anesa bylaws

8/6/2019 ANESA Bylaws

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BY-LAWS OF THEASSOCIATION of NABUAD

ELEMENTARY SCHOOL ALUMNI

(ANESA)

PREAMBLE

We, the Alumni of the Nabuad Elementary School (NES), conscious of the necessity to cultivate

closer relationship among ourselves, to help promote the interests and needs of our Alma Mater,and to engender responsible alumni involvement and participation in school and community

affairs, do hereby organize ourselves and promulgate this By-Laws.

ARTICLE I

NAME AND DOMICILE

The name of the Association shall be the Association of Nabuad Elementary School Alumni(ANESA) based at the Nabuad, Inabanga, Bohol. This will be the principal domicile and office

of the Association unless otherwise so ordained by General Assembly as recommended by theBoard of Trustees of the Association.

ARTICLE II

OBJECTIVES

The Association shall have the following objectives:

1. To bring together and unite in action all alumni members for a better understanding andacceptance of the principles, practices and professional standards in the field of alumni

affairs;2. To help the School in promoting its Vision, Mission and Goals through various programs

and projects;3. To initiate, develop and support activities and programs in line with the alumni affairs;4. To organize lectures, conferences, seminars, symposia, fora, and workshops on the local,

regional and national levels which will serve as venue for the exchange of ideas andprofessional experiences in the field of alumni affairs;5. To coordinate closely with the duly established and accredited chapters of the

Association to achieve common goals and objectives; and6. To disseminate information pertaining to Alumni Association members as well as affairs

of the School through publication and other means of communication.

ARTICLE III

MEMBERSHIP

Section I.

General membership in the Association shall be open to all graduates of NES, provided that suchgraduate who subscribes to the objectives of the Association qualifies to become member upon

compliance with the following conditions:

1. That he/she is of good moral character; and2. That he/she pays alumni fee upon graduation and the annual dues required of the type of

membership for which he/she qualifies. Alumni fee of Php 100 shall be collected from

its incoming members. Fix rate of Php 50 annual dues will be collected by the Treasurerevery year.


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Section II.

There shall be three types of membership:

1. Regular membership is granted to any person who graduated in NES, provided thatsuch person subscribes to the objectives of the Association and pays the prescribed feesand dues.

2. Associate membership is granted to those who have completed at least two (2) years atNES, but who did not graduate thereat, provided they also subscribe to the objectives ofthe Association and pay the annual dues.

3. Honorary membership may be granted to any full-time and part-time faculty membersof NES and to spouses of NES Alumni, provided, they subscribe to the objectives of the

Association and pay the annual dues.

ARTICLE IV

RIGHTS OF MEMBERS

Section I.

Regular members as defined in Article III, Section II (1) shall have the right to sponsor

measures, to vote and be voted upon at any meeting or election. Regular members, however,who have outstanding balances in their annual dues, liabilities and other accountabilities to the

Association shall not be allowed to cast their vote and be voted upon at any meeting or election

unless they fully settle such accounts.

Section II.

Associate and Honorary members shall be entitled to attend all meetings of the Association,

provided, however, they cannot vote on any issue or for the purpose of electing or being electedas Officers of the Association.

ARTICLE V

GOVERNING BODY

Section I.

The governing body of the Association shall be its Board of Trustees (BOT) whose members

shall be elected through secret ballot by the regular members during the General Assembly calledfor the purpose.

Section II.

The BOT, composed of nine (9) regular members, elected in a General Assembly for thepurpose, shall elect from among themselves a President, Vice-President, Executive Secretary,

Treasurer, Public Relations Officer (PRO) and Internal Auditor.

Chapter Presidents shall automatically be recognized ex-officio members of the BOT of theAssociation.

The Board may appoint advisers if deemed necessary. The Board, however, shall appoint

an External Auditor to audit the book of accounts of the Association who shall thereafter submitan annual report to the BOT of the Association.


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All members of the Board shall hold office for three (3) years commencing on the date itsmembers took their oath of office until their successors are duly elected, provided, that in the

initial election, three (3) of the nine (9) elected members who got the highest number of votescast shall have a term of three (3) years, the next three (3) highest shall have a term of two (2)

years, and the last three members shall have a term of one (1) year. Every year thereafter, three

(3) members shall be elected.

A Board member shall serve only for a maximum of two (2) consecutive terms.

The BOT shall have the power to fill-up vacancies in its membership due to resignation,

suspension or expulsion, physical incapacity or death until the next General Assembly is held toelect new members to fill up such vacancy(ies).

Any member of the BOT, after incurring three (3) consecutive absences in the meetings called bythe Board without justifiable cause(s), shall be notified by the President and/or Executive

Secretary of the Association to explain in writing the reason(s) for his/her absences.

Any member of the BOT may be subjected to a confidence vote for non-performance of duties;functions and responsibilities entrusted to him/her by the Association.

Section III.

The BOT shall manage the affairs of the Association with the following functions, particularly:

1. Adopt and promulgate policies, rules and regulations;2. Create special committees, bodies and offices;3. Enter into contract through its President and/or duly designated Officers of the Board;4.

Refer to the appropriate body for study and recommendation, matters of majorimportance to the Association; and

5. Acquire properties needed for the Associations operations and to dispose of or encumberthe same.

ARTICLE VI

DUTIES, FUNCTIONS AND RESPONSIBILITIES OF BOT MEMBERS AND

CHAPTER OFFICERS

Section I. President

1. He/she shall have general supervision of the affairs of the Association and shallimplement all resolutions and decisions and sign all contracts duly authorized by theBoard.

2. He/she shall preside over all meetings of the BOT as well as the general membership ofthe Association.

3. He/she shall have the power to call meetings of the BOT.4. He/She shall submit report of accomplishments to the Board of Trustees annually or as

deemed necessary.

Section II. Vice-President

In the absence of the President, he shall assume all the duties, functions, responsibilities and

powers of the President.

Section III. Executive Secretary

1. He/she shall keep the records of all proceedings of the meetings of the BOT as well as thegeneral membership of the Association.

2. He/she shall notify members of the BOT and/or the general membership of all scheduledmeetings of the Association.


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Section IV. Treasurer

He/she shall be in-charge of all the funds of the Association and shall disburse the same inaccordance with the By-laws of the Association and the generally accepted principles, operations

and standards of accounting.

1. He/she shall collect and issue receipts for all duties, contributions and donations for andin behalf of the Association.

2. He/she shall make deposits and shall effect withdrawals of the Associations finances in abank designated by the BOT.

3. He/she shall submit a complete statement of accounts and expenses incurred by theAssociation at its annual meeting as well as during the meeting of the BOT as deemed

necessary.

Section V. Internal Auditor

1.

He/she shall examine and audit the book of accounts of the Association.2. He/she shall certify all financial reports prepared and submitted by the Treasurer.Section VI. Public Relations Officer (PRO)

1. He/she shall be responsible for the good relations between the Association and the SchoolAdministration, the community and the various publics with which the Association hasdealings.

2. He/she shall be in charge in promoting the programs, projects, activities and developmentof the Association.

3. He/she shall be responsible in the dissemination of information and other related matterspertaining to the Alumni Association.

ARTICLE VII

COMMITTEES

The Association shall have the below-mentioned Standing Committees (SC). Ad-HocCommittees (AHC) may be created by the BOT from time to time as deemed necessary for

special purposes and functions.

A. Membership, Communications and Publications Committee. It shall be composed ofseven (7) non-members of the BOT who shall recommend to the BOT new members, program of

dissemination of information and other related activities of the Association. One (1) or two (2)members of the Board may sit as ex-officio members of the Committee.

1. Finance Committee. It shall be composed of five (5) non-members of the BOT whoshall prepare the annual budget of the Association. The President and/or Vice-President

and Treasurer of the Association shall sit as ex-officio members of the Committee.2. Education and Scholarship Committee. It shall be composed of five (5) non-members

of the BOT who shall recommend to the Board scholars in both the undergraduate andgraduate levels. It shall submit to the Board a status repot of the scholarship every

semester/trimester and shall recommend measures and standards on how the scholarshipprogram may be enhanced. One (1) or two (2) members of the Board may sit as ex-

officio members of the Committee.3. Programs, Projects, Research and Development Committee. It shall be composed of

seven (7) non-members of the Board of Trustees who shall recommend programs,projects, research and development the Association may undertake. It shall also

recommend fund-raising activities to support specific objectives set by the Association.One (1) or two (2) members of the Board ma sit as ex-officio members of the Committee.

Committee members shall elect from among themselves a Chair, Vice-Chair and recording

Secretary.


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ARTICLE VIII

MEETINGS AND QUORUM

Section I.

1. A General Assembly shall be held annually at a date, time and place designated bythe BOT of the Association to transact its business.

2. A Special General Assembly may be called upon the written petition of at least ten (10)members in good standing or upon a resolution of the BOT.

A member in good standing is one who has paid the fees and dues prescribed by the Association.

At any meeting of the General Assembly and the BOT, a simple majority vote of the

members present in a duly notified assembly shall constitute a quorum needed to transact thebusiness of the Association.

Section II.

1. Regular meetings of the BOT shall be held once a month at a date, time and placedesignated by the Board.

2. A special meeting of the BOT may be called by the President of the Association at anytime or at the written request of at least three (3) members of the Board.

3. The presence of five (5) members of the Board shall constitute a quorum at any meetingof the BOT of the Association.

ARTICLE IX

RELATIONSHIP OF CHAPTERS

There may be established institutional, local, regional, national and international chaptersof the Association whose organic relationship with the ANESA shall be in terms of program

coordination and other activities in line with the objectives of the Shool. The Association subject

to the rules, regulations, policies and standards that may be adopted and promulgated by theBOT, shall duly accredit these chapters.

The ANESA recognizes the existing By-laws of Chapters. However, in case of conflicts

between the Chapter by-laws and ANESA by-laws, the provisions of the latter shall prevail.

ARTICLE X

AMENDMENTS AND REPEALS

Written proposal(s) to amend or repeal provision(s) of the By-laws of the Associationmay be made or initiated by the BOT or by at least ten (10) members in good standing. Such

amendments or repeal shall be valid when ratified by a two-thirds (2/3) vote through secret ballotof the members present during the regular General Assembly called for the purpose.

ARTICLE XI

EFFECTIVITY CLAUSE


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The By-laws of the Association shall become effective when ratified by a simple majorityvote through secret ballot of the members present during the regular General Assembly called for

the purpose.

Prepared by:

Mr. Alfredo F. Logroo

Chairperson - Committee on Constitutional Review (2011)

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