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By Zamani Md Sani
FKE ICT Committee 2011
Lab Booking at FKE
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Introduction
What is lab booking system in FKE?Labs are used for PnP and research session thus, a lab booking system is a method to reserve the lab for the purpose mentioned
• Another new process created to conveniently reserve the lab using online booking
• The same method with current room booking online PLUS ONE additional process i.e. A SIMPLE process – to copy the technician[must be online!]
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Who are affected?
Administration Staff
Academic Staff
Technical Staff
Users
System Admin
Lab owners - Technicians
Students?
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What are affected?• Total of 32 FKEs’ labs are affected across 5 departments
• Only for the extra activities (tutorials & ad hoc classes) and NOT the compulsory PnP activities. • Normal PnP will be booked by the administrator i.e. technician – Time table committee take note!! The new release for time table must include all the lecturers’ names involved.
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Then and Proposed ProcedureThen• No standard of booking process. Majority works on verbal method. Ring - Ringgggg“Hello, I need to use the lab on …… “ – “OK Encik – nanti ingatkan saya”
New proposed Procedure• User log on to mail editor (Live OR Outlook) and book the lab online• The owner of the lab MUST be copied in the booking request• Confirmation email will be sent to requester inbox• Keep your confirmation ticket to avoid internal fighting
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Check availability.. Available for MO
only
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Process FlowStart
User login to email editor
(Office Live OR Microsoft Outlook)
Check the lab availability
Booking can proceed
CC the owner (technician)
Is the lab available?
Receipt confirmation auto
reply
Booking will be rejected. A decline mail from the room will be generated
Proceed to Room admin and get permission from current owner before proceed with
manual booking
Is the room urgently needed?
END
NO
YES
Yes
Procedure how to book lab online and cancelation
Administrator has full right to cancel any booking
Current Powerful Lab Admins1) Ridzuan Rozali2) NorfazlizahFuture admins –Respective Technicians
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The information? Where is it …?
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The good things about Online booking • Paper usage reduction! Thus cost saving and toward Go Green Environment
• Easier for booking, tracing and managing the meeting rooms from in front of your PC.
• Pop up Reminder !! Tool to help ‘amnesiac’ ..• Minimizing communication breakdown.• Reduce the work force to print and to distribute the meeting letter to each of recipient’s pigeon hole
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Q & AUPGRADE YOUR LIFE @ FKEGO PAPERLESS , ADAPT FOR
EFFICIENT PROCESS and GO GREEN
Any mail can be dropped electronically at [email protected]