business communication 25 apr by syed saif
TRANSCRIPT
Iqra bi-ismi rabbika allathee khalaq
Business Communication
BY SYED SAIF
As freight forwarders what are our product
and tools ………..
Product Tools
How you can make Perfection in Services
Input
Infrastructure
Funds
Dedicated Persons
Sharing of thoughts
Utilization of Experience
Qualified & trained Staff
Smart Communication
Output
Customer Satisfaction
Achieving desire goal
Enhance the business
network
Market Share
ROI increase
Satisfied workforce
Employee Welfare
Communication Definition
The conveying or exchanging of
information by speaking, writing,
or using some other medium.
Means of sending or receiving
information, such as telephone
lines or computers ICT.
Verbal & Non Verbal
Communication
Written Communication
Business Communication
Business Communication Definition
Exchange of
Facts
Ideas
Opinions
Emotion
Answering Critics
Employee Survey
Environment
Trade
It is a process of transmitting
of thought information
between various part of an
organization and people
outside the organization, such
a customer, supplies, investor
etc.
Purposes of Business Communication
Promotions of Organization
Product, Services
Marketing
Manage Internal
Brand Imaging
Enquiries
Employee Suggestion &
feedback
Modernization
Effective Business Communications
Leave the impression and received positive response from
recipients
Effective business communication are dynamic to successful
co-worker and
customer interactions. Both the speaker and the hearer share
responsibility
Basic Principle of Business Communication
Courtesy
Correctness
Consideration
Concreteness
Conciseness
Clarity
Completeness
Means of Business Communication
technology
E-Mails
Letters
Telephone
Face to Face Meeting
Presentations
Web Based, Social Media
Branding
Quality Report
Suggestion Box
Modern IT Infrastructure
E-Mails
Read carefully Response accordingly
Formatting Emails
Email Attachments
To, From, CC, BCc, RR,
Email Follow-up, Forwarding
Email and Perception, Privacy, Copyright
Email ethics & social Considerations....
Back ups
Letters
Appropriate Letter head
(presentable)
Write a specific purpose
Disciplinary Structure
Proper Paragraphing
A-4 Size
Single Font
25th April 2015
Shahid Afridi
ABC CorporationMain BranchLahore
Dear Shahid,
Our sales director Mr. Wasim Akram will be in Lahore on Friday, May15th 2015. Wasim would be greatly interested in meeting you inperson to discuss a mutually beneficial arrangement between ourtwo companies.
Would it be convenient for you, or a delegate, to meet with WasimAkram on this dates I will call you early next week to discuss.
Sincerely,
[Signature]
Javed MiandadDirector
25th April 2015
Atif AslamABC Corporation
Main Head OfficeKarachi
Dear Atif,
I am delighted to inform you that effective immediately, you arepromoted to the role of Senior Vice President of sales.
The Board and I would like to offer our sincere congratulations; weare especially pleased to have filled the role internally after anextensive search including external candidates. This is a thoroughlydeserved promotion and a testament to the hard work andprofessionalism you have demonstrated in your latest role.
Congratulations on your promotion.
Sincerely,
[Signature]
Capt. Tariq MasoodHuman Resources Director
Telephone
Pick the phone after two rings
Start with greeting
Name your company
Introduce your self
Offer your services for caller
Take the ownership of matter
Resolve the matter till customer satisfaction.
Check customer satisfaction, if required
transfer call to appropriate person.
Face to Face Meeting
Be Prepared (You must have the knowledge of
person or Organization your meeting
Properly dress up,
Enter in confident, Hand shake with warms regards
Keep eye to eye contact with slight smile
Start the purpose of meeting
Listen and Understand What Your Client Needs
Follow Up in Personal Ways to Keep the
Connection
Presentation
Presentation Technique
PowerPoint
White Board
Demonstration
Hand Outs
Delivery of Presentation
Sitting Arrangement
Knowledge of Audience
Must have objective
Introduction
Body
Conclusion
Web Base, Social Media
Design Web Site, own
Domain
Face Book
Skype
Daily motion
Branding
Promotional add
Direct Advertisement
Help the society
Project Handling
Achievements
Success story
Video Conferencing
Quality Report
Data
Graphs
Factual Data
Original Data
Secondary Data
Skilled & Qualified
Professionals
Cost Advantage
Service offerings
Suggestion Box
Toll Free numbers
Complain Box
Survey form
Questioner
Customer comments
Evaluation form
Web Base Survey
Hire private neutral survey company to conduct
survey on company behalf