coa system & vault system information jul 2011.pdf · 5 coa system & vault the coa system...

Limelight Software | Going Digital, Going Green, Helping Earth

1 COA System & Vault

COA System & Vault Solution Profile

Private Limelight Software

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Imagine if the following was possible for your

Certificates of Analysis !

Customer’s access completed COA’s from anywhere in the world.

Takes only seconds to complete and digitally sign a COA.

COA’s emailed to your clients instantly on completion.

Have completed COA’s stored digitally forever in your own secure digital Vault.

Eliminate the time your rep, QC & admin staff spend on customer COA requests.

No customers refusing delivery if the COA is not available.

A built in system driven facility to authorise COA’s under concession.

Store your MSDS, ISO, SABS & Product sheets in your digital COA Vault.

Meet your client’s requirements for the new Consumer Protection Act.

Permanently Stored in Your Companies Vault

PDS

MSDSCOA

Client

Client

Client



The COA System – A solution in 3 steps... !

As easy as 1, 2, 3 ....

1. Simple www.coasystem.co.za login...

2. Complete a simple COA template ( Customizable )...

3. Results in a completed & signed COA to your design requirements...

http://www.coasystem.co.za/



The benefits of COA automation and Vault storage... !

For your company...

Meet your obligations to your client for the new Consumer Protection Act.

Sales staff no longer have to source COA’s, MSDS’s or Product Data Sheets.

Built-in concession handling allows for complete control.

Upload any document once, provide access for clients and staff forever.

Eliminate the need & cost of paper copies and printing.

Save money and improve laboratory QC process time.

Built-in user authority levels for added security.

Automated - Less hands involved in process = internal resource optimisation.

Far quicker than manual production & printing. COA’s take just seconds to produce.

Audit history on all documents allows for accurate traceability.

Strides towards a paperless system, and your company’s environmental legacy.

For your clients...

Greatly reduces the paper, print / copy & delivery hassles with COA’s.

No need to file COA’s, MSDS’s or Product Data Sheets as they are stored in your vault.

Customers have their issues effectively addressed in an industry leading manner.

Customers have instant access to any required document when being audited.

Go Green...Go To...

www.coasystem.co.za

www.coavault.co.za

http://www.coasystem.co.za/

http://www.coavault.co.za/



The COA System and Vault’s features... !

Efficient, maintenance free and cost effective...

COA System 100% web based system, no hardware to buy, no software licenses or installation.

No version control, no back-ups & no technical expertise required.

Built in access control per user for different system functions.

Built-in concession system for auto & manually approved concessions. Built-in QC checker ensures compliance to required product specs.

Add new product & specifications in seconds.

Logged-in user’s signature is automatically inserted in COA. Failed COA’s are stored in COA database, but not sent to Vault for client access.

COA will be available in company Vault before delivery is made.

Your COA’s are created as per your design requirements.

Pull product specific Excel reports on all results captured for trend analysis (Optional)

COA Vault

Established since 1994.

100% safe & secure & 100% private. No human intervention.

Simple to load documents via email attachments or PC upload.

Powerful search facility.

Fully backed-up.

Hosted with MTN Business – one of the biggest in SA.

View Code access for full control and restricted client access.



A quick Q & A... !

Q: How do my clients access my vault? Answer: Clients go to www.COAvault.co.za

Login using their View Code

Client access is always ‘read only’

Restrict each Client to View their own COA’s

only or all COA’s in Vault

Can be accessed anywhere @ anytime.

Q: How do we upload and find documents in our vault? Answer:

Completed COA’s are auto loaded into your Vault as a Trusted document. Documents are loaded by simple email or upload. Search for COA on batch number, product name or date.

http://www.coavault.co.za/



How much does the COA System and Vault cost?... !

Costing… R 1000.00 (Excl. VAT) per month and

R 2.00 per COA - paid ONCE, stored FOREVER…

This is what industry managers have to say…

“From my side, I believe the system is brilliant - any of your customers from anywhere in the world can access any of your COAs and MSDS' and any other information that customers routinely ask from you. The system can also be used by your Sales personnel to advertise any specials e.t.c. I would personally recommend the system.” Quality Assurance Manager – Johnson Diversey South Africa. “We see a huge benefit to this system to both your company and to Pick n Pay. It will be a lot easier if we could just log on and retrieve only the COA’s we need…” Quality Assurance Manager – Pick n Pay Bakery Division. September 7th 2011 “Shoprite’s Technical and Food Safety department and most definitely the Buyers would be interested in accessing documents of all suppliers in a vault. Having access to all Supplier’s vaults would make our life easier and would save space and time for us to ask, collect and file all relevant documents from our suppliers. I have so many outstanding documents to collect from suppliers, if only they would send it or then have a Vault system where I can see it . We have systems and filing in place but we desperately need a central point where we can find supplier documents like COA’s, Halaal certificates, organic cert., food safety certificates, audit reports, import export permits, health certificates, product specifications, labels, micro reports, customer complaints, corrective action reports etc. I really hope that suppliers will start using Vault before it is necessary for us to implement or enforce it.” Group Technical Services Manager – Shoprite Checkers – Centurion. February 22nd 2012 “Clover production is in the process of converting our manual COA system to the COA Vault system from Limelight Software Solutions. We are looking forward to the results and simplifying of the system that is currently time consuming. Because we are aware of the benefits of an on line electronic COA system, we would welcome it if our suppliers can go the same route. .” Group Technical Manager – Clover SA (Roodepoort Head Office). February 16th 2012 “We at Protea Chemicals would like to request that you consider going digital with your COA’s and MSDS’s. We have gone this route with a company called Limelight Software who offer a system that allows for all COA’s to be generated digitally and automatically stored in an online vault where clients can access them along with MSDS’s and other routine documents. We see fantastic value in being able to access all the COA’s and MSDS’s for the products we purchase from you online as well. This will save us and you our supplier having to keep sending paper copies or emailing these documents which is difficult to manage and keep track of for both parties. The system we have adopted is working well for us and we strongly encourage you to investigate its introduction to your processes as well. ” Group SHEQ Manager – Protea Chemicals (Wadeville). March 12th 2012



So for the best way to…

1. Generate COA’s…

2. …and store, manage and share them with your clients…

3. …in a secure, paperless, cost effective & maintenance free way GO DIGITAL!

via the internet, from anywhere,

at anytime