cicula terminal benifits

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    O/o the Commissioner of Municipal Administration,

    Chepauk, Chennai-5.

    Roc.No.4802/06/J3 Dated: 01.08.2006

    CIRCULAR

    Sub: Establishment Municipal Employees Settlementof Terminal benefits Abnormal delay AvoidanceInstructions Issued.

    ---Representations are received from retired Municipal employees,

    pleading for early sanction of terminal benefits including pension. On

    verification, it is found that there is inordinate and abnormal delays at every

    stage in processing the claims of the retired employees. Not to speak of

    other terminal benefits, pension/ family pension is not sanctioned even

    after many years of retirement. This causes much hardship to the retired

    employees or to the legal heirs of the diseased.

    This is mainly due to the following lapses.

    1. Delay in finalization of disciplinary proceedings;

    2. Improper retirement orders

    In certain cases, Municipal Commissioners have issued improper

    retirement orders without observing specific conditions prescribed for

    voluntary/Medical Invalidation retirement

    In order to avoid such lapses while issuing orders retiringemployees, the following instructions are issued:-

    1. Annual list of employees should be prepared who are due for

    retirement taking the retirement age for each category into account

    without omission.

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    2. Service verification entries are to be ensured for the entire service

    period in the Service Register of the individuals without omission.

    3. Disciplinary proceedings should be finalized before 3 months of the

    retirement of the individual.

    4) a. Under VRS, 90 days notice period is to be ensured and it is to be

    calculated from the date of receipt of application by the Competent

    Authority to retire the employee.

    b. A report should be obtained from DVAC to the effect that no enquiry

    is contemplated or pending against the employee.

    5. Under medical invalidation, an employee should be retired on receipt

    of medical report without delay. The retirement date should be the date of

    the medical report and if an employee is certified by the Medical Board as

    fit to continue in service with some kind of treatment, he cannot be retired

    (Note 2 under Rule 31(1)9c of TN Pension Rules, 1978.) against the

    medical opinion.

    In the cases where employees are retired without observing the

    prescribed procedure and rules, then the pension proposals are not

    sanctioned by the Director of Local Fund Audit and Government ratification

    is required. Whenever proposals are sent to Government for ratification, it

    has become necessary to initiate disciplinary action against the officers

    responsible.

    Therefore, all the Corporation Commissioners, Municipal

    Commissioners, and Executive Officers of Third Grade Municipalities are

    requested to adhere to the instructions issued by the Government to retire

    employees and also on the settlement of retirement benefits. Any deviation

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    will be viewed seriously and lead to initiation of disciplinary action against

    persons responsible.

    Sd/-Niranjan Mardi,

    Commissioner of MunicipalAdministration.

    ToAll Corporation Commissioners.(except Chennai)All Municipal CommissionersAll Executive Officers, Third Grade Municipalities.

    Copy to All Regional Directors of Municipal Administration.