Peking University Library Xiaoxia YaoJune 13th, 2014 yaoxx@calis.edu.cn

Cooperative Purchase and Utilization

——the study on PQDT Full Text Database

Contents

DRAA Introduction1

PQDT database Purchasing2

The effectiveness of the consortium3

1DRAA

Introduction

About DRAA

DRAA: Digital Resource Acquisition Alliance of Chinese Academic Libraries

Purpose Cooperative purchasing Standardize and guide purchasing activities minimize spending while obtaining

resources with the best prices and services purchasing

Best price

guide

cooperate

libraries gather together acting as a consortia to purchase or import foreign databases as a whole

DRAA Council

DRAA council

Formulate the development strategies and guide the implementation of DRAA

Chairman ： Director of PKU library

Member: 33 librarians from 29 institutions

DRAA Secretariat

Business management ： DRAA Portal, DRAA Proposal, DRAA training

Located in PKU library

Related Parties

Organizers of Consortia

Publishers

Agencies

Members

Organizers of ConsortiaNegotiate with publishers,

Organize members to take part in database purchasing consortia

There are ten organizers in DRAA:•Peking university library and Tsinghua university library organize most of the consortia, each of them organized more than 30 consortia in 2013•Peking university medical library, China agriculture university and Shanghai JiaoTong university, each of them organized more than 10 consortia

PublishersNo. Publishers No. Publishers1 ASTM 21 EI2 Begell House 22 Encyclopaedia Britannica3 China InfoBank 23 ISI4 CINFO 24 John Wiley5 Emerald 25 JSTOR6 iGroup 26 LexisNexis7 Sage 27 Ovid Technologies 8 Taylor & Francis 28 ProQuest9 Thomson Legal & Regulatory 29 Thomson Reuters

10 AiQinHair Company 30 OUP11 Beijing Zhong Ke I/E Company 31 Karger12 The Charlesworth Group 32 TanWan Academic Online13 Springer 33 Flysheet14 High Education Press 34 Asia Pacific medical Information company15 Dialog 35 Nature16 Elsevier 36 IET17 SWETS 37 RSC18 OCLC 38 CUP19 Cengage Learning Gale 39 IOP

20 EBSCO 　 　

Agencies

Authenticated by DRAA Imported and exported companies Contents Auditing Paying to publishers on

behalf of libraries Help publishers do

some training job

DRAA Members

Up to June 1st,2014,

561 members,

1701 register users

cooperatively purchased databases from 1997 to 2013

e-jouranls, 44

e-books, 12

full textt databases, 18

factual databases, 22

A & I databases, 28

others, 8

Statistic on the types of purchased databases in 2013

type Database number

Participant

libraries

e-journals 44 3278

e-books 12 153

Full-text databases 18 1294

Factual databases 22 537

A&I databases 28 1481

Others 8 312

总计 132 7055

The preferred way of database subscription: DRAA

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

90.00%DRAA

84.92%

Regional consortia66.83%

Buy through themselves

73.81%

Resource sharing41.59%

donation17.46%

Free Access48.89%

Others7.62%

The ways of database purchasing

05 年 06 年 07 年 08 年 09 年 10 年 11 年 12 年 13 年 14 年50.00

55.00

60.00

65.00

70.00

75.00

80.00

85.00

90.00

95.00

100.00

64.73

69.11 72.46

69.34 68.46 70.64

69.00 68.79 69.78 70.12

Users’feedback to DRAA

Members’opinion to DRAA

has provided professional negotiation that demonstrates the power of academic libraries in China

has provided rich sources of information for teaching & research in China, and has accelerated the use of foreign information resources

has built a normative platform of cooperative purchasing for national academic libraries, and has also promoted the process of importing foreign databases

has narrowed the gap between small libraries and big ones, greatly improving the quality of imported foreign databases

has decreased costs and protected the interests of CALIS members

DRAA PortalIntegrated multi-

functional platform• DRAA: mange and evaluate

consortia

• Organizers: release the

information on database

purchasing

• members: online database

trail and purchasing

• Publisher: buying database

Cooperate

purchasin

g

Database

Wikipedia

User Manage-

ment

Trainin

g

Center

Usage

statistic

s

Evaluation

Center

http://www.libconsortia.edu.cn

2Purchasing on PQDT Full-text

Database

Introduction on PQDT database

The world's most comprehensive collection of dissertations and theses3 million searchable citations to dissertations and

theses1 million full-text dissertations that are available

for download in PDF formatMore than 80,000 new full-text dissertations and

theses are added to the database each year

Subject distribution of full-text database

Applied Sciences(162781)Earth and Environmental Sciences(30178)

Social Sciences(98107) Communications and the Arts(26437)

Pure Sciences(77559)Psychology(23639)

Biological Sciences(72864) Language, Literature, and Linguistics(23172)

Education(41993)Philosophy, Religion, and Theology(11601)

Health Sciences(36401)

By July 16th, 2014 ， Total number of PQDT full-text is 466,452

Taking Part in the consortiumFirstly, the institution should fill in a receipt and

upload it to the DRAA portalThen, every participated member has to sign a

purchasing agreement with ZhongKe I/E company （ the agency of PQDT full-text database in China ）

After the payment, members can choose and submit dissertation and thesis orders to subscription system

If the valid orders submitted by members did not reach the fixed number, the insufficient number will be selected and submitted by CALIS.

Lastly, the whole full-text orders will be uploaded to CALIS and other two servers in China to be visited

Utilization Model"Unlimited cross access"

Each end user can visit collections bought by their institutions and other participants

It offers participants the right of permanent access to the full-texts bought by the consortium

"cost savings”Each participant chooses a different collection and

gathers them together to make the consortium having the most collections to be visited. CALIS is to make sure the Uniqueness of the record

The consortium avoids the duplication of abundant collections and generates significant cost savings on holding selection

Long-term storage & permanent accessMembers will continue to have the right to visit the resources of the consortium they have participated whatever they join the next year’s purchasing activity or not Whether a member joins the consortium later or exits earlier, this member will obtain the rights of long-term storage and permanent access of the full-texts they orderedCALIS provides long-term storage and permanent access service to PQDT full-text database consortium As long as one purchased a fixed number of dissertations and theses according to some deals and shared with others, it is allowed to visit the resources subscribed by old members

Retrieval system

Developed by ZhongKe I/E companyThe servers are deployed in three places

Subscription system

Participants work together to protect the entire consortium without repeating orders and avoid duplicated holdings for participated libraries

3The effectiveness of the

consortium

More libraries join the resource sharing activities

The full-texts keep increasing

The usage on PQDT database

The contribution of CALISprovides the guideline on the development of PQDT

full-text databaseprompts libraries' investment on the resources of

dissertation and thesisoffered subsidies to participant member in CALIS

phase one and phase two developmentorganize the subscription, conduct the negotiations protect the interests of consortium membersevaluate the database on contents, platform, usage

statistic, publishers' serviceCooperatively hold training to promote the

consortium development, to train staff skills on database usage

Further considerationorder dissertations and theses anytime and anywherediscuss other solutions, such as the way of

interlibrary loan, document delivery, Pay per View (PPV) and so on

promote the model on "unlimited cross access” and "cost savings”to other databases

provide different kinds of resource sharing models on cooperative purchasing under the support of publishers and agencies

THANKS