leader Full-time Coordination,leading,
monitoring
Timely completion of project within budget, limited database access. Inter-
department Liaison, management,delegation, securing authorization
Senior HR 1 Full-time Employee contact Create/distribute/verify capture form parameters and info., database info.
modification, database access security.
Senior HR 2 Full-time Employee contact Create/distribute/verify capture form parameters and info., database info.modification, database access security.
Support 3 Part-time Data entry
Software EngineerFull-time Database design
Programmer 1 Full-time Programming
Support staff 3 Part-time Support Maintenance
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QUESTIONS?QUESTIONS?
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