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2014-2015 WUM Circle K

District Awards Guidebook

Application Timeline…………………………….3

Master List of Awards………………………….4

Outstanding Club Webpage Award……...…...5

Club Newsletter Award…………………...…….5

Member Mile Award……………………………..6

Outstanding Club Scrapbook Award...………7

Club T-Shirt Award………………………………7

Outstanding Divisional Unity Award………7

Most Improved Club Award…………………8-9

Robert S. Wilson Single Service Award……..9

Outstanding Club President Award………..10

Outstanding Club Vice President Award….11

Outstanding Club Secretary Award……11-12

Outstanding Club Treasurer Award…...12-13

Outstanding Club Bulletin Editor Award…13

Outstanding Freshman Member Award….14

Outstanding New Club Member Award..14-15

Outstanding Club Member Award……...15-16

Outstanding Committee Member Award…16

Outstanding Faculty Advisor Award……...17

Tips & Tricks for Applying…………………..18

Table of contents

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2014-2015 District awards Club Achievement Award

Club Newsletter Award

Club T-Shirt Award

Distinguished Circle K Alumni Award

ELIMINATE Project Award

Frat Craanen Outstanding Kiwanis Advisor Award

Governor’s Project Award

Interclub Award

Member Mile Award

Most Improved Club Award

Outstanding Club Bulletin Editor Award

Outstanding Club Fundraiser Award

Outstanding Club Member Award

Outstanding Club President Award

Outstanding Club Scrapbook Award

Outstanding Club Secretary Award

Outstanding Club Social Award

Outstanding Club Treasurer Award

Outstanding Club Vice President Award

Outstanding Club Webpage Award

Outstanding Committee Member Award

Outstanding Divisional Unity Award

Outstanding Faculty Advisor Award

Outstanding Freshman Member Award

Outstanding K-Family Relations Award

Outstanding Kiwanis Support Award

Outstanding New Club Member Award

Robert S. Wilson Single Service Award 4

Outstanding Club Webpage Award Does your club have a webpage? Apply for this award because it takes no more than 5 seconds! Below is the criteria each page will be judged on. All you need to do is fill in the address and the webmaster.

Club Newsletter Award To view the application guide for this award, please click HERE.

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If you have any questions regarding this award, please contact me right away. I’m always here to help. Good luck and I hope to see an application from each club!

Member Mile Award

This award is very, very easy to fill out so I strongly encourage each club to take the time to do so. The member mile award recognizes clubs for their attendance at district events throughout the year. Simply fill out the number of paid members your club had at each event in the table below. Using the mileage table, calculate the total miles from your school to the city or place of the event and place the corresponding mileage points in the table. Next, carry out the multiplication across the row for the total and sum the final column to get your grand total. For example, UW-Platteville had 7 paid members attend MERP. The distance from UW-Platteville to UW-Green Bay is 221 miles. According the point chart, that qualifies for 18 mile points. Carrying out the multiplication (7 x 18), the total for that row is 126.

7 18 126

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Outstanding Club Scrapbook Award A club scrapbook is a great way to collect pictures and memories of everything your club has done this year. I’ve got good news about this award - there’s nothing to fill out! And better yet, the scrapbook itself isn’t due until your club registers at District Convention! My advice: start early, use lots of pictures, feature as many of your members as possible, get many people involved. Make a day of creating a scrapbook - have small snacks available for those that help. It will go much quicker if you can get some help.

Club T-Shirt Award A club t-shirt is a great way to promote your club without doing a lot of work. Very important aspects of this award are including a physical t-shirt along with the award submission, making sure the majority of your club has the t-shirt, a detailed description of the meaning and the thought that went into the t-shirt and including ways that your club promotes wearing the t-shirt as well as the percent of your club that has the t-shirt.

Outstanding Divisional Unity Award Attention LTGs: do you feel that the clubs in your division get along really well? Do you have clubs visiting each other fairly often? If so, consider tapping one of the presidents throughout your division to get started on this award to bring honor to your division. Have one president spearhead this award. LTGs can write an essay but to make this award truly stand out for your division, I would suggest having each president submit a small blurb about what they feel has created divisional unity. Do not wait - especially with this award. All of the presidents in the division need to sign this award!

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Most Improved Club Award

This award is based on the numbers and does take a little

bit of time to complete but is very important in recognizing

those clubs that have worked hard in dedicating their time

to improving the three areas Circle K holds so near and

dear - service, leadership and fellowship. You will need to

locate your MRFs from the previous year or even better

yet, this award from last year (if you have it). One of my

main hints to is pay attention to the date of the section

that you are completing. In order for us to know how much

you’ve improved, we need to compare numbers from this

year and last. Please make sure they are filled out in the

correct section.

Another thing that is new to this award this year is a breakdown of funds or service hours per member in order to give all clubs - no matter the size - a fair chance. You will see lines the one highlighted below. Simply fill out the total number of service hours your club has completed in the given dates. Then divide that number by the total number of paid members you have for the corresponding year. For example, if your club completed 1000 service hours from April 1st, 2013 to January 27th, 2014 and you had 20 paid members, your total service hours per member would be 50 hours.

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Again, start this award with plenty of time so that you can

complete it. Do it in pieces and not all at once. Carefully read

each section as you complete it so as to avoid mistakes. This

award will take some time but it is so worth it in the end.

Robert S. Wilson Single Service Award

Community service is highly beneficial to others while also

personally satisfying. The Robert S. Wilson Single Service

Award recognizes a Circle K Club’s effort and dedication in

producing the most outstanding service project during the

year. This can either be an ongoing project that lasts the

entire year or a one-time project. New this year, any project

the benefits our preferred charities, including Better World

Books, March of Dimes, STUFH, can be included for

nomination. Any project that benefit the ELIMINATE Project,

however, cannot be.

This award is strictly an essay. Here is what you should

include with specific detail to make judging the awards

easier:

1. Need: Explain why the project was necessary, the nature

of the service performed, and the goals for the project.

2. Planning: Contact and organization. Explain the process

through which the event was plan and how it was carried

out.

3. Club participation: Include total service hours and

percentage of members participating.

4. Evaluation of the project’s merit to those it helped.

5. Reflection for improvement. 9

Outstanding Club President Award

Your president is your fearless leader. They put a lot of

time and effort into making sure your club runs smoothly.

This award features an essay and a statistics portion.

Have your secretary help out with the numbers on the

statistic sheet and start your award forms with it. This

will spark ideas of what your president has done

throughout the year. For the essay, find a way to make it

stand out. One way I would suggest is having different

members write or say what they appreciate or what

stands out to them that your president has done and

include them in your essay.

One important thing that you do not want to forget are

the attachments that go with this award. Each

submission needs to include:

3 agendas from regular club meetings

1 agenda from an executive board meeting

1 copy of your club’s goals

Make sure the name of the club and your president is on

each sheet of paper. Don’t

delay!

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Outstanding Club Vice President Award

Without a Vice President, your club President would probably

lose their marbles more than they probably already do. The

two work very closely together throughout the year. One of

their main jobs is handling committees and one of the keys

to a successful club is having hard working committees that

take some responsibility off of your president’s shoulders.

This award features an essay and a statistics portion. Have

your secretary help out with the numbers on the statistic

sheet and start your award forms with it. This will spark

ideas of what this person has done throughout the year. For

the essay, find a way to make it stand out. Include specific

examples of how your club VP has excelled at any tasks

given to them by the president and with committees. Ask

your committee heads for ideas and even talk to your

president for ideas.

One important thing that you do not want to forget is the

attachment that go with this award. Each submission needs

to include:

A list of all of the club committees and what each of them

does.

Make sure the name of the club and your vice president is on

each sheet of paper. Don’t delay!

Outstanding Club Secretary Award The club secretary is sort of the unsung hero of the club because most of what they do each day, no one sees but the district. But without them, the club would fall apart. They are the backbone to a strong Circle K club. This award features an essay and a statistics portion. Have your secretary help out with the numbers on the statistic sheet and start your award forms with it.

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Whoever is completing the form should review these

numbers for ideas when writing the essay. For the essay,

again, make it stand out. Have someone who knows your

secretary well write it. Include a biography of the person,

but also, what they do each day to make your club

fantastic. If you need ideas, ask the other executive board

members or maybe a roommate/friend that sees the time

they dedicate to club activities.

One important thing that you do not want to forget are the

attachments that go with this award. Each submission

needs to include:

A club directory

A copy of club meeting minutes from 2 different

meetings

Make sure the name of the club and your secretary is on

each sheet of paper. Don’t delay!

Outstanding Club Treasurer Award Money is essential to a club being able to do certain projects.

Without someone to keep track of what comes in and out of

your club’s bank account, you could find yourself in trouble.

This award features an essay and a statistics portion.

Have your secretary help out with the numbers on the

statistic sheet and start your award forms with it. This

will spark ideas of what your treasurer has done

throughout the year. For the essay, find a way to make it

stand out.

Have someone close to your treasurer write it because they

know what has been done and maybe reasons behind what

they do.

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One important thing that you do not want to forget are

the attachments that go with this award. Each submission

needs to include:

A copy of the budget

Written treasurer’s report

Make sure the name of the club and your treasurer is on

each sheet of paper. Don’t delay!

Outstanding Club Bulletin Editor Award

The last (but certainly not least!) position on the club

executive board is the Club Bulletin Editor. This person

dedicates long hours to promoting and recognizing their

club through a monthly or bi-monthly publication. The

position of bulletin editor is very important, as they serve

as a crucial communicator between club members, executive

board members, Kiwanis family, campus departments, and

even the general public. Be sure to include if any of your

bulletin editor’s articles or publications were featured on

campus, in the local news, or in our very own Circle of

Sharing!

Be sure to include the following items when applying:

A list of all publications, accompanied by the issue

number and date of

publication.

At least two copies of their

bulletin (more are welcome!)

Make sure the name of the club

and your bulletin editor is on

each sheet of paper. Remember

that the postmark deadline is

January 20th, 2015— no later!

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Outstanding Freshman Member Award

For clubs to survive each year, they

need to recruit freshman members

to ensure its longevity. This award

is to recognize a new freshman

member to your club that is

enthusiastic and active. This

person has stepped up into

leadership roles that needed to be

filled, attended club and district/

divisional events, actively served

on committees, and promoted and

represented Circle K in a positive

manor. Like other awards, this one

includes an essay and a statistics

sheet. Have your secretary assist with these numbers and

take a look at them before you start typing the essay.

Take some time to talk to this member and ask them what

they enjoy most about Circle K and maybe why they have

been so involved this year so far. Make sure to also include

a list of the committees this person has served on and the

role that they played.

Outstanding New Club Member Award

Like the freshman member, the recruitment of new club

members is vital to a club’s survival. This award differs

from the freshman member in the respect that a “new club

member” is a member that has attended more than two (2)

semesters or three (3) quarters at ANY college or

university. This could be a transfer student of sophomore

status or higher. If you have any questions about who

qualifies or if a person qualifies, contact Kayla at

kahrens44@gmail.com.

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You have seen this person develop their individual

leadership skills by taking active roles in club events and on

certain committees. Like other awards, this one includes an

essay and a statistics sheet. Have your secretary assist

with these numbers and take a look at them before you start

typing the essay. Take some time to talk to this member and

ask them what they enjoy most about Circle K and maybe

why they have been so involved this year so far. Make sure

to also include a list of the committees this person has

served on and the role that they played.

Outstanding Club Member Award

Do you have a particular club member (not part of the

executive board) that attends almost everything, can

honestly say that they love Circle K, embraces and

demonstrates Circle K’s three tenets, and leads through

their actions? Would you like to recognize them for

everything they have done to help your club? Here is your

opportunity! This award has three sections - the general

criteria, the essay, and the stats page.

First, take a look at the general criteria. If the member you

have in mind meets most of the criteria and has been a

member for 2 or more semesters, you are golden.

Next, I would move on to the stats sheet for the particular

member to get some of what they have done throughout the

year fresh in your mind. Your club secretary should have all

of these numbers so contact them to get accurate numbers.

If your city does not have a particular branch of the K-

Family, simply circle the n/a option that is present.

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Finally, it’s time to move on to the essay. My suggestion is

to have someone that knows the nominee very well write

the essay. Include a short biography of the person and a

list of the committees this individual has served on. But

also, make a large portion of the essay about why this

person is so special - what sets them apart. Include details

of the things they have done to put your club over the top

and why you think they are deserving of this award. A

stellar essay can seal the deal for the deserving member.

You’ll notice that you can include up to 5 relevant items

(pictures are good) that will help with this application.

Make sure your club’s name and the name of the nominee

are on each item.

Outstanding Committee Member Award

Committees are a vital part of a club’s success. Successful

committees include members that are enthusiastic, attend

district events, and are willing to go to that extra level at

events to help your circle k club. This award features

(again) an essay and a statistics portion. Have your

secretary help out with the numbers on the statistic sheet

and start your award forms with it. This will spark ideas

of what this person has done throughout the year. For the

essay, ask your club’s Vice President if they have noticed

anything that has stood out to them at committee

meetings that this person has done. Include a biography

and make sure you brag about this person! Nothing that

they have done is too small. We want to hear about

everything.

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One important thing that you do not want to forget is the

attachment that go with this award. Each submission needs

to include:

A list of the committees served on AND a description of

their roll on each

Make sure the name of the club and your committee member

is on each sheet of paper.

Outstanding Faculty Advisor Award

The faculty advisor of a Circle K club helps to ensure a club’s

success each year by providing continuity since he or she is

familiar with the campus, Circle K structure, and past

history of the club. It is also important that Circle K have a

faculty representative to the campus and community, to

emphasize the wide range of activity that Circle K covers.

This award features a statistics part as well as an essay.

Again, have your secretary assist in completing the

statistics sheet. As for the essay, include a biography and

what this individual does that betters your club. Ask

members of the executive board what they have noticed and

ask members in your club as well. Sometimes, even the

smallest thing that this person has done will stand out in a

member’s mind.

Good luck! Remember to

postmark awards by January 20th, 2015!

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Top secret Tips & Tricks for Applying

1. Do not wait until last minute! Follow the timeline on page 3 and you cannot go wrong! Keep a record of the awards your club has applied for. Post mark the awards by January 20th, 2015 to:

Kayla Ahrens 225 N. Washington St. Platteville, WI 53818

Wait for a follow up email from Kayla and confirm that she has received the same awards that match your records.

Late applications will not be accepted. 2. Ask questions! If you have even the littlest question, email Awards,

Regulation and History Chairperson Kayla Ahrens at kahrens44@gmail.com. She is there to clarify anything you may need.

3. Read directions carefully. Fill in everything that the award asks for. Read the applications completely. Check everything over a second time before sending

them out. 4. Split up the work. Do not have one person do all of the work. Get multiple people involved. The quality of the award may decrease if the same

person is stuck doing too many of the awards. 5. Assemble them correctly. Make sure all of the pages for each award are stapled or

paper clipped together DO NOT bind them all together. Make sure your club’s name and the name of the

nominee are on every page. Check over each application to make sure everything is

included. Place everything in a single envelope. 18