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SAP FORUM İSTANBUL 2014Basit Düşün Fark YaratCalisan dosyalariniz nerede tutuluyor?Waldemar KotOpenText

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OpenText SAP Suite2014

ArchivingSecure, compliant, cost-efficient storage of information

Document Access360 degree information access

Employee File Mgmt

Automate HR File administration and enable self service

scenarios

Invoice Management

and OCR

Minimize data capture effort and

human intervention

Streamline accounts payable

processes

Extended ECM

Best-of-breed ECM with unique SAP integration and

process support.

Enterprise Records Management

Travel ReceiptsMgmt & OCR

Automate receipt handling and

streamline expense management

process

Digital Asset Management

Optimized management of

rich media assets

Integrate media into marketing

communications

Document Presentment

Automate document generation and

personalization (e.g. billing)

SharePoint Services for

Extended ECM

Collaborate and work with SAP

related content in Microsoft

SharePoint.

Information Governance for

SharePoint Content.

Portal Site & Portal Content ManagementPowerful Intranet/

Extranet, document mgt, collaboration,

authoring and publishing

embedded into SAP NetWeaver Portal

and Enterprise Workspaces

Document Presentment

add onBusiness

Correspondence

7 8

C o n t e n t - E n r i c h e d B u s i n e s s P r o c e s s e s e n a b l e T r a n s f o r m a t i o n


Content outside of HR processes lead to inefficiencies and slow responsive times

Unsecure content and complex compliance requirements lead to legal risks

Innovative talent engagement strategies are driving a content explosion from hire-to-retire.

Challenges of HR Content

Most Admired companies focus on engagement and communications have 40% less turnover than peers

HR is focused on the tactical vs. the strategic

72% of employees are stuck with unauthorized file sharing


Employee Lifecycle and HR Documents

Talent Sourcing

Onboarding

Payroll and Compensation

Benefits Health and

Welfare

Performance Management

Learning and Development

Separation / Retirement

• Offer Letter

• Job Description

• Background Check

• References

• I-9

• NDA

• EEO

• Vet 100

• Employee Handbook

• W-2

• W-4

• Direct Deposit

• Garnishments

• Incentive Plan

• 401 (k)

• Beneficiaries

• Bonus Plans

• Pension Plans

• Stock Options

• Executive Plans

• Verify Dependants

• FMLA docs

• STD docs

• Beneficiaries

• Direct Deposit

• Fitness Reimbursement

• Performance Review

• Reference Letter

• Disciplinary Letter

• Promotion Letter

• Transfer Letter

• Expat Docs

• Job Analysis

• Sexual Harassment Training

• Certifications

• OSHA Training

• Professional Memberships

• Resignation Letter

• Term Letter

• Exit List

• Un-Employment

• Vacation Payout

• Legal Document

• Retirement Plans

• COBRA

• Beneficiaries


Email – Payroll and Vacation Email – Benefits

HR Is Overwhelmed by Tactical ActivitiesConstantly pulled to low value activities

Responding to the high variety of inquiries can be cumbersome

Many redundant processes � Manual processes� Paper-based forms� Compliance issues� Duplicate data entry

Lacking time for higher value activities that make company more competitive

Call – Payroll

Call – Family

Email – Sick Child

Call – Benefits

Call – Manager/Staff Issue


Strategic Contribution Is Hindered HR delivers low corporate value relative to cost

Loss of focus on strategic mandates / corporate goals

Time for talent management initiatives severely reduced

Interruptions / inefficient processes lead to high costs

Minimal control of service quality

Email – Payroll and Vacation Email – Benefits

Call – Payroll

Call – Family

Email – Sick Child

Call – Benefits

Call – Manager/Staff Issue


The Difference ECM Makes for Human Resources and Talent Management

Create / Capture

Review / Collaborate

Access / Distribute Store / Secure Preserve /

Destroy

Traditional With ECM

Create / Capture

Review / Collaborate

Access / Distribute

Store / Secure

Preserve / Destroy

HR and Talent Management Process HR and Talent Management Process

360 degree view


Scope of Solution:SAP Employee File Management by OpenText

Capturing:Scan, Drag & Drop Barcode, eMail, Self Service Upload, Mass Import …

Flexible Folder Structure

HR Processes,Follow Up, Workflow …

Secure Archiving

Integration of SAP Documents and SAP Interactive Forms by Adobe

Guest -User Access

SAP GUI Retrieval for HR Professionals

Secure Deletion, Retention Management

Web Access for HR Professionals, Manager & Employee Self Service

Activity Logging

SAP EmployeeFile Management

by OpenText

Employee Interaction Center


Employees: Self-service Document Upload in ESS


Managers: Self-service Document Upload in MSS

Select Employee

Upload documents via Drag-and-Drop or

Browse.

Preview document.

Optional format conversion

Select Document

Type; Enter Subject and Description


User ExperienceSAP GUI Integration

SAP Employee File Management

Flexible Folder Structure


Document Viewing and Annotations


Document Inbox for HR Administrators

Document Preview

Ticket Selection

Ticket List

Ticket Details

Document Assignment


Document Inbox for HR Administrators:Process Ticket

Ticket Details

Open EFM or View HR Master record

Ticket History

Document Preview

Actions


Reporting for HR Documents and Employee Files

�Result list:

�No document available

�Document available but no longer valid

�Document available and valid

Display results as bar chart


HCM Processes & Forms Integration

SAP HCM Processes & Forms SAP Employee File Management by Open Text

• Flexible definition of storage rules

• Storing outbound HCM Processes & Forms document inside EFM• Format conversion from Interactive PDF to static PDF• Flexible definition of storage rules


SummarySAP Employee File Management by OpenText

Faster HR processes� Parallel and simultaneous access to personnel file from any location� Reduced search and access time� Avoiding the transfer of paper-based personnel file

Higher service levelsFlexibility to support global HR processes with web GUIReduced operational costs

Minimized risk� Higher security to avoid unauthorized access� Secure, tamper-proof storage of documents� Precondition to build a HR shared service center� Improved compliance and control

Lower training costs and higher employee satisfaction

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