University of Georgia IEEE Student Branch

CORPORATE SPONSORSHIP

PROPOSAL 2014

2

Table of Contents

Letter of Introduction ……………………………………………………………………………………….……………..……3

Projects …………………………………………………………………………………………………………………………………4

DawgCopter ……………………………………………………………..……………………..…………..………….……4

DawgCar ………………..………………………………………………………………………..………..….…..…….……5

Technical Workshops ……………………………………………………………………………………..…….….……6

Conferences …..……….………………………….…………………………………………………………………………………7

IEEE SoutheastCon Conference ………..…………………..…………………………….………………….….….7

Programs & Events .…..……….…………………………………………………………………………………………………8

NASA International Space Apps Hackathon ……….…………………………….……………………………8

Annual Faculty-Student Picnic ……………………………..…………………………………….….…………..…9

General Expenses ……….…….……………………….…………………………………………………………….…………10

Lab and Equipment ………….……………………………………………………………..………….…….….….…10

General Meetings ………………………………...…………………..…………………………………………….…10

UGA IEEE T-shirt …………………………………...…………………..…………………………….………..………10

Conclusion ……….…….………………………………….…………………………………………………………….…………11

Sponsorship Packages ……….…….……………………………………………………………………………….…………12

Sponsorship Form ……….…….………………………………….………………………………………………….…………13

3

Introduction Letter Dear Prospective Sponsor and Partner,

Greetings from the Institute of Electrical and Electronics Engineers (IEEE) Student Branch at the

University of Georgia (UGA)! We truly want to say thank you for your desire to learn more about our

organization and the ways in which you can help us achieve our goals. It is through your gracious

support and generosity that students of UGA IEEE are able to gain great experience and strengthen their

knowledge beyond the general classroom setting. We want to extend our welcome and invite you and

your company to learn more about UGA IEEE through this Sponsor Proposal Package.

IEEE is the world’s largest professional association dedicated to advancing technological

innovation and excellence for the benefit of humanity. IEEE currently has more than 425,000 members

in more than 160 countries. As a Student Branch, our goal is to uphold the organization’s mission of

fostering technological excellence and furthering the professional development of students. Our aim is

to provide opportunities for members to enhance their skills both academically and professionally. We

strive to be successful in aiding the development of outstanding engineers who will make positive

impacts throughout the world.

Although UGA IEEE was recently founded as an official IEEE Student Branch in November 2013,

we are striving high with ambitions to provide students with opportunities of professional development

and hands-on experiences. Throughout the school year we plan weekly meetings for our branch’s

general body, hardware team, and our website and finance committee boards. In addition, we schedule

special events with professionals and corporations as a way to build lasting networking relationships.

UGA IEEE also plans to attend the annual IEEE Region 3 SoutheastCon conference each school year.

UGA IEEE is highly dedicated to helping the academic and technical growth of students through

hands-on experiences. We work hard to offer several projects for students of all levels. Our current

project is called the DawgCopter Drone. Its objective is to build a quadcopter that can transport an

object from one location to new desired location. We also plan to offer students educational assistance

through technical workshops. These workshops can range from basic circuitry and soldering to 3D

printing and other advanced hardware and software topics. As a way to truly foster technical excellence

in the world, UGA IEEE participates in events that encourage younger students to become interested in

the engineering and technology fields.

With your support and generous donations, UGA IEEE will be able to continuously achieve its

mission of furthering the development of students academically and professionally. By supporting UGA

IEEE, you will not only assist young leading engineers, but will also receive advertising benefits for your

company, as well as gain networking relationships with our students. Thank you again for your time and

support. We cordially invite you to read our following Sponsor Proposal Package.

4

DawgCopter Drone

Our UGA IEEE Hardware Team

is currently working on a semester

project called the DawgCopter

Drone. The team will design and

build an unmanned aerial vehicle

(UAV) that can pick up and carry a

small object to a desired location.

The DawgCopter will be a quadrotor

based helicopter that can be lifted

and propelled using its four rotors. It

will be designed to be controlled

both autonomously and by a remote

controller, allowing the user to select either option.

Working on this project will allow our hardware team to gain great knowledge as

well as learning how to apply concepts taught in class for a practical purpose.

DawgCopter: Drone Project

(Estimated cost for prototyping and final implementation)

Flight Controller (Accelerometer, gyroscope, and magnetometer

$200.00 -$300.00

Electronic Speed Controllers (4 total =1/motor) $100.00 -$200.00

Sensors (GPS, Distance measuring, etc) $50.00 - $100.00

Radio/Communication System (TX & RX) $100.00

Motors and Propellers $100.00 -$150.00

Power Supply (4 batteries total) $100.00 - $150.00

Frame Material (Carbon fiber or aluminum) $125.00

Tools/Miscellaneous (wires, screws, etc) $50.00

Total $825.00

Image Courtesy of DJI Innovations: Phantom 2 Vision (Flying Camera)

5

DawgCar

UGA IEEE is striving to fulfill its dedication of providing students with hands-on

experience to develop their knowledge and interest in technology and engineering. The

DawgCar project will be one of UGA IEEE’s capstone design project starting in Fall 2014.

It will allow students to apply concepts and knowledge gained from classes such as

electrical circuits, feedback and control systems, wireless sensor networks, and other

essential computer engineering courses as well as computer science. The objective is to

design and build an autonomous robotic race car that tracks lines and navigates a track

according to the colored lines.

Members of the UGA IEEE Branch will form into teams and compete against each

other to design a DawgCar that finishes the track in the shortest time possible. Overall,

UGA IEEE will be looking to extend this competition to other universities in Georgia and

the southeastern region to create an Annual Regional Competition. Former participating

members in UGA IEEE will be able to guide their fellow new incoming peers each year,

allowing them to improve their own knowledge while gaining leadership skills. With

your generous sponsoring, UGA IEEE will be able to make this vision into a reality!

DawgCar

(Estimated cost for prototyping and final implementation for approximately 8-10 DawgCars)

Electrical Sensors & Components

$300.00

Printed Circuit Board Fabrication

$300.00

Mechanical Components and Construction

$200.00

Tools and additional materials $100.00

Yearly Total $900.00

6

Technical Workshops

As a way to develop students’ technical skill sets and their

interests in technology, UGA IEEE is planning to host a series of

workshops throughout each school year. These workshops will be

open to anyone and will allow participants to have fun while

learning fundamental principles of electrical circuits and basic

computer engineering and computer science concepts. These

tutorials will introduce participants to special software and design

tools such as 3D printing techniques, CadSoft EAGLE for printed

circuit board (PCB) designing, National

Instruments LabVIEW, and more. We will

work with professors to teach these

tutorials. Overall the workshops will

serve as a way to help students gain and develop essential skills for our desired career

fields.

Technical Workshops

(Total of 4 workshops)

Project Supplies $200.00

Food ($50/workshop) $200.00

Advertisements $50.00

Yearly Total $450.00

7

SoutheastCon Conference

The annual IEEE SoutheastCon conference is sponsored by IEEE Region-3. From all

across the southeast region of the United States, researchers, professionals, and

students will gather together to promote and spread knowledge from all aspects of

technology and the electrical, electronics, and computer engineering disciplines. This

event offers numerous opportunities for attendees to participate in fostering

technology excellence, whether it is presenting research studies, participating in student

competitions, or by attending workshops and networking with others. From attending

this conference every year, UGA IEEE will be able to provide members with such

opportunities to enhance their passions for technology.

This year, UGA IEEE plans to participate in website competition and ethics

competition at SoutheastCon. This will allow our members to present the work they

have been working on throughout the year. The IEEE SoutheastCon 2014 conference will

be held March 13 -16, 2014 in Lexington, Kentucky at the Griffin Gate Marriott Resort &

Spa.

SoutheastCon Conference 2014

(Cost for approximately 10 members)

Student Registration ($90 each) $900.00

Hotel Reservations

(2-3rooms at $150 a night for 3 nights)

$1100.00 -$1500.00

Transportation

(Driving from Athens, GA to Lexington, KY = 804 miles round trip at $0.50/mile)

$400.00

Food $300.00

Total $2,700.00

8

NASA Space Apps Hackathon

NASA and other space agencies around the world are preparing for the Third

Annual International Space Apps Challenge. The Space Apps Challenge is a worldwide

hackathon that will take place over a 48 hour time period in cities across the seven

continents. This hackathon event will embrace collaborative problem solving for

participants to produce relevant open-source solutions for advancing space exploration

missions and improving our daily lives on Earth. The event will bring in talented, bright

minded people such as students, developers, engineers, technologists, and anyone with

a passion to impact the world. For more information, visit

http://spaceappschallenge.org/

In February 2014, UGA IEEE was approved to host one of the only Space Apps

2014 event locations in Georgia! Last year, there were only two locations in Georgia

hosting this international space apps challenge. In order to host a successful event, UGA

IEEE will need help with providing local awards for our attendees, snacks and

refreshments, and spare supplies for our venue. We would like to invite our sponsors to

be a part of our International Space Apps Challenge event by serving as judges and

volunteers. The event will take place April 12-13, 2014.

NASA International Space Apps Challenge 2014

Local Awards (1st , 2nd, and 3rd Place for: People’s Choice, Best Mission Concept, Best Use of Hardware, Best Use of Data, Most Inspiring, and Galactic Impact )

Gift cards, trophies, and technological devices

$1000.00

Snacks and Refreshments $200.00 -$500.00

Spare Supplies (USB drives, power strips, extension cords, name tag

stickers, office supplies, dry erase pens/markers, etc) $200.00

Advertising and Promotion $150.00

Yearly Total $1,550.00

9

Annual Faculty & Student Picnic

As a way to preserve the family style

relationship between our UGA College of

Engineering faculty and students, as well as

other key faculty members, UGA IEEE plans for

an annual picnic at the end of spring semester.

The picnic will provide a setting where

everyone can socialize and network with one

another in an informal and relaxed

environment. The picnic will serve to help

students build mentoring relationships with

their professors and key faculty in their desired

disciplines. UGA IEEE encourages such essential

relationships among students and faculty for the benefits of enhancing students’

motivations and achievements.

We invite our main sponsors to join with us as a symbol of our strong

appreciation for their generosity in supporting our UGA IEEE Student Branch and our

goals.

Annual Faculty & Student Picnic

(Planning for approximately 100 attendees)

Venue (Botanical Garden)

$300.00

Food Catering $500.00

Decorations $100.00

Yearly Total $900.00

Image Courtesy of State Botanical Garden of Georgia

Image Courtesy of State Botanical Garden of Georgia

10

Lab and Equipment

Currently, UGA IEEE is trying to work out a way to utilize classrooms (after class

hours), computer labs, and lounge areas within UGA Driftmier Engineering Center as our

work space. During the school year all of the classroom spaces are utilized throughout

the entire day, either for classes or special events, making it hard for our members to

work on hardware projects. Although we are allowed to use the school equipment from

labs within the Driftmier building, UGA IEEE desires to buy additional equipment that

will personally belong to the branch. In the near future, UGA IEEE hopes to secure an old

office space or room to set up as an official UGA IEEE lab.

General Meetings

The General Body Meetings are usually biweekly throughout each semester,

which average out to six or more per semester. During the general meetings, important

business of the branch is discussed and members are provided with information about

upcoming events and projects. The meetings allow all members to engage and share

their ideas, opinions, and suggestions in a relaxed family style setting. General meetings

are also used to host professional development talks and other informational sessions.

UGA IEEE encourages sponsors to come out and represent their company at our

meetings and events to build stronger relationships with our members.

T-shirts

For the school year, UGA IEEE will design t-shirts from the ideas and suggestions

of the branch. The t-shirts will help promote our UGA IEEE branch and goals. The unity

of the t-shirts amongst members will also help uphold the family feeling within our

branch. Our main sponsors will be able to receive promotions on our t-shirt designs.

General Expenses

Lab & Equipment (designing tools, computers, furniture, etc) $500.00-$1000.00

Meetings (Food & Advertising- $50/Meeting for 12-14 meetings) $600.00

T-shirts (Manufacturing 50 shirts) $500.00

Yearly Total $1,600.00

11

Conclusion

UGA IEEE truly appreciates all the support and generosity from our sponsors.

Through the help of our sponsors, we are able to accomplish our goals and uphold the

mission of our branch. To show how thankful we are, UGA IEEE strives hard to provide

pleasing sponsorship packages and rewards for our sponsors. Most importantly, the

relationships built between UGA IEEE and our sponsors will continue to grow stronger

and beneficial for all.

Please take a look at our levels of sponsorship packages on the next page. We are

also grateful for other gifts or ways your company can help, whether it’s providing office

supplies or soon to be discarded computers and electrical supplies. In addition, if your

company has any suggestions or ways in which UGA IEEE can help or promote your

company, please feel free to contact us.

Visit us online at our website: www.ieee.uga.edu

Like us on Facebook: https://www.facebook.com/ugaieee

Follow us on Twitter: https://twitter.com/ugaieee

Eric Refour President & Founder

(770) 310-9469 ieeepres@uga.edu

Takoi Hamrita, Ph.D Branch Faculty Advisor

(706) 542-1973 thamrita@uga.edu

Bora Gunay Treasurer

(678) 446-7653 Ieee-treasurer@uga.edu

12

Sponsorship Packages

UGA IEEE offers various levels of sponsorship packages for companies to choose

between. We work hard to offer pleasing packages in exchange for the great support

from our sponsors. We are extremely grateful for all forms of sponsoring and if your

company has an alternative way to support UGA IEEE or a different level of sponsorship,

please let us know.

Bronze Package -$100 - $499

Company recognition on the UGA IEEE website

Silver Package -$500 - $999

Company logo displayed on UGA IEEE website

Company receives the opportunity to host one info-event with food

Company logo printed on UGA IEEE t-shirt

Gold Package -$1000 - $1499

All of the Silver Package benefits

Company mentioned on the UGA IEEE Facebook & Twitter pages

Cordial invitation to Annual Faculy & Student Picnic

Larger company logo on UGA IEEE t-shirt

Platinum Packages -$1500+

All of the Gold Package benefits

Company profile information displayed on UGA IEEE website

Company adversiting logo on UGA IEEE robots and competition

projects

Company receives the opportunity to host two info-events with food

13

Sponsorship Form

Company Name:

Representative Name:

Business Address:

Phone Number: Email Address:

Check one or more of the following donation options below. On the behalf of our company:

We would like to donate $ to UGA IEEE for (please choose below):

General Functional Use

Particular Use (choose below, bold=highest priority)

DawgCopter DawgCar Technical Workshops

SoutheastCon Conference Faculty & Student Picnic

Lab & Equipment General Meetings T-shirts

Others (Please describe):

We would like to donate specific items and/or services to UGA IEEE (please describe below):

The funds and/or supplies (items or services) indicated above will be given to UGA IEEE within 30 days.

In return, this company will be granted all the benefits of the

sponsorship package.

Representative’s Name & Signature:

IEEE UGA President’s Name & Signature:

Please Send Checks To:

NASA Space Apps Hackathon

14

How to Submit the Form

To submit the Sponsorship Form at UGA IEEE, please email us the completed document at ieee-uga@uga.edu. Please write out any checks to UGA Institute of Electrical and Electronics Engineers (IEEE) Student Branch. If you have any questions or concerns, please feel free to contact us! We would love to answer your questions and receive any suggestions you may have concerning the sponsorship packages or the general branch. Our mailing address is the following:

UGA IEEE Student Branch Takoi Hamrita, Ph.D. (Branch Faculty Advisor) Driftmier Engineering Center – 597 D.W. Brooks Drive University of Georgia Athens, GA 30602

UGA IEEE would like to thank you for your time! It is through your support and kindness that we are able to achieve our missions and goals.