asycuda expoter user manual_ updated 29-04-15

Export Manual - ASYCUDA version 4.2.1

ASYCUDA EXPORT MANUAL FOR DECLARATION

PROCESS

Version 4.2.1

EXPORTER MANUAL

e-SAD ASYCUDA Ver. 4.2.1 EXPORTERS MANUAL

Created By: IMU Department.

TABLE OF CONTENT

1. OVERVIEW ………………………………………………………………………. 3

1.1 THE BUSINESS PROBLEMS IT SOLVES ………………………………………………………………………. 3

1.2 THE BENEFITS OFFERED ………………………………………………………………………. 3

1.3 USER ACCESS LEVELS ………………………………………………………………………. 3

APPENDIX 1 –SAD ………………………………………………………………………. 4

APPENDIX 2 – C87 ENTRY ………………………………………………………………………. 7

2. GETTING STARTED ………………………………………………………………………. 8

3. HOME PAGE ……………………………………………………………………… 9

4 DOMUMENT LIBRARY ……………………………………………………………………… 12

5 GENERATION OF SAD DOCUMENT FOR EXPORT

……………………………………………………………………….

14

5.1 GETTING FAMILIAR WITH THE DROP DOWN MENUS AND ICONS

……………………………………………………...................

17

5.2 IMPORTANT FEATURES OF THE SAD ………………………………………………………………………. 20

5.3 ADDITIONAL FEATURES ……………………………………………………………………… 25

6 SUBMISSION OF SAD TO CUSTOMS ……………………………………………………………………… 30

7 CHANGES TO OBSERVE WHEN SAD IS SUBMITTED TO JCA

………………………………………………………………………..

34

8 MAKING AMENDMENT OR RE - POST ENTRY

.............................................................................

35

9 CHECK LIST FOR COMPLETING SAD

……………………………………………………………………… 36

10 APPENDIX 37



1. OVERVIEW

ASYCUDA World (AW) (Automated System for Customs Data) provides a robust, comprehensive declaration processing capabilities and uses the European Single Administrative Document (SAD) as the standard declaration format. The SAD was developed by the European Union (EU), using the United Nations (UN) Layout Key (UNLK) and has been promoted as an “International Standard” by the WCO. It is utilized by AW declaration processing module and this ‘One Form’ covers all customs procedures and regimes, including transit procedures.

1.1 THE BUSINESS PROBLEMS IT SOLVES

The Jamaica Customs Agency currently encounters grave issue with our computerize systems as they are disjointed. There exist a number of systems being utilized by varying levels and departments in the Agency however one of the main issue is the lack of integration among those systems.

To streamline integration, adaptation of World Trade Organization (WTO) best practice, reduce processing time, and better facilitate a risk base platform, a new system the ASYCUDA is currently being developed to replace the current system with the aim of proving seamless integration.

1.2 THE BENEFITS OFFERED

1. Improved the overall efficiency of risk base assessment processing and procedures. 2. Improved turnaround time from faster and more efficient transaction processing 3. Provides an user friendly interface 4. Adaptation of World Trade Organization (WTO) best practice 5. Provide the usage of a Single Administrative Document SAD. 6. Improved customer satisfaction 7. Paper less environment. 8. Increased data integrity 9. Increased accountability and organizational control.

1.3 USER ACCESS LEVELS

There are various access levels; your user level is that of a Broker/Exporter. The system will prompt for the application password for all the users. To sign on to the respective user a combination of user ID and password is required.



APPENDIX 1: PROPOSED ELECTRONIC SINGLE ADMINISTRATIVE DOCUMENT (SAD)



APPENDIX 2: JAMAICA CUSTOMS AGENCY - DECLARATION C87 FORM



2. GETTING STARTED

1. Open a web browser and type http://jets.jacustoms.gov.jm:8080/ to access the website

via the (Internet).

2. The ASYCUDA World web page will be shown below.

3. Click “Customs Environment” to enter user name and password.

4. The user will be prompt with a Security Warning Box. Select and tick “ I accept the risk

and want to run the application”

5. Click on Run

http://jets.jacustoms.gov.jm:8080/



6. Enter user “Login name and Password”, and then click on the icon to access the system.

7. To exit the system click on

3. HOME PAGE

8. After login to the system is completed, to exit the application click on “File” then select

“Exit” from the drop down menu or simply click the “X” on the top right hand corner of

the page.



9. Document Library also allows for updating your user profiles. Access privilege depends on the user level given by the system Administrator. Here under “My Profile” you can change your password to encourage IT security.

Enter New and

Re-enter New

Password here



10. From the File drop now menu you can access your ASYCUDA system mail box.



4. DOCUMENT LIBRARY

11. The Document Library privileges are set based on the user’s access level on the system.

This is where most interactions will take place with the various documents used by different users.



12. Exporters Document Library will contain the below because of your user access privileges



5. GENERATION OF SAD DOCUMENT FOR EXPORT

13. To generate the SAD for Export go to Document Library. Click on icon beside the

Jamaica Flag icon

14. The system then displays the Goods Clearance Folder. In order to open the folder click

on the icon the system will then display the Declaration Folder.



15. The Declaration Folder contains the Detailed Declaration and Previous Declaration

Folders and a Value Declaration document. Click on the icon beside the Detailed Declaration Folder to view the Detailed Declaration Document.

16. The Detailed Declaration is the SAD Document. In order to view same right click on Detailed Declaration Document. Click NEW from the menu.

Detailed

Declaration

document



17. The SAD will be displayed (see Appendix 1).



5.1 GETTING FAMILIAR WITH THE DROP DOWN MENUS AND ICONS

18. The File drop down menu displays the same icon as on the SAD document screen. The icons on the SAD document screen shows what each icons are for when a mouse over is done.

File dropdown

menu

Icons on SAD

document

screen



19. See below for description of the purpose of the most frequently used icons. No ICON DESCRIPTION

a. Verify – allows for a system check of information entered on the

SAD. If there are any error the system will display the error(s)

b. Validate and Assess – This icon allows for submission to

Jamaica Customs Agency where validation and assessment of

the SAD takes place before it is received. If there are any

issue(s) the system will provide an error message.

c. Store – Allow for storage of the SAD to allow for further

modification if Exporters are not ready to submit declaration to

JCA

d. Delete – Allows for deletion of a SAD.

e Hard Copy- Prints the SAD

f Finder – Allows for searching.

g Add item – Use to adding multiple items to an Export

declaration.

20. The Finder provides for Exporters to select a criteria and enter a value for a search

then click the search icon.



21. The Add Item when selected provide for additional pages on the Declaration. Each page

provides for maximum of three(3) items.

Second

page added

to the

Declaration



5.2. GENERATION OF ESAD CONTINUES – IMPORTANT FEATURES OF THE ESAD

22. Box 1 – Declaration

Provides for various Customs regime for which Exporters select the applicable one to proceed.

Regime providing various

provisions for Exportation



23. Box 18 – Identity and nationality of means of transport at departure

Exporters are required to enter the Exporting Vessel Name and Estimate Time of Departure

(ETD) to be found on the Dock Receipt in Box 18.

24. Box 37 - Procedure

Allow for selection of further Export procedures and additional Customs regime (such as the

provision for freecode). The dropdown menu is determined based on selectivity made in

Box 1 – Declaration.



25. Box 33 – Commodity Code

Provision for entering the desired tariff code for an item, the box also provide for tariff look up.

a. Right click in the Commodity Code field.

b. Click on Find.



c. The Tariff Look up screen will be displayed. To select the desired tariff code click on the icon until you arrived at the ten (10) digit tariff code or until the green stick appears at the top of the page. Click the green stick to display the tariff code in the Commodity Code field on the SAD.

Click on the Book looking

icons to drill down to the

ten (10) digit tariff code.



26. Box 22 – Currency & Total Amount Invoice

This field is populated by CIF amount entered on the Valuation Note (See 26.a below).



5.3. GENERATION OF ESAD CONTINUES – ADDITIONAL FEATURES

27. The SAD provide for additional features such as :-

a. Valuation Note

b. Assessment Notice

c. Information Page

d. Attached Documents

e. Scan Documents

f. Containers

a. Valuation Note : i. Collects information related to the value of goods and the computation of the customs

value.

ii. This section is divided in two areas, one related to the entire invoice and another for each item segment declared.

iii. The Valuation Note provides a full breakdown of the value components such as external and internal freight, insurance, other costs, and deductions



b. Assessment Notice:

i. Contains summary information about the duties, taxes and charges calculated and

assessed on the declaration.

ii. The assessment notice is compiled after all mandatory data is entered in the declaration.

iii. It shows the total amount of each tax that must be paid and the total sum that must

be paid for the declaration.

c. Information Page:

This is a blank page that may be used by the declarant to capture additional details, special requests, notes or any other information pertaining to the shipment. It may be used to give additional information or explanation concerning the declaration if there is insufficient space on the SAD for the desired details to be captured.



d. Attached Documents:

i. This area lists all supporting documentation that must be presented with the

declaration and other ancillary documents which the declarant may wish to add.

All Exporters MUST attached a Commercial Invoice and a Dock Receipt to the

Export Declaration.

ii. Attach can be done for as many documents as required.

iii. Details of the documents attached are described including reference number, date of issuance and authority when necessary.

iv. Documents such as certificates, permits and licenses may be required for products

regulated by governmental trade agencies.

v. The documentary evidence of such commodity codes being approved for the importation or exportation of goods will be referenced in this section.



e. Scan Documents:

This tab allows for uploading of files currently referenced in the Attached Document (E.g. Dock

Receipt and Commercial Invoice) tab by browsing and saving your Permits, License among other necessary documents to be attached to your Export Declaration

i. New icon - Allow for browsing the computer to attach a file.

ii. Upload icon - After browsing it’s now time to upload your file to the SAD.

iii. View Icon - This icon allows for the viewing of the file attached

The Permit is attached

after browsing and

uploading it.



f. Containers:

i. For containerised shipment, this is declared in Box 19 of the SAD by ticking the

check box. The container information can be completed on the “Containers” tab that appears at the bottom of the page.

ii. Containers can be added two ways see below.

iii. The layout allows for declaring all necessary details related to the boxes and the

goods inside the containers.

iv. The data required entails: container size-type, identification number, number of packages (piece count), gross mass, goods description, etc.

v. This section will hold as many containers as those manifested in the transport

document (bill of lading, airway bill).

Add Container Manually

– Allows for adding the

container details after

entering the container

information.

OPTION 1



a. Right Click in the Item field

b. Click on Find or F3

OPTION 2

Right Click on Item

Field



a. The below window will appear. Click on the icon to view list of container(s). if containers were

added before.

b. To add containers if none was added before right Click on the icon

Right Click on “

Please Add at

least one

container”



c. Click on Add new Container

d. Add container details and click the Save icon

Allow user to add

additional

Container details.



e. After container is added click on the container number and the Item will be listed in the List of Items

Column.

f. Link Containers to Items - To link the containers to each item, click on the container number, select

the item in the List of Items and click on the icon . Click on the Save icon to save

g. Remove Containers from Items - To remove the container from an item, click on the container, then

click on the item in the List of Items, after which click on the container number in the List of selected

containers and click on the icon . Click on the Save icon to save

h. Container when added and linked to each items will be displayed on the container screen after clicking

the Save icon.

Click on

container

number.



6. SUBMISSION OF ESAD TO CUSTOMS

28. Upon completion of:-

a. SAD

b. Valuation Notice

c. Attachment Documents

d. Scanned Documents

e. Containers (if necessary)

It is now time to submit SAD to JCA.

29. Click on the icon to verify that all data entered are accurate. If data entered are accurate the System will display the below message. Click on the blue stick to accept verification.

30. Submission to Customs should be done after all checks are made to ensure information entered

accurate. For submission to JCA:-

a. Click on the icon to validate and assess SAD.

b. The system will prompt you whether you want to assess declaration



c. If the Blue stick is selected you have successfully submit your SAD to JCA. You can now

perform one of the below options:-

i. Print Information page

ii. Print SAD Assessment Notice

iii. Print SAD Attached Document

iv. Print SAD Document

v. E-Mail to (Enter email address)

d. If none of the above options are selected and the blue stick is selected the

system will send an email to your AW inbox. If you want to check it clicks the blue stick.

Upon validation and

assessment system

generate important

numbers:-

Declarant Reference no.

Customs Reference no.

Assessment Reference

no.



e. To view the SAD from your inbox:-

i. Click on the Attachment Tab.

ii. Right click in the body of the email.

iii. Click on View from the drop down menu.

31. Viewing the SAD using another option.

a. Click on beside Jamaica flag on your Document Library.

b. Click on Goods Clearance Folder.

c. Click on Declaration Folder.

d. Click on Detailed Declaration Folder.

e. Right Click on Detailed Declaration document

f. Click on Find.



32. The Detailed Declaration Finder will appear. It allows for different search options and a variety of

search criteria to be used (e.g. equal). To search using Registration Date:-

a. Click in the criteria field.

b. Select equal.

c. Click in the Value#1 field.

d. Select a Date.

e. Click on the Search icon

f. The below screen will appear, Right click of your desired declaration.

g. Click View.



7. CHANGES TO OBSERVE WHEN SAD IS SUBMITTED TO JCA

33. The SAD now is assigned a Customs Reference Number (Equivalent to Export Entry Number )

34. The Items Administrations Selectivity tab is activated upon submission after the risk assessment process has taken place.

This section is designed to facilitate the intervention of all trade-related Government Agencies (OGA) with the respect to the goods being declared. This section will be used to indicated the level of intervention by the OGA, whether a shipment should be subject to documentary examination and/or physical inspection, in order to verify the lawful importation or exportation of goods. Additional, this section will allow OGAs to provide their decisions and results after they conduct their examination.



35. The Detailed Declaration Finder display the Selectivity mode of the declaration whether it is:

a. Red Lane – Officer conducts physical examination and documentary review

b. Yellow-Lane- Officer conducts documentary review

c. Green Lane- Goods are OK to be Released

d. Blue Lane- Post Audit

8. MAKING AMENDMENT OR RE - POST ENTRY

36. After submitting declaration to JCA, if there are changes to be done to the declaration before customs

action Export documents, the below steps outlines the procedure.

a. Follow STEP 31 above.

b. Click on Retrieve

c. The Declaration will appear in an editable format, make the necessary change.

d. Click verify icon to check accuracy of declaration.

e. To Post Entry after corrections are made click on the icon

f. The system will ask “Do you really want to modify this assessed declaration”

g. Click the Blue stick



9. CHECK LIST FOR COMPLETING ESAD

a. Place an (x) for completion of steps:-

Steps Activities Check

Step 1 Select from dropdown the location your declaration will be processed.

Step 2 Tab into Box 1 Select Declaration type. E.g. Exportation

Step 3 Tab and enter/select all the necessary data in order to fill out the Export details.

Step 4 When you reach Box 19 Container if shipment is containerized stick the check box

Step 5 The Container Tab will appear at the bottom of the screen. Click the tab and enter container details.

Step 6 Tab and enter details until you reach

Box 22 Total Amt. To fill in box 22 click on Val. Note Tab at the bottom of the screen.

Step 7 Tab and enter other relevant field until

you reach Box 33 Commodity Code. Right and Find if you do not know the desired tariff code.

Step 8 Tab and enter other relevant details. In

Box 37 Procedure Select the applicable Export Regime necessary.

Step 9 Select Other Attached Document Tab and reference your Documents to be attached

Step 10 Select Other Scan Documents Tab and upload the relevant Permits or License.

Step 11 When finish click on the Verify icon to ensure every data entered are accurate.

Step 12 If you just want to store your declaration

to make changes later Click on the Store icon.

Step 13 To submit to JCA after checks were completed click the Validate and Assess icon

Step 14 Check your email to view Declaration.



APPENDIX

1. SAD Fields Description in Comparison to the C87 Fields