strategic developments in digital initiatives at academic libraries

Three Critical Strategic Developments

that Academic Libraries Need to Pay Attention to

in Digital Initiatives

Jenny Jing July, 8, 2015

OverviewTe

chno

logy Business

Library

1. Business: Strategy

2. Academic Libraries: Reality

3. Technology & Digital Initiatives: Reality

4. Three Strategic Developments

Mission

1. Business: Strategy

• Three principles:

- Create unique valuable position - Choose “What not to do” - Define activities to support the strategy

https://www.youtube.com/watch?v=KvYwKM5bY0s

- Create unique valuable position - Choose “What not to do”

Business: Strategic Development

• Realities• SWOT

• Leadership• Productivity

http://www.lmgsuccess.com/_strategic-development-overview.shtml

• Strategic• Operational

• Measurements• Goal tracking

Four Components:

- Awareness - Planning - Development- Results

RealitiesChanges & Challenges

• Academic Libraries• Technologies• Digital Initiatives

SWOT

• Digital Initiatives

Technology

Resources

2. Academic Libraries - Reality:Changes & Challenges

Users

Software InfrastructurePlatformsILS: Voyager, AlephILL, Etc.

Link resolver : 360 Link library guides: LibGuidesOnline databases

IR (Scholarly Publications): DSpaceDAM (Digital Preservation): IslandoraDiscovery Systems: SummonWebsites: Library Homepage

Library Technology – Reality: Changes & Challenges

Digital Initiatives

3. Digital Initiatives: HU's Library Digital Initiative

(http://hul.harvard.edu/ldi/)

• Creating the technical infrastructure for digital library materials

• Providing librarians/staff with experience in technologies and digital materials

• Enriching the HU Library collections with a significant set of digital resources

• Advising the HU community on issues in digital environment

Tech

nolo

gy Business

Digital Initiatives

Mission

Digital Initiatives – Reality: Changes & Challenges

• Users: User needs analysis• Collections: DP (long term vs short Term), born digital (Copyrights)• Data: Data formats, Metadata, discover, access, Authority Control• Technology: Open Source vs Vendor products, DAM vs IR, and more• Operation (Cost and staff): Funding, budget; Skills, experience, training

Collection/ Data

?

Digital Initiatives: SWOTHelpful Harmful

StrengthData: Metadata, Indexing, catalogingCollections: Preservation, OAISTechnology: DAM, IR, DSStaff: skills, moral and loyaltyCustomer Services: communityIn

tern

alEx

tern

al

WeaknessOperation: budget, staffTechnology: lack of external supportTraining: lack of training & standardsCommunication: with stakeholdersDecision making: slow process

OpportunityData management; Enrich Collection; Technology & personal developmentCollaboration: partnershipsEducate, new research, new service to local community

ThreatsFunding: Less funding, more costTechnology: competitors, third party support, outsourcing Communication, Legal issues/ copyrights

Focus on users new services

4. Three critical strategic developments

• Digital Initiatives : Focus on users/stakeholders

to build new services• Technology: Use multiple systems and adopt

new technologies• Business: Work with partners (consortia)

Funders/Managers

Users

Community

Needs

Cost, budget

Research, teaching

Accessibility

Digital Initiatives

New collections

New services

Access, discover

#1. Strategic Development: digital Initiatives: Collaboration with

stakeholders to develop new services

Case Study: University of Toronto Library, ITS, Digital Initiatives’ service

20% of the digital librarian’s time• Create policies and documentation • Create workshop/training modules • Communicate the service to users • Collaboration

with faculty to design and develop digital collections for faculty-led digital humanities (DH) projects.

Digital Initiatives -: Sample work - IR (Synapse)

#2. Strategic Development: Technology: Use multiple systems and adopt new technologies

http://www.slideshare.net/ubclibrary/ubc-librarys-digital

Main systems

• IR: DSpace, EPrints, Digital Commons, BibApp

• DAM: Islandora, Hydra, CONTENTdm, Dspace

• Archival Description Software : AtoM

• Digital preservation: Archive-It, Archivematica

• Exhibitions: Omeka, Collective Access, CollectionSpace, Open Exhibits

Digital Initiatives: Technology- Environmental Scan

Strategic Development: Adopt new technologies

•Fedora 4: New features - Linked data capabilities, research data support, modularity - Islandora core and Basic Collection Solution Pack modules

•Linked Data Sample sites- Authority Control: DAM, IR - Increase data reuse- Bring more traffic to web sites

Fedora 4.0 in Action at Stanfordhttp://colonialarchitecture.eu/UNLV's Linked Data Project

Digital Initiatives – Linked Data:Sample work - DAM

Solutions: Linked Data and Consortia

• Technology Strategies: - Consortia, external experts, third-party support, etc.

•Benefits: - Share cost, experience/skills/expertise- Enhance standards, policies- Enhance co-operation

#3. Strategic Development: Work with partners -

Consortia

Recommended Systems for Queen’s

PLN LOCKSS & Case Study: COPPUL (23 University

Libraries)

• Private LOCKSS Networks

• The Council of Prairie and Pacific University Libraries (COPPUL)

• Tools Developed by COPPUL: - LOCKSSdm (CONTENTdm) - DSpace 1.x - LOCKSS-O-Matichttps://coppuldpwg.wordpress.com/

The services provided by DPWG of COPPUL

http://livestream.com/calgarylibrary/Access/videos/63604639

OCUL DCC Group and Scholars Portal

•Mission and goal

•Activities & Events

•Proposals

Conclusion: Strategic Developments

in Academic Libraries’ Digital Initiatives

New Services

Partnership

New Technologies

Library + Technology + Business =

Strategies to the future of Digital Initiatives

Tech

nolo

gy Business

Digital Initiatives

Mission

Acknowledgements

• Nancy Y. McGovern: Head, Curation and Preservation Services, MIT Libraries

• Rachel Wise, Archives Program Manager, Harvard Business School

• Bronwen Sprout, Head, Digital Programs and Services Digital Initiatives, University of British Columbia

• Kelli Babcock, Digital Initiatives Librarian, University of Toronto Libraries

References/Resources

• Dole, W. (2013). Strategic planning and assessment: Pigs of the same sow? The Journal of Library Administration, 53, 283–292. http://dx.doi.org/10.1080/01930826.2013. 865397 .

• Dyson R. 2002. Strategic development and SWOT analysis at the University of Warwick. EUROPEAN JOURNAL OF OPERATIONAL RESEARCH, 152 (3). pp. 631-640. http://dx.doi.org/10.1016/S0377-2217(03)00062-6

• Porter, Michael E. (1996). "What is Strategy?". Harvard Business Review (November–December 1996).• Saunders L. 2015. Academic Libraries' Strategic Plans: Top Trends and Under-Recognized Areas. The Journal

of Academic Librarianship Volume 41, Issue 3, Pages 285–291• UBC Library's Digital Preservation Strategy• http://www.slideshare.net/ubclibrary/ubc-librarys-digital• Institutional Repositories: Exploration of Costs and Value• http://dlib.org/dlib/january13/burns/01burns.html• The Services provided by DPWG of COPPUL • http://livestream.com/calgarylibrary/Access/videos/63604639

Thank you!