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Easing the Transi-on from Legacy ECM Systems to New Beginnings
Presented 15 October, 2015
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AIIM Presents:
Easing the Transi)on from Legacy ECM Systems to New Beginnings
Host: Theresa Resek Director AIIM
David Jones Vice President, European Opera4ons AIIM
Fergus Wilson Chief Technology Officer Repstor
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Introducing our Featured Speaker
David Jones
VP European Opera-ons
AIIM
LinkedIn | TwiNer
From Legacy Systems to New Beginnings Easing the Transi-on from Old to New
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For 67% of organisations, ECM/DM is mission-critical
2015 – AIIM “ECM Decisions”
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72% of people admit to using unsanc-oned CLOUD APPS
Source: OneLogin Survey 2012
Cloud
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Why the problem with C?
60% say “Gaining user adoption has been a big problem for our ECM project.”
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Fergus Wilson, CTO Repstor
@FergusWilson24
www.repstor.com
Easing the Transi-on from Legacy ECM Systems to New Beginnings
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Customer Challenges
Common Scenarios in Market
Organiza-ons who have projects going on for years and therefore a weekend
migra-on is simply not an op-on
Transi-oning from re-red systems
and moving to new systems
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Customer Challenges
Key Requirements • Support for global workforce working remotely or
on customer sites
• High volumes of content
• Frequent team collabora)on on projects content
• Need to minimise change to maintain produc)vity
• Enable co-‐existence of legacy ECM systems for a
transi)on period to minimize migra)on pains
• Microsoa Outlook key to user produc)vity
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The Ch
allenge Legacy systems, content
and processes Minimising change to maintain produc)vity Team collabora)on on engagement content Most users spend large propor)on of their )me on customer sites/out of the office High volumes of content being acquired in the field
The Solu)o
n Consolida)on on single SharePoint plaform for content management and compliance Familiar front end to new and legacy content and bring forward Full offline working with content
The Be
nefits Cost avoidance
User adop)on Compliance
Operating in a highly regulated environment (Audit / Tax / Professional Services) the company employs ca. 9000 people at 25 offices in
Germany.
“Having evaluated compe4tor products, the customer found Repstor affinity to be unique in its na4ve integra4on to Outlook and its ability to allow co-‐existence of mul4ple repositories at the same 4me. They wanted to provide users with a familiar front end to new and legacy content with full offline working and that is exactly what Repstor affinity provides.”
Scenario 1
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Existing legacy ECM system that has reached end-of-life with high volumes of content already in existence.
Scenario 2
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Free affinity Soaware Trial
The Road to ECM Hell is Paved with Good Inten-ons A whitepaper reviewing the op)ons to consider when implemen)ng an ECM system. Available at hNp://www.repstor.com/resources-‐for-‐ecm/collateral
Available at: hNp://www.repstor.com/products-‐for-‐ecm-‐adop)on/try-‐our-‐soaware
View video at hNp://www.repstor.com/videos/affinity-‐the-‐ecm-‐system-‐everyone-‐knows-‐how-‐to-‐use
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Visit aiim.org/ecm
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About AIIM
AIIM is the Global Community of Informa)on Professionals AIIM believes that the informa)on systems we use at work should be simple, secure, and available anywhere, any)me, and on any device. Our mission is to improve organiza)onal performance by empowering a community of leaders commiNed to informa)on-‐driven innova)on. Learn more at www.aiim.org