8a  Certi)ied  

About  Us  

Ø  Headquarters  in  Vienna,  VA  Ø  Service  Disabled  Veteran-­‐owned  Small  Business  Ø  SBA  8(a)  program  par@cipant  Ø  Small  Disadvantaged  Business  (SDB)  Ø  DCAA-­‐approved  Accoun@ng  System  Ø  Founded  2006  Ø  Lean  Management  and  Facili@es  Infrastructure  

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What  We  Provide  

Ø  Informa@on  Technology  Strategy    Ø Knowledge/Content  Management  Ø Systems  Engineering  and  Integra@on  Ø Business  Strategy  and  Execu@on  Ø CIO  Support  Ø Cyber  Security  and  Informa@on  Assurance  Ø Capabili@es  PorSolio  Management  Ø Opera@ons  Research  and  Analysis  Ø Program/Project  Management  Services  and  Support       3  

Evolving  RM  Landscape  

•  Most  records  managers  s@ll  managing  paper  records  in  offline  repositories  (file  cabinets  and  paper  ledgers)  

•  DoD  guidance  quickly  evolving  to  account  for  new  breed  of  soYware  based  RM  solu@ons  

•  New  ini@a@ves  within  RM  working  Group  geared  around  standardizing:  

"   Taxonomies  for  RM  "   AutomaAon  of  file  plans  and  disposiAon  schedules  "   AutomaAon  of  discovery  requests  and  content  archiving  

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Records  Management  in  the  DoD  

•  All  Federal  agencies  must  define  and  maintain  an  approved  file  plan.    

•  Records  Management  Capabili@es  within  the  DoD  must:  "   Comply  with  standards  set  in  DoDI  5015.2  "   Provide  capability  to  deliver  content  for  discovery  requests  

"   Reduce  the  effort  of  the  Records  Manager  to  collect  metadata,  categorize  and  maintain  official  records  

•  Solu@ons  must  be  interoperable,  and  able  to  evolve  to  meet  evolving  needs  

•  Capabili@es  must  be  cost  effec@ve  in  delivering  these  capabili@es  based  on  government  austerity  

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Alfresco  as  RM  soluAon  

•  STOPSO  is  currently  implemen@ng  a  full  scale  RM  solu@on  for  the  Joint  Chiefs  of  Staff  based  on  Alfresco  ECM  

"   Developed  as  a  distributed  RM  soluAon  comprising  mulAple  connected  repositories  

"   Only  Open  Source  soluAon  in  DoD  providing  a  DoDI  5015.2  cerAfied  and  validated  capability  

"   Developing  reference  architecture  for  compliant  soluAons  for  DoD  CIO  

"   Part  of  the  DoD  RM  Taxonomy  Working  Group  

•  Early  access  par@cipants  (Joint  Staff,  DoD  CIO  and  USCYBERCOM)  have  iden@fied  solu@on  as  possible  candidate  for  Enterprise  Service  

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Alfresco  Suitability  as  Enterprise  Capability  

•  Alfresco  recognized  within  the  Trusted  Code  Ini@a@ve  at  Open  Source  SoYware  Ins@tute  

•  Intellectual  Property  and  Data  Rights  be  maintained  exclusively  with  the  Data  Owners  

•  Ability  of  Alfresco  to  scale  to  massive  enterprise  levels  with  cost  structure  that  can  support  all  types  of  sponsors  

•  Deployable  within  the  Joint  Informa@on  Environment  (JIE)  (cloud)  while  providing  offline/local  instances  (suppor@ng  limited  connec@vity)  

•  Deep  levels  of  customiza@on  and  security  possible  due  to  access  to  Source  code  

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eDTRM (Objectives) In an effort to support the DoD and SPAWAR ATLANTIC missions, the following objectives were chosen to guide the Enterprise Document, Task and Records Management (eDTRM) Initiative: Ø  Support  the  consolida@on  of  redundant  services  and  decompose  monolithic  systems  Ø  Innovate,  Develop,  Demonstrate  and  Share  common  services  across  the  Enterprise  Ø  Leverage  Open  Source  technology,  SOA  and  AGILE  Engineering  principles  Ø  Technology  Infusion,  Transforma@on,  Integra@on  and  Service  Layer  management    Ø  Increase  technical  efficiency  through  Cloud  compu@ng    Ø  Enable  consistent  secure  iden@ty  and  access  management  of  enterprise  services  Ø  Improve  collabora@on  and  decision  points  through  simplified  and  easily  accessible  

informa@on  inges@on  and  exposure  (i.e.  JIE)  Ø  Provide  the  complete  SPAWAR  Atlan@c  Life  Cycle  Engineering  capabili@es  to  the  

Joint  &  OSD  Warfigter  Community  (e.g.  COCOMMs,  JCTD,  etc)    

Technologies  leveraged  

In order to do this the system must be able to leverage: -Content Management Interoperability Services (CIMS) -SharePoint Web Services -Tasker Integration Services (TIS) -Evolving OASIS Standards within the Content Management Realm

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eDTRM OSS components Software Platform

q  Reduced Total Cost of Ownership, No per-user costs, lowered cost of deployed solution and costs associated with expanding adoption

q  Rapid Deployment and Standardized Interfaces q  Enterprise collaboration and SharePoint integration q  Ability to drive innovation through direct access to code, developers and timelines

through direct access to code, developers and timelines q  Fast response from community with standard commercial support available

Ø  Alfresco  Enterprise  Content  Management  Ø  JaspersoY  Repor@ng  and  Business  Intelligence  Ø  PostGRES  Data  Storage  (RDBMS)  Ø  Shibboleth  Single  Sign-­‐On,  Iden@ty  Provider  and  SAML  

Authoriza@on  

eDTRM Value and Benefits The success of the solution is not dependent on just cost savings but in the ability of the Open Source Platform to provide a flexible, extensible, scalable and stable platform that could evolve and become the Enterprise Service for Records Management Ø  Joint  Staff  realized  a  nearly  40%  cost  savings  on  O&M  compared  to  their  

exisAng  system  Ø  Modernization  costs  were  reduced  by  nearly  20%  vs.  new  development  of  

Open  Source  SoluAon  due  to  open  APIs  Ø  Open  API  allows  for  customizaAon  at  the  organizaAon  level    Ø  Capability  to  provide  Task  integraAon  with  other  fielded  soluAons  Ø  Clear  migraAon  path  from  legacy  soluAons  Ø  Ability  of  the  soluAon  to  scale  to  enterprise  levels  with  cost  structure  that  can  

support  all  levels  of  customers