,

Dental Practitioners’

Information

Management System

(DPIMS) VERIFIER’S USER MANUAL

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KEMENTERIAN KESIHATAN MALAYSIA

Prepared by :

Bahagian Kesihatan Pergigian &

Bahagian Pengurusan Maklumat

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CONTENTS Page

1.0 MAIN PAGE 3

1.0.1 Login To DPIMS 3

1.0.2 Download Forms 4

1.0.3 Search For Practitioners 4

1.0.4 Info Panel 5

1.2 VERIFIER'S MENU 9

1.2.1 Personal 9

1.2.2 Application APC 10

1.2.2.1 Submenu - New APC 11

1.2.2.1 Submenu - Current APC 11

1.2.3 Verifier's Menu 11

1.3.1 Received Email Notification For New Application 12

1.3.2 Verify An Application 13

1.3.2.1 Verified An Application 14

1.3.2.2 Pending An Application 15

1.3.2.3 Reject An Application 15

1.1 VERIFIER 6

1.1.1 Objective 6

1.1.2 Responsibility 6

1.1.3 Starting Up the System 7

1.1.4 Login To DPIMS 7

1.1.4.1 Login 7

1.1.4.2 Forgot Your Password 8

1.3 VERIFICATION PROCESS FOR NEW APC 12

1.4 VERIFICATION PROCESS FOR CURRENT APC 16

1.5.1 APC Government 17

1.3.1 APC Private / Locum 18

1.5 APPLICATION WORKFLOW FOR NEW APC 17

1.6 APPLICATION WORKFLOW FOR CURRENT APC 19

1.6.1 APC Private / Locum - Same Principal 19

1.6.2 APC Private / Locum - Change Principal 20

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1.0 MAIN PAGE

i. Every user has been given a User ID and Password to access the DPIMS through the URL

http://dpims.moh.gov.my.

ii. The DPIMS main screen has four main menus, i.e.:

Menu Login to DPIMS

Menu Download Forms

Menu Search For Practitioners

Menu Info Panel

1.0.1 LOGIN TO DPIMS

This menu is used to login to the DPMIS for administration, applications and updating

records of Dental Practitioners.

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1.0.2 DOWNLOAD FORMS

This menu is used to download the following forms without logging in to the DPIMS.

Application for Registration

Application for APC

Application for TPC

Specialist Registration

(Note: These documents can be downloaded only in pdf format )

1.0.3 SEARCH FOR PRACTITIONERS

This menu is used to search for a Practitioner who is registered with the Council and

holding current APC.

a. When you click the Home hyperlink, the DPIMS main screen will be displayed.

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b. The search can be done by Practitioner Name, Category or State.

c. When the Details hyperlink is clicked, brief information regarding the

practitioner will be displayed.

1.0.4 INFO PANEL

This Info panel gives the DPIMS user brief information regarding the Malaysian Dental

Council.

i. Click on the Malaysian Dental Council hyperlink and you will be linked to MDC

website (URL http://mdc.moh.gov.my/).

ii. The following information is displayed on the Info Panel.

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iii. Click Here hyperlink will direct user to the Contact Us screen.

iv. After entering the required field, click the SUBMIT button to submit.

v. Click the BACK button to return to DPIMS main screen.

1.1 VERIFIER 1.1.1 OBJECTIVE

This module enables Verifier to carry out the process of Verifying, Pending and Rejecting

practitioners applications.

1.1.2 RESPONSIBILITY

Verifying officer is appointed by the MDC to verify the applications of Practising Certificate from

practitioners under their supervision.

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1.1.3 STARTING UP THE SYSTEM

i. The system is best viewed using Internet Explorer 8.0 version or higher.

ii. Type in the URL http://dpims.moh.gov.my. DPIMS main screen will be displayed.

1.1.4 LOGIN TO DPIMS

1.1.4.1 LOGIN

i. Type in your User ID and Password as a Verifier, then click the LOGIN button.

ii. The Verifier main screen will be displayed.

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iii. Click on the Logout hyperlink to exit the system.

iv. If you use the wrong User ID or Password, message ‘Wrong User ID or Password’ will be

displayed.

1.1.4.2 FORGOT YOUR PASSWORD

i. If the Verifier forgets his password click on the Forgot Password hyperlink. The screen below

will be displayed.

ii. Enter the information in the relevant fields. Click the SUBMIT button. The message box

below will be displayed.

iii. Click the RESET button, to reset all the information that has been type.

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iv. Click the CLOSE button to exit.

v. You will be notified by email for the new password.

1.2 VERIFIER’S MENU

The Menus under Verifier are:

1.2.1 PERSONAL

i. Click on the PERSONAL button to display Verifier’s Personal Information.

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ii. Click on the EDIT button to edit verifier personal information.

iii. Edit the information in the relevant fields and click the SUBMIT button. Your record will be

updated and the below message will appear.

iv. Click the CANCEL button to cancel.

v. Click the BACK button to return to the previous screen.

1.2.2 APPLICATION APC

The Submenus under Application APC are:

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1.2.2.1 SubMenu – New APC

i. Click on the New APC button to display the List Of New APC applications submitted by

practitioners.

1.2.2.2 SubMenu – Current APC

i. Click on the Current APC button to display the List Of Current APC applications submitted

by practitioners.

1.2.3 VERIFIER’S MENU

i. The Menus under Verifier are:

ii. Click on the New button to display the list of new applications that has been submitted by

practitioners.

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iii. Click on the Verified button to display the list of applications that has been verified.

iv. Click on the Pending button to display the list of applications with pending status.

v. Click on the Rejected button to display the list of applications that has been rejected.

1.3 VERIFICATION PROCESS FOR NEW APC

i. Click on the New button to display the list of new applications that has been submitted by

practitioners.

ii. The Verifier can either Verify or Pending or Reject the applications.

1.3.1 RECEIVED EMAIL NOTIFICATION FOR NEW APPLICATION SUBMITTED

i. Verifier will received an email notification for applications that need to be verified.

ii. Login into DPIMS by clicking to the hyperlink http://dpims.moh.gov.my in the email to verify

the application.

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1.3.2 VERIFY AN APPLICATION

i. Login into DPIMS.

ii. Click the New button to display the list of new applications that has been submitted by

practitioners.

iii. Identify the Practitioner whom you wish to take action.

iv. Click the hyperlink of the Practitioner’s Name in the Practitioner’s Name column to check

practitioner’s information. For example, A. HAMID B MOHAMAD. The Practitioner’s

information is displayed as below.

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v. A Verifier must carry out an ‘Action’ whether to Verify, Pending or Reject through the Action

column.

vi. Click the Submit button to send the information.

vii. Click the Cancel button to cancel the process.

viii. Click the Back button to return to the previous screen.

1.3.2.1 VERIFIED AN APPLICATION

i. If the Verifier choose to verify the application and click the Submit button, the message

‘THE APPLICATION HAS SUCCESSFULLY VERIFIED’ will be displayed.

ii. Click the OK button to return to the previous screen.

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iii. The name of the Practitioner that application has been verified will be displayed in the

Verified Menu.

1.3.2.2 PENDING AN APPLICATION

i. If the Verifier choose to pending the application. Verifier need to select the reason of

pending the application through the Reason colum or type in remark in the Remark

column.

ii. Click the Submit button to send the information, the message ‘THE APPLICATION HAS

SUCCESSFULLY PENDING’ will be displayed.

iii. Click Back to List button to return to the previous screen.

iv. The name of the Practitioner that application has been pending will be displayed in the

Pending Menu.

1.3.2.3 REJECT AN APPLICATION

i. If the Verifier choose to reject the application. Verifier need to select the reason of

rejecting through the Reason colum or type in remark in the Remark column.

ii. Click the Submit button to send the information, the message ‘THE APPLICATION HAS

SUCCESSFULLY REJECTED’ will be displayed.

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iii. Click Back to List button to return to the previous screen.

iv. The name of the Practitioner that application has been rejected will be displayed in the

Rejected Menu.

v. Colum with the symbol *, is a mandatory column that must be entered by the verifier. If

mandatory data is not entered, the message ‘Information is required for mandatory field’

will be displayed when the Submit button is clicked.

1.4 VERIFICATION PROCESS FOR CURRENT APC

i. The step for verify Current APC is the same as the New APC.

ii. However, the APC Number will be displayed in the list of applications that need to be

verified.

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1.5 APPLICATION WORKFLOW FOR NEW APC

1.5.1 APC GOVERNMENT

Start

New APC application submitted by

Practitioner

Verifier received email notification

Verifier

verify/pending/reject

application

Application approved by MDC

MDC print and send APC Certificate

End

Verifier query

practitioner

manually

Pending Reject

Verify

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1.5.2 APC PRIVATE/LOCUM

Start

New APC application submitted by

Practitioner

Verifier received email notification

Verifier

verify/pending/reject

application

Email notification sends to practitioner to

proceed for payment

MDC print and send APC Certificate

End

Verifier query

practitioner

manually

Pending Reject

Verify

Application approved by MDC once

payment received

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1.6 APPLICATION WORKFLOW FOR CURRENT APC

1.6.1 APC PRIVATE/LOCUM – SAME PRINCIPAL

Start

Current APC application submitted by

Practitioner

Verifier received email notification

Verifier

verify/pending/reject

application

Email notification sends to practitioner to

proceed for payment

MDC print and send APC Certificate

End

Verifier query

practitioner

manually

Pending Reject

Verify

Application approved by MDC once

payment received

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1.6.2 APC PRIVATE/LOCUM – CHANGE PRINCIPAL

Y

a

T

i

d

a

k

Start

Current APC application submitted by Practitioner

with new principal and previous principal

Verifier of previous principal received email notification

Verifier

verify/pending/reject

application

Verifier query

practitioner

manually

Application approved by MDC

Current APC application submitted by Practitioner with new

principal and requesting for deleting the previous principal

Verifier

verify/pending/reject

application

Application approved by MDC

MDC print and send APC Certificate

End

Verifier query

practitioner

manually

Verifier of new principal received email notification

Pending Reject

Verify

Pending Reject

Verify

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CONTACT PERSON

Cik Khairulbariah bt Mohammad Lukman

Tel No.: 03-8883 4219

Email: kbariah@moh.gov.my

Cik Nur Syhida bt Hamzah

Encik Yusrizal bin Mohd Yusof

Tel No.: 03-8883 4215/4217

Email: mdc@moh.gov.my