How to Create a Hazardous
Waste Report Using eDRUMS
LEXIE ANDREWS
OHIO EPA DIVISION OF ENVIRONMENTAL RESPONSE
AND REVITALIZATION
January 2018
Overview
eBiz Roles & Prerequisites
The Forms (Site ID, GM, WR, PS)
How to Create New Report
How to Create Report from Partial Copy
Direct Entry
How to Submit
Questions
Before you Begin eBiz Roles:
Read-Only view, cannot change or submit, No PIN
Preparer add/update & delete data, cannot
submit, No PIN
Certify/Submit (Submitter) add/update & delete
data, can submit, PIN REQUIRED
The Responsible Official (RO) or their Authorized
Representative starts the process to gain access to
eDRUMS
Prerequisites for the
Submitter
Obtains & activate eBiz PIN
Requests and is approved for the eDRUMS
service
Can start a report or delegate access to
other eBiz users
What does the Report
Consist of? Site Identification Form
Generation & Management Form (GM)
Off-Site Transporters and Receivers Form (OI)
Waste Received from Off-Site Form (WR)
Process System Information Form (PS)
Site Identification Form
(Site ID)
Facility & Contact
Hazardous Waste Activities
Universal Waste & Used Oil
Owner/Operator
Waste Code
Site ID Comment Pop-Up
Generation &
Management Form (GM)
Report waste generated and how it was
managed
GM consists of:
Waste description
Quantity generated
Management methods (on-site and/or
off-site)
Off-Site Transporters and
Receivers Form (OI)
Complete if RCRA hazardous waste was
transported off-site for treatment, storage or
disposal
Waste Received from Off-
Site Form (WR)
Only required for receiving facilities
This means the facility received
RCRA hazardous waste from off-site
and managed the waste on-site
during the reporting year
Process System
Information Form (PS)
Commercial receiving facilities ONLY
Lists the influent quantity for each
hazardous waste treatment, disposal, or
recycling process system that operated
during the reporting year
Prep
Before you begin have the following organized and ready:
Copies of records of quantities of hazardous waste
generated or accumulated
Hazardous Waste Manifest(s)
Results of laboratory analyses of your wastes
Contracts or agreements with off-site facilities that manage
your waste
Copies of permits for on-site waste management systems
Live Demo on Ohio EPA’s
YouTube Channel (https://www.youtube.com/user/PIC1049)
Creating the Report from Scratch
Main Screen Dashboard
Main Screen Choices (Validate, Save, Submit, View PDF, Close)
Creating the Report from a Partial Copy
Common Errors
Validations
Submissions
Review
Create New Report
Screen
Select the eDRUMS Service:
Login to eBIZ
Click “Hazardous Waste Report (eDRUMS)“
If user has only one Facility Create New
Screen
If user has multiple Facilities Select and
Manage Facilities screen with hyperlinked pick
list
Log In:
Click on Hazardous Waste Report (eDRUMS)
Click on the Facility you want to Create a Report for
Contents of Create New
Screen
Facility Identification
Links to HW Report Email and web page with instructions
“Create New Report” button or links
Table with past reports
Import section with link to the File Spec Guide
Tips
There can be only one in-progress report at a time
If the Facility name on the Create New Report
screen is outdated, once the new report is
submitted it will get updated based on the Site ID Form
Create New Report
Click “Create New Report”
Report Summary section on top of each form
screen as well as hyperlinks to HW Report email
and web page with instructions
Red asterisk = required field
Site Identification Form Multiple screens that together comprise a single
Site ID Form
Complete all screens initially
Make changes later by clicking on the hyperlinks
in the Site ID Summary section
Facility & Contact Basic info about the facility and contact
Update as needed
location address shouldn’t change unless the US
Postal Service has changed the physical location’s
address
NAICS Codes: hyperlink to Census Bureau’s Web
site to obtain information about the codes
Hazardous Waste
Activities Note hyperlink for a pdf containing the Regulated
Activity Definitions
Radio buttons and check boxes; Reset button at bottom of screen
Note the Generator Status and Hazardous Waste
Report Generator Status distinctions
One box is for the Current generator status
One box for the generator status of the Report
Year
This is how Ohio EPA can discern which sites were temporary or one-time LQGs
Two Places for Generator Status First Box is for the sites current generator status, if the site is no
longer a generator leave blank
Second Box is for the sites generator status for the purpose of filing
the Hazardous Waste Report
Universal Waste & Used Oil
These are Uncommon activities if you do not do any of these
activities click: Save/Continue
Large Quantity Handler of Universal Waste (LQHUW) is indicated by
checking one of the universal waste (UW) type boxes
The LQHUW box will then populate
LQHUW = 5000 kg or more accumulated on-site
Owner/Operator One of each required
Can enter multiples of each
Use copy feature, after you add at least one entry
Hyperlink to guidance document
COPY
Waste Code(s) Select code from one at a time from list, click Add Code
Edit Multiple Codes – select and add many at same time
Delete individual codes by clicking on blue hyperlink labeled
“delete”
Site ID Comment pop-up Optional
Atypical situations or changes should be noted
General comments that apply to the report as a whole should be
listed here
Main Screen Dashboard
Site ID Form summary and editing links at top
Hyperlinks for HW Report web page and instructions
HW Report e-mail link and DERR main number listed
Sections of the other forms: GM, OI, WR and PS
Only Off-site Receivers file the WR and PS
Click on the blue hyperlinked text to add, edit, or
delete forms
Buttons at Bottom of Main
Screen
Validate
Save
Submit
View PDF
Close
Hyperlinked document to the left of the buttons
explains what each one does
Validate Button
Run to check for errors after data has been entered
Two types of messages, “warning” and “error”
Warning: read the message and act if necessary
Error: must be fixed or cannot submit
Validations run automatically when submit is clicked
Re-run validation after the report is updated
Save Button
Click “Save” on the Main Screen periodically
There are also Save buttons on individual form screens
Form-specific validations occur during data entry
when Save is clicked
View PDF Button
At any time, a Preparer or Submitter can create a
PDF of a report to view the contents
This PDF is the same format as the one the
Submitter receives via email after the report is
certified
Generation &
Management (GM) Form
Getting Started:
Report waste
generated and how it was managed
Click “add new GM”
Enter data
GM Consists of: Waste description
Quantity generated
Management methods (on-
site and/or off-site)
Add New GM
New Waste Minimization
Code
If facility began new waste min effort during the
reporting year, select appropriate code
Comment on the GM Form explaining the activity
is required if the code is N (implemented but not
successful) or Y (implemented and was
successful)
If no new activity, select code X
Quantity Information
Previous year quantity is optional
If Unit of Measure is in volume, density is
required; otherwise density is optional
Reporting Management
On-site Management and Off-Site Shipment sections will
open a data entry area when the radio button for Yes is
clicked.
On-site Management
Can enter up to two parallel on-site systems
Reportable if the activity requires a permit OR if the waste is
accumulated prior to being managed in an exempt unit
Off-site Management
(Shipment)
Click “add off-site facility” to start entry
Pop-up screen with data entry fields
Pick receivers from a list sorted by EPA ID
If you don’t see the receiver in the list, verify the ID
number on the manifest(s) before clicking the HW
Report email link to request it be added
Management Method
Codes for Receivers
List the Code representing the management
method used by the initial receiver on the manifest
The Code is checked in the Validation report
Warning issued if doesn’t match Ohio EPA’s
reference information
Complete list can be found on the HW Report
web page in the National List of Treatment
Storage, Disposal or Recycling Facilities
Adding/Updating
Receivers
Can enter multiple receivers
Edit and delete rows by clicking on hyperlink
Added to OI Form automatically when GM Form is saved
You can only add receivers by adding them to the GM Form,
you cannot add receivers individually on the OI Form
End of Year
Storage/Disposal
GM Section 4 (most generators will skip this
section)
>90 day storage requiring a permit
Not for routine accumulation
Default “No”
“Yes” pop-up data entry area
If Storage is Yes then one or both boxes 1.a and
1.b must be checked
GM Form Complete
Click on “Add GM form” to save and go back to
the Main Screen Dashboard
If there are problems with the Form a message will
appear in a red box at the top of the screen
Fix and then Save again
Off-site Transporters and
Receivers (OI) Form
Enter GM forms first, to populate the receivers
automatically
In the OI Form section of the Main Screen, click on
“add/edit transporters”
Transporter vs. Receiver
Check the Transporter box if receiving facility and
transporter have same EPA ID
Note that some companies use different EPA ID’s
for their transporters and receivers
Error message will display if information does not
match Ohio EPA’s reference information
Selecting Transporters
from list Add Transporters from pick list
Transporter name and address automatically populated
If transporter is not listed, verify the ID number on the manifest(s)
before clicking on the HW Report email link to request it be
added
Removing OI Entries
Receiver removal must be done by GM Form deletions, not OI
Transporters can be deleted via hyperlinks:
OI Form section in the Main Screen
From within the OI Form screen
Minimum of one Transporter required if waste was shipped
Waste Received from Off-Site
(WR) Form
Click on add new WR form in the Main Screen
Enter customer identification first in a pop-up screen
Click add waste received enter wastes, one at a
time
Click edit or delete to update or delete a waste
WR Continued Click Save to return to the Main Screen and enter another
generator
To search for a specific generator enter criteria to the box near
the top of the column
To delete a customer and all wastes, click delete from the Main Screen
Click edit to update customer identification or their wastes
Process System Information (PS)
Form (Submitted by facilities that file WR Forms)
One PS Form per management method (but not
for H141-storage/transfer)
Click add new PS form from Main Screen
Enter data and click add new PS form
Click edit or delete to update or delete a PS form
Click Save PS Form to save the form(s) and return to the Main Screen
To Exit & Return
Click Close
Taken back to Create New Screen
Cancel to return to eBiz Main Screen
Click on Edit in-process report to pick up where you
left off
You can also delete the in-process report and start
over
Submission Process
Submitter opens the report and clicks the Submit button at the
bottom
A Validation Report automatically runs to check for fatal errors
that prevent submittal
Submitter enters PIN and answers a security question
After clicking the final Submit button, an acknowledgment
appears and the Submitter gets an e-mailed receipt
Submission Copy
Report has a status of Submitted until Ohio EPA
reviews it and posts it as final
Users can view a PDF of the report from the
Create New Report screen
If the report needs edited after submission,
contact Ohio EPA and request to have it put
back in Edit mode
Create from Partial Copy
Partial copy contains:
Site ID Form: everything except certification information and year
All GM Forms
All of Section 1 (waste description, waste codes, Source Code, Form
Code)
Everything else is blank because it changes from year to year
WR & PS: everything except quantity
Copy Tips
Weigh how much work it may be to copy and
update versus start from scratch
If waste streams are consistent easier to copy
Click the create report from copy hyperlink for the
report you want to use
Editing a Copied Report
Click View PDF to run report of currently entered information
Click on each hyperlink in the Site ID Summary, review and
update, do the same for Owner/Operator
Open each GM and update information, delete GMs that are
not needed
Add transporters to OI
Run the Validation Report
Help?!
Use links at the top of the screens
Visit Ohio EPA’s Hazardous Waste Report
Web Page
Training Resources:
eBiz and eDRUMS: Getting Started for the
2017 Hazardous Waste Report
Instruction Booklet
eDRUMS Questions
Division of Environmental Response and
Revitalization (Ohio EPA-DERR) 614-644-2924
Lexie Andrews
(614)728-5332
Paula Canter
(614)644-2923