data lifecycle & data management planning...
TRANSCRIPT
DATA LIFECYCLE & DATA MANAGEMENT PLANNING
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RESEARCH DATA MANAGEMENT TEAMUK DATA ARCHIVEUNIVERSITY OF ESSEX……………………………………………….…………………….
LOOKING AFTER YOUR RESEARCH DATA: AN ESRC ADVANCED TRAINING NETWORK COURSE UK DATA ARCHIVE, COLCHESTER, 26-27 APRIL 2012
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OVERVIEW
A DATA MANAGEMENT AND SHARING PLAN HELPS RESEARCHERS CONSIDER, WHEN RESEARCH IS BEING DESIGNED AND PLANNED, HOW DATA WILL BE MANAGED DURING THE RESEARCH PROCESS AND SHARED AFTERWARDS WITH THE WIDER RESEARCH COMMUNITY
AREAS OF COVERAGE• Data management planning tasks and the research lifecycle• Data management checklist• Roles and responsibilities for data management• Costing data management• Strategies and resources for research centres and hubs
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THE LIFE OF DATA
A dataset has a longer lifespan than the research project that creates it
Data can be used and re-used for future research, if:
• shared• managed well• properly preserved• made available
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GOOD MANAGEMENT OF DATA
• good research
• high quality data
• data can be understood and used now and in future
• data can be shared and reused
• needs to be planned
• needs to be specific for purpose
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PLAN YOUR DATA MANAGEMENT
• plan data management early
• assign roles and responsibilities
• design data management according to needs and purpose of research
• implement and review data management throughout research
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DATA POLICY CONTEXT
• Increasingly research funders require planning for data management and data sharing
• Examples:• National Science Foundation• various UK research councils
• BBSRC• ESRC• MRC• NERC• Wellcome Trust
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DATA LIFECYCLE
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DATA LIFECYCLE
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DATA LIFECYCLE
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DATA LIFECYCLE
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DATA LIFECYCLE
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DATA LIFECYCLE
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KEY DATA MANAGEMENT INTERVENTION POINTS
Green and Gutmann, 2007
Sign off consent form
Agree data & metadata templates
Shared data sharing protocols
Licensing, terms and conditions for sharing, formal documentation
Data formats, data migration
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EXAMPLE: HEALTH AND SOCIAL CONSEQUENCES OF THE FOOT AND MOUTH DISEASE EPIDEMIC IN NORTH CUMBRIA, 2001-2003 (SN5407)
Transcripts andrecordings archived
at UK Data Archive (RTF, MP3)
Catalogue record created
User guide created
Data archiving discussed with
participants.Consent to archive
transcripts and recordings
obtained
Interviews transcribedDiaries transcribed
(MS Word)
Data re-used in study: ‘Assessment of
Knowledge Sources in Animal Disease
Control’
Transcripts and user guide available from UK Data Archive
Research designConsent for participation
& primary data useParticipants keep diaries
Interviews recorded
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EXAMPLE: WESSEX ARCHAEOLOGY METRIC PROJECT
Database preserved as Oracle database and
as CSV data by ADS, with additional context
information
Data deposited with Archaeology Data
Service (ADS)
Data entered in MS Excel &
MS Access database
Data and info available for download from ADS
Metric animal bonedata from archaeological
sites in EnglandMeasurements & analyses of bone
fragments
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OUR DATA MANAGEMENT CHECKLIST
• points directly to relevant topics that may need to be considered when planning appropriate data management for research
• select what is relevant for your research
www.data-archive.ac.uk/create-manage/planning-for-sharing/data-management-checklist
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ROLES & RESPONSIBILITIES
• assign, not presume roles or responsibilities for data management
Who?• PI• research staff / students - collecting, creating, processing,
analysing data • external contractors - data collection, collation, processing; e.g.
transcribers • support staff - managing, administering research • institutional IT services - data storage, security, back-up
services • external data centres / archives - data sharing
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COSTING
• cost data management and sharing into research• early planning can reduce costs
• see our data management costing tool:
www.data-archive.ac.uk/media/247429/costingtool.pdf
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PLANNING FOR RESEARCH ORGANISATIONS
Organisations can provide framework of guidelines, tools and best practices to facilitate data management planning
• data management resource library• data inventory for all projects• assign data management responsibilities• standardised forms, e.g. consent, ethical review• transcription standards, incl. confidentiality agreement for
transcribers• file sharing and storage procedures• security policy for storage, transmission of data• data retention/destruction policy• data copyright/ownership statement• standard data format recommendations• version control and file naming guidelines
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OUR DATA MANAGEMENT TOOLS
• Data Management Resources Library
www.data-archive.ac.uk/create-manage/strategies-for-centres/resources-library
• Data Management Costing Tool • simple activity-based tool to cost data management for
social science research
www.data-archive.ac.uk/create-manage/planning-for-sharing/costing
• Data Inventorywww.data-archive.ac.uk/create-manage/strategies-for-centres/data-inventory
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OUR DATA MANAGEMENT SERVICES
UK Data Archive Research Data Management Support [email protected]
Economic and Social Data Serviceswww.esds.ac.uk/aandp/create
RELU-Data Support Service relu.data-archive.ac.uk
ESRC Research Development Initiative Training Programmewww.data-archive.ac.uk/create-manage/projects/rdi-dm
JISC Data Management Planning project www.data-archive.ac.uk/create-manage/projects/jisc-dmp
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CONTACT
UK DATA ARCHIVEUNIVERSITY OF ESSEXWIVENHOE PARKCOLCHESTERESSEX CO4 3SQ
……………………….……………….T: +44 (0)1206 872140E: [email protected]: www.data-archive.ac.uk……………………….………………..