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Engineering PresentationsDevelopment and Delivery

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Needs for Presentations in Engineering

Introduce new ideas for approval Share a purpose/intent Persuade Convey information Communicate progress on project/process Demonstrate ideas/projects/products Wrap up a project

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Relationships

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Know your audience

What are the needs/desires? Their roles Their interest to the subject Distant or live audience Size Demographics Attitudes Knowledge

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Types of presentations

• Informative• focus on pertinent points • introduce small amount• repeat often

• Persuasive• motivate and convince • demonstrate a need• provide proof/evidence• show benefits

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Types of Presentation Machinery

Overhead transparencies or viewgraphs Overhead projector, transparencies Lowest tech of approaches to visual aids More control to presenter over media Easily changed during presentation On-going costly Static multimedia Can become dull/washed-out

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Types of Presentations Machinery

Thirty-five-mm slides Slide projector, film slides High resolutions and brightness Requires high quality camera Film processing needs to be factored in to lead time Possible equipment difficulties due to sensitivity

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Types of Presentations Machinery

Computer-based projection system Computer, projection Initial investment relatively high for projection

system High resolution and brightness Include animation, film clips, dynamic slide

transition High tech which can be unreliable

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Basis for Presentation

Design Templates Introduction, Body, Conclusion Graphic elements, charts Color, animation, video Simplicity Handouts, notes

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Design Structure and Template

• Common background or theme

• Logos, project name, pictures

• Standardize size, colors, fonts, style

• Simple, non distractive

• Use appropriate color contrast and font size

• Use horizontal slides

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Template example

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Introduction

Purpose Focuses audience attention

• Ask a question • State an unusual fact• Tell an interesting story or historical even• Present a catchy phrase or quote• Use humor• Get audience to talk to you or each other

Establishes purpose of presentation Establishes you as a credible source

Power Presentation,Brody, Marjorie and Shawn Kent, pg 89

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Body

Purpose: Development of presentation ideas

• Organize in logical manner

• Use visuals to support data

• Make points interesting and memorable

• Involve your audience

• Use examples and stories

• Show relationships (C&E, comparisons)

• Define assumptions and terms

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Conclusion

Purpose: Review the purpose and/or key points Leave the audience remembering the speech If persuasive, prompt audience for action

Structure: Review points Memorable statement Thank the audience

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Use graphs, diagrams

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Use color, animation and video

• add interest, richness and depth• make presentation more dynamic

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Simplicity

• few words on each slide • bullet point list• phrases• talking points

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Handouts

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Answering questions

Ask audience for questions Leave enough time of questions Before answering a question,

repeat it

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Non Verbal Communication

Visual signals • clothing• gestures• expressions• stance

Vocal signals• volume• speed• pitch• pauses

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Non-verbal Visual Do’s

Dress professionally Dress appropriately for occasion Dress with colors that compliment Dress for comfort

Eye communication Keep eye contact with audience Vary your target Complete a thought or idea

Facial Expression

Power Presentation,Brody, Marjorie and Shawn Kent, pg 24

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Non verbal visual Do’s

• Posture and movement• stand upright, hold shoulders squarely• open posture • don’t sway• keep movements smooth, natural

• Gestures• emphasize point • use purposefully and sparingly• vary gestures• palms open and upward

Power Presentation,Brody, Marjorie and Shawn Kent, pg 30

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Non-verbal Vocal Do’s

Pitch Volume Rate Emphasis Pause

Power Presentation,Brody, Marjorie and Shawn Kent, pg 30

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Do’s for Preparing the Presentation

Check slides for accuracy and organization Learn to use the equipment before making

the presentation Have pointers, pens, etc. Have backup copies of slides or handouts Practice, practice, practice

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Do’s for Giving the Presentation

Speak clearly and loudly If you are introduced, thank the moderator Make a smooth transition between speakers Spend little time changing slides Have a slide on the screen at all times Tell in advance if you are to change topics Use a pointer Keep with the times allocated to you

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Talk to the screen Stand in front of the screen Use your hand as a pointer Point at the audience Put your hands in your pocket Look at watch

Don’ts for Giving the Presentation

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Use phrases such as “ah”, “um” or “ok” Use terms that are not defined Read material directly from the slides Switch back to previously shown slides Use material in which you cannot answer

questions

Don’ts for Giving the Presentation

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Summary

Elements to successful presentation: Time, preparation and effort Needs of audience Logical flow Presentation types/equipment Visual aids Supporting data Presenter

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This module is intended as a supplement to design classes in mechanical engineering. It was developed at The Ohio State University under the NSF sponsored Gateway Coalition (grant EEC-9109794). Contributing members include:

Gary Kinzel…………………………………. Project supervisors Phuong Pham.……………. ………………... Primary authors L. Pham ………………………………….….. Audio voice

Credits

References: Power Presentation, Brody, Marjorie and Shawn Kent, John Wiley and Sons, Inc., New York, 1993.Tools and Tactics of Design, Dominick, Demel, Lawbaugh, Freuler, Kinzel, Fromm, John Wiley and Sons, Inc., New York, 2001.

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Disclaimer

This information is provided “as is” for general educational purposes; it can change over time and should be interpreted with regards to this particular circumstance. While much effort is made to provide complete information, Ohio State University and Gateway do not guarantee the accuracy and reliability of any information contained or displayed in the presentation. We disclaim any warranty, expressed or implied, including the warranties of fitness for a particular purpose. We do not assume any legal liability or responsibility for the accuracy, completeness, reliability, timeliness or usefulness of any information, or processes disclosed. Nor will Ohio State University or Gateway be held liable for any improper or incorrect use of the information described and/or contain herein and assumes no responsibility for anyone’s use of the information. Reference to any specific commercial product, process, or service by trade name, trademark, manufacture, or otherwise does not necessarily constitute or imply its endorsement.