the top 20 tech tools selected for successful meetings
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Stefania Conti-Vecchi
The Top Twenty Tech Tools -‐ selected for successful mee4ngs
Stefania Conti-Vecchi – EIBTM 2013
Focus
Tech tools methodology and logis4c
h9p://www.slideshare.net/StefaniaCon4Vecchi
Stefania Conti-Vecchi – EIBTM 2013
What kind kind of technologies?
Stefania Conti-Vecchi – EIBTM 2013
Mobile apps and web tools for events allow a2endees to find content, find sessions, share experiences, collaborate and discover each other.
Mobile apps and web tools integra4on
Stefania Conti-Vecchi – EIBTM 2013
The audience
Benefits of using mobile devices
Massive use of mobile devices during conferences and events.
I know how to use my device
Stefania Conti-Vecchi – EIBTM 2013
More powerful collabora<on and networking experience.
Benefits of using mobile devices
Audience become part of the event experience
Stefania Conti-Vecchi – EIBTM 2013
The speaker
Facing par<cipants, removing barriers
Benefits of using mobile devices
Stefania Conti-Vecchi – EIBTM 2013
Benefits of using mobile devices
The organizer You can have your en<re office in your hands and much more…
Stefania Conti-Vecchi – EIBTM 2013
Before choosing the apps
Stefania Conti-Vecchi – EIBTM 2013
What kind of mee4ng and events
Face to face, Virtual or Hybrid?
Stefania Conti-Vecchi – EIBTM 2013
Wifi connec<vity in the mee<ng venue. If you use webtools connected with apps check if the app needs the devices to be under the same wifi. Many a2endees will be connected using mobile devices, check if the network has been set up properly
A cri4cal point: WiFi
Stefania Conti-Vecchi – EIBTM 2013
WiFi set up
Stefania Conti-Vecchi – EIBTM 2013
Have always ready a “plan B”
Stefania Conti-Vecchi – EIBTM 2013
Don’t do it too technical
Use some physical techniques to keep people awake and engaged (ex. body vo<ng) Help them to help each other!
Stefania Conti-Vecchi – EIBTM 2013
Round tables with 6 max 8 chairs per table.
Plugs for mobile device chargers.
Pens and paper (even if they have iPads they will use it anyway)
Room set up
Stefania Conti-Vecchi – EIBTM 2013
Room set up
Stefania Conti-Vecchi – EIBTM 2013
Tons of solu4ons for every step of the event process
QR and other tools
Conference call
Project Management
Tickets and lists
Social Media Counters & 4mers
Quiz polls & survey
Docs edi4ng and sharing
Presenta4ons
Mee4ng management
Stefania Conti-Vecchi – EIBTM 2013
What are the tools
How to use them
What do you expect from par4cipants
Where to go (Website? Applica4on?)
When do they need to be there
Your audience should know:
Stefania Conti-Vecchi – EIBTM 2013
Project and event management Podio Podio is the collabora<ve work plaPorm where you can build your own work apps
Stefania Conti-Vecchi – EIBTM 2013
Dropbox
Skydrive
Cloud storage
Stefania Conti-Vecchi – EIBTM 2013
Your computer and data remotely available
Splashtop 2 -‐ Remote Desktop
Stefania Conti-Vecchi – EIBTM 2013
Doodle 2 Go
Schedule events w i t h o u t m a i l chaos!
Schedule calls and mee4ngs according to par4cipants availability
Stefania Conti-Vecchi – EIBTM 2013
Recrui4ng a9endees on social media
HootSuite
HootSuite allows you to send and schedule Twi9er, Facebook, LinkedIn, and Foursquare updates, track click stats, and set up tracking columns to monitor keywords, #hashtags, and lists.
You can reach more people differen4a4ng the 4mes of your tweets!
Stefania Conti-Vecchi – EIBTM 2013
Event’s social network?
Yammer
is a private, secure social network for your company….
Stefania Conti-Vecchi – EIBTM 2013
Scheduling tweets for presenta4ons
Backdraa
BackdraT is a new free iPad app that enables you to write tweets in advance, and then releases them while you are giving a presenta<on.
Stefania Conti-Vecchi – EIBTM 2013
Quicktag
QRAugmented
Easy QR
QRcodes for networking
Stefania Conti-Vecchi – EIBTM 2013
This is ME
Scan it and add me to your address book
Stefania Conti-Vecchi – EIBTM 2013
Clicktotweet.com
Stefania Conti-Vecchi – EIBTM 2013
QRcode generator
Scan to tweet
Stefania Conti-Vecchi – EIBTM 2013
Check In Easy -‐ Guest List & Event Check-‐in Manager
Check-‐in and guest lists manager
Stefania Conti-Vecchi – EIBTM 2013
TimeSta4on
Turn your iPad or iPhone into a contactless <me & a2endance system.
A9endance & Time Tracking
Stefania Conti-Vecchi – EIBTM 2013
Pointer
Show your presenta<on on a secondary screen such as a projector, TV or monitor and interact with it by poin<ng and drawing.
CloudOn
CloudOn brings MicrosoT Office® to your iPhone & iPad and links it to your Box, Dropbox, Google Drive and SkyDrive accounts.
Slides and presenta4ons
Stefania Conti-Vecchi – EIBTM 2013
5 genera4ons of iPads There are 5 genera<ons of iPads, the biggest differences are about the projec4on and the camera that is not included in the 1 genera<on and the cable connec<on in the iPad 4 and Air.
Stefania Conti-Vecchi – EIBTM 2013
iPad 2, 3, 4 and Air no special app is needed to send your content to a screen
This way the speaker can stand anywhere in the room, walk and deliver the speech interac<ng with par<cipants.
Apple TV, Airport express cables and connectors, laptop
Tech tools to project
Stefania Conti-Vecchi – EIBTM 2013
Asynchronous presenta4ons
Presenta<on doesn’t necessarily need to end when the presenta<on has finished.
Stefania Conti-Vecchi – EIBTM 2013
piratepad.net
On-‐line collabora4on and co-‐crea4on
Stefania Conti-Vecchi – EIBTM 2013
www.editgrid.com
On-‐line collabora4on and co-‐crea4on
Stefania Conti-Vecchi – EIBTM 2013
iBrainstorm (iPad) + iBrainstorm Companion
From iPhone to iPad with just a flick of the finger. iBrainstorm Companion is used to connect to a running session of iBrainstorm on the iPad
Brainstorming
Stefania Conti-Vecchi – EIBTM 2013
Brainstorming ∞Board + ∞Board Notes
∞Board is a virtual whiteboard. Other devices on your local network can connect to your board and throw notes to you. Great for brainstorming sessions!
Stefania Conti-Vecchi – EIBTM 2013
Brainstorming
VoiceThread
Create and share dynamic conversa<ons around documents, snapshots, diagrams and videos. Anyone can join the discussion from their iPhone, iPad, iPod touch, Mac or PC -‐-‐ any<me, anywhere.
Stefania Conti-Vecchi – EIBTM 2013
Webcast the event
Stefania Conti-Vecchi – EIBTM 2013
Webcast the event
Event-‐Cast
Event-‐Cast turns your phone into a mobile broadcast studio.
Stefania Conti-Vecchi – EIBTM 2013
Live audio broadcast
Soundcloud
SoundCloud is the world’s leading social sound plaPorm
Stefania Conti-Vecchi – EIBTM 2013
Live audio broadcast
Spreaker Radio and podcast recorder
With Spreaker you can record your own podcasts. Report on live events
Stefania Conti-Vecchi – EIBTM 2013
Virtual breakout rooms
GoToMee4ng
Google+
Skype
Stefania Conti-Vecchi – EIBTM 2013
Zwoor Survey for Ipad Allows a mee<ng par<cipant to send answers to a survey via the iPhone or iPad. The user enters a code (e.g. Meet123) to retrieve the survey, and then proceeds to answering the ques<ons. .
Polls, surveys and quiz
Polldaddy Engage your survey respondents with Polldaddy for iOS -‐they'll enjoy the intui<ve interface for responding to your ques<ons and the speed of the applica<on.
Stefania Conti-Vecchi – EIBTM 2013
Projectorfy
A2endees can vote for us ing the i r mobi le device and see the results live during the e v e n t . P r o j e c t a tweetwa l l showing event specific hashtags
Tweet wall and live polls
Stefania Conti-Vecchi – EIBTM 2013
Mailchimp user? Collect subscrip4ons
Chimpadeedoo
Chimpadeedoo makes it easy to collect email addresses from your iPad and import them into MailChimp. Works offline
Stefania Conti-Vecchi – EIBTM 2013
Be crea4ve
Stefania Conti-Vecchi – EIBTM 2013
Stefania Conti-Vecchi www.eventagist.com
Thank you
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