Mee#ng  Architecture    5-­‐day  boot  camp  

Welcome      

introduc#on  of  the  boot  camp  

Bienvenidos  

Who  we  are    and  what  we  do  

Who  we  are  

Maarten  Vanneste    

President  Mee4ng  Design  Ins4tute  Founder  and  CEO  of    

ABBIT  Mee4ng  Innovators    

Belgium  

Stefania  Con4-­‐Vecchi    

Founder  and  CEO  of  EVENTagist  Marke4ng  manager  and  coordinator    Interna4onal  Educa4on  Events  Mee4ng  Design  Ins4tute      

Italy  

Why  Mee#ng  Architecture  is  important  for  you  

Who  are  you?  

A  good  mix  

What  we  do  

 

 The  future  of  mee#ng  effec#veness  

From        to  

Personal  and  professional    development    

As  a  member  of  an  interna#onal  network  of  Mee#ng  Professionals,  you  will  be  able  to  learn  from  others,  share  experiences,  develop  co-­‐marke#ng  ac#vi#es  and  explore  opportuni#es  for  future  collabora#on  and  innova#on.    

64    members  

Bring  your  event  to  life  

Mee4ng  Design  Ins4tute    is  a  one-­‐stop  resource  for  innova4ve  solu4ons,  

tools  and  techniques  on  Mee4ng  Design    

MDI  supports  

Planners  and  suppliers    

Training,  presenta#ons    and  consultancy  

!  Tradeshows  educa#on  !  Mee#ng  Architecture  One,  Two  or  Five-­‐Day  Training  

!  Sessions  and  Keynote  presenta#on  !  Consultancy    

The  MDI  Knowledge  Base    

The  Mee#ng  Design  Ins#tute  Knowledge  Basemee#ngsupport.org/knowledge_base        New  services  and  ideas  on  the  content  side  of  mee#ngs.      

www.mee#ngsupport.org  

Video  Corner    

!  Content  capturing  and  sharing  !  Exposure  opportunity  at  the  biggest  industry  tradeshows  in  

Europe  with  a  professional  interview  about  your  exper#se  or  your  products  or  services.    

 

The  Learning  Carousel    

The  Learning  Carousel  allows  Mee#ng  Planners  to  discover  many  tools  and  services  in  a  short  amount  of  #me!      

The   Learning   Carousels   or  Mee#ng   Design   Quick   tours   are   held  during   the   main   industry   tradeshows   and   during   the   FRESH  Conference.    

The  Toolbox  Catalogue  

The  TOOLBOX  Catalogue  is  about  tools,  services  and  professionals  that  can  increase  the  impact  of  the  mee#ng,  conference,  event  or  a  stand.    

For more fresh stuff: www.thefreshconference.com

V5.0 - Nov 2013

20132014

The Toolbox for meeting & event design

The Toolbox for meeting & event design

Download the latest version

The  FRESH  Conference  

The   Fresh   Conference   is   an  annual   conference   dedicated  to  mee4ng  professionals  

2  days  educa#onal  program  that  refreshes  conferences,  mee#ngs  and  events  and  increases  their  effec#veness    

The  FRESH  dinners    

The  FRESH  dinner  is  where  you  meet  new  professionals  with  an  interest  in  the  content  side  of  mee#ngs.      

IMEX  Frankfurt  and  Las  Vegas  EIBTM  and  AIBTM…    

 

The  programme    of  the  5  days  

Day  1  The  Mee#ng  Architecture  Process  methodology    

Mee#ng   Architecture   Process   is  about  designing  mee#ng  based  on  objec#ves  

You  will  learn  about:  

IDEA  part  I    -­‐  IA  !  In  phase  one,  you  will  learn  to  assist  (or  lead)  your  mee#ng  teams  or  clients,  to  iden#fy  the  objec#ves  for  the  coming  mee#ng  or  conference.    

IDEA  part  II  –  DE  !  In  phase  two,  you  will  learn  to  facilitate  the  design  process  for  the  mee#ng  based  on  those  objec#ves  with  a  7  steps  process.  

Day  2  The  CHATTY  Toolbox  part  I:  CHA  

The  second  day  is  dedicated  to  the  first  part  of  the  CHATTY  Mee#ng  Architecture  toolbox:  CHA      

! Conceptual:  mee#ng,  session  and  presenta#on  formats,  and  their  requirements.  Programme  #ming,  venue,  techniques  

! Human:  the  mee#ng  team,  facilitators,  actors,  speaker  trainer,  producer  entertainer  

! Art:  music,  pain#ng,  colours,  ac#ng,  drama,  design,  lay-­‐out,  mee#ng  ID,  produc#on  

Day  3  The  CHATTY  Toolbox  part  II:  TTY  

The   third   day   is   dedicated   to   the   second   part   of   the   CHATTY  toolbox:  Technical  and  Technology    

!  Technical:    A/V  &  produc#on,  theming,  video,  presenta#on  techniques.    !  Content  Capturing:  webcast,  video  recording,    photography  

!  Technology:  show  case,  Mobile  apps,  iPad  apps,  vo#ng,  online,  social  media.    !  Hybrid  Mee#ngs  

Day  4  Science  &  knowledge  

The   forth   day   is   dedicated   to   science   &   knowledge   to   design  effec#ve  mee#ngs  and  events.    

Par#cipants   will   learn   about   sciences   impac#ng   on   the   Mee#ng  Industry:    

! par4cipant  involvement    !  communica4on  &  social  media  !  science  &  learning  networking  mo4va4on,  neuro-­‐science  

! final  case  study  assignments  and  group  work      

Day  5  The  case  

Last  day  is  the  day  when  you  will  rehearse  what  you’ve  learned  and  will  make  their  group  presenta#ons  and  role  play.    

It’s  a  prac#cal   test   to  experiment  and  to   put   in   prac#ce   the   Mee#ng  Architecture   Methodology,   tools,  techniques   and   knowledge   you  learned.    

Housekeeping    

!  We  start  every  day  at  8:30  

!  2  coffee  breaks    !  10:00  to  10:30  

!  15:30  to  16:00  

!  Lunch  break  2  hrs  12:00  to  14:00  

!  We  end  every  day  around  17:30  

Methodology    

During  the  day:  !  Sessions  

!  Presenta#ons  !  Tools  demonstra#ons  !  Group  work/Case  work  and  feedback    !  Q&A  -­‐  Prac#cal  takeaways  at  the  end  of  every  session  

At  the  end  of  the  day:  !  Evalua#on  of  the  day    !  Housekeeping  

Group  work  

Rules  for  discussions    

1.  Agree  on  a  note  taker  2.  Every  idea  has  value  3.  Ask  the  trainer  if  the  task  is  not  clear  4.  Listen  and  say  thank  you  if  you  can  use  it  5.  Invite  everyone  to  contribute  6.  Don’t  dominate  7.  No  sales    8.  Stay  on  topic  

Social  media  

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