SAP & Alfresco –
Solutions for your business
Volker Blaesig, CIO, pernexas GmbH
connexas: Link SAP with Alfresco & Activiti
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SAP certification
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Highlights
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Seamless integrated in SAP
Pricing as OTL or Subscription
Stay in your known environment
Solutions – Invoice processing
Employee folder
…
Support of many SAP areas
(ERP, CRM, SRM, HCM, …)
Metadata replication –
find SAP data in Alfresco
SAP HANA & Alfresco
Collaboration across departments and systems
Challenge
• Where is my content?
• How can I reduce content repositories?
• How can I connect to SAP?
• How do I get my cost controlled?
– Process
– Infrastructure
Solution
• Alfresco as central repository - switch off old systems, 20 mio. documents have been migrated
• Single source of truth – one search in Alfresco
• Connect to SAP via connexas
– High user acceptance by direct access to documents from within SAP
– Up to 10.000 new documents per day, 90% related to SAP
• Project work enhanced – 500 sites for collaboration
• Alfresco hybrid – share also with externalresources
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Invoice processing
Challenge
• 335 retail stores across Australia
• Decentralized invoice processing
• Long run times (send mail up to one week)
• Where is the invoice?
• Processing cost very high per invoice
Solution
• Decentralized scanning collects documents
across Australia
• Alfresco & SAP connected via connexas
• Electronic/automated workflow for invoices
• No documents get lost, a single source of
truth
• Reduce document collection/preparation
time from one week to less than 1 hour
• Reduced the amount of time spent for
document related tasks
• High user acceptance as the access to
invoices is much easier from within all stores
in SAP and Alfresco
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Migrating SAP-DMS environment to SAP-Alfresco
Challenge
• Existing environment not supporting the
IDB requirements
• Complex infrastructure
• Many systems to integrate
• External access
Solution
• Integrate Alfresco / connexas
• Migrate existing SAP scenarios to Alfresco
• Integrate to SAP ESS
• End user has same experience like before in
existing scenarios
• Enable local specific requirements
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Alfresco-SAP Integration overview at IDB
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Old DMS
Migration SAP related documents @ IDB
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AdoptTOA…
ExistingDMS
Content/Metadata
Implemented scenarios
• SAP HR:
– Employee photo
– Personal data
– Certificates
• SAP MM:
– Purchase requisition
– Purchase order
– Goods receipt
• SAP FI
– Invoice
– Budget workbench
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Lessons learned
• Match your Alfresco landscape with your SAP landscape
• Provide the same SLA to Alfresco than your SAP system
• Communication and trust between your SAP & Alfresco teams is key
• The implementation partner makes the difference
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We are already there:
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Users successfully joining Alfresco with SAP (customers and partners)
connexas Sources
• Product Web Page: http://www.connexas.eu/
• Free Trial: http://www.connexas.eu/trial/
• YouTube channel (videos about connexas): http://www.youtube.com/user/pernexas
• Alfresco Partner pernexashttp://www.alfresco.com/partners/pernexas
• Alfresco AddOns:https://addons.alfresco.com/addons/connexas
• SAP Certificate (search for connexas or Alfresco): http://global.sap.com/community/ebook/2013_09_adpd/enEN/search.html#search=alfresco&recordid=6576&tab=certifications
• SAP Store: https://store.sap.com (search for connexas or Alfresco)
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