Connecting European Chambers: Sharing Lessons learnt and new challenges from EU Programmes

EESC - 25th March 2015

Agata KotkowskaHead of Sector Buildings and District Heating/Cooling

EASME

Lessons learned from 2014 calls: proposal management and best practices

1.Energy Efficiency 2014 Call

2.Evaluation principles

3.Getting started…tips and lessons learnt

4.Things that often go wrong…

5.Where to find information

Content

HORIZON 2020 BUDGETIndustrial LeadershipEUR 17.0 billion

Societal ChallengesEUR 29.7 billion

Excellent ScienceEUR 24.4 billion

Euratom (2014-2018)EUR 1.6 billion

Other EUR 3.2 billion

European Institute of Innovation and TechnologyEUR 2.7 billion

Societal Challenges

1. Health, demographic change and wellbeing 7.5

2. Food security, sustainable agriculture and forestry, marine and maritime and inland water research and the Bioeconomy

3.9

3. Secure, clean and efficient energy 5.9

4. Smart, green and integrated transport 6.3

5. Climate action, environment, resource efficiency and raw materials

3.1

6. Inclusive, innovative and reflective societies 1.3

7. Secure societies 1.7

Budget 2014-20

(EUR billion)

11%16%

16%

41%

16%

Total participants

Public Body (excl. re-search and education)

Research Organisations

Higher or Secondary Education

Private for Profit (excl. education)

Others

• 456 proposals

submitted

• 56 proposals

selected for

funding

Retained participants

Retained proposals: Buildings & Consumers

• 4 projects developing IT tools to target consumers in public buildings and

social housing (EE11 – R&I)

• 4 projects under EE10 targeting consumers through an (a) online platform

(Topten) or (b) large campaign, or focusing on (c) office occupants or (d)

vulnerable consumers

• 4 socio-economic research projects addressing the multiple benefits or

barriers of EE; or the development of scenarios and policy

recommendations (EE12 – R&I)

Retained proposals: Heating and Cooling

• 2 projects developing advanced methodologies and tools for controlling

and optimising a wide range of District Heating and Cooling systems (EE13

– R&I)

• 1 EE14 project removing market barriers to the uptake of efficient heating

and cooling, with a focus on package systems integrating solar thermal

energy

Retained proposals: Industry & Products

• 2 industry proposals, one focusing on steam generators and electric motor

systems, the other on waste water treatment plants (EE16)

• 1 ambitious project to raise compliance of space heating, lighting and

imaging equipment. 13 market surveillance authorities involved (EE15)

Retained proposals: Innovative Financing• One project for the creation of a national financing platform and 2 other

addressing the green value of buildings (EE19)

• Another 4 EE19 proposals addressing frameworks for the standardisation and

benchmarking of investments

(labelling of investment portfolios, standardisation of investment processes in

building renovation and energy performance contracting, evaluation of

technical risks on PV projects)

• 4 Project Development Assistance projects triggering altogether more than €

100 million of investments in EE (EE20)

• 3 projects for the development and market roll-out of innovative energy

services and financial schemes for sustainable energy; one of them focusing on

SMEs (EE21)

• Fair and equal treatment of all proposals• Based on the criteria announced in the Work Programme• Independent external experts• Confidential process - No conflicts of interest

• Competitive process• Indicative budget (per topic) as guidance

• Basic steps of the evaluations• Eligibility & Admissibility conditions• Award criteria (assessed by external experts)

Proposal management: H2020 Evaluation principles

• Award criteria:• Excellence• Impact• Quality & efficiency of implementation

• Only the best proposals, i.e. those not requiring negotiations, were recommended for funding

Proposal management: Evaluation

• Call deadline is unchangeable: use all advantages of the electronic submission system to make the deadline!

• Completeness: one section missing makes your proposal inadmissible

• Partnerships: remember the principle of 3 participants from EU Member States or Associated Countries (except EE 20 + parts of EE 19)

• Page limit of 50 pages for CSA (Market Uptake) proposals and 70 pages for RIA/IA proposals - applied strictly during evaluations!

Frequent mishaps – Eligibility / Admissibility

• Evaluation Results: Proposals often miss explanation of the concept and added value and innovation falls short

• Make choices, focus, have a clear direction, remove unnecessary elements, innovate

• "Explain the overall concept underpinning the project" Do this not only from the perspective of the Coordinator… input from your partners is key

• Your opportunity for a unique selling point - do not assume that evaluators know your specific context

• You win by explaining!

Getting it right – Excellence

• Evaluation results: Ambition is not quantified / not realistic / not supported by action

• Keep your 'challenge' in mind!

• Quantify! Describe in a concise, yet robust, manner your baseline, benchmarks and assumptions

• Plan activities to monitor your performance

• Be aware: keep the link to actual activities in your work plan!

• Explain with a plan how you will exploit, disseminate and communicate your results

Getting it right – Impact

• Evaluation results: Work plan not sufficiently detailed / Budgets not justified / Budgets seem top-down

• Make sure work description is sufficiently detailed and clear

• Invest time into this: this is the opportunity to convince evaluators that you can materialise your vision

• Invest time into your resource planning –bottom up

Getting it right – Resources/Workplan

• We look forward to excellent proposals, with convincing impact from the best possible use of resources

• Submitted by motivated and inspired project teams

• Aiming to deliver and 'make a change'

While perfect proposals do not exist…

Code EE Call 2015 Topics Type Budget (M€)

Dead-line

EE-02 Design for new highly performing buildings IA 9 4 Feb.EE-18 Heat recovery in large industrial systems RIA 10.6 4 Feb.

   EE-06 Demand response in blocks of buildings IA 8

4 JuneEE-11 ICT for energy efficiency RIA 8.5EE-13 District heating and cooling RIA 5.3

   EE-05 Buildings renovation CSA

59.3 4 June

EE-07 Capacity building of public authorities CSAEE-09 Empowering stakeholders CSAEE-10 Consumer engagement CSAEE-14 Efficient heating and cooling CSAEE-15 EU product efficiency legislation CSAEE-16 Energy efficiency in industry CSAEE-17 Innovation through large buyer groups CSAEE-19 Attractiveness of investments CSAEE-20 Project development assistance CSAEE-21 Energy services and financial schemes CSA

• Reflecting on the lessons learned from the Calls 2014• Building i.e. on the SET-Plan Integrated Roadmap priorities

and the latest policy developments

• Indicative timeline:

30 September 2015: Adoption by the Commission

Coming soon: WP2016-17

• H2020 Portal

• National Contact Points

• FP7 projects

• 300+ Intelligent Energy Europe projects, including various information platforms

Information Ressources

Thank you for your attention!

Find out more:www.ec.europa/research/horizon2020