BO NQI VV CLING HOA HOI CHU NGHIA VItT NAM Doc lAp - Tty do - HAnh phtic

s 6 : 01 /20 1 9/TT-BNV Ha Nai, ngezygel thcing nom 2019

THONG TU. Quy dinh quy trinh trao doi, lull tar, xir Iy tai lieu (lien tir trong &Ong tic

van thus, cac chat 'Ong ca bin ciia He thOng quin IY tai lieu dien tir trong qui trinh xir IY cling viec cua cac ca quan, to chat

Can ca Ludt Diu tri? ngay 11 thong 11 nam 2011;

Can ca Lug? Giao dich dien ter ngay 29 thong 11 nam 2005;

Can ca. Nghi clinh se 34/2017/ND-CP ngely 03 thcing 4 nom 2017 cua Chinh phis quy dinh chac ming, nhiem vy, quyen hgn va ca cciu to chac cua Ba Na! vu;

Can ca. Nghi dinh se 64/2007/ND-CP ngay 10 thong 4 nom 2007 cua Chinh pha ve ang clung cling nghe thong tin trong hogt clang cua cac ca quan nha ntrac;

Can cie Nghi clinh so 01/2013/ND-CP ngay 03 thong 01 nam 2013 cua Chinh phu quy clinh chi tiet thi hanh mat so dieu cua Luat Lieu tric

Can ca. Nghi dinh se 130/2018/ND-CP ngay 27 thong 9 nam 2018 cua Chinh pha quy dinh chi tiet thi hanh Luat Giao dich dien ter ye chic lgi so vet dich vy chaing thysc chic 19, so;

Can ca. Quyet dinh se 28/2018/QD-TTg ngay 12 thcing 7 nam 2018 cua Thu twang Chinh pha ye viec gui, nhan van ban dien tic gifia cac ca quan trong he th6ng hanh chinh nha ntrac;

Theo de nghi cua Cuc truang Cyc Van thus va Lieu tree nha nuac;

Ba &clang Ba Na! vu ban hanh Thong to quy dinh quy trinh trao doi, lieu trio, xer 1j5lid lieu Men tir trong cling tac van thus, cac chac /Ong ca ban cad He thOng quan ly tai lieu then tie trong qua trinh xer cling viec cua cac ca quan, to char.

Chuang I QUY DINH CHUNG

Dieu 1. Pham vi (lieu chinh

1. Thong to nay quy dinh cac not dung saw:

a) Quy trinh trao doi, lieu ter, 13% tai lieu dien tir trong ding tac van thu bao quail ly van ban dien tit den, quart 15T van ban dien dr di, Ilap ve. Op km M so dien tir vao Lieu frit ca quan;

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b) Chirc nang ca ban dm He th6ng quan ly tai lieu then ter.

2. Thong to nay khOng quy dinh quart 15, van ban c6 nOi dung thuOc bi mat nha nuoc theo quy dinh cua phap luat.

Dieu 2. DOi hiving AI) dyng

1. ThOng to nay dp dung doi veri co quan nha nuot, doanh nghiep nha ntrec theo quy dinh cua Luat Doanh nghiep nam 2014 (sau day goi chung la co quan, to chirc).

2. KhuyOn khich cac ca quan, to chat khong thuQc Khoan 1 Dieu nay va ca nhan ap dung cac quy dinh tai Thong to nay.

Dieu 3. Giai thich tir ngir

Trong Thong to nay, cac ter ngit clued day dirge hien nhu sau:

1. He thong quan lY tai lieu dien ter là thong plan ly van ban va dieu hanh c6 chirc nang quart ly ho so dien to trong qua trinh xer lY cling viec cua cac ca quan, to chirc (sau day goi chung la He thong).

2. Chit kY so cua ca quan, to chirc la chit 14 sa,ducc tao lap bad khoa bi mat tuong img vai chung thu so cap cho co quan, to chirc theo quy dinh cern phap luat ye giao dich dien ter.

3. Chit ky s6 cua nguen c6 tham, quyen la chit 14 so dugc tao lap boi khoa. bi mat twang img v6i chimg thu so cap cho ngutri c6 tham quyen theo quy dinh cua phap luat ve giao dich dien ter.

4., Quan IY van ban va ha scr ter la viec kiem soat moi tac ging vao van ban, ho so dien ter trong suot \Tong dui dm van ban va hO so dien ter, bao tao lap, chuyen giao, giai quyet, bao quan, luu tilt, sir dung, loai hely van ban va ho so dien

5. Dit lieu dac to dm van ban, ha so là thOng tin mo to nOi dung, dinh clang, ngu canh, cau true, cac yeu to cau thanh van ban, he, so; mOi lien he dm van ban, ho so Writ cac van ban, ho so khac; thong tin ve chit 14 so tren van ban; lich sir hinh thanh, sir dung va cac dac tinh khac nham phut vu qua trinh quan ly, tim kiem Ara luu trit van ban, h8 so.

6. Di chuyen h6 sa, tai lieu diOn to la ,qua trinh chuyen ha so, tai lieu then ter, dit dac to ho so, tai to he thong nay sang he thong,khac, bao dam tinh xac thuc, tinh toan yen, dO tin &ay Ira kha Wang sir dung oh ho so, tai lieu.

7. Quan,tri HO tilting là viec giam sat, duy tri hoat dOng, bao dam an toan, an ninh va kiem sok qua trinh van hanh He thong.

8. Cap nhat dit lieu la nhap moi, ba sung, sera dai, hoan thien nhang truang th8ng tin theo you cau cua He thong.

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9. Van ban so hem tir van ban gray la van ban dien to duce tao lap tir viec so hoa day du, chinh xac nOi dung, the that van ban giay va c6 chit ky so cua ca quan, to chuc thgc hien so hen.

Chtro'ng II QUAN Lt VAN BAN DEN

Dieu 4. Nguyen tic va yeu cau quan IY van ban den

I. Tat ca van ban den ca quan, to chire phai duce dang 1c5, vao He thong.

, 2. So tan cfia milt van ban den la duy trong 4 thang quan 15/ van ban den dm ea quan, to chirc.

3. Xac than van ban den dung dia chi.

, 4. Mc dinh dung chuc nang, nhiem vu va tharn quyan giai quyat van ban den dm ca quan, to chuc tiep nhan van ban.

5. Giai guy& van ban clan kip th&i, &mg thei han quy dinh.

Dieu 5. Tiep nhen van ban dien tir den

1. Kim tra chit ky so theo quy dinh sir citing chit 1c5r so cho van ban dien tit trong ca quan nha nuorc tai Th8ng tu so 41/2017/TT-BTTTT ngay 19 thang 12 nam 2017 oh BO tn.rerng BO Th8ng tin va Truyan thong.

2. Thong bao cid nhan van ban

Ca quan, to chi:re nhan dirge van ban cep trach nhiem th6ng bao ngay trong ngay bang phuong tien dien to cho ca quan, to chat giri ve viec da nhan van ban.

Dieu 6. ;bang ky, se h6a van ban den

1. Dang kS, van ban dien to ten

, a) Tang hop Ben gui hoc Ben nhan chuc dap ling day cac yen cau va ket ned,,lien thong trong viec nhan van ban dien tir qua True lien thong van ban quoc gia, van thu ca quan kiem tra, cap nhat vao He th8ng cac Truong thong tin so 4, 5, 6, 7, 8, 9, 10, 12, 13, 14,15, 16 Phu luc IV Thong tu nay;

b) Cau true va dinh dang cila cac truemg thOng tin theo quy chuan Icy thuat quoc gia ve eau true ma dinh danh va dinh clang du lieu g6i tin pfinc vu kat noi cac he thang quan 15/ van ban va dieu hanh quy dinh tai Thong tu so 10/2016/TT-BTTT'T ngay 01 thang 4 nam 2016 cua BO truarng BO Thong tin va Truyan thong va Quyat dinh so 28/2018/QD-TTg ngly 12 thang 7 nam 2018 oh Thu tuang Chinh pith ve viec gui, nhan van ban dien tir gift cac ca quan trong he thang hanh chinh nha nu6c;

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c) So den, thed gian den dirge luu trong He thong.

2. So hoa van ban clan tir van ban gigy

a) Van thu ca quan thyc hien so h6a van ban den dinh clang gigy, ky so dm co quan to chi:re theo quy dinh tai Diem c IChoan nay; viec so h6a tai lieugiri kern van ban co dinh dang giay can dr vao Danh ;nye van ban phai so hoa va you tau quan 15f, dux filen hoat clOng do ca quan, to chirc quy dinh;

b) Tiou chuan so hoa tai lieu:

- Dinh clang Portable Document Format (.pdf), phien ban 1.4 trer len;

- Anh mau;

- Do phan giai tai thiau: 200 dpi;

- Ty le s6 hoa: 100 %.

c) Hinh thire chit ky so dm co quan, to chirc flux hien so h6a teen van ban so hoa xif 1y cOng vice trong He th6ng:

- Vi tri: Goc tren, ben phai, trang dau van ban;

- Hinh anh: Dau dm co quan, to chat so hoa van ban, mau do, kich thuorc bang kich thirorc thue to en' a dau, dinh dang Portable Network Graphics (.png);

- Thong tin: Ten co quan, to chat, thai gian k32 (ngay, thang, nem; gies, phut, giay; mai gier Viet Nam theo Tien chuan ISO 8601).

Dieu 7. Trinh, chuyen giao yin bin den trong He thong

1. Van thu ca quan co trach nhiem trinh, chuyan giao van ban den ngured dimg dau co quan, to chic hoac ngued duce co quan, to chive giao tech nhiem phan phed, chi dao giai quyet van ban (sau day goi la ngued co them quyen).

, 2. Ngued co them quyan cho kin phan ph6i, chi dao giai quy& van ban den; cap nhat vao He thong cac Trueng thong tin so 17, 18, 19 Phu lye IV Thong tu nay. Doi vol van ban den lien quan den nhieu don vi, ca nhan, ngueri co them quyan phai xac dinh re don vi hoac ca nhan chit tri, don vi hoac ca nhan phoi hop, theri han giai quyet van ban va y kien chi dao not dung giai quyet.

Dieu 8. Giai quyet van bin den trong He tilling

1. Khi nhan ducyc van ban den trong He thong, don vi, ca nhan dirge giao chit tri co tech nhiem to chic giai quyet.

2. Ca nhan duorc giao nhiem vu giai quyet van ban co trach nhiem xac dinh sa Ira 1ky hieu ha so cho van ban den theo Danh mix ho so dm ca quan, to chic; cap nhat vao He thong Truang thong tin so 2.3 Phy lye IV Thong tu nay.

3. Luu do quan lir van ban den quy dinh chi fiat tai Phy lye I Thong tu nay.

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Chuang III

QUAN Lt VAN BAN DI

Dieu 9. Nguyen lac va yeu au quart 1y van ban di

1. Tat 6' van ban di cua co quan, to eh& phai dugc clang 14 vao He th8ng.

2. S6 cfn met van ban di la duy nhat trong he thOng quart lY van ban di dm co quan, to chirc.

3. Xac nhan van ban di duce giri den dung dia chi dm co quan, to chat, ca nhan c6 chat pang va tham quyen giai quyet.

4. Bao dam van ban dugc chuyen giao toan yen, an toan trong moi truemg mang.

5. The tithe va ky thuat trinh bay van ban dien to thkrc hien theo quy dinh tai Nghi dinh so 34/2016/ND-CP ngay 14 thang 5 nam 2016 dm Chinh phi" quy dinh chi tiet met so dieu va bien phap thi hanh Luat ban hanh van ban quy pham phap luat va Thong to so 01/2011/TT-BNV ngay 19 thang 01 nam 2011 cila BO truemg BO Nei Iry ve huong can the thirc va ky thuat trinh bay van ban hanh chinh, trir yen to the tithe ye 14 so dm nguoi c6 tham quyen va ky so dm co quan, to chirc quy dinh tai Dieu 12, Dieu 13 Thong to nay.

Dieu 10. Saari thao, kiem tra ni)i dung, the that, ky" thuat trinh bay van ban

1. Ca nhan duce giao nhiem vg soan thao van ban:

, a) Du thao van ban; dua du thao van ban vao tilting; du kin mire de "khan" (nett c6); xin y kian &mg gap; tiep thu va hoan thie'n du thao, trinh lanh dao don vi xem xet;

b) Cap that vao He thOng cat Truerng thong tin sr's. 4, 9, 10, 12, 15, 17 Phu lac V Thong to nay.

2. Lanh dao don vi chit tri soan thao van ban xem xet, cho y kien va chiu trach nhiem ye not dung du thao, chuyen du thao den ngued dugc giao trach nhiem kiem tra the thirc va ky thuat trinh bay van ban.

3. Ngtreri duce giao tech nhiem kiem tra the tithe va ky thuat trinh bay van ban cho y kian va chiu tech nhiem,ve not dung kiem tra, chuyen thao cho van thu co quan de trinh ngueri CO tham quyen ky ban hanh van ban.

4. Van thu co quan tiep nhan ban du thao, kiem tra lai the that va ky thuat trinh bay van ban; nen ph& hien sai sot thi bao coo ngueri CO trach nhiem xem xet, giai quyat; chuyen du thao ye dinh clang .pdf (phien ban 1.4 ter len) tru6c khi trinh ngueri co tham quyen ky ban hanh van ban. Viet cap nhat so cria van ban; ngay, thang, nam van ban; ten co quan, to chat ban hanh van ban; so trang van ban; ma dinh dank co quan, to chfrc nhan van ban vao cat TnrOng thong tin

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so 5, 7, 8, 11, 14.1 Phu luc V Thong to nay duct thuc hien bang chirc nang cita He thong.

5. Luu do soan thao, kiem tra the thirc, Icy thuat trinh bay van ban quy Binh chi tigt tai Phu luc II Thong tu nay.

Dieu 11. Ban Ilea va phat hanh van ban

1. Ban hanh van ban then to

a) Nguth co them quyen 141 ban hanh van ban 14 so tren van ban then tir theo quy dinh tai Dieu 12 Thong tu nay, chuyen van thu co quan de lam thu tuc phat hanh van ban.

b) Van thu co quan: cap so, ngay, thang, nem vao du thao van ban bang chire nang oh He thong; in va dozing dau oh co quan, to chirc de luu tai van thu 01 ban va so luring ban giay phai phat hanh den cac doi tug/1g quy dinh tai Khoan 3 Dieu nay; 14 so da co quan, to chirc theo quy dinh tai Dieu 13 Th8ng tu nay va pith hanh van ban then dr.

c) Van thu co quan cap nhat vao He thAng cac Truang thong tin so 6, 13, 14.2, 16 Phu lug V Thong tu nay.

2. That hanh van ban so h6a tit van ban giAy

Truerng hop co quan, to chirc ban hanh van ban giay, van thu co quan dux hien so h6a van ban giay theo quy dinh tai Diem b Khoan 2 Dieu 6 Thong tu nay, ky so cua co quan, to Chile theo quy dinh tai Diem c Khoan 2 Dieu 6 Thong tu nay va ph& hanh van ban so h6a.

3. Doi tuong nhan van ban giay

a) Co quan, to chirc, ca nhan khong dap img dieu kien ha tang ky thuat c8ng nghe de nhan van ban dien tu;

b) Co quan, to chirc, ca nhan phai sir dung van ban giay de" thuc hien cac giao dich khac theo quy dinh cua phap luat.

4. Luu van ban dien tit trong He thong.

5. Lint do 14 ban hanh, clang ky va phat hanh van ban quy dinh chi tiet tai Phu lye III Thong tu nay.

Dieu 12. Hinh that chit ItY so ciia nguiri c6 thAm quyen 147 ban hanh van ban

1. Vi tri: tai vi tri 14 cila ngueri CO thAm quyen 14 ban hanh van ban tren van ban giay.

2. Hinh anh: chit kY cita nguoi CO thAm quyen ten van ban giay, mau xanh, dinh dang (.png).

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Dieu 13. Hinh thirc chit kjr se ciia ca quan, to chit ban !aith van bin

1. Vi tri: tram len khoang 1/3 chit k3', cua ngtrai có tham quyen ve phia ben trai;

2. Hinh anh: dau cua ca quan, to chirc ban hanh van ban, mau do, kich think bang kich thuerc thus to dm clau, dinh clang (.png);

3. Thong tin: Ten ca quan, to chirc, died gian lc)", (ngay, thong, nam; gier, phut, giay; mai gib. Viet Nam theo Tieu churn ISO 8601).

Ditu 14. Quin 1ST Nth sir clung thiet bi luu khoa bi mit va chfrng thin se cim ca quan, to chat trong &sing tac van thu

1. Viec quan ly va sir clang thiet bi luu kh6a bi mat va chimg thu se cua ca quan, to chirc trong cong thc van thu dugc thuc hien theo quy dinh tai Thong to s6 41/2017/TT-BMT ngay 19 thong 12 narn 2017 dm BO tnrerng BO Thong tin va Truyen thong quy dinh sir dung chit kir se cho van ban dien tit trong co quan nha nuerc.

2. Thiet bi luu khoa bi mat va chung thu so cua co quan, to chat phai dugc giao bang van ban cho van thu co quan quail 15T va true tiep sir dung.

3. Van thu co quan co tech nhiem

a) Khong giao thiet bi luu khoa bi mat va ehimg thu se -ctia ca quan, to chirc cho ngtred khac khi chua dugc phop bang van ban Gila nguai co tham quyen;

b) Phai trrc tiep 1c5f se oh co quan, to chirc vao van ban do co quan, to chirc ban hanh;

c) Chi dugc ky so ctia co quan, to chic vao van ban do co quan, to elide ban hanh sau khi da co chit k31, so cua ngtrai có tham quyen va van ban do ca quan, to chirc true flap se hem.

Chung IV

LAP VA NOP LUU HO SO DIEN Tit VAO LUU TRU' CO QUAN

Men 15. Yeu au tio lip ho so' dien tit

1. Bao dam yeu eau chung cua viec lap va quan 13'T ha so.

2. Bao dam tinh xk that dm van ban, tai lieu trong he so.

3. Dugc bao dam an toan trong He tilling.

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Dieu 16. To 141) ho so dien tir

1. Can dr vao Danh mire ha so, ca nhan doge giao nhiem vy giai quyat ding viec xac dinh so va k32 hieu h8 so cho van ban di, van ban den va cac tai lieu lien quan khac nhu: 32 kign chi dao, 32 kian &rig gop, bac, cao giai trinh va cac not dung kirk lien quan trong qua trinh giai quyet tong viec; cap nhat vao He tilting Trugng thong tin sa 2.3 Phu lye IV va Trueng thong tin sa 2.3 Phu lye V Th8ng tu nay. Truerng hgp phat sinh ho so khong co trong Danh myc fro so da ban hanh, ca nhan doge giao nhiem vu giai quyet cong viec cap that b8 sung h8 so vao Danh myc ha sa trong Hethong sau khi doge phe duyet.

2. Ca than doge giao nhiem vy lap ha so c6 trach nhiem cap that vao He thong cac Truang thong tin sa 1.3, 2, 3, 4, 5, 6, 7 My lye VI Thong tu nay.

3. Ma ha so gam:

a) ma dinh danh cua ca quan, to chIrc lap danh mye ha so

Ma dinh danh cua co quan, to chic quy dinh tai Thong tu sa 10/2016/TT-BTTTT ngay 01 thang 4 nam 2016 dm BO truOng BO Thong tin va Truyan th8ng ban hanh quy ehuan k32 thuat quac gia va eau true ma dinh danh va dinh Bang d& lieu g6i tin phyc vy kat not cac he thong quan 15, van ban va diau hanh. Ma dinh danh dm co quan, to chat doge mac dinh trong He thong.

b) Nam hinh thanh ha so

c) So va k32 hieu ha so

Nam hinh thanh ha so, sa va ky hieu ha so doge xac dinh theo Danh myc ha so. Cac thanh phan ctia ma ha so dirge phan dinh bang clau chgm.

Vi du 1: 000.06.16.G09.2010.01.TH, la Ha so sa 01 thorn Tang hop, nam 2010 din Trung tam Tin hoc, Cyc Van thu va Lou trir nha that, BQ NOi vy.

Trong do: 000.06.16.G09 la ma dinh danh elm Trung tam Tin hoc,-Cyc Van thu va Urn tilt nha rank, BO 1\10i vu; 2010 là nam hinh thanh ha so; 01.TH la sa 1(32 hieu ha so.

4. 'Chi cong viec hoan thanh, ca than doge giao nhiem vu giai quyat cong viec co trach nhiem ra sok lai toot by van ban, tai lieu e6 trong ho so, hoan thien, ket thOc ha so va cap that vao He thong cat TruOng thong tin sa 8, 11 Phu lye VI Th8ng tu nay.

5. Viet cap that ma" dinh danh oh co quan, to chat lap ha so, nam hinh thanh ha so, tang so van ban trong ha so, tang sa trang cua ha so vao cac Truong thong tin sa 1.1, 1.2, 9, 10 Phu lye VI Thong tu nay doge thus hien bang chic nang dm He thong.

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Dieu 17. NOp luu va quart ly hO so. WO tir tai Luu trir co. quan

1. Viec nOp Itru, quail 15, hO so then tir tai Luu trU co quan va tiny tai lieu then tit het gig tri dugc thuc hien theo quy dinh tai Chuong II Nghi dinh so 01/2013/ND-CP ngay 03 thong 01 nam 2013 dm Chinh phu quy dinh chi ti& thi hanh mot so cliau cua Luat Luu tit

2. Ca nhan doge giao nhiem vu giai guy& ding viec can cu vao Danh tripe ho so dm co quan, co trach nhiem nOp Km tai lieu then tir va the tai lieu dinh Bang khac neu co vao Luu tilt co quan.

, 3. Luu till co quan co trach nhiem kiam tra, dap nh'an ha so, dna ha so va the de quan lY "Ho so km trir then trong He thong.

Chuang V

CHIYC NANG CO BAN CUA HE THONG

Dieu 18. Nguyen tac fay &pig He thOng

1. Bao dam quan lY van ban va ha so dien tir dm co quan, to chirc dung quy dinh.

2. Bao dam an toan, an ninh thong tin mang theo quy dinh cua phap luat hien hanh.

3. Bao dam phan quyan cho cac carillon truy cap vac) He thong.

4. Bao dam tinh xac thuc, de tin clay cua tai lieu, cla lieu ltru hanh trong He thong.

Dieu 19. Yeu can chung khi thiet ke He thOng

1. Dap Ung day du cac quy trinh va kg, thuat va quan ly van ban, ha so dien tir va dill lieu d'a'c ta.

2. Co kha nang tich hop, lien thong, chia se thong tin, di( lieu veri cac he thong khac.

3. Co kha nang he thong hoa van ban, ha so, thOng ke se; lucrt truy cap van ban, ha so, he thong.

4. Bao dam a tip can va sir dung.

5. Bao dam tinh xac thuc, tin cay, toan vcn va kha nang truy cap, sir dung van ban, tai lieu.

6. Bap dam km trill ha so theo tiled han bao quan.

7. Bao dam phn hop veri Khung kien true Chinh phu dien tir Viet Nam.

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8. Cho phep Icy so, kiam tra chit 14 so theo quy Binh tai Thong to so 41/2017/TT-BTTTT ngay 19 thang 12 nam 2017 dm BO truevng BO Thong tin va Truyan thong quy dinh sir dung chit 14 so cho van ban then to trong ca quan nha nuerc.

9. Truang hop He thong quan lY van ban v4 dieu hanh hien dang sir dung chua dap ling day da yeu cau nghiep viz quail lY ha sit dien tit, cac ca quan, to chirc c6 trach nhiem nang cap, boa sung cac chac nang theo quy thrill tai Thong to nay.

Dieu 20. Yen chi chat nang con He thong

1. Doi voi viec tao lap va theo clai van ban

a) Cho phep dinh kern cac tep tin;

b) Cho phep tao ma dinh danh van ban di;

c) Cho phep tao ma cho ha su va sa thfr W. van ban trong ha sor; d) Hien thi mac da khan dm van ban;

d) Cho phep to thing cap so, ngay, thang, nam cho van ban di sau khi van ban da duge ngueri ca tham quyen IcY so va so den, ngay, thang, nam den cho van ban den theo thu to va trinh to tiled gian trong nam;

e) Cho phep ben nhan to clang thong bao cho ben gin da nhan van ban;

g) Cho pile') to Ong cap nhat cac Truang thong tin se; 1, 2.1, 2.2, 3, 11, 13, 14 Phu luc IV, Truang thong tin so 1, 2.1, 2.2, 3, 5, 7, 11, 14.1 Phu lye V, Truang thong tin so 1.1, 1.2, 9, 10 Phu lye VI Thong to nay;

h) Thong bao cho van thu ca quan khi c6 sit trang lap ma dinh danh van ban;

i) Cho phep thOng Ice, theo dal, don dac viec giai quyat van ban den;

k) Cho phep ngued co tham quyen phan phai van ban clan, theo dal, don doc don vi, ca nhan giai quyet Van ban dung thUi han;

I) Cho phep ngueri c6 tham quyen truy cap, chinh saa, chuyen lai du thao van ban, tai lieu;

m) Cho phep thong bao khi c6 van ban mai;

n) Cho phep co quan, to chat gai van ban biat .dugc tinh tang nhan van ban tai co quan, to chac nhan van ban.

2. Doi vori viec k'at nai, lien thong

a) Bao darn kat nai, lien thong giaa cac He thang quan ly tai lieu dien ter va He thang quail ly tai lieu luu tra dien to cua Luu tra lich sir ma cc( quan, to chirc la nguon nap Itru;

11

b) Co kha Wang hog Ong tren cac thiat bi di dOng thong minh trong diau kien bao dam an toan thong tin;

c) Co kha nang kat nai, lien thong va tich hop voi cac he thong chuyen dung khac dang dtroc sir dung tai co quan, to chirc.

3. Doi vOi an ninh thong tin

a) Phan quyan truy cap doi voi tong ha so, van ban;

b) Canh bao so thay doi ve quyan truy cap doi voi timg M so, van ban trong He thong cho den khi co xac than cua ngueri co tham quyan.

4. Doi \Teri viec bao quan va luu tilt van ban, ha so

a) Luu van ban va cac th8ng tin va qua trinh giai quyat cong viec gam: yf

kian chi dao, phan phai van ban den cua ngtreri co tham quyen; cac do thao Van ban dm cong chirc, vien chirc duge phan cong soan thao; y kien gap y cua ca nhan, don vi co lien quart; y kien chi dao dm lath dao; 5/ kien phe duyet, chiu trach nhiem nOi dung dm lath dao don vi chit' tri soan thao; y kien ph& duyet chiu trach nhiem va the thirc, ky thuat trinh bay van ban ctia ngueri co tham quyan; lich sir truy cap va xem van ban; cac tac dOng khac vao van ban;

b) Lien kat cac van ban, tai lieu co ding ma ha so trong He thong de tao thanh ha so;

c) Cho phep to dOng thong bao ha so den han nOp km vao Lau till co quan truac 30 ngay ke tir ngay Luu trir co quan thong bao danh num ho so nOp luu cho don vi giao Op tai lieu;

d) Bao dam thoc hien Op luu ha so vao Luu trtt co quan;

d) Bao dam chuy'en giao ha so vao He thong quan 15T tai lieu luu t Y dien to tha Luu tru lich sir;

e) Cho phep gan mot van ban, tai lieu cho nhiau ha so ma khong can nhan ban;

g) Bao dam so town van, tin cay, khong thay doi cila van ban, ha so;

h) Bao dam kha nang truy clap va sir dung ho so, van ban theo thai han bao quail;

i) Bao dam kha nang di chuyan ha so, tai lieu, du lieu dac to va thay doi dinh dang van ban khi co so thay dal va cong nghe;

k) CO kha nang sao km dinh kST, dOt xuat va phuc hoi chi lieu khi gap so ca.

12

5. DM vai tai lieu hat gia tit

a) Cho phep to dOng thong bao ha so hat theri han bao quan troac 30 ngay;

b) Cho phep danh gia lai gia tri ctua ha so dugc th6ng bao hat tiled han bao quan; xac dinh 14i tiled han bao quan hoac hay tai lieu hat gia

c) Khi thgc hien lenh hay tai lieu hat gia tri: He thong yeu cAu nhap 13'T do hay tai lieu; thong bao nhtmg tai lieu du kien hay dang dugc gan yeti nhang ho so khac chua hat died han bao quan (nail co) va cho phep girt lai van ban da dugc gan vao ha so lien quan chin het theri han bao quan; xac nhan lai lenh hay; hay tai lieu sau khi xac nhan;

d) Luu du lieu dac to dm qua trinh hay tai lieu;

d) Thong bao thong tin va tai lieu c6 dinh dang khac thuOc ha su dugc hay.

6. DM vol thong ke, tim kiam Ira sir dung van ban, ha so

a) Cho phep that-1g ke so luting ha so, van ban, tai lieu; so lout truy cap vao tang ho so, van ban, tai lieu;

b) Cho phep thong ke so lugt truy cap vao He thong theo yeu cau cin ngueri quan ly, quan tri;

c) Cap quyan, kiam soat quyen truy cap vao ha so hru tru lien ta va da lieu dac ta caa WO so lau tra;

d) Cho phep tim ham van ban, ha so dai vbi tat ca cac truang thong tin dau vao caa van ban, he so va nOi dung dm van ban, tai lieu;

d) Cho phep lua ch9n hian thi the truang thOng tin caa van ban, ha sa trong kat qua tim kiem;

e) Cho phep luu va sir dung lai de you eau tim kiam;

g) Cho phep hian thi thin to kat qua tim kiam;

h) Cho phep kat xuAt kat qua tim kiam ra cac dinh dang tep 'van ban ph6 Nan: (.doc), (.docx), (.pdf);

i) Cho phep tai hoac in van ban, tai lieu, dr' lieu dac ta;

k) Cho phep clanh dau vao van ban, tai lieu, da lieu dac to dugc in ra tir He thOng;

1) Lam lich sir truy cap va sir dung van ban, tai

7. DM vgi viec quanlyi du lieu dac ta

a) Luu cac yAu to der lieu dac ta lien quan den met van ban, ha so cu the theo theri han bao quan;

13

b) Hien thi toan be du lieu dac to cua met van ban, ha so khi c6 yeti cau cua ngtroi sir dung dugc cap quyen;

c) Cho phep nhap du lieu dac to ba sung cho van ban, ha sof;

d) Luu du lieu Mc to cila qua trinh kiem soat an ninh van ban, ha so, he thang;

d) Luu va ca dinh su lien ket cua met van ban, ha so veri tat ea cac yeti to do lieu Mc to lien quan.

Dieu 21. Yeu au ye quail tri He thOng

1. He thong cho phep ngtrai dugc giao quan tri He thang duly hien nhang nhiem vu sau:

a) Tao lap nharn tai lieu, ha so theo cap de thong tin lchac nhau;

b) Phan quyen cho ngued sir dung theo quy dinh cila co quan, to chirc;

c).Truy cap vao ha so va dlr. lieu dac to cita ha so theo quy dinh dm co quan, to chirc;

d) Thay dal quyen truy cap dai voi ha so, van ban khi c6 su thay dai quy dinh cua co. quantd"-attre

d) Thay dai quyen truy cap cna cac tai khoan ca nhan khi c6 nhang thay Mi ye vi tri ding tacala ca nhan d6;

e) Phyc hal thong tin, du lieu dac to trong trueng hop loi he thang va thong • bao ket qua phuc hor,•-• /

g) Kb& hoac long bang cac tap hop (van ban, ha so, nhern tai lieu) de ngan chan lcha nang di chuyen, x6a hoac sin do' i khi co yen eau cim nguai co tham quyen.

2. Canh bao xung dot xay ra trong he thang.

3. Thiet lap Icet not lien thong.

Dieu 22. Thong tin du ra cua He thOng

Bieu mcau thong tin Mu ra cna He thang quy dinh tai Phu lye VII Thong to nay, gam:

1. Sa 'Tang kY van ban den.

2. Bao cao tinh hinh giai quyet van ban den.

3. S6 dang ky van ban di.

4. Bao cao tinh hinh van ban di.

5. Mve lye van ban trong ha so.

6. Mvc lvc ha so.

KT. BO TRYING RIMING

guyen Duy Thong

14

Chtnmg VI

DIEU KHOAN THI HANH

Dieu 23. Hieu lire thi hanh

Thong to nay c6 hieu luc thi hanh ke tir ngay 10 thang 3 nam 2019.

Dieu 24. TO chin thtrc hien

1. BO twang, Thu tnrang co. quan ngang BO, Thu truerng ca quan thuoc Chinh phit, Chit tich Uy ban nhan dan tinh, thanh pho trktc thuOc Trung uong va cac ca quan, to chirc c6 lien quan chin trach nhiem thgc hien Thong to nay.

2. to qua trinh trien khai thuc hien, neu.c6 vuong mac de nghi the ca

quan, to chirc, ca nhan phan anh ve BO NOi de nghien dru, sirs del, b6 sung cho pha hop.

Noi nhtin: - Ban Bi thu trung uong Dang; - Van phong Quec hOi; - Van phong Chit tich nuerc; - Cac BO, ca quan ngang BO, ca quan thuOc CP; - Vien Kiem sat nhan dan toi cao; - Tea an nhan din t8i cao; - Kiem town Nha mac; - Ck Tap down kinh te, Tong tong ty nha twat; - Co quan TW ctia cac down the; - BDND, UBND cac tinh, thanh phe true thuOc TW; - Ser NOi vp cac tinh, thanh phO true thuOc TW; - BO NOi vu: BO tnrerng, cac Thu truerng; - Cue Van thu va Luu trir nha ntrac (20b); - Ctic Klein tra van ban QPPL (BO Tu phap); - Cong bao; - COng Thong tin dien M. BO NOi Am: - Cong Th8ng tin dien tfr Cuc Van thu va Luu tni nha nuerc; - Luu: VT, PC.

hy lye I N LI? VAN BAN DEN

g ttr so 01/2019/TT-B1VV 2019 cilia B 'O trteang Bo Nai vu)

Van thu ca quan Lanh &no cu

quan/Lanh dao van pheng/Ngtroi dtrqc giao nhiem

vu phan ph& chuyen giao van

bin den

Lanh dao dun vi C6ng chic, vier' chat (CCVC) chuyen mon

Van ban lien Tiep nhan, kiem tra

tinh xac thuc ye ngu8n gec nai gin va su Man yen coa van ban, Bang ky, chuyen

giao .‘"/ kien phan phei van ban

--*

Van bin giAy: Tiep nhan, phan loci sa be, b6c bi, &ig

dau "Den", ghi so va ngay den, so hoa, IcY

so caa ca quan/t6 chirc, clang ky,

chuyen giao

t ben chi ciao giai quyet

T6 chUc thuc hien Giai quyet,

Lap h6 sa ding viec

A

Chit thich:

--> Duerng di ctia van ban dien tit

---> Duetng di dm van ban gray

CCVC chuyen mon

(1)

Du thao, tiep thu, twin

thin du than van ban

Lanh dao Don vi

(2)

Kiem tra nOi dung, the thfrc, ky thaat; yeu cau bo sung, sin del

Co

Kim tra the thirc, ky thual trinh bay van ban;

you cau b6 sung, sirs

d6i

Lanh dao cos quan/ Ngtrai có them

quyen ky ban hanh (4)

lethong

Luu do 14 ban hanh, dang ky, phat

hanh van ban (Phu lyc III) kien

d6ng g6p

CO

Lanh dm) van phongINgtroi

duvc giao nhiem vu kiem tra the thirc, ky thuAt

trinh bay van ban

(3)

y Igc II E THtC, KY THUAT TRiNH BAY VAN BAN

g tar so 01/2019/TT-B1VV m 2019 cila Bo trtrong Bo N'Oi vu)

Chti thich:

—10- Throng di dm van ban din tir

Chi dao hoan thien van ban

Phi) lye III ANH, HANG Kt, PHAT HANH VAN BAN

eo Thong ht. so 01/2019/TT-B1VV g 01 nam 2019 cita BO trtrong Bo NOi int)

Lanh dao Dot vi

(2)

le Chi dao hoan thien van ban

Ki'em tra, chiu trach nhiem nei dung

Mem tra lai the thac,ky thuat, chuyen dinh dung,

trinh ky van ban

CAp so, ngay, thang, nam

Nti

In, nhan ban, dong dAu, pith hanh vayltru van

ban giay

K.9 so dm co quan, to chac sau khi in

CCVC Chuyen mon

(1)

Chia thick

—> Derng di dm van ban dien tir

---* DuOng di dm van ban giAy

K9 so van ban

Phut hanh van ban giay den not khong co du

dieu kien nhan hoac sa dung van ban dien to

Phut hanh van ban dien tir

Van thtr co' quan/ Ngtrbi dirge giao

nhiem vu kiem tra the thin, ky thuat trinh bay van ban

(3)

Lanh dao ca quart/ Ngurbi ed tham

quyen Icy ban Huh (4)

Trubng hop 14/ van ban giay

Luu he so

Hoan thien van ban, chuyen be phan kiem tra the thac, ky thuat

de trinh k9

Hoan thien van ban, in, trinh k9

Ky chiu trach nhiem kei dung

•••

r

Cho so, ngay, thang van ban, nhan ban, thing dAu

Pbat hanh van ban giAy den tan kheing ca du dieu kien nban hoac sa dung van ban

dien tir ->

So h6a, ky.s6 caa co quan, to chac

Phat hanh van ban sa boa

Twang hop kj, van ban dien tir

Ky chiu bleb nhiem the thirc, ky thuAt

Phu Inc IV

0 CUA Bir LIEU QUAN LI? VAN BAN DEN* eo Thong tu. so 01/2019/7T-BNV

ang 01 nam 2019 cua BO truang BO NOi vu)

STT Truirng thong tin Ten

(vitt tit titng Anh) Kiez u die.

BO Do dai

1 MA dinh danh van ban DocCode String 25

2 MA M so FileCode String 40

2.1 MA dinh danh cua co quan, to chirc lap danh muc h6 so

Organld String 13

2.2 Nam hinh thanh ho so FileCatalog Number 4

2.3 SO va kY hieu ho so FileNotation String 20

3 SO thir to van ban trong h6 so

DocOrdinal Number 3

4 Ten loai van ban TypeName String 100

5 SO dm van ban CodeNumber String 11

6 ICY hieu dm van ban CodeNotation String 30

7 Ngay, thong, nam van ban IssuedDate Date 10

8 Ten co quan, to chirc ban hanh van ban

OrganName String 200

9 Trich yeu not dung Subject String 500

10 Ngon ngfr Language String 30

11 SO trang cua van ban PageAmount Number 3

12 Ghi chit Description String 500

13 Ngal, thong, nam den ArrivalDate Date 10

14 S6 den ArrivalNumber Number 10

15 Chirc vu, ho ten nguoi kY Signerinfo

15.1 Chfrc vu cua ngueri kY van ban

Position String 100

15.2 H9 va ten nguad kY van ban FullName String 50

16 Mix dO khan Priority Number 1

17 Dcm vi hoac nguai nhan ToPlaces String 1000

18 t kien phan plied, chi dao, trang thai xfr lY van ban

TraceHeaderList LongText

19 Thai han giai guy& DueDate Date 10

TH

Tuy theo dac thu cua rung ca quan, to dine co th6 biti sung th6ng tin au vao, nhung phai bao dam s6 luting, Mir to va n6i dung dm the twang thong tin quy dinh tai Phu lue nay.

THO

Phi) Iv V

CUA DIY LIEU QUAN Lir( VAN BAN DI* Thong ttr so 01/2019/TT-BNV

ngay g 01 nam 2019 czia Bo trtrang Bo NaI IT)

STT Triiivng thong tin Ten

(vier tit tieng Anh) Kie . A u clit

lieu DO clai

1 Ma dinh danh van ban DocCode String 25

2 Ma ha' so FileCode 2.1 Ma dinh danh dm co quan, to

chi:re lap danh muc ho so Organld String 13

2.2 Nam hinh thanh ha so FileCatalog Number 4

2.3 So va kY hieu he so FileNotation String 20

3 So thin to van ban trong ho so DocOrdinal Number 3

4 Ten loai van ban TypeName String 100

5 So caa van ban CodeNumber String 11

6 KY hieu oh van ban CodeNotation String 30

7 Ngay, thong, nam van ban IssuedDate Date 10

8 Ten co quan, to chi:re ban hanh van ban

OrganName String 200

9 Trich yeti nOi dung Subject String 500

10 Ngon nga Language String 30 11 So trang dm van ban PageAmount Number 3

12 Ghi chit Description String 500

13 Chac vu, ho ten ngued kY Signerinfo 13.1 Chirc vu dm ngueri kY van ban Position String 100

13.2 Ho va ten ngueri ky van ban FullName String 50

14 Noi ea , To 14.1 Ma dinh danh caa co quan, to

chac nhan van ban Organld String 13

14.2 Ten co quan, to eh& nhOn van ban

OrganName String 200

15 Mire do, khan Priority Number 1

16 So ltrong ban ph& hanh IssuedAmount Number 3

17 Han tra led van ban DueDate Date 10

*Tuy theo dac th6 cOa tirng ca quan, to chirc co the be) sung thOng tin dau vao, nhung phai bao darn só higng, thin

ttr va nOi dung dm cac truang th6ng tin quy Binh tai Phu luc nay.

Phy lye VI

CUA DIT LIEU QUAN Lt HO SO* (mg to so 01/2019/TT-BNV

nam 2019 clic, Bo truing BO Not vu)

STT Truirng thong tin Ten

(wet tat heng Anh) .x lieu Klett der lieu

1)0 dth

1 MA ho sa FileCode

1.1 MA dinh danh cila co quan, to chirc lap danh muc ho sa

Organld String 13

1.2 Nam hinh thanh ho so FileCatalog Number 4

1.3 So Nth lc , hien ho so FileNotation String 20

2 Tiou a ha so Title String 500

3 Thin han bao quan Maintenance String 30

4 Ch6 d8 sir dung Rights String 30

5 Ngued lap 118 so Creator String 30

6 Ngon ngir , , Language String 50

7 Med gian bat dau StartDate Date 10

8 Thad gian k6t. thac EndDate Date 10

9 Tang so van ban trong ha so

DocTotal Number 4

10 so

Tang a/6 trang oh ho PageTotal Number 4

11 Ghi ch6 Description String 500

THO

ngay 2

*Tuy theo d4c tint dia tong co quan, to chile co the b6 sung thOng tin dau vao, nhung phai bac) dam so lucmg, thu

tv va nOi dung cua cac truaing thong tin quy dinh tai Phy lyc nay.

Phy lye VII

RA CUA HE THONG QUAN LY N VA HO SO DIEN TU.

Thong ttr so 01/2019/TT-BNV ngay 24 tilting 01 nam 2019 caa BO trtrOng BO NOi vu)

1. SO ding ksi van ban den

Ngay den

SO den

Tic gia

SO, lt, hieu van bin

Nghy thing nam

van ban

TEn loaf va trich yeu nal dung van bin

Dan vi hoac

ngtrEd nhan

Ghi chi

(1) (2) (3) (4) (5) (6) (7) (8)

2. Sao cao tinh hinh giai quyet van ban den

Tir den ngay.....thang....nAm....

T6ng so van ban:

S6 luting van ban da xi( 1Sr:

S6 luting van ban chua xir 157:

STT SO den

Ten loci, so, kj, hieu, ngay, thang, nam va

tic gia van ban

Don vi) ngtrei nhan

Thai hp giai

quyet

TInh trpg giii

quyet

SO, kjr hien van ban tra led

Ghi chit

(1) (2) (3) (4) (5) (6) (7) (8)

3. SO ding ky van ban di

SO, 4 hien van ban

Ngay thing nam van ban

Ten lo0 va trich yeu nei dung van ban

Ngtotri 4

Noi nhan van bin

Don vi, nguivi sop

thao

St) bring ban

Ghi chit

(1) (2) (3) (4) (5) (6) (7) (8)

4. BA° cao tinh hinh van ban di

Tir ngay.....thang....nam.... den

r6ng so.' van ban:

SO, ky MO van ban

Ngiy thing am van ban

Ten loci va trich yeu nOi dung van ban

Nguoi ky

Noi nha'n van ban

Don vi, ngtr?ri soan

this:,

SO Itrung ban

Ghi chti

(1) (2) (3) (4) (5) (6) (7) (8)

5. Muc lye van ban trong ha so'

STT SO, ky hqu

van ban

Ngay thang

nam van ban

Ten Thai va trich yeu ni)i dung van ban

SO Itrcrng trang

Ghi cho

(1) (2) (3) (4) (5) (6)

6. Muc luc ha so'

SO, ky hit'u hO

so•

Tien de his so Thai gian tai lqu

Thai han bao quan

SO hrung trang

Ghi chti

(1) (2) (3) (4) (5) (6)