APEC Project Management:Concept Note Development to

The Full Project Proposal

Presented byKhemrutai KhemmaratDepartment of International Economic AffairsMinistry of Foreign Affairs19 July 2010

APEC Project Circle

Stage 1 Concept Note development and submission

STEP 1

• What you need : – Concept Note Template ( เอกสารประกอบ 7) – APEC-wide Funding Criteria ( เอกสารประกอบ 5) – Guidebook on APEC Projects 7th Ed. (under revision)

• Concept Note:– Objective: What does the project seek to achieve?– Relevance: How does the project meet the priorities of

your forum and APEC as a whole? And Why should APEC undertake this project?

– Methodology: How do you plan to implement the project?

STEP 1

• Be concise and to the point !• No more than 3 A4 pages including the title

page.

STEP 2

• Factors to be considered:– APEC-wide Funding Criteria– Leaders/Ministerial/SOM directives– potential contribution to the forum’s work plan, APEC’s

and the relevant Committee’s priorities– APEC value add and value for money

• 1 + 2 : PP must find a sponsor (usually their own economy) and at least 2 co sponsors to support ‑the project. Check with the forum’s PD!

STEP 3

• To be eligible for APEC funding, PP must secure endorsement of their forum for their concept note.

• Fora rank all Concept Notes using the APEC-wide Funding Criteria.

• Example:– EWG 1, EWG 2, EWG 3. EWG 4– SMEWG 1, SMEWG 2– etc.

STEP 4

• The endorsed and ranked concept notes, along with the fora’s endorsement justification, must be submitted to the APEC Secretariat by the advertised submission deadline.

Session Submission deadline

Session 1/2010 Mon 1 February

Session 2/2010 Wed 9 June

Session 3/2010 Thursday 23 September

Stage 2 Priority assessment of Concept Notes

STEP 5 (Timeframe: 1 week)

• APEC Secretariat sorts the concept notes by APEC Committee (CTI, SCE, EC) and SFOM Committee No. of Concept Note for

session 2/2010CTI 23SCE 48EC 2SFOM 3Total 76

STEP 5 (Timeframe: 1 week)

• Committee members individually send their ranks, prioritization and justifications to the Secretariat.

Funding Criteria Rank (1-4)

Order of Priority within Rank

EWG 1 1 1-2EWG 2 2 2-2EWG 3 1 1-1EWG 4 3 3-1

SMEWG 1 2 2-1SMEWG 2 1 1-3

STEP 6 (Timeframe: 1 -2 days +)

• a two-step process: – consensus on the broad band rank is determined by majority– the priority within each broad band rank is determined by

averaging member votes.• APEC Secretariat then sorts the concept notes by fund. • If there are more concept notes than can be funded

within a particular broad band rank, the Secretariat will refer the relevant rankings of to each economy’s Principal Decision-Maker (PDM) for further prioritisation (Timeframe: 1 week)

STEP 6 (Timeframe: 1 -2 days +)

Fund source Amount available this session (US$)

Amount Requested

(US$)

Number of

Proposals OA 869,908 1,966,660 22TILF 1,232,393 1,912,901 21ASF General 715,756 1,977,861 19

ASF Human Security Sub-Fund 458,483 633,167 6

ASF Avian Influenza Sub-Fund 1,104,449 258,238 2

ASF TFAP II Sub-Fund 87,518 - -ASF Technology Sub-Fund 68,543 149,674 1ASF Energy Efficiency Sub-Fund 842,203 487,680 5

TOTAL 5,379,252 7,386,181 76

STEP 7 (Timeframe: 1 -2 days)

• Votes of individual Committee members (and PDMs where necessary) are combined.

STEP 8 (Timeframe: 3 days)

• The Secretariat advises the BMC on which concept notes can be funded, based on the priority assessment and the amount available in each (sub)fund.

• The BMC provides in-principle funding approval for concept notes, subject to the full project proposals receiving a ‘satisfactory’ quality assessment.

STEP 9 (Timeframe: 3 days)

• Successful PPs are invited to work with the Secretariat and Project Management Officer to submit full project proposals .

• Unsuccessful PPs can resubmit their concept note in the next funding round. All re-submitted concept notes will be treated as new submissions.

Stage 3 Full proposal development

STEP 10

• APEC Project Proposal Template (เอกสารประกอบ 15 -16)

• Proposals must be succinct, to the point and address the assessment criteria.

• No more than 10 A4 pages.

“ REEIS “

“ REEIS “

Relevance: Whether a project is needed to achieving the APEC priorities and objectives of the target group, the recipient member economies and APEC as a whole. Effectiveness: HOW a project will take place, the likelihood that a project will meet its objectivesEfficiency: HOW a project will take place, particularly measuring of the outputs (services, goods) in relation to the inputs (cost of resources) = cost-efficientImpact: WHAT the project seeks to changeSustainability: whether the benefits of a project are likely to continue after the project has finished

STEP 11

• PP must secure endorsement of their forum for their full project proposal to be eligible for APEC funding.

• Tool : the Quality Assessment Framework (QAF) (เอกสารประกอบ 17)

• A proposing economy cannot provide a QAF assessment for its own proposal. But, Co-sponsoring economies can!

STEP 12

• The Project Management Unit (PMU) will draw upon the QAF comments and uses REEIS to assess proposals.

• Proposals must be assessed as ‘satisfactory’ against REEIS to be recommended for funding.

• APEC Secretariat provides a recommendation to BMC for their approval.

STEP 13

• The BMC approves full project proposals requiring APEC funding up to and including USD200,000. The BMC recommends projects requiring more than USD200,000 of APEC funding to SOM for approval.

• The Secretariat will notify the PP of the outcome of the BMC’s considerations.

THANK YOU