ar-system
TRANSCRIPT
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INFONETICS, Inc. 1729 Gateway Circle Grove City, OH 43123 614/875-2006
ACCOUNTS
RECEIVABLE
SYSTEM
Ver 2.22 Page 39
ACCOUNTS RECEIVABLE MENU
The ACCOUNTS RECEIVABLE SYSTEM is used to track and manage
the monies owed to a business by its customers. Invoices created by
the ORDER/INVOICING SYSTEM and the CYLINDER CONTROL
SYSTEM can be automatically posted to this module. Payments
received are then posted to the receivables ledger and applied to
outstanding invoices.
Control journals are created each step of the way to monitor the dollars
that pass through this system. Collections are improved through the
use of a variable-period AGING report. Service or nance charges
on delinquent balances can be automatically assessed and statements
printed on your letterhead stationery or custom designed forms for
mailing to the customer.
EDITING PROGRAMS TheEDIT RECEIVABLES DATAprogramisusedtoadd,
change,deleteorviewtransactionsand
informationinthereceivablesdatabase.
TheQUICKVIEWA/RINQUIRYis
anoptimizedversionofafullRECEIV-
ABLESINQUIRYdetailingacustom-
erstransactionhistory.Itisdesigned
forquickaccesstoonecustomers
information.
REPORTS TheRECEIVABLES INQUIRYgives
adetailedreportofallinformation
relatingtoacustomersreceivableshis-
tory.
TheRECEIVABLES JOURNALgivesanumericallistingoftransac-
tionsinthereceivablesdatabasewith
subtotalsbytransactiontype(invoice,
payment,etc.).
TheRECEIVABLES AGINGreport
displaysallopenitems(unpaidinvoices
andunappliedcredits)foreachcus-
tomersaccount.
MONTH END PROCESSING TheFINAL RECEIVABLES JOURNALissimilartothe
regularRECEIVABLESJOURNAL.Itispre-conguredtogive
onlysubtotalsbytransactiontypeforthejustendedpriormonth.
Thisjournalisusedtoverifythemanualcontrollogtoprovethe
integrityofthereceivablesinformation.
TheCREATE SERVICE CHARGEprogramautomatically
computesnance(service)chargesonpastduebalances.
TheRECEIVABLES STATEMENTisaformattedprintoutof
anaccountprintedoncustomformsavailablefromINFONET-
ICSformailingtothecustomer.Variousformats/layoutsare
available.
TheEMAIL/FAX A/R STATEMENTprogramfacilitates
electronictransmissionoftheReceivablesStatementwhenthe
InfoFaxandInfoMailmodulesareinstalled.
TheFINAL RECEIVABLES AGINGissimilartotheregular
RECEIVABLESAGING.Itispre-conguredtoincludeonlytran
actionsdatedthroughtheendofthejustendedpriormonth.This
reportcanberetainedforhardcopyrecord.
MISCELLANEOUS TheFINAL RECEIVABLES INQUIRYissimilartotheregula
RECEIVABLESINQUIRY.Itcanbeprintedforhardcopyrecord
beforepurgingthereceivablesdatabase.
ThePURGE RECEIVABLES DATAprogramisusedtoremov
closeditems(paidinvoicesandchecks)fromthereceivables
database.Onlytransactionsthathavebeeninvoicedandpaidprio
tothepurgedateareremoved.Allopenitems(unpaidinvoicesan
unappliedcredits)aremaintainedindenitely.
TheVERIFY RECEIVABLES DATAprogramisamaintenanc
programtoensureinternalintegrityinthereceivablesdatabase.
RECEIVABLESMENU
ACCOUNTS RECEIVABLE SYSTEM
1729 Gateway Circle, OH 43123 Grove City, OH 43123 Phone 614-875-2006
www.infonetx.com e-mail: [email protected] Fax 614-875-7761
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ACCOUNTS
RECEIVABLE
SYSTEM
EDIT RECEIVABLES DATA
SAMPLEOUTPUT:EDITRECEIVABLESAUDITJOURNAL
TheEDITRECEIVABLESDATAprogramisusedtoadd,
change,deleteorviewtransactionsandinformationinthe
receivablesdatabase.
Usedtopost and apply cash receipts,
over/short payment adjustments, credit
invoices and write-offs.
Customer Contact Name,Telephone,
C.O.D. Status,Special Comment,Last
Payment DateandAmount,Credit Limit,
Budget AmountandCurrent Agingap-
pearonscreen.Customer Notesareview-
able.
Providesview (or review) of open items
(unpaidinvoicesandunappliedcredits)for
anaccount.
Customersopen invoices and unapplied
credits can be viewedaspaymentsare
posted.
Paymentscanbeapplied to a specifc
invoiceforthedollaramountyouchooseor
paymentscanbeautomatically applied to
the oldest invoices.
Payments applied to a specifc invoicecan
bereviewedand/orchanged.
Payment and all other AR history ismaintainedandcanbe
viewedindenitely.
Security permission modestopreventdeletionexceptbyautho-
rizedpersonnel.
Audit journal producedattheendofeacheditingsession.
EDITINGSCREEN:EDITRECEIVABLESDATA
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ACCOUNTS
RECEIVABLE
SYSTEM
Ver 2.22 Page 41
RECEIVABLES JOURNAL
SETUPSCREEN:RECEIVABLESJOURNAL
TheRECEIVABLESJOURNALgivesa
numericallistingoftransactionsintherece
ablesdatabasewithsubtotalsbytransactiotype(invoice,payment,etc.).
Viewtransactionsinnumerical(journal)or
DetailedorSummarymodesavailable.
Application datashowswhichpaymentspai
particularinvoiceandvice-versa.
Reportcanberestrictedtoarangeorsingle
customerthroughanumberofcommonpro
properties,arangeorspecicdateandarang
specicTypeoftransaction.
Outputcanbedirectedtothescreen,.PDF
preview,anyprinter,fax,emailoranetworkeharddriveontheserver.
SAMPLEOUTPUT:RECEIVABLESJOURNAL
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ACCOUNTS
RECEIVABLE
SYSTEM
SETUPSCREEN:QUICKVIEWA/RINQUIRY
QUICK VIEW A/R INQUIRY
TheQUICKVIEWA/RINQUIRYprovidesquickaccesstoacustomers
AccountsReceivabletransactionhistory
withintheselecteddateranges.De-
signedforeaseofuseincreditrating,
theprogramoffersaoption
fromtheCustomerIDeldandispre-
conguredtosendoutputtotheScreen.
SETUPSCREEN:RECEIVABLESINQUIRY
TheRECEIVABLESINQUIRYgivesadetailedreportofall
informationrelatingtoacustomersreceivableshistory.
Completeaccounttransaction history(debits/credits).
Application datashowswhichpayments
paidaparticularinvoiceandvice-versa.
First and last date of business(Open-
Date/CloseDate),creditlimitandbudget
amount.
Days Oldcolumn;Daysoldforeach
transactionandweightedaveragefor
customeroverall.
Days To Paycolumn;Daystopayfor
eachtransactionandoverallweighted
averageforcustomer.
Subtotalsbytransactiontypewithlasttransactiondates(last payment date).
Current Aging TotalswithHigh Credit
Balance.
Reportcanberestrictedtoarangeor
singlecustomerthroughanumberof
commonproleproperties,arangeor
specicdateandarangeorspecicType
oftransaction.
Outputcanbedirectedtothescreen,anyprinter,.PDFpreview,
faxmodem,emailoranetworkedharddrive.
RECEIVABLES INQUIRY
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ACCOUNTS
RECEIVABLE
SYSTEM
Ver 2.22 Page 43
SAMPLEOUTPUT:QUICKVIEWA/RINQUIRY/RECEIVABLESINQUIRY
QUICK VIEW/RECEIVABLES INQUIRY
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ACCOUNTS
RECEIVABLE
SYSTEM
RECEIVABLES AGING
TheRECEIVABLESAGINGreportdisplaysallopenitems
(unpaidinvoicesandunappliedcredits)foreachcustomers
account.
Listsonlycustomersopen items.
Five (5) variable aging categories;currentmonthandeach
previousmonth.
Credits columnseparatesoutunap-
pliedcredits.
Days Oldcolumn;weighteddaysold
averagebycustomerandoverall.
Cansort numericallybycustomerID,
alphabeticallybyname,orevenby
ZIP code.
Canselectonly past due accounts
(forexample,allcustomerswhose
accountsareolderthanagivendate),
and/orforbalances greater than agiven minimum.
Detailed mode:Customer,telephone,
contact,allopenitems,original
amount,daysold,andbalancedue
agedintoappropriateagingcategories
withtotals.
Condensed mode:Customer,tele-
phone,contact,weightedaveragedays
old,andagingtotals.
Reportcanberestrictedtoarangeorsinglecustomerthrough
anumberofcommonproleproperties,arangeorspecicdate
andarangeofspecicTypeoftransaction.
Outputcanbedirectedtothescreen,.PDFpreview,anyprinter,
fax,emailoranetworkedharddriveontheserver.
SETUPSCREEN:RECEIVABLESAGING
SAMPLEOUTPUT:RECEIVABLESAGINGWITHOUTDETAIL
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ACCOUNTS
RECEIVABLE
SYSTEM
Ver 2.22 Page 45
SAMPLEOUTPUT:RECEIVABLESAGINGWITHDETAIL
RECEIVABLES AGING
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ACCOUNTS
RECEIVABLE
SYSTEM
CREATE SERVICE CHARGE
TheCREATESERVICECHARGE
programautomaticallycomputes
service(nance)chargesonpastdue
balances.Unpaidservicechargesmaybecompoundedifdesired.
Servicechargescanbeappliedto
selected customers.
ProducesServiceChargeInvoiceif
desired.
Service charge rate, days past due,
andminimumnancechargecanbe
changedatanytimeifdesired.
SETUPSCREEN:CREATESERVICECHARGE
SAMPLEOUTPUT:CREATESERVICECHARGE
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ACCOUNTS
RECEIVABLE
SYSTEM
Ver 2.22 Page 47
RECEIVABLES STATEMENT
TheRECEIVABLESSTATEMENTisaformattedprintout
ofanaccountprintedoncustomformsavailablefromIN-
FONETICSformailingtothecustomer.Variousformats/lay -
outsareavailable.
Open itemsformatlistsonlyunpaid
invoicesandunappliedcredits.
Activityformatlistsbalancebrought
forwardandalltransactionsforthe
currentperiod(month).
Aged dunningmessagescanbeprinted
tocorrespondtoeachagingperiod.The
appropriatemessage,determinedbythe
oldestopeninvoiceforthatcustomer,
willbeprintedonthestatement.
Fouradvertising linesavailablefor
generaluse.
Canbesorted numericallybycustome
ID,alphabeticallybycustomername,
orevenbyZIP code.
Canberunforonly past due accounts
(forexample,allcustomerswhoseac-
countsaremorethan60daysold),and/orforbalances greater than a given
minimum.
Statementscanbegeneratedindividuallyforonlyselectedcus-
tomers,orinbatch.
Five aging totalsareprintedatbottomofstatement.
Outputcanbedirectedtothescreen,.PDFpreview,anyprinter,
faxmodem,emailoranetworkedharddriveontheserver.
SETUPSCREEN:RECEIVABLESSTATEMENT
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ACCOUNTS
RECEIVABLE
SYSTEM
RECEIVABLES STATEMENT
SAMPLEOUTPUT:RECEIVABLESSTATEMENT