Presentation to CBI Conference
Development of eCommerce Systems
Roy Bell
Divisional Director
Central Procurement Directorate
Presentation OverviewPresentation Overview
• Brief History of eCommerce in the NICS• Change drivers (Suppliers/Buyers/Policy)
• Overview of e-Sourcing NI• Overview of AccountNI• Future development
Brief History eCommerce systems in the NICSBrief History eCommerce systems in the NICS
From mid- 90s
• e-Tendering – ProCon• e-Catalogues – EROS
From early 2000s
• AccountNI (06)• eSourcingNI (08)
• One stop shop• Trade on-line 24/7• Provide company details once only• Upload/download documents until complete• Ensure security access• Tender opportunities as open & transparent as
possible• Minimise cost/time bidding
Change Drivers - Change Drivers - Local SuppliersLocal Suppliers
Change Drivers - Change Drivers - Local BuyersLocal Buyers• Robust & secure tool to manage whole contract life cycle• Open, transparent & auditable process• Reduce time & cost of tendering process• Increase opportunities to SMEs/SEEs• Innovative approaches to low value requirement• Reduce cost of advertising• Simplify & speed up tender evaluations• Standardise processes & procedures across the whole of
Central Government• Increase opportunities for collaborative contracts
Change Drivers - Change Drivers - PolicyPolicy
• 2002 - Review of Public Procurement • “…important that SME’s get full support and are willing to bid for
future contracts”
• 2004/5 – Roll out 100% Broadband
• 2008 - Glover Report
• 2012 – UK Digital Platform
Web – based portal that provides both local suppliers and buyers with a common sourcing tool to manage all parts of central government procurement process from the inception to the completion of a public contract
e-Sourcing NI – What is it?e-Sourcing NI – What is it?
Selection of BravoSolution CustomersSelection of BravoSolution Customers
• Supplier Registration• e-Tendering• e-Evaluation• e-Vendor Management
e-Sourcing NI – e-Sourcing NI – Key componentsKey components
e-Sourcing Process Mape-Sourcing Process MapAppendix 1 – e-Sourcing
Technical Spec Supplier Evaluation Winning supplier And Other Doc’s Replies Report proposal Suppliers OGCbs – e-Sourcing Managed Service
Collaboratively develop tender documents
e-Collaboration
Conduct Complex Evaluation
e-Evaluation
Finalise Manage Monitor contract contract performance
e-Contract Management
Typical Public Sector Sourcing Process Advertise Negotiate/ Opportunity/ PQQ ITT Evaluation Auction EOI
e-Tendering
Express Interest
Respond To PQQ
Respond To ITT
Respond In e-Auction
Bu
y S
ide
S
upp
ly S
ide
e-Sourcing Process Mape-Sourcing Process MapAppendix 1 – e-Sourcing
Technical Spec Supplier Evaluation Winning supplier And Other Doc’s Replies Report proposal Suppliers OGCbs – e-Sourcing Managed Service
Collaboratively develop tender documents
e-Collaboration
Conduct Complex Evaluation
e-Evaluation
Finalise Manage Monitor contract contract performance
e-Contract Management
Typical Public Sector Sourcing Process Advertise Negotiate/ Opportunity/ PQQ ITT Evaluation Auction EOI
e-Tendering
Express Interest
Respond To PQQ
Respond To ITT
Respond In e-Auction
Bu
y S
ide
Su
pp
ly S
ide
Supply Side
e-Sourcing Process Mape-Sourcing Process Map Appendix 1 – e-Sourcing Technical Spec Supplier Evaluation Winning supplier And Other Doc’s Replies Report proposal Suppliers OGCbs – e-Sourcing Managed Service
Collaboratively develop tender documents
e-Collaboration
Conduct Complex Evaluation
e-Evaluation
Finalise Manage Monitor contract contract performance
e-Contract Management
Typical Public Sector Sourcing Process Advertise Negotiate/ Opportunity/ PQQ ITT Evaluation Auction EOI
e-Tendering
Express Interest
Respond To PQQ
Respond To ITT
Respond In e-Auction
Bu
y S
ide
Su
pp
ly S
ide
Buy Side
eSourcingNI – Supplier/Vendor Registration
Free secure on-line registration
• Suppliers responsible for maintenance and updating
• Pre-qualification data held within the registration
• Provides data on local market capacity/capabilities
• Provides accurate management information
• Can be used for low value quotations
All suppliers should register and ensure information is kept up to date
eSourcingNI – eTender
From inception to contract award
• Projects advertised on-line
• Documents can be down & up loaded 24/7
• Phone help line during normal working hours
• Secure and auditable link for buyer clarifications
• Detailed tracking all pre-contract activities
eSourcingNI – eContract Management
From contract award to conclusion
• Full audit and tracking
• Suppliers performance management
• Contract variations/change controls
• Check point meetings
• Contract terminations/exit arrangements
• Post contract reviews
eSourcingNI – eCollaborationPublic Procurement Policy
Develop when & where appropriate collaborative arrangements across all NI -CoPEs
eSourcingNI
• Standardise procedures & process• Identify natural areas for lead/Catagory buyers• Co-ordination on future collaboration• Promote benchmarking & sharing best practice• Up to date data on local supply base
• 459 - Competitions initiated • 3790 - Suppliers registered• 9442 - ITTs downloaded/issued• 1752 - Responses• >100 - calls per month to helpdesk• Call tracking capability
eSourcingNI – Stats to 31/1/2009eSourcingNI – Stats to 31/1/2009
Development of eCommerce
AccountNI – What is it?
• Common accounting system for NICS• Rolled out across the NICS• Integrated Procurement to Pay (P2P)• Contracted supplies held on catalogues• Electronic interfacing between AccountNI – e-
SourcingNI
• eSourcing roll-out across all CoPEs (early 2010)• Development of e-Contract Management tools• Updating of supplier registration; supplier coding• Innovative solutions to low value procurement• Address local SMEs/SEEs• Providing links to other nonNI eSourcing hubs
Future DevelopmentFuture Development
Any Questions ?Any Questions ?