cbi northern ireland - public procurement conference - roy bell
DESCRIPTION
Roy Bell, divisional director, Central Procurement Directorate, presentation - development of eCommerce Systems, at the CBI Northern Ireland public procurement conference, 05 March 2009.TRANSCRIPT
Presentation to CBI Conference
Development of eCommerce Systems
Roy Bell
Divisional Director
Central Procurement Directorate
Presentation OverviewPresentation Overview
• Brief History of eCommerce in the NICS• Change drivers (Suppliers/Buyers/Policy)
• Overview of e-Sourcing NI• Overview of AccountNI• Future development
Brief History eCommerce systems in the NICSBrief History eCommerce systems in the NICS
From mid- 90s
• e-Tendering – ProCon• e-Catalogues – EROS
From early 2000s
• AccountNI (06)• eSourcingNI (08)
• One stop shop• Trade on-line 24/7• Provide company details once only• Upload/download documents until complete• Ensure security access• Tender opportunities as open & transparent as
possible• Minimise cost/time bidding
Change Drivers - Change Drivers - Local SuppliersLocal Suppliers
Change Drivers - Change Drivers - Local BuyersLocal Buyers• Robust & secure tool to manage whole contract life cycle• Open, transparent & auditable process• Reduce time & cost of tendering process• Increase opportunities to SMEs/SEEs• Innovative approaches to low value requirement• Reduce cost of advertising• Simplify & speed up tender evaluations• Standardise processes & procedures across the whole of
Central Government• Increase opportunities for collaborative contracts
Change Drivers - Change Drivers - PolicyPolicy
• 2002 - Review of Public Procurement • “…important that SME’s get full support and are willing to bid for
future contracts”
• 2004/5 – Roll out 100% Broadband
• 2008 - Glover Report
• 2012 – UK Digital Platform
Web – based portal that provides both local suppliers and buyers with a common sourcing tool to manage all parts of central government procurement process from the inception to the completion of a public contract
e-Sourcing NI – What is it?e-Sourcing NI – What is it?
Selection of BravoSolution CustomersSelection of BravoSolution Customers
• Supplier Registration• e-Tendering• e-Evaluation• e-Vendor Management
e-Sourcing NI – e-Sourcing NI – Key componentsKey components
e-Sourcing Process Mape-Sourcing Process MapAppendix 1 – e-Sourcing
Technical Spec Supplier Evaluation Winning supplier And Other Doc’s Replies Report proposal Suppliers OGCbs – e-Sourcing Managed Service
Collaboratively develop tender documents
e-Collaboration
Conduct Complex Evaluation
e-Evaluation
Finalise Manage Monitor contract contract performance
e-Contract Management
Typical Public Sector Sourcing Process Advertise Negotiate/ Opportunity/ PQQ ITT Evaluation Auction EOI
e-Tendering
Express Interest
Respond To PQQ
Respond To ITT
Respond In e-Auction
Bu
y S
ide
S
upp
ly S
ide
e-Sourcing Process Mape-Sourcing Process MapAppendix 1 – e-Sourcing
Technical Spec Supplier Evaluation Winning supplier And Other Doc’s Replies Report proposal Suppliers OGCbs – e-Sourcing Managed Service
Collaboratively develop tender documents
e-Collaboration
Conduct Complex Evaluation
e-Evaluation
Finalise Manage Monitor contract contract performance
e-Contract Management
Typical Public Sector Sourcing Process Advertise Negotiate/ Opportunity/ PQQ ITT Evaluation Auction EOI
e-Tendering
Express Interest
Respond To PQQ
Respond To ITT
Respond In e-Auction
Bu
y S
ide
Su
pp
ly S
ide
Supply Side
e-Sourcing Process Mape-Sourcing Process Map Appendix 1 – e-Sourcing Technical Spec Supplier Evaluation Winning supplier And Other Doc’s Replies Report proposal Suppliers OGCbs – e-Sourcing Managed Service
Collaboratively develop tender documents
e-Collaboration
Conduct Complex Evaluation
e-Evaluation
Finalise Manage Monitor contract contract performance
e-Contract Management
Typical Public Sector Sourcing Process Advertise Negotiate/ Opportunity/ PQQ ITT Evaluation Auction EOI
e-Tendering
Express Interest
Respond To PQQ
Respond To ITT
Respond In e-Auction
Bu
y S
ide
Su
pp
ly S
ide
Buy Side
eSourcingNI – Supplier/Vendor Registration
Free secure on-line registration
• Suppliers responsible for maintenance and updating
• Pre-qualification data held within the registration
• Provides data on local market capacity/capabilities
• Provides accurate management information
• Can be used for low value quotations
All suppliers should register and ensure information is kept up to date
eSourcingNI – eTender
From inception to contract award
• Projects advertised on-line
• Documents can be down & up loaded 24/7
• Phone help line during normal working hours
• Secure and auditable link for buyer clarifications
• Detailed tracking all pre-contract activities
eSourcingNI – eContract Management
From contract award to conclusion
• Full audit and tracking
• Suppliers performance management
• Contract variations/change controls
• Check point meetings
• Contract terminations/exit arrangements
• Post contract reviews
eSourcingNI – eCollaborationPublic Procurement Policy
Develop when & where appropriate collaborative arrangements across all NI -CoPEs
eSourcingNI
• Standardise procedures & process• Identify natural areas for lead/Catagory buyers• Co-ordination on future collaboration• Promote benchmarking & sharing best practice• Up to date data on local supply base
• 459 - Competitions initiated • 3790 - Suppliers registered• 9442 - ITTs downloaded/issued• 1752 - Responses• >100 - calls per month to helpdesk• Call tracking capability
eSourcingNI – Stats to 31/1/2009eSourcingNI – Stats to 31/1/2009
Development of eCommerce
AccountNI – What is it?
• Common accounting system for NICS• Rolled out across the NICS• Integrated Procurement to Pay (P2P)• Contracted supplies held on catalogues• Electronic interfacing between AccountNI – e-
SourcingNI
• eSourcing roll-out across all CoPEs (early 2010)• Development of e-Contract Management tools• Updating of supplier registration; supplier coding• Innovative solutions to low value procurement• Address local SMEs/SEEs• Providing links to other nonNI eSourcing hubs
Future DevelopmentFuture Development
Any Questions ?Any Questions ?