digital transformation / business process...
TRANSCRIPT
Rob Hardisty, Senior Vice PresidentPhone: 808-258-8848
Email: [email protected]
Digital Transformation / Business Process Automation:
A Secure, Fast, Simple Solution
PREPARED FOR:
� FACET addresses Fat Lenny� Resolving discrepancies� Audit compliance� Improves business processes
� Digitization saves aging discovery docs� Red Hill Fuel Tank Litigation� Scanning very old very large drawings
� Digitizing NEDU Library enables effective reserch of now banned test data � Testing Ban make old docs invaluable� Sharing outside the NEDU site
Recent Government Digital Transformation Projects
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A Digital Transformation/ Business Process AutomationProject
To help the NAVY Meet FIAR Compliance Mandates
A Secure, Fast, Simple Solution
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� DOD Financial Statements must be ready for Audit by 30 Sep 2017.� Material, fuel, and provisions ordered must be
properly received with Circle Sign and Date � Documentation must be retained for 10 years� FIAR related processes must be improved to ensure
auditability
� Compliance adds significant workload to affected afloat and ashore units
FIAR Mandate
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� Failing Receipt Accountability Audits� Qty/Cost errors difficult to track and fix� Struggle to enforce special handling � Labor intensive� Paper-based processes � Lost documents were common� Space and storage issues
Afloat Units FIAR Compliance Issues
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Created for PACFLT to:� Assist affected units comply
with FIAR mandates for:○ document retention ○ process improvements
� Reduce FIAR related workload increases
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Financial Audit Compliance Enhancement Tool (FACET)
• Hardware/Software Solution includes:
• High speed scanner
• Laptop PC or NMCI Workstation
• FACET Software Tools
• Connectivity to central document
repository
• Back-up
• Networked document access
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NAVY FACET
� A fast, flexible way to find any scanned FIAR document within seconds.
� All documents are indexed with a set of standardized document indexes:
� Ensures a consistent, repeatable method for finding documents.
Document SEARCH� Scanned images can be retrieved from both
Ashore/Afloat document retrieval systems.
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� For Material receipts:� System auto-checks each 1348-1A for circle, sign & date
annotations and stops when one or more are not found.
� For Subsistence receipts:� CS crew is prompted to ensure Circle, Legible Signature, & Date
are properly annotated.
Auto-verification of Circle, Sign, and Date
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Automated Alerts/Work Lists
� Discrepancy Alerts� Quantity Ordered vs. Received
� Price or Amount
� Defective Materials� Flags items on the defective Material Listing
� Facilitates proper follow up
� Alerts for:� Shelf Life Items
� Classified Items
� Hazardous Materials
Alerts and work lists are generated to flag critical items and assist with tracking and completion.
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� Resistance to change� Policy Conflicts � ATO � Interoperability with Legacy Systems� Training and Updates
Project Challenges
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� SBA Certified, sole-source eligible 8(a) Economically Disadvantaged Woman Owned Small Business (EDWOSB)
� Prime Contractor� U.S. Navy SeaPort-e� GSA 8(a) STARS II
� 2 Corporate Locations� Honolulu, HI (Headquarters)� Chesapeake, VA
PSHI at a Glance
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• Knowledge and Document Management• Business Process Improvement• System/Software Development • Software Asset Management • Cyber Security/Information Assurance• IT Services/Network Management
PSHI Practice Areas
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