dopwic program year 2018 applicant workshop

Download DOPWIC Program Year 2018 Applicant Workshop

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  1. 1. State Capital Improvement Program (SCIP) DISTRICT ONE PUBLIC WORKS INTEGRATING COMMITTEE Program Year 2018 Applicant Workshops: Tuesday, August 15, 2017 Wednesday, August 16, 2017
  2. 2. 1. Overview of the State Capital Improvement Program OPWC Programs District One Public Works Integrating Funding and Eligibility 2. Program Year (PY) 2018 Application Program Changes Application Materials Project Evaluation and Selection Small Government & Emergency Programs 3. Questions and Answers AGENDA
  3. 3. OHIO PUBLIC WORKS COMMISSION (OPWC) INFRASTRUCTURE PROGRAMS The State Capital Improvement Program (SCIP) A combined grant/loan program based on funding from general obligation bonds. Revolving Loan Program (RLP) As SCIP loans are repaid, those funds are set aside for the RLP Local Transportation Improvement Program (LTIP) A grant program for roads and bridges based on funding provided from gasoline taxes.
  4. 4. OHIO PUBLIC WORKS COMMISSION (OPWC) INFRASTRUCTURE PROGRAMS Small Government Commission Provides grants and loans to villages and townships with populations in the unincorporated areas of less than 5,000 in population. Project applications are selected from those not funded through the 19 District Committees. Emergency Program OPWC reserves funding for emergency projects that arise directly out of catastrophic situations that threaten public health and safety.
  5. 5. OHIO PUBLIC WORKS COMMISSION (OPWC) DISTRICTS Ohio Public Works Commission (OPWC) 19 District Integrating Committees Cuyahoga County is District One
  6. 6. DISTRICT ONE PUBLIC WORKS INTEGRATING COMMITTEE (DOPWIC) CUYAHOGA COUNTY REPRESENTATIVES Mr. Michael Dever Mr. David Marquard P.E., CITY OF CLEVELAND REPRESENTATIVES Ms. Valerie McCall Mr. Matthew Spronz SUBURBAN REPRESENTATIVES Mayor John Licastro, Chair Mayor Susan Renda PRIVATE SECTOR REPRESENTATIVE Ms. Debbie Berry, P.E.
  7. 7. FUNDING SCIP ALLOCATION State Capital Improvement Program (SCIP) Grant $15,324,000 State Capital Improvement Program (SCIP) Loan* $1,702,700 Revolving Loan Program (RLP) $5,064,000 Local Transportation Improvement Program $6,991,000 TOTAL $29,082,000 DOPWIC ALLOCATION *SCIP Loan is 10% of Total SCIP Allocation
  8. 8. PROJECTS: Roads, Bridges and Sewers (Sanitary and Water (Supply/Distribution) Wastewater Treatment Solid Waste Disposal APPLICANTS: Counties Cities Villages Townships Sanitary Districts Regional Water and Sewer Districts SCIP ELIGIBILITY
  9. 9. GRANTS: Repair/Replacement Projects - up to 90% New/Expansion Projects up to 50% LOANS: Up to 100% 0% Interest Term 1- 30 Years (cant exceed weighted useful DEBT SUPPORT: Grant used to pay construction period interest on loan. SCIP FINANCIAL ASSISTANCE
  10. 10. SCIP ELIGIBLE COSTS Acquisition of Right-of-Way and/or Easements Engineering and Design Construction Equipment Related Financing Costs: Permits Advertising Legal
  11. 11. PROJECTS: Roads Bridges Culverts APPLICANTS: Counties Cities Villages Townships LTIP ELIGIBILITY
  12. 12. SCIP LOAN Set-aside lowered to 10% of Allocation. ACCESS TO FUNDS A new evaluation criteria has been added that will award points based on the number of years an Applicant has not received funding. CAPITAL IMPROVEMENT REPORTS The DOPWIC will require the Capital Improvement Report (CIR) for PY 2018, which includes the: Summary form; and Maintenance of Effort Report and Five-Year Capital Improvement Plan PY 2018 PROGRAM CHANGES
  13. 13. SMALL GOVERNMENT PROCESS Small Government Projects (villages and townships with a population under 5,000) will be evaluated using both the DOPWIC and OPWC Small Government evaluation criteria. The OPWC Small Government criteria will also be utilized so that Small Government Projects not recommended by the DOPWIC for funding can be evaluated for potential competitiveness by the OPWC Small Government Commission. Small Government Applicants will be required to submit the Small Government Checklist so that the project can be evaluated using the Small Government Criteria. PY 2018 PROGRAM CHANGES
  14. 14. DOPWIC PY 2018 SCHEDULE ACTIVITY DATE* Application Materials Available Friday, August 4, 2017 PY 2018 Application Submittal Deadline Thursday, October 5, 2017, by 4:30 Preliminary Project Ranking Released November 17, 2017 Project Appeals Due December 1, 2017 Recommendations on Appeals Released December 15, 2017 DOPWIC Meeting to Select Projects January 11, 2018 Small Government Subcommittee Meeting February 9, 2018 OPWC Deadline to Submit District Slate February 28, 2018 PY 2018 Awards Released by OPWC July 1, 2018 *Dates are subject to Change
  15. 15. Must Submit two (2) hard copies; one (1) original, noted as such in the upper right- hand corner, and one (1) copy. All hard copies must be clipped on the left- hand corner. Must submit one (1) digital copy on compact disc or flash drive. APPLICATION SUBMITTAL
  16. 16. 1. OPWC Infrastructure Application OPWC website: http://www.pwc.state.oh.us/Application.html 2. DOPWIC Application Supplement Cuyahoga County Planning Commission website: http://www.countyplanning.us/services/grant- programs/state-capital-improvement- program/current-program-year/forms/ 3. Small Government Checklist 4. Capital Improvement Reports 5. Attachments maps, photos, reports, etc. APPLICATION MATERIALS
  17. 17. Financial Information Page 2 Financial Resources Page 2 Project Schedule Page 3 Project Description Page 4 Project Officials Page 5 Attachments Page 6 OPWCAPPLICATION http://www.pwc.state.oh.us/Documents/PWC0001.pdf
  18. 18. ATTACHMENTS Certified Authorizing Legislation Certification Of Local Match Certification Of Loan Repayment (If Needed) Detailed Engineers Estimate Cooperation Agreement (If Joint Project) OPWC APPLICATION
  19. 19. DOPWIC APPLICATION SUPPLEMENT
  20. 20. DOPWIC PY 2018 Applicant Supplement Project Description page 2 Type of Infrastructure page 3 Road, Bridge or Culvert Page 4 Sewer, Septic, Wastewater, Water page 7 Loans page 9 Access to Funds Page 10 DOPWIC APPLICATION
  21. 21. PROJECT DESCRIPTION EXISTING INFRASTRUCTURE PROPOSED CHANGES The project area is the northwesterly corner of Olmsted Falls, which is the oldest section of town. Many homes in the area are well over 100 years old and during the last 20 years, the City has replaced the failing septic systems with sanitary sewers. This project is to sewer the last remaining area serviced by septic system. In addition to the sanitary sewer, sanitary manholes and sanitary connections, a storm sewer and a water main will be installed and two (2) existing WWTPs will be abandoned and replaced with two (2) pump stations. Lastly, the pavement will be replaced and curbs and driveway aprons will be installed.
  22. 22. Project Description page 2 Type of Infrastructure page 3 Road, Bridge or Culvert Page 4 Sewer, Septic, Wastewater, Water page 7 Loans page 9 Access to Funds Page 10 DOPWIC APPLICATION SUPPLEMENT
  23. 23. TYPE OF INFRASTRUCTURE
  24. 24. Project Description page 2 Type of Infrastructure page 3 Road, Bridge, or Culvert Page 4 Sewer, Septic, Wastewater, Water page 7 Loans page 9 Access to Funds Page 10 DOPWIC APPLICATION SUPPLEMENT
  25. 25. ROAD, BRIDGE, OR CULVERT Infrastructure Condition
  26. 26. ROAD, BRIDGE, OR CULVERT Infrastructure Age Ohio Revised Code (ORC) Mandated Criteria. Original Construction Year. Provide Proof of Age. Provide Year Of Last Improvement. Describe Last Major Improvement.
  27. 27. ROAD, BRIDGE, OR CULVERT Health and Safety ORC Mandated Criteria Unsafe or Unhealthy Situation Provide Supporting Evidence or Rationale
  28. 28. Project Description page 2 Type of Infrastructure page 3 Road, Bridge, or Culvert Page 4 Sewer, Septic, Wastewater, Water page 7 Loans page 9 Access to Funds Page 10 DOPWIC APPLICATION SUPPLEMENT
  29. 29. SEWER, SEPTIC, WASTEWATER, WATER Infrastructure Condition
  30. 30. SEWER, SEPTIC, WASTEWATER, WATER Infrastructure Age ORC Mandated Criteria. Original Construction Year. Provide Proof of Age Provide Year Of Last Improvement. Describe Last Major Improvement.
  31. 31. SEWER, SEPTIC, WASTEWATER, WATER Health and Safety ORC mandated Criteria. Unsafe or Unhealthy Situation Provide Supporting Evidence or Rationale
  32. 32. Project Description page 2 Type of Infrastructure page 3 Road, Bridge, or Culvert Page 4 Sewer, Septic, Wastewater, Water page 7 Loans page 9 Access to Funds Page 10 DOPWIC APPLICATION SUPPLEMENT
  33. 33. LOANS
  34. 34. Project Description page 2 Type of Infrastructure page 3 Road, Bridge, or Culvert Page 4 Sewer, Septic, Wastewater, Water page 7 Loans page 9 Access to Funds Page 10 DOPWIC APPLICATION SUPPLEMENT
  35. 35. ACCESS TO FUNDS
  36. 36. SMALL GOVERNMENT All applications from Small Government (SG) subdivisions will also be scored according to the SG methodology.
  37. 37. Project Evaluation Criteria Points (%) Infrastructure Condition 25 Infrastructure Age 10 Health and Safety Needs 25 Other Project Funding 9 Ability and Effort to Finance 9 Loan Incentive 9 Access to Funds 3 Economic Health 10 TOTAL 100 Points are determined based on the OPWC Application in conjunction with the DOPWIC Application Supplement.
  38. 38. INFRASTRUCTURE CONDITION Maximum Points 25 CONDITION RATING DESCRIPTION POINTS Failed Complete reconstruction needed - existing infrastructure is unsalvageable 25 Critical Major reconstruction needed to maintain integrity 20 Poor Partial reconstruction or extensive rehabilitation required to maintain integrity 15 Fair Major rehabilitation needed to maintain integrity 10 Good Routine ma