bank details - food corporation of indiafci.gov.in/app2/webroot/upload/mtf for dedicated rake...3...

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Tenderer/ Bulk Buyer Details for Tender Sale

of Wheat Under OMSS(D):-

Date of Tender Enquiry = ………………..

Name of the Party/Firm:- ………………………………………………………………………………

Address of the Party/Firm for future correspondence:- ….…………………………………

.……………………………………………………………………………………………………………………

Below details are compulsory

S.No. Particulars Details

1 Empanelment No.

2 Regional office where firm

is registered/empanelled

3 Valid Email id

5 Mobile No.

Bank Details

1 Bank Name

2 Bank Account Number

3 Bank Branch Address

4 IFSC Code

5 MICR CODE

SIGNATURE

NAME OF THE FIRM

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TENDER NOTICE

NOTICE TO INVITE FINANCIAL BIDS ONLY FROM BULK CONSUMERS/ TRADERS OF WHEAT EMPANELLED WITH ALL REGIONS OF FCI FOR SALE OF WHEAT UNDER OMSS (D) THROUGH DEDICATED MOVEMENT FROM HARYANA REGION.

Sealed financial bids are invited by the undersigned on behalf of FCI, for sale of wheat under OMSS(D) through Dedicated Movement from FCI, Haryana Region lying at various CAP & COVERED Depots of State agencies in FCI districts of Haryana from all empanelled bulk consumers/traders empanelled with FCI (all Regions). List of the empanelled parties is available on FCI website www.fciweb.nic.in. Only those parties whose names are shown in the list uploaded on the FCI website can participate in the Tender Enquiries. The wheat stocks will be sold “Loaded to Rakes”

For downloading detailed NIT, Model Tender Form, Tender terms & conditions, Centre-wise quantity please visit FCI website www.fciweb.nic.in at link Zone--->North zone--->Region--->Haryana---> Tenders and www.tenders.gov.in.

General Manager (Region)

Uploading of MTF/

Center-wise

Quantity on FCI

website.

Sale of Tender

Form up to 4:00 PM

on

Receipt of Financial

Bids upto 11:00 AM

on

Opening of

Financial Bid at

12:00 Noon on

29.01.2014 31.01.2014 01.02.2014 01.02.2014

05.02.2014 07.02.2014 08.02.2014 08.02.2014

12.02.2014 14.02.2014 15.02.2014 15.02.2014

19.02.2014 21.02.2014 22.02.2014 22.02.2014

http://www.fciweb.nic.in/

http://www.tenders.gov.in/

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THE FOOD CORPORATION OF INDIA

REGIONAL OFFICE HARYANA

The Tenderers can also make payment of Tender Cost i.e. Rs.566/- and 10% EMD

through NEFT/RTGS in FCI Bank Account. Following are the details of FCI Bank Account.

Bank Name State Bank Of India

Account No. 10275349442

IFSC Code SBIN0001509

In Favour of General Manager FCI Haryana

The tenders/financial bid will be received on 15.02.2014 from 10:00 AM to

11:00 AM. The tenders/financial bid received after that will not be entertained. The

Financial Bid will be opened on 15.02.2014 at 12.00 PM in the presence of the tenderers

who may wish to be present at the time of opening of tenders.

The parties who are making the payment of Tender Cost/EMD through

NEFT/RTGS are required to fill the following details.

Name Of the Party

Tender Cost Details

Amount

UTR No.

Date

Earnest Money Deposit (EMD) Details

Amount

UTR No.

Date

SIGNATURE

NAME OF THE FIRM

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MODEL TENDER FORM FOR SALE OF WHEAT TO BULK CONSUMERS/TRADERS

UNDER OMSS (D) FOR DEDICATED MOVEMENT BY BUYERS

FOOD CORPORATION OF INDIA REGIONAL OFFICE,

HARYANA, BAYS NO. 29-34,

SEC-04, PANCHKULA

TENDER NO.D.1(1)/WHEAT/OMSS (D)/DED. MOVT/FEB-III/13-14 Dated: 15.02.2014

ORIGINAL

DUPLICATE Cost : Rs.500/-. Plus applicable taxes

SIGNATURE OF ISSUING AUTHORITY

(SEAL)

MONEY RECEIPT NO._______________ Dated :

NON TRANSFERABLE TENDER FORM ISSUED IN DUPLICATE. ORIGINAL BE RETURNED

INTACT WHILE SUBMITTING QUOTATIONS. DUPLICATE BE RETAINED BY THE

TENDERER.

INVITATION TO TENDER AND INSTRUCTIONS TO TENDERERS FOR

DISPOSAL OF FOODGRAINS LYING IN STATE AGENCY GODOWN

(2012-13 CROP), FOR DEDICATED MOVEMENT BY BUYERS.

TENDER SCHEDULE

(A) LAST DATE FOR SALE OF TENDER FORMS UPTO 1600 HRS ON 14.02.2014.

(B) DATE OF RECEIPT OF TENDERS UPTO 11:00 HRS ON 15.02.2014.

(C) DATE OF OPENING OF FINANCIAL BIDS AT 12:00 HRS ON 15.02.2014 AT FCI

REGIONAL OFFICE HARYANA, PANCHKULA.

(D) DATE FOR KEEPING THE OFFER OPEN FOR ACCEPTANCE UPTO

01.03.2014.

NOTE:

All the tenders shall remain open for acceptance upto 01.03.2014. The General

Manager, FCI, Regional Office Haryana, Panchkula also reserves the right to extend this period

by 5 working days and such extension shall be binding on the tenderers. However, no such

extension will be allowed when the auction is conducted through an electronic platform.

Food Corporation of India reserves the right to reject any or all tenders and scrap the

tender enquiry without assigning any reasons, at any stage, without any liability.

PHONE:

FAX NO:

(SIGNATURE OF TENDERER)

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FROM: The General Manager, Food Corporation of India,

Regional Office, Haryana,

Panchkula.

TO:

________________.

Sir, On behalf of the Food Corporation of India, General Manager Haryana,

Panchkula invites sealed Tenders for disposal of foodgrains lying at State Agency Depots _________(Details of depot-wise quantity offered as per Appendix-V) in FCI Haryana Region loaded to Rake basis only from bulk consumers/ traders of wheat already empanelled by FCI from any where in the Country on due submission of documents, as given in Appendix-I.

The terms and conditions governing the sale are given in Appendix-II. The instructions to be followed for submitting the tender are set out below: - 1. The Non transferable tender forms may be obtained from the office of the

General Manager (Region), FCI, Regional Office Haryana on payment of Rs. 500/- (plus applicable taxes) within the stipulated period. Tender forms can also be downloaded from the FCI website www.fciweb.nic.in at link Zone/Region-North Zone->Haryana->Tender, in which case, the cost of the tender form i.e Rs.566/- (Rs. 500/- plus applicable taxes) shallbe enclosed along with the Financial bid by way of DD payable at Panchkula in favour of General Manager FCI Haryana. Payment for tender form can also be made electronically through RTGS/NEFT into FCI A/c No. 10275349442 (IFSC Code SBIN0001509). In case, payment of MTF is made through RTGS/NEFT, then tenderer has to ensure that such payment is credited to FCI account before the scheduled time.

2. EARNEST MONEY DEPOSIT (EMD) : Tender shall be accompanied by EMD calculated @ 10% of the cost of stocks intended to be purchased equal to a Rake load of 2650 MTs at the reserve price fixed by FCI.

3. INSPECTION OF STOCKS : The quality of stocks will be inspected by the tenderers at the godown(s)/ depot (s) from where the stocks have been offered. FCI will not entertain any complaint/ issue raised by the buyer about quality of the stock once the stock starts moving from the godown for loading to Rake.

4. SIGNING OF TENDERS : a) The authorised signatory signing the tender shall state in what capacity he is/ they are,signing the tender, e.g., as sole proprietor of the firm, or as a Secretary/Manager/Director etc., of a Limited Company. In case of a Registered Partnership firm, the names of all partners shall be disclosed and the tender shall be signed by all the partners or by their duly constituted attorney, having authority to bind all the partners in all matters pertaining to the contract. The original or an attested copy, of the registered partnership deed along with duly executed Power of Attorney on a non-judicial stamp paper of appropriate value attested by a Notary (as the case may be) shall be submitted along with the tender. In case of limited company, the names of all the Directors shall be mentioned, and a copy of the Resolution passed by the Company authorizing the person signing the tender to do so on behalf of the company shall be submitted along with a copy of the Memorandum and Articles of Association of the Company. In case of group of companies, only the lead member shall be entitled to sign the document by virtue of Power of Attorney, duly executed on a non- judicial stamp paper of appropriate value duly attested by a Notary, executed by all the members of group in favour of the lead member..


http://www.fciweb.nic.in/

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b) The authorised signatory signing the tender, or any documents forming part of the tender, on behalf of another, or on behalf of a firm shall be responsible to submit a proper Power of Attorney duly executed on a non judicial stamp paper of appropriate value attested by a Notary in his favour, stating that he has authority to bind such other person, or the firm, as the case may be, in all matters, pertaining to the Contract. If the authorised signatory so signing the tender fails to submit the said Power of Attorney his tender shall be summarily rejected without prejudice to any other right of the Corporation under the law.

The Power of Attorney should be signed by all the partners in the case of a partnership concern, by the proprietor in the case of proprietary concern, and by the person who by his signature can bind the company in the case of a limited company, in case of group of companies, by all the members in favour of lead member. The Power of Attorney duly signed should be submitted alongwith the tender.

5. SUBMISSION OF TENDERS :

(A) This tender document, along with Notice Inviting Tender (NIT), the Appendices and Annexures, duly signed on every page, are to be submitted in a sealed envelope addressed to the General Manager, Food Corporation of India, Haryana, Panchkula, superscribing on the envelope, the tender number and the last date of submission. Tenders will be received upto 11:00 hrs. on 15.02.2014. Tenderers wishing to deposit their quotations by hand should also deposit them in the Tender Box, provided for the purpose, not later than 11:00 hrs. on 15.02.2014. Tender submitted after 11:00 hrs. on the scheduled date will not be considered.

(B) The tenderers shall submit his/her Financial Bid (in Appendix-IV) separately for each depot. The rate quoted in the financial bid shall be exclusive of applicable taxes. The tenderer is not allowed to quote more than one rate for a particular Depot. If a tenderer quotes more than one rate for a particular Depot, his/her offer for that particular Depot(s) shall be treated as invalid. Each Financial Bid shall be for a minimum quantity of 2650 tonnes equal to a Rake load. Bids for quantities less than 1 Rake load of 2650 tonnes and more than 1 Rake load of 2650 tonnes would be rejected summarily subject to clause ‘o’ of Appendix-II regarding Jumbo Rake placement. In a single tender stock of more than one Rake will not be sold to a single buyer/single group of buyers with one lead buyer, who will have all the dealings with FCI on behalf of the Group.

(C) In a single tender stock of more than one Rake will not be sold to a single buyer/single group of buyers.

(D) The tender form should be filled in by the tenderer (s) neatly and accurately. Any alterations, erasures or overwriting would render the tender invalid unless such erasures or overwriting are neatly carried out and duly attested and signed by the tenderer.

(E) No opportunity shall be given to the tenderers to modify or withdraw the tenders at any stage during the validity period.

(F) The conditional tenders are liable to be rejected.


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6. ACCEPTANCE OF TENDERS :

The Bidder should quote the rates at or above the reserve price. Bids which are only at or above the Reserve Price under OMSS (D) will be considered. For acceptance of tender, each depot shall be treated as a separate unit. For each depot, the first Rake load of 2650 MT as quoted by H-1 will be approved at H-1 rates. Then the 2

nd Rake load of 2650 MT as

quoted by H-2 will be approved at H-2 rates. This process will continue till the full depot wise Rake load quantity offered is exhausted.

The contract, if any, which may eventuate from the tender, shall be governed by the conditions as mentioned in the tender document, its Appendices and Annexure, Notice Inviting Tender and Acceptance Letter. The acceptance of the tender by the General Manager or an officer authorized by him on his behalf shall constitute the Agreement between the tenderer and the Food Corporation of India and no separate Agreement shall be required to be executed after the issue of the Acceptance Letter. The successful tenderer will be intimated about the acceptance of his offer by way of letter/ FAX/ e-mail. For the purpose of deposition of cost of stocks and lifting of stocks, the date of communication of acceptance shall be inclusive and will also be counted.

7. PAYMENT OF THE COST : The successful tenderer(s) shall deposit balance cost of the stocks alongwith applicable taxes within seven (7) working days from the date of issue of the acceptance letter, in maximum 2 instalments. The amount of EMD will be adjusted in the final installment of cost of stocks alongwith applicable taxes. Release order shall be issued only after deposit of full cost alongwith applicable taxes.

8. CORRUPT PRACTICES:

In the event of any bribe, commission, advantages offered or promised by or on behalf of the tenderers to any officer/ employee/ servant of the Corporation, such tenderers shall be debarred from the tender enquiry in addition to initiating criminal action against them. Canvassing in any form on the part of the tenderer or on his behalf will also make his tender liable for rejection.

9. INDEMNITY:

The tenderer shall defend, indemnify and hold FCI harmless during and after the tender against any and all liabilities, damages, claims, fines, penalties, actions, procedures and expenses of any nature arising out of, resulting from any violation of any laws by the tenderer or its punishment or any way connected with the acts, negligence, breach, failure to perform obligations relating to the tender.

Yours faithfully,

Dated:

( )

For and on behalf of Food Corporation of India

General Manager

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FOOD CORPORATION OF INDIA

REGIONAL OFFICE: HARYANA


APPENDIX-I

TERMS AND CONDITIONS FOR EMPANELLMENT OF TECHNICALLY QUALIFIED BULK CONSUMER

In order to establish the bonafides of tenderer as bulk consumer/trader of wheat, the

technical bid for the purpose of empanelment would contain documents to certify the

bonafides of a tenderer as a bulk consumer/trader of wheat. The tenderer would be required to

submit the following documents to support his qualification as bulk consumer/trader of wheat:-

(i) An attested copy of the current VAT/Trade Tax Registration.

(ii) An attested copy of PAN issued by Income Tax Department.

(iii) Attested copies of the latest Annual balance sheet and profit & loss

account duly audited by a chartered accountant. In case of newly

established firm or the existing firms which have recently started to

deal in the business of wheat, a provisional Balance Sheet and

Profit and Loss Account for a quarter/Half yearly accompanied by

a limited review by Auditor/Chartered accountant should be

furnished. The Balance Sheet/Profit & Loss Account shall also

evidence that the firm is dealing in the business of wheat, failing

which the firms shall submit copy of VAT returns/Annual Report by

way of additional documents, to evidence that the firm is dealing in

the business of wheat.

(iv) An Undertaking on a stamp paper of Rs.100/-- that the wheat so purchased from FCI

under OMSS will be utilized domestically and will not be exported by the tenderer.

If a tenderer violates the terms and conditions of the

empanelment or is found to be furnishing any wrong/ false

information at any stage, then in addition to forfeiture of amount

equivalent to EMD, the said tenderer shall be debarred from

participating in future tenders floated by FCI for disposal of

foodgrains and coarsegrains for a period of one year.

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REGIONAL OFFICE: HARYANA


APPENDIX-II

TERMS AND CONDITIONS FOR THE SALE OF FOODGRAINS

(A) DEFINITIONS:

i) The term ‘Bulk Consumer’ shall mean bulk consumers/traders of wheat. ii) The terms ‘contract’ shall mean and include the invitation to tender, incorporating also the

instructions to tenderers, Tender Document and its Appendices. The tender, its annexures and schedules, acceptance of tender and such general and special conditions as may be added to it.

iii) The term ‘Corporation’ and the “Food Corporation” wherever occurs shall mean the Food Corporation of India established under Section-3 of the Food Corporations Act.1964.

iv) The term “General Manager” shall mean the General Manager of Food Corporation of India under whose administrative jurisdiction, the Food Corporation Depots/ Godowns to which the contract relates fall. The term “General Manager” shall also include the Deputy General Manager, Area Manager and any other officer authorized for the time being to execute contracts on behalf of the Food Corporation of India.

v) The terms ‘buyer/ group of buyers/ intending buyer/tenderer’ shall mean and include the person or persons, firm or company with whom the contract has been entered including their heirs, executors, administrators, successors and their permitted assignees as the case may be.

vi) The term ‘Rate’ shall mean the rate quoted by the bidder in the Financial Bid and accepted by the General Manager for and on behalf of the Food Corporation of India.

vii) The term ‘Rake load’ shall mean 2650 MT (3350 MT in case of Jumbo Rake) of foodgrains. viii) The term ‘foodgrains’ shall mean and include wheat stocks conforming to prescribed

quality parameters of ‘issuable foodgrains’ and fit for human consumption. ix) The term “State Agency Godowns” shall mean, godowns including CAP of various State

Agencies of Punjab & Haryana.

(B) The foodgrains stocks can be inspected by the prospective tenderer(s) at the godown/ depot from where stocks have been offered.

(C) The Food Corporation of India does not guarantee to make available any definite quantity

to the tenderer.

(D) The Food Corporation of India reserves the right to accept or reject the tender, without assigning any reason. All tenders shall be irrevocable and remain open for acceptance for a period of fifteen (15) days from the date of opening the tenders. If the said date is declared to be a closed holiday for FCI Offices, the tender shall be deemed to remain open for acceptance on the succeeding working day. The GM, FCI Haryana, Panchkula will have the discretion to extend this date by another five (5) days which will be binding on the tenderer(s). In case the tenderer fails to abide by this condition, the EMD deposited by the tenderer shall be forfeited by FCI, without prejudice to other legal remedies available to FCI to proceed against the tenderer.

(E) The buyer(s) shall make their arrangements for obtaining permits, sanctions, licences and all other approvals, whatsoever required from the State Government /any other authority.


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(F) EARNEST MONEY DEPOSIT (EMD):

(i) The Financial bid shall be accompanied by EMD.

(ii) Financial bids without/insufficient EMD shall be summarily rejected.

(iii) EMD shall be in the form of Demand Draft/Pay Order/ Banker’s Cheque issued by a Scheduled Bank in favour of General Manager, Food Corporation of India payable at /RTGS/NEFT into A/c No. 10275349442 (IFSC Code SBIN0001509). In case, payment of EMD is made through RTGS/NEFT, then tenderer has to ensure that such payment is credited to FCI account within the scheduled time. The tenders will be considered on the basis of bank statement to be downloaded by FCI at the scheduled time of submission of tenders.

(iv) EMD paid shall be forfeited, if the tenderer after submitting his tender, withdraws his

offer or modifies the terms & conditions thereof in a manner not acceptable to FCI or

does not keep his offer open during the validity period or resiles from the offer once

accepted. The tenderers shall furnish an Undertaking in a prescribed proforma (Appendix-

VII) on a Stamp Paper of Rs.100/- agreeing to the stipulations as contained in this Clause

for forefeiture of EMD, along with the Financial Bid.

(v) The EMD of all unsuccessful tenderers shall be refunded within one working day from

the date of finalization of tender. However, no interest shall be payable for delay in refund of

EMD, in any case.

(vi) The EMD of successful tenderers will be adjusted in the Final instalment of cost of stocks

along with applicable taxes.

(vii) The amount equivalent to EMD of the tenderer shall be forfeited and the tenderer shall be

debarred from participating in all future tenders floated by FCI for a period of one year from

the date of opening of this tender, under the following circumstances.:-

a. Fails to deposit the cost of foodgrains within the prescribed period or;

b. violates any of the terms of contract or ;

c. fails or neglects to observe/perform any of his/her obligations under the contract.

However in case buyer fails to lift the Rake load quantity allotted to him/ her/ them, an

amount equivalent to value of the unlifted quantity or amount equivalent to EMD,

whichever is lower, shall be recovered/ forfeited from the funds available with FCI.


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(G) PAYMENT/ DELIVERY SCHEDULE: i) Price of the foodgrains shall be payable on the net weight basis. All taxes and other

levies, fees and charges of any nature whatsoever leviable by any authority shall be payable by the buyer in addition to the price offered.

ii) The total price calculated on the accepted quantity shall be paid together with applicable taxes, within the stipulated date mentioned in Acceptance Letter by way of Demand Draft/ Pay Order/ Banker’s Cheque issued in favour of the Area Manager/ General Manager, Food Corporation of India, _______________ or electronically through RTGS/NEFT after which Release Order shall be issued by FCI. In case, payment of Cost of stocks is made through RTGS/NEFT, then tenderer has to ensure that such payment is credited to FCI account before the scheduled time.

ii) Balance payment of the cost of stocks shall be made within seven (7) working days from

the date of communication of acceptance by FCI, in maximum 2 installments. The buyer shall arrange the Rake and complete the lifting within free period of fourteen (14) working days from the date of communication (through post or an electronic media) of acceptance by FCI.

iv) After Fourteen (14) working days, on the request of buyer, Area Manager, FCI may allow extension for a maximum period of Fourteen (14) working days for lifting the stocks from Agency godowns on payment of storage charges at the rate of 50 paise per qtl. per day subject to minimum of Rs.2000/-. These storage charges shall be recovered in respect of the unlifted quantity of stocks during the extended period (actual period for which the stocks remain in the godown). After expiry of twenty eight (28) working days, no further extension will be granted and an amount equivalent to value of the unlifted quantity or amount equivalent to EMD, whichever is lower, shall be recovered/ forfeited from the funds available with FCI.

v) FCI will not be responsible for delayed receipt of payment due to failure of third parties like

banks etc. Similarly FCI will also not be responsible for delayed/ non-placement of Rake by Railway.

vi) However, in case any buyer is unable to lift the allotted stocks within the stipulated period

of lifting because of operational difficulties of FCI or reasons beyond human control (Force Majeure) the concerned ED (Zone), FCI may consider to refund the balance amount equivalent to the unlifted stocks of wheat based on merit of each case, provided Force Majeure event is notified by the tenderer to FCI in writing within seven (7) days of occurrence of such event. A speaking order has to be passed by ED (Zone) elaborating the operational difficulties of FCI and action taken if such difficulties are caused due to negligence. Under no circumstances, stocks shall be delivered to any buyer after the expiry of the delivery period as contained in clause G (iii) or G (iv) as applicable.

(H) It will be the buyers responsibility to place indent for placement of Rakes, Pay

Railway freight from the loading station to the destination and other Railway charges if any except demurrage at loading station for movement of stocks out of Punjab/ Haryana. The buyer shall also furnish a copy of RR to concerned Area Manager/ Manager (Depot) as a proof of Inter-State sale.


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(I) The foodgrains will be sold “loaded to Rakes”.

(J) The Food Corporation of India reserves the right to withdraw from the sale any quantity included in the tender prior to the acceptance of offer(s).

(K) State Agencies shall supervise the issue of stock from Agency godowns, loading in trucks, transport of stock from godowns to Rail-head and loading to the Rakes. No cost on that account will be charged from the buyer. However, in depots where the State Agencies do not have any transport arrangement, the transport is to be carried out by FCI’s H & T Contractor under supervision of FCI.

(L) In case the buyer wishes to depute his representative at the time of weighment and loading to Rake, he (buyer) must authorize such representative through a Letter of Authority in prescribed format (Appendix-VI) which shall be presented to the Depot in-charge of concerned Depot.

(M) The FCI shall deliver stocks on 100% weighment basis. The Weight Check Memo shall be prepared in triplicate and signed by the buyer/his representative in token of acceptance of quantity and quality. The weight recorded at Weigh Bridge will be treated as final weight and no claim of transit loss will be entertained by FCI at any stage.

(N) Delivery shall be given by the Incharge of the Depots of State Agencies on presentation of the copy of the Release Order issued by FCI, by the buyer/his representative to the Depot Incharge. The issue and loading to Rakes would take place on Sundays to avoid conflict with movement for PDS.

(O) In case of placement of Jumbo Rake (3350 MT) by Railways and upon request of the buyer, the excess quantity over and above 2650 MT will be issued on deposit of differential cost and applicable differential taxes by the buyer with the concerned Area Manager of Punjab/ Haryana by way of DD/ Electronically through RTGS/ NEFT favouring the Area Manager FCI.

(P) GOVERNING LAW & DISPUTES RESOLUTION:

The grievances of the affected parties and general public will be decided by ED (Zone) within 30 working days of the receipt of the grievance from

the party and if party (ies) is not satisfied/ still aggrieved with the decision of ED(Zone), then appeal may be made to CMD, FCI within 15 working days of the

communication of decision of ED(Zone). Further, any unresolved disputes between the parties to the contract will be settled in the Court of Law of competent jurisdiction.

The contract shall be governed and interpreted in accordance with the

Laws of India in force. The Courts at Panchkula (Haryana) shall have

exclusive jurisdiction to adjudicate the disputes arising out of the

contract.


13

APPENDIX-III


FROM

To

The General Manager/ Area Manager,

Food Corporation of India,

_______________________.

Dear Sir,

1. I / We hereby offer to purchase from the Food Corporation of India the foodgrains from

___________________________________ as per details in Appendix-V or such portion

thereof as you may specify in the acceptance of tender at the price quoted in Appendix-IV

and agree to hold this offer open upto and inclusive of 01.03.2014.

I/ We shall be bound by the communication of acceptance from FCI.

2. I/ We have thoroughly examined and understood the terms and conditions of the

tender issued by Food Corporation of India as contained in this tender document. I/

We shall be bound by the terms of these documents.

3. I/ We enclose herewith an Accounts Payee Bank Demand Draft/

Banker’s Cheque/ Pay Order No.____________dated__________Bank

of_____________Rs._____________(Rupees____________________

________________________) in favour of the General Manager/ Area Manager, Food

Corporation of India /I declare that I have remitted Rs.__________(Rupee_________)

to FCI A/c through RTGS/NEFT as Earnest Money to be adjusted in the final payment

of sale price on acceptance of my/ our offer. I/ We agree to deposit the balance cost of

foodgrains offered for purchase.

4. A. My/ Our particulars are as follows :

(i) Name (With Name of father In case of an individual)

(ii) Business Name _______________________________________

(iii) Constitution of the Firm, i.e. Registered under the Indian Partnership

Act.

(iv) Name of seal under which it is registered ___________________

(v) Name & Address of all Partners and the extent of their shares


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B. In case of Cooperative Society: (i) No. & Date of Registration Certificate __________________________

(ii) Attach a copy of Resolution of the Society authorizing this transaction

(iii) Postal

Address________________________________________________

(iv) FAX No. and E- Mail I.D._________________________________

(v) Business Telephone (if

any)____________________________________

C. In case of Company:

(i) No. & Date of registration

Certificate__________________________________

(ii) Attach a copy of decision of the Company authorizing this

transaction_________________________________________________

(iii) Registered

office:_________________________________________________

(iv) FAX No. and E- Mail-ID.___________________________

(v) Telephone:________________________________________________

D. Bank details of account where refund is to be sent

Account No._____________________

IFSC Code_______________________.

(5) I/ We hereby offer to purchase from the Food Corporation of India and to take delivery of

foodgrains as per terms and conditions laid down in the tender document, the quantities of

foodgrains and at the price shown against Depots as given in Appendix - IV and subject

to the condition governing such purchases as stipulated by the Area/ General Manager,

Food Corporation of India in the documents mentioned above which I/ We have read and

understood and agree to abide by them.

(6) The VAT/ Sales Tax and other taxes leviable on this sale shall be paid by me/ us in

addition to the price offered as applicable under the State VAT/ Sales Tax Act.

(7) I/ We agree to hold the offer open upto 01.03.2014 and inclusive of 01.03.2014 and if the

said date be declared to be holiday for FCI Office till the next following working day and

shall be bound by the communication of acceptance despatched within this time. I/ We

further undertake that this offer shall not be retracted or withdrawn by me/ us hereafter

15.02.2014.


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(8) I/ We hereby declare that the entries made in this tender form are correct to the best

of my/ our knowledge and I/ We shall be bound by the Act of my/ our constituted Attorney

Shri _________________________ whose signature is appended hereto in the space

specified for the purpose and of any other person who in future may be appointed by me/

us in his status to carry on the business of the concern, whether an intimation of such

change is given to the Food Corporation of India or not.

(9) Acceptance of this tender by the General Manager/ Area Manager, Food Corporation of India

or by an officer authorized by him despatched within the prescribed time shall constitute a

valid and legal contract between me/ us and the Food Corporation of India. No execution

of a separate deed would be necessary.

(10) I/ We hereby declare that we will abide by the terms and conditions governing the

sale of foodgrains under this tender. I/ We also declare that the foodgrains offered for

purchase and to be lifted by us do conform to prescribed quality parameters of

‘issuable foodgrains’ and fit for human consumption.

(11) I/ We confirm that person(s) who has/ have signed below has/ have the authority to sign

the tender and given above offer on behalf of

M/s______________________________________________________.

Yours faithfully,

Signature of constituted

Attorney

(Signature’s of Tenderer(s) indicating capacity in

which the Signatory is/ are signing.

Place: Date:

16

APPENDIX-IV

THE FOOD CORPORATION OF INDIA

FINANCIAL BID

TENDER NO.D.1(1)/WHEAT/ OMSS (D)/DED. MOVT/FEB-III/13-14 Dated:- 15.02.2014

Name of the Depot___________

Weight in MT

Rate per Qtl. exclusive of applicable taxes (To be quoted by theTenderer)

Rs. per qtl. (in Figures) Rs. per qtl. (In words).

1 2 3

2650 MT

(One Rake

Load)

Note: A Buyer/ Group of Buyer can quote rate for one Rake load only.

SIGNATURE

NAME OF THE FIRM

17

APPENDIX-V


REGIONAL OFFICE HARYANA

PANCHKULA


Commodity = Wheat

Depotwise details of the foodgrains offered:-

S. No. Name of the Depot. Crop Year Weight in MT

(Net)

FCI DISTRICT OFFICE HISAR

1. DFSC FATEHABAD (CAP) 2012-13 3500

2. AGRO FATEHABAD (CAP) 2012-13 3500

3. HAFED FATEHABAD (CAP) 2012-13 3500

4. DFSC TOHANA (CAP) 2012-13 3500

5. HAFED SAKTA KHERA (CAP) 2012-13 7000

6. DFSC BHATTU (CAP) 2012-13 7000

7. DFSC DABWALI (CAP) 2012-13 3500

8. AGRO DABWALI (CAP) 2012-13 3500

9. HAFED DABWALI (CAP) 2012-13 3500

TOTAL 38500

18

APPENDIX VI

STAMP PAPER OF Rs. 100

LETTER OF AUTHORITY

I/WE……………………………….S/O……………………………

PROPRIETOR/PARTNER/POWER OF ATTORNEY HOLDER OF

M/S……………………………………………. DO HEREBY AUTHORISE

SHRI……………………………S/O……………………………FOR TAKING DELIVERY OF THE

STOCKS ON MY/OUR BEHALF ALLOTTED TO ME/US IN THE TENDER DATED ………….

RELEASED BY FOOD CORPORATION OF INDIA, REGIONAL OFFICE,

________________________.

HIS SIGNATURE IS ATTESTED AS BELOW:

(PROPRIETOR/PARTNER/POWER OF ATTORNEY HOLDER)

VERIFICATION

VERIFIED THAT THE ABOVE STATEMENT OF MINE IS TRUE AND CORRECT. NOTHING HAS

BEEN CONCEALED THEREIN.

PLACE:

DATE:

(PROPRIETOR/PARTNER/POWER OF ATTORNEY HOLDER)

SIGNATURE OF AUTHORISED REPRESENTATIVE

19

APPENDIX VII

STAMP PAPER OF Rs. 100

UNDERTAKING

I, ……………………………………………s/o

………………………PROPRIETOR/PARTNER/POWER OF ATTORNEY HOLDER OF

M/S……………………………………………. DO HEREBY UNDERTAKE AND AGREE THAT

I WILL ABIDE BY THE PROVISIONS CONTAINED IN CLAUSE F (iv) & F (vii) FOR

FORFEITURE OF EMD IN THE TENDER DATED ………………… RELEASED BY FOOD

CORPORATION OF INDIA, REGIONAL OFFICE, ________________________.

PLACE:

DATE:

SIGNATURE OF THE TENDERER

NAME OF THE TENDERER

CAPACITY OF THE SIGNATORY

bank details - food corporation of indiafci.gov.in/app2/webroot/upload/mtf for dedicated rake...3...

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